City Manager Reports

City Manager’s Report: April 4, 2025 IMPORTANT DATES • Saturday, April 12, 2025, 12:00 p.m. to 8:00 p.m. – Rotary Club of Mason has been administratively approved for an Epic Day of Service event in Rayner Park for volunteers to help clean up the park. (Rain Date: April 13) • Wednesday, April 16, 2025, 6:00 p.m. – City Council Budget Workshop, City Hall. • Thursday, April 17, 2025 – Thrivent has been administratively approved to block 4 parking spaces on the east side of Jefferson, across from their office, between Maple and Ash, for a public blood drive. • Friday, April 18, 2025 – City Hall will be closed in observance of Good Friday. • Friday, April 25, 2025, 11:00 a.m. to 1:00 p.m. – Dart Bank is celebrating 100 years and will have special festivities at the Holt, Grand Ledge, and Mason branches. At the Mason branch, Mayor Whipple will be making official remarks at 11:30 a.m. • Friday, April 25, 2025 – An Arbor Day event is planned, additional details to be announced. • May 10, 2025- Rotary of Mason 40 Year Anniversary/ Rayner Park Playscape Relaunch- Rotary is partnering with the city on a joint event to celebrate both their anniversary and the new playground. OPERATIONS General: • March 30, 2025 Storm: Mason Fire responded to 14 calls from the storm, six in City of Mason, four in Vevay Twp., three in Aurelius Twp., and one in Alaiedon Twp. In addition, the storm damaged a light pole at the corner of State St. and Sycamore Street, and Fire Vehicle Engine 81 had damage due to a branch hitting the vehicle. • April 2, 2025 Flooding Event: The Wastewater Treatment Plant (WWTP) experienced higher than normal influent flows due to a large rain event, resulting in tanks becoming overwhelmed, and less than 100,000 gallons of partially treated wastewater spilling into the area of the Rayner Drain. The Michigan Department of Environment, Great Lakes, and Energy (EGLE) was notified, as well as the Ingham County Health Department. The new plant, when operational, will be able to handle this volume of flows. • Mason Police applied for and received a grant from The Hundred Club of Greater Lansing for an additional AED unit, which means every MPD vehicle is now equipped. • TPOAM Union Negotiations are in progress, with contract expiring on June 30, 2025. Expertise Building and Partnerships: • Mayor Whipple, Councilmember Husby, Councilmember Ferris, and Manager Stuart attended the MML Convention on March 18-19. • Director Crawford and Foreman Johnson attended the annual MRWA Conference on March 18, 19, & 20. Key topics included Lead/Copper Service Line Rules and Regulations, MISS DIG updates, and best practices in Asset Management. • Mason Fire hosted, with the assistance of Ingham County Emergency Management, FEMA ICS-400 training class at City Hall on March 29 & 30, 2025, at no cost to the City or students. ICS-400 Advanced ICS Command and General Staff-Complex Incidents provides training for emergency response personnel who would function as part of an Area Command, Emergency Operations Center, or Multiagency Coordination System during a large, complex incident or event, or those personnel who would be a part of a local or regional Incident Management Team during a major incident. Twelve members from Mason Fire attended along with representatives from the following agencies: Michigan Dept. of Natural Resources, University of Michigan, Shiawassee Co. Heath Dept., Sparrow Health Systems, Medxcel, and Ingham Twp. Fire Dept. • Mason Fire had two personnel attend an Instructor I course, held on March 29 & 30, April 5 & 6, 2025, at NEISA Fire Department. This training and knowledge is for students to become a Certified Fire Instructor.

