City Manager Reports

City Manager’s Report: January 2, 2026 IMPORTANT DATES • Monday, January 12, 2026, 6 pm: City Council Special Meeting to Interview Potential City Council Candidate • Monday, February 2, 2026, 6:30 p.m.: Councilmembers, please hold this date for a Joint Recognition Ceremony in the Sycamore Room at City Hall. On December 15, 2025, City Council approved delaying the City Council meeting on February 2 until 7:30 p.m. to allow for the Joint Recognition Ceremony. • Budget Preparation: City Council should be prepared to discuss any potential conflicts with the dates below. • February 9, 2026 (Tentative): Staff would like to schedule the Capital Improvement Program Joint Workshop with the Planning Commission on this day or sometime during this week. Please note, we will also be polling Planning Commission members. • April 13, 2026 (Tentative): Staff would like to schedule the Budget Workshop for this day or week. OPERATIONS General: • Senior Housing Approved: Temple Senior, Mason (TWG Development, LLC) has received final gap financing in the amount of $1,309,091. This funding will support a minimum investment of $12.5 million and the creation of at least 50 affordable senior housing units for households earning 30–80% of Area Median Income (AMI), with project-based rental assistance provided by the Ingham County Housing Commission. This award reflects not only a strong project but also the time, persistence, and coordination required to move complex housing developments across the finish line in a very competitive program. Your continued support, flexibility with timelines, and understanding of the significant staff capacity required for each application were critical to the project’s success. • Property Acquisition: The City closed in mid-December on over 50 acres of property valued at $1,315,000 that was gifted to the City as approved on September 15, 2025. Staff are evaluating the cost to secure the site. Staff anticipate working on plans and potential marketing of this site in 1Q of 2027 when the major capital projects for the city are completed. Personnel: • OPPORTUNITIES - 6 o Laborer, Full- time, Facilities Assignment– Posted and closes January 11, 2026 o Police Investigator, Full-time, Plain Clothes Assignment – Posted and open until filled. o Police Officer, Full-time - Posted and open until filled. o Crossing Guard, Part-time and Substitutes - Open Until Filled. o On- Call Firefighter-Open Until Filled. o On-Call Police Officer - Posted and open until filled.

City Manager’s Report: December 12, 2025 IMPORTANT DATES • Wednesday, December 24, 2025 – Thursday, January 1, 2026 - City Hall will be closed to the public and City services will be minimally staffed due to administrative holidays and minimum staffing days between the holidays, December 26, 29, & 30. o Memorandums of Understanding have been negotiated with all the unions to ensure we can continue this benefit that is a low cost to customers and the City, but high value to our employees and represents the culture of valuing the Whole Person we are striving to achieve. o Attached is How To Pay, a list of the different payment methods available when City Hall is closed. Payments dated as 2025 and placed in the drop-box by 8:00 a.m. on Friday, January 2, 2026, will be marked received as of December 31, 2025. OPERATIONS General: • On December 3, City Manager Stuart participated in the facilitation meeting regarding Esquire Development v. Mason. While there was progress, there was no resolution, and an additional meeting is planned to be held on January 13 th . City Manager Stuart plans to update the Council at the January 5 th meeting in Closed Session. • The City Safety Committee met on December 11. Ben Block from MIOSHA was brought in to speak on safety and maintaining records. He was very helpful in providing guidance and resources for making sure that City employees are in a safe work environment and that any hazardous products are documented properly. Expertise Building and Partnerships: • Tri-county Regional Planning Commission has announced that the Metropolitan Transportation Plan (MTP), with a planning horizon extended to 2050, is open for public comment through December 18th. To view the draft and submit feedback, visit movingmidmichigan.org. The 2050 MTP, titled Moving Mid-Michigan, proposes more than $5.2 billion in projects over the next 25 years and outlines a long-term vision for improving the region's transportation systems and infrastructure. They also consider and offer recommendations regarding work programs, urban boundary and system review and designations, data collection, and special transportation projects/studies for the region. • Top Notch Tree Care LLC asked if they could provide this year’s Christmas Tree chipping at no cost. They are committed to supporting our community and promoting responsible, environmentally friendly, disposal of holiday trees. Staff have accepted their offer, as this will reduce the need for staff to do this task and allow staff to work on other routine maintenance. The chips will be composted at the City’s compost center. The value of this service is estimated to be around $2,500 based on typical staff wages and equipment. Per the donation policy, staff is notifying the Council of this gift. • Sgt. Demo participated in a 911 Sit-Along at the Ingham County 911 Dispatch Center on November 28 th . The purpose was to allow local law enforcement officers a behind-the-scenes view of what happens from the moment the call comes into the moment that it is dispatched to law enforcement. Sgt. Demo noted it was very enlightening to see the pace the dispatchers are functioning at and it made him aware of actions officers can take to make the dispatchers’ jobs easier. • Deputy Clerk Spink attended the Michigan Association of Municipal Clerks' Master Academy from December 2-4. Topics covered included responsible AI use, customer service, legislative hot topics, and an update from the Bureau of Elections. • On December 4, City Manager Stuart attended the MML: Worker’s Compensation Board Meeting and got an update on trends related to the economy and workers compensation claims across the state. There was a legal brief on recent cases impacting cities.