City Manager’s Report: March 14, 2025 IMPORTANT DATES • March 20-25, 2025- City Manager Stuart will be unavailable for inquiries. Finance Director Pietsch has been designated and should be contacted if the Council has any concerns during that time. • Wednesday, April 16, 2025, 6:00 p.m. – City Council Budget Workshop, City Hall. OPERATIONS Expertise Building and Partnerships: • Manager Stuart attended the MML Workers Compensation Fund Board Meeting and was briefed on recent workers' compensation and property liability cases, including an increase in sidewalk liability cases and best practices on policies/training for staff to reduce workers' compensation cases. • Manager Stuart hosted Middle of the Mitt in Mason on March 13, 2025, a bi-monthly gathering of regional city managers to share issues concerning communities in our regions. Topics of this meeting included ESTA policies, staffing levels/ recruitment trends, federal funding impacts being seen (grants/ federal funds being recaptured or applications being delayed), impacts of tariffs on projects, and recommended language being added to contracts to limit inflated bidding. • Chief Shutes led anti-fraud awareness training at Dart Bank on Wednesday, March 5, 2025. Four members of their leadership team attended and have already requested that another training time be added for other team members. • Chief Shutes presented on anti-fraud awareness at the Kiwanis Club on Tuesday, March 11, 2025. Approximately 20 people attended to learn about tactics that target the elderly population. • Mason Police Department held two low-light training sessions at the Wilson Talent Center on February 26 and 27, 2025. All officers were able to attend at least one evening of the training, which provided scenarios for the officers to run practice exercises in low-light conditions. • Mason Fire hosted, with the assistance of Ingham County Emergency Management, FEMA ICS-300 training class at City Hall on February 28 – March 2, 2025, at no cost to the City or students. ICS-300 Intermediate ICS for Expanding Incidents provides training and resources for personnel who require advanced knowledge and application of the ICS. Twelve members from Mason Fire attended along with representatives from the following agencies: Michigan State University Conference Services, Livingston County Sheriff, Flint Fire Department, Medxcel Facilities Management, Life EMS, U of M Health Sparrow, and Lifeline Ambulance. Traffic Complaints: • Speeding: Columbia St. - Open until April 5, 2025. Personnel: • TRANSITIONS – 1 o Lynna Walta Part-time Administrative Assistant, Police Department, retired effective February 28, 2025. • OPPORTUNITIES - 5 o Full-time Police Sergeant (1) – Internal offer has been made. o Full-time Police Officer (1) – Posting externally again and will be open until filled. o Full-time Laborer (1) – External posting closed on March 11, 2025, and applications are being reviewed with interviews to be scheduled the week of March 17, 2025. o Full-time – Automotive Equipment Technician (1) – Posted internally closes March 19, 2025. Please note this position has not been filled in a while, but staff has a goal of building expertise of interested Laborers for future succession planning for the Mechanic position. This position’s primary duties will remain as a Laborer but will also allow dedicated time with the Mechanic. o Seasonal Part-time Crossing Guard (1) - Open until it is filled.

City Manager’ s Report: February 28, 2025 IMPORTANT DATES Wednesday, April 16, 2025, 6:00 p.m. – City Council Budget Workshop, City Hall. OPERATIONS General: The City Manager authorized and approved a policy to begin the accrual required by the Earned Sick Time Act, as amended: Effective Feb 21, 2025. The amendment occurring at 12:02 am on February 21 is still being interpreted, but some key changes that impact the City are: o Expanded Eligibility: Paid on Call Firefighters, Elections Workers, and Part Time Employees that previously did not receive sick time will likely fall under accrual for ESTA. We have started tracking all the time to ensure we comply until there is better guidance. o Expanded Use: Sick leave use is expanded considerably to allow for uses that are difficult to document or confirm. o Notice Restricted: Notice to employer of use is restricted considerably. For foreseeable use ( planned surgery), we cannot require more than 7 days. For all other use, it has to be when practicable but not before they would know they are sick, which means there can be very few requirements on notice if any. o Documentation: Can only be asked after three days and the employer must pay any out-of-pocket cost to employee to get documentation. o Impact: The City must ensure that all non-union employees comply effective February 21st. Union employees fall under their contract until a new contract is in place, which will be required to meet ESTA requirements. The potential financial liability of this law is unknown, but because there is no exception for essential services on notice, this may impact operations. This may ultimately require us to consider an increase in staffing levels or a decrease in service to adapt. Due to that concern, the policy implemented has frozen all sick time prior to ESTA, which will have its own requirements and payout options. No payouts will be allowed on ESTA time until the liability is determined, which will likely take a few years. Traffic Complaints: Speeding: Columbia St. - Open until April 5, 2025. Personnel: TRANSITIONS – 1 o Caleb Flannery has been promoted to Full-time Mechanic effective February 24, 2025. OPPORTUNITIES - 4 o Full-Time Police Sergeant ( 1) – Conducting internal interview process. o Full-time Police Officer (1) – Posting externally again and will be open until filled. o Full-time Laborer ( 1) – Internal posting closes March 3, 2025. o Seasonal Part-time Crossing Guard (1) - Open until it is filled.