CITY MANAGER’S REPORT (11/14/2025) City Manager Stuart gave an update on the following items: • Thanked Finance staff for their hard work on the finance audit. • Highlighted the M-3 Ordinance, and that there is additional information on our website to address questions and concerns.

City Manager’s Report: November 26, 2025 IMPORTANT DATES • November 27-28: City Hall will be closed to observe the Thanksgiving holiday; essential services will remain. • December 1, 5:00 p.m. – 6:00 p.m.: This will be the second Open House to share information and discuss the proposed ordinance for M-3 Zoning District. The open house will be held at City Hall and is drop-in style. • December 9: Planning Commission will conduct a public hearing on December 9, 2025 at 6:30 p.m., or as soon thereafter as possible, in the Sycamore Room at City Hall, 201 West Ash Street, Mason, Michigan. The purpose of the hearing is to take public comment on a request submitted by staff to recommend that City Council adopt Ordinance 266 to amend the city code of the City of Mason by adding section-94-153 to chapter 94 Zoning, creating a new Technology Innovation (M-3) zoning district, and updating various sections within the code to allow for the new M-3 zoning district. OPERATIONS General: • Election: Ingham County Clerk’s office conducted an audit of the City of Mason’s Precinct 2 (Polls and AVCB), for the November 4, 2025 election. There were no concerns as noted in the audit. • November 12: The City of Mason Safety Committee met. The agenda included items such as reviewing incident reports, preparation for winter weather, and updating the Safety Data Sheet binders. • Finance Director Pietsch attended the Tri-County Finance Directors’ Meeting on November 20, which addressed current issues in government finance, BS&A payroll and tax changes for overtime, payment processes and health insurance renewals. Expertise Building and Partnerships: • The Vevay Township Planning Commission and in accordance with the requirements of the Michigan Planning Enabling Act, PA 33 of 2008, as amended (the “Act”), has sent notice that they have begun preparations to update their Master Plan. Personnel: • TRANSITIONS – 1 o Stacie Bayes starts December 2, 2025, as Part-time Administrative Assistant in the Public Works and Utilities Departments. • OPPORTUNITIES - 4 o Crossing Guard Part-time and Substitutes - Open Until Filled. o Police Investigator, Plain Clothes Assignment – Scheduling interview. o Police Officer Full-time - Posted and open until filled o On-Call Police Officer - Posted and open until filled

City Manager’s Report: November 14, 2025 IMPORTANT DATES • November 18: Vevay Township is hosting an information session on understanding property taxes, covering proposition A and the capping and uncapping of property taxes from 10:30 to 12:00 noon at the Vevay Township Hall. • November 27-28: City Hall will be closed to observe the Thanksgiving holiday; essential services will remain. OPERATIONS General: • Staff met with members of the Historical Society regarding establishing a license agreement related to the Pink Schoolhouse. In the next few months, staff will be presenting a proposal from the group to document the relationship and responsibilities. • Manager Stuart met individually with the Managers from Delhi Township and Meridian Township and the Supervisor from Vevay Township to discuss potential partnerships and efficiencies with Mason. • The City held a Supervisor Training on November 10, 2025, to discuss the proposed M3 district and impacts to various departments if a project were to be proposed. • Manager Stuart attended the Ingham County Traffic Summitt on November 13, 2025, to go over all traffic related projects in the region by various entities and to report out on Mason’s project to determine opportunities for collaboration. Expertise Building and Partnerships: • November 10: Officers Fineis, Hanna, and Canales attended a RADAR certification class at Ingham County Sheriff’s Office. Among the topics covered in class: the science of RADAR, the legal basis for speed limits, various methods of speed measurement, plus proctored field practice and assessment. Personnel: • TRANSITIONS – 1 o Alex Thompson resigned as Patrolman effective November 20, 2025 • OPPORTUNITIES - 5 o Crossing Guard Part-Time and Substitutes - Open Until Filled. o Administrative Assistant, part-time, Public Works/Utilities – Position has been offered and accepted, and pre-employment screenings are taking place. o Police Investigator – Plain Clothes Assignment – Posted and open until filled. o Police Officer (1) Full- Time - Posted on November 13, 2025 - Open Until Filled o On-Call Police Officer (1) - Posted November 13, 2025 - Open Until Filled

City Manager’s Report: October 31, 2025 IMPORTANT DATES • Election Dates & Information: o November 1 (Saturday): For Election purposes only, Clerk’s Office Hours: 8:00 a.m. to 4:00 p.m. o November 3: Clerk’s Office Hours: 8:30 a.m. to 4:00 p.m. o November 4: Election Day! o The City of Mason has 6,321 registered voters. The City has currently mailed out 2,049 active ballots for the November General Election and has already received 1,015 (49.5%) back. • November 5: 6:30 p.m., City Council Meeting, City Hall, 201 W. Ash St., Mason, MI 48854 – City Council previously approved moving the Monday, November 3, 2025, meeting to Wednesday, November 5, due to the election on November 4. • November 11: City Hall will be closed to observe the Veterans Day holiday; essential services will remain. • November 18: Vevay Township is hosting an information session on understanding property taxes covering proposition A and the capping and uncapping of property taxes from 10:30 to 12:00 noon at the Vevay Township Hall. • November 27 -28: City Hall will be closed to observe the Thanksgiving holiday; essential services will remain. OPERATIONS General: • October 21: We officially welcomed Officer Steven Canales and Officer Brady Hanna with a Pinning Ceremony. Officers had family and friends and City staff in attendance. • October 24: A group of 2nd graders made a visit to the Fire Station. Hands-on experiences were had with Fire and Police vehicles as well as conversations about Fire and Police jobs and safety topics. Expertise Building and Partnerships: • October 16: Chief Shutes met with a group of local clergies to discuss security and safety, sparked after the attack on a church in Grand Blanc, MI. • October 22: Chief Shutes attended a workshop on Elections Law Enforcement. • October 23: Chief Shutes attended an all-day training on Michigan Liquor Law Enforcement. • October 23: Community Development Director Hude and Administrative Assistant Derby attended the Michigan Historic Preservation Plan Stakeholder Workshop held by the Michigan State Historic Preservation Office Personnel: • OPPORTUNITIES - 3 o Crossing Guard Part-Time and Substitutes - Open Until Filled. o Administrative Assistant, part-time, Public Works/Utilities – Applications under review with interviews to take place on November 7, 2025. o Police Investigator – Plain Clothes Assignment – Posted and open until filled.

City Manager’s Report: October 17, 2025 IMPORTANT DATES • November 5: 6:30 p.m., City Council Meeting, City Hall, 201 W. Ash St., Mason, MI 48854 – City Council previously approved moving the Monday, November 3, 2025, meeting to Wednesday, November 5,P Pdue to the election on November 4. • November 11: City Hall will be closed to observe the Veterans Day holiday; essential services will remain. OPERATIONS General: • Open House: The October 11, 2025 City Open House had more than 300 attendees. Staff handed out 146 passports; 116 were returned (64 City residents and 52 non-residents). The Kid’s Vote resulted in naming the City’s new Vactor truck Suction Sam. • The City of Mason has 6,321 registered voters. The City has currently mailed out 1,996 active ballots for the November General Election and has already received 757 (37.9%) back. Expertise Building and Partnerships: • On October 13, the City held an all-employee meeting where staff were updated on projects and initiatives of the City. Representatives of Midland Area Wellbeing Coalition provided an evaluation tool to identify strengths, walked through how to use those strengths, and to recognize others’ strengths. They also gave tools on how to manage the stress of their jobs. Our team’s most common top strengths were honesty and humor. A great combination to serve the residents of Mason. • This week, Firefighters Jacob Golden and Ashley Malthaner attended a “Response to Bombing Incidents” three-day class at New Mexico Tech in New Mexico. • October 13-24, Public Works Director and Assistant Fire Chief, Kirk Crawford, is attending a “Fire Investigation 1” training in Grand Rapids. This is a two-week class put on by the Michigan State Police Fire Investigation Unit. • Manager Stuart met with the County Controller to discuss projects and partnerships between the two entities, including the DPW project, drain projects, and housing financing challenges. • Manager Stuart has been working with state representatives regarding the proposed Senior Housing Project, including providing data regarding housing allocations for rural communities. Both Representative Brixie's and Senator Anthony’s offices have been in contact with MSHDA and are advocating on Mason’s behalf. Personnel: • TRANSITIONS – 1 o Michelle Greko is resigning as a part-time Administrative Assistant, Public Works/ Utilities, but will continue in this role until the City hires a replacement. • OPPORTUNITIES - 3 o Crossing Guard Part-Time and Substitutes - Open Until Filled. o Administrative Assistant, part-time, Public Works/Utilities – Closes on October 31, 2025 o Pending: Police Investigator, full-time, (Plain Clothes Assignment) – Union is reviewing the external posting of position.