City Manager’s Report: February 14, 2025 IMPORTANT DATES • Friday, February 28, 2025- Capital Improvement Program Feedback. Staff presented the draft Capital Improvement Program on February 10, 2025. Council members providing feedback and/or corrections on that draft are encouraged to submit those by February 28, to ensure they are considered by staff before the Planning Commission review. • Wednesday, April 16, 2025, 6:00 p.m. – City Council Budget Workshop, City Hall. OPERATIONS General: • November 2024 post-election audit occurred on January 30, 2025, for City of Mason Precinct 1 – Early Voting. All numbers were balanced, and it was confirmed that all required items to administer the election were completed demonstrating excellent work by our Clerk and her team! • On February 11, 2025, the City opened negotiations with the TPOAM Union upon their request, as their contract expires on June 30, 2025. The Union indicated they are considering separating within TPOAM based on job functions, which would require City action or an appeal to the State. Manager Stuart has requested the Union attempt good faith bargaining as an entire unit first in hopes of a resolution during negotiations and they have agreed. However, it is noted that at any time, they may move forward with an official request. Expertise Building and Partnerships: • Manager Stuart, Clerk/Director Jarvis, and Director Pietsch continue to attend multiple trainings and webinars related to the Earned Sick Time Act: Effective Feb 21, 2025. The impacts on the city are challenging and there is little consistent guidance at this point, as we develop policies to comply. We continue to be hopeful that the Michigan Legislature will pass clarifying bills to limit the unintended consequences for government entities that have election workers, paid-on-call fire staff, and seasonal workers. • Officer Michele attended Legal & Liability Risk Management Institute training on February 1, 2025 • School/ City Safety Meeting on February 4, 2025: City Manager Stuart, Chief Shutes, and SRO Officer Demo with Mason Public School Personnel hosted key school and law enforcement personnel involved with the Okemos Swatting in 2023 to learn from their experience and assist with our emergency response plan. • Chief Shutes hosted the Ingham County SRO Multidisciplinary meeting on February 12, 2025. Traffic Complaints: • Speeding: Coppersmith Dr.- Closed January 31, 2025, resulted in 4 traffic stops, 1 verbal warning, and 3 citations issued. • Speeding: Columbia St. - Open until April 5, 2025. Personnel: • TRANSITIONS – 1 o Shaun O’Berry – Full-Time Mechanic voluntarily resigned effective February 21, 2025. • OPPORTUNITIES - 4 o Full-Time Police Sergeant – Internal Closed February 12, 2025, and the evaluation process has started. o Full-Time Mechanic – Internal Posting Closes February 18, 2025. o Full-time Police Officer – Posting Closed and the review process has started. o Seasonal Part-time Crossing Guard (1) - Open until it is filled.

Manager’s Report • 2020-P4 Lee Austin Park shows in 25-26 in CIP chart. Your report reads as though it has been requested to move it but it was not noted in CIP draft as moved. Is it currently where you want it or will a request be made to move? No change, this is being requested to be in the 25/26 Year of the CIP. It is currently in the 24/25, so it will need to be pushed out to 25/26 if Council agrees.

Manager’s Report • 2023-B4 Public Participation Plan & Communication Strategy. Your report reads as though it has been requested to move it but it was not noted in CIP draft as moved. Is it currently where you want it or will a request be made to move? This was an error. The Public Participation Plan is continuing in the current 24/25 year and the report will be updated to note: “Anticipated to be started in the 4Q” CLARIFICATIONS REQUESTED BY COUNCIL Page Number