Manager’s report. If there are more updates needed, please share what those are so they can be incorporated in the future. Relationships with Citizens: This feedback appears to conflict with the Mayor Pro Tem’s previous recognition of the benefits of delegating to department leadership. Examples or expectations would help ensure alignment moving forward. External Liaison and Public Image: While I am aware that citizens will not be satisfied with every interaction, I take feedback seriously and welcome suggestions to strengthen collaboration and service. It is very discouraging as your employee, instead of providing constructive feedback, you have attacked my credibility in a public document, insinuating that I am part of the problem and that dealing with me is a waste of time, without providing any specific examples or specific context for the contention. Additional Comments: It appears there may be a difference in perspective regarding the City Manager’s role in the direction of the community and economic development. To ensure alignment and shared expectations, I respectfully request clarification from City Council. My understanding—and the direction I have followed—is that the City Manager’s role is to create the conditions for sustainable, market-driven investment based on the adopted Master Plan. Our current efforts focus on: • Infrastructure Capacity: Expanding the Wastewater Treatment Plant and investing in roads and utilities to support future growth. • Targeted Industry and Land Use: Implementing the Master Plan goals to diversify the tax base and housing options, as well as enhance the income to our water/sewer utilities, while limiting impacts that might damage Mason’s small-town character. • Regulatory Clarity: Modernizing the zoning ordinance to streamline approvals, improve predictability, reduce costs, and support Master Plan goals for housing options. • External Funding: Leveraging state and federal partnerships to secure outside funding—currently assisting five active projects. • Market-Led Investment: Enabling private investment within a clear and reliable framework. Given this approach, I was surprised by concerns about the City’s direction. Our strategy reflects Council- approved priorities and is producing tangible results. Mayor Pro Tem Clark is aware of several major initiatives in the early stage of consideration that align with these goals and require significant staff effort to advance responsibly. I look forward to his and the Council’s continued support as these projects move into the public phase, particularly given his expressed interest in seeing increased economic development activity. If there are different expectations for the City Manager’s role in this area, I welcome an open discussion so that future efforts can be aligned with the Council’s collective vision. OBSTACLES TO OPTIMAL JOB PERFORMANCE Real-Time Feedback by All Councilmembers: It would be beneficial for the Council to provide feedback throughout the year rather than holding concerns for the evaluation. This supports timely course correction and professional growth. Using the City Manager Evaluation questionnaire as an opportunity to drop serious concerns and assertions regarding my job performance is counterproductive to the goal of working towards a better City of Mason. CLOSING Thank you again for your feedback and partnership. I appreciate the support and recognition of the hard work of our team in the last years. I look forward to discussing these matters further and working together to advance our shared goals for the City of Mason.

City Manager’s Report: October 3, 2025 IMPORTANT DATES • October 11: City Open House 10:00 a.m. to 2:00 p.m. Residents are encouraged to attend to learn more about City Services. • October 13: In recognition of the Columbus Day federal holiday and Indigenous Peoples’ Day, City Hall will be closed to the public for staff training focused on being One City. One City is one of the City’s values that is essential to achieving our purpose of being Committed to Serving Our Neighbors. OPERATIONS General: • State Appropriation Request: Staff assisted Representative Brixie’s office to prepare for the testimony on October 2nd, on the City’s behalf for funding for the Fire Tanker 811. Staff was notified on October 3rd, that the adopted budget includes that “$600,000.00 must be awarded to the city of Mason in Ingham County to purchase a tanker truck and fire equipment”. Please note this would not have been approved without the support of hard work and support of both Representative Brixie and Senator Anthony. • Rayner Drain Project: Manager Stuart and Director Crawford attended the Rayner Drain Pre-Construction meeting to discuss impacts to Rayner Park and other areas of the city. The contractor proposed that the drainage of the Rayner Park ponds should occur in the winter to limit resident impacts. The City would close the park during this time, and we supported that timeline. However, there were others present who expressed concerns about the environmental impacts of not waiting until Spring. No final determination was made. Expertise Building and Partnerships • 45TSeptember 17-1945T: City Manager Stuart & Councilmembers Droscha & Husby attended the 45TMML convention. Key topics included: Fostering community connections, civility in local government, model programs/ projects, and facilitating community ownership by reduction of red tape. • September 23: School Resource Officer King was sworn in by the Ingham County Sheriff’s Office. This enables him to work in Mason Public School buildings outside of the City of Mason limits. • September 25: Mason Fire and Police departments participated in the Annual Touch-A-Truck Event at Heartwood School. This event is hosted by the Ingham County Sheriff's Office. Several public safety agencies in the area are invited to give truck tours and engage with students. • September 22-26: Public Works Foreman Matt Johnson and Laborer Colen Armstrong attended the Michigan Public Service Institute (MPSI) Year 1 class "Supervising for Excellence." The class focused on effective supervision in public works, training across generations, performance appraisals, and employee development. • September 29 - October 1: Finance Director/Treasurer Pietsch attended the Michigan Government Finance Officers Association Fall training institute. Hot topics included Governmental Accounting Standards Board (GASB) updates, legislative updates, BS&A reporting, financial policies, investments, government compensation and IRS changes. • October 1: Public Works staff (Caleb Flannery, Maverick Kelly, and Jeff Marshall) attended OSHA Competent Person training, where they learned about trenching and shoring safety, confined space entry, and general construction safe practices. Personnel: • TRANSITIONS – 3 o Jakob Nelson was hired as Volunteer Firefighter Trainee effective September 26, 2025. o Adam Michele resigned as Patrolman effective October 2, 2025. o Kimberley Buie separated employment as Patrolwoman effective October 3, 2025. • OPPORTUNITIES - 1 o Crossing Guard Part-Time and Substitutes - Open Until Filled.

City Manager’ s Report: September 12, 2025 IMPORTANT DATES October 11: City Open House 10:00 a.m. to 2:00 p.m. Residents are encouraged to attend to see City vehicles and learn more about City Services. October 13: In recognition of the Columbus Day federal holiday and Indigenous Peoples’ Day, City Hall will be closed to the public for staff training focused on being One City. One City is one of the City’ s values that is essential to achieving our purpose of being Committed to Serving Our Neighbors. OPERATIONS General: Staff received the 45TS& P Global Rating Letter45T ( attached) for the Department of Public Works bond. The City received a rating of 45TAA- 45T, which is considered a 17THigh Grade Risk Characteristic Rating17T, with only one higher level available. Council and staff should be proud of this recognition, which reflects the strength of the City’s policies, procedures, and budgeting practices— including the Capital Improvement Program ( CIP) and three- year budgeting model. 45TExpertise Building and Partnerships 45TSeptember 545T: City Manager Stuart attended the 45TMML Workers’ Compensation Fund Board Meeting45T, which covered statewide trends in workers’ compensation cases for municipalities and provided a legal update on Open Meetings Act requirements for committees. 45TSeptember 845T: Staff met with the 45TIndependence Day Fireworks Coordinators45T to review the past year’ s event and begin planning for next year. A request to Council for approval of a 45TJuly 3rd celebration45T is anticipated early in the new year. 45TSeptember 1045T: Finance Director Pietsch attended the 45TTri- County Finance Directors’ Meeting45T, which addressed current issues in government finance, upcoming Governmental Accounting Standards Board GASB) changes, audit and year-end preparations, and health insurance challenges. 45TSeptember 1145T: Over 50 volunteers participated in 17TMason Cares17T, assisting the Fire and Police Departments with community service projects. The Fire Department also hosted a 45T9/ 11 Memorial Ceremony45T to honor those lost and those who responded during the tragic events of September 11, 2001. 45TSeptember 1145T: City Manager Stuart presented to the 45TMason Rotary Club45T on the City’ s tax and fee structure, as well as current and planned projects. Mason Police Department officers participated in 45TMCOLES Qualifications45T at the DNR Range in Dansville. Officers are required to regularly demonstrate proficiency to meet state competency standards under certified instructors. 17TAll officers successfully passed the qualifications. Personnel: TRANSITIONS – 2 o Tyler Stone hired as Full-time Laborer effective September 2, 2025. o Austin Conley hired as Full-Time Laborer effective September 15, 2025. OPPORTUNITIES - 1 o Crossing Guard Part- Time and Substitutes - Open Until Filled.