City Manager’ s Report: January 31, 2025 IMPORTANT DATES Monday, February 3, 2025, 6:30 p.m. Joint Recognition Ceremony in the Sycamore Room at City Hall. City Councilmembers should plan to arrive by 6:15 p.m. Tuesday, February 11, 2025, 7:30 p.m. - Joint City Council and Planning Commission Capital Improvements Program Workshop. Meeting room will be announced closer to the meeting date Week of April 14PthP- Staff would like to schedule the Budget Workshop. The date will be finalized and sent out next week. OPERATIONS General: Over the last week, the City Manager and Finance Staff have been actively gathering impacts of the White House’ s Management and Budget Order directing that effective January 28, 2025, a temporary pause on all federal funding including grants with existing grant agreements until all agencies can review whether those funds meet the current administration' s priorities. The City currently has numerous active grants that are funded either directly or ultimately through federal funding agencies. The impact of any pause was concerning and City Manager shared those concerns at various levels of government on Tuesday. That order has been challenged through the courts and was rescinded by the administration on January 29, 2025. Most at the federal level believe that the order will move forward but will likely impact future funding and not current executed grants. We did confirm that the largest grants ( WWTP) do not provide for any DEI outcomes, which was the primary focus of the directive to pause. Due to fluctuating temperatures, we are anticipating additional water main breaks in the next few weeks caused by thawing and freezing. The most recent break was on Saturday, January 25, 2025, 10:30 p.m. at the corner of W. Sycamore and Cedar Street. It was repaired the next day. TWG Development notified the City Manager that they were not awarded during this round of MSHDA Housing Tax Credits. They believe their application was scored in subjective ways that don’t match the requirements, including not providing them with points for local support for the PILOT that was approved. They have already submitted an appeal of the decision. The City Manager has offered to advocate for the importance of this project to our representatives if required. Currently, they are moving forward with the outlined appeal process and have not requested assistance. If the decision stands, they will apply for the next round in April. Expertise Building and Partnerships: Utilities Director Rewerts attended the Michigan Water Environment Association’ s 2025 Wastewater Administrators Conference, January 23–24, 2025. The conference covered topics including project financing, Human Resources legal updates, safety in the workplace, leadership, and employee recruitment. Officer Washington attended Legal & Liability Risk Management Institute training on January 24, 2025. City Manager Stuart attended the Michigan Municipal Executive’ s Winter Institute, January 28–30, 2025. The Winter Institute focused on providing professional development. During the conference, she was awarded by her peers the Advancing Women in Local Government Leadership Award. This award recognizes MME professionals that have not only exhibited excellence in municipal management and leadership but also made a difference in enhancing career opportunities for women in the local government management profession. Traffic Complaints: Speeding: Coppersmith Dr.- Open until January 31, 2025.

City Manager’s Report: January 17, 2025 IMPORTANT DATES • Due to the anticipated cold temperatures on Monday and Tuesday, staff have requested through Community Services that locations consider being open as warming locations. First United Methodist Church will be open 9 am -1 pm Mon. and Tues. 9 am -2 pm. Mason Community Services will be open 10 am- 4 pm Mon. and Tues. • Monday, January 20, 2025, Martin Luther King, Jr. Day – City Hall closed to the public during regular business hours for Staff In-Service. City Council meeting is planned for 7:30 p.m. • Monday, February 3, 2025, 6:30 p.m. Joint Recognition Ceremony in the Sycamore Room at City Hall. City Councilmembers should plan to arrive by 6:15 p.m. • Tuesday, February 11, 2025, 7:30 p.m. - Joint City Council and Planning Commission Capital Improvements Program Workshop. Meeting room will be announced closer to the meeting date • March 18-19, 2025, Michigan Municipal League Capital Conference in Lansing, MI. Early Bird registration ends on February 7, 2025. Attendee designation will be considered on the January 20, 2025 City Council Agenda if any Councilmember is interested. • Week of April 14P thP- Staff would like to schedule the Budget Workshop. A doodle poll will be sent to Council next week to determine a date and time. OPERATIONS General: • The Mason Public School/ City of Mason Safety Committee met on January 5 and discussed communications, reunification locations/process/agreements, and initial response to critical incidents. The group plans to invite representatives who were familiar with the swatting incident at Okemos to learn from the challenges they experienced with reunification to their next meeting. • The City Manager representing Mason attached the Ingham County Traffic Summit where representatives from cities, townships, Ingham County, and MDOT discussed upcoming projects. The City received positive comments on our six-year plan and the ability to coordinate/ leverage upcoming work by other entities. We also discussed the changes to the Safe Routes to School Program that now includes High School routes, and the needs related to the High School and Intermediate School District. The County expressed interest in partnering on access in these areas where they control the right-of-way. These items will likely be included in the update of the Parks, Recreation, and Non-Motorized Transportation Plan. • TPOAM has provided notice of their interest in beginning negotiations for their contract expiring June 30, 2025. The City Manager and local representatives plan to start meeting in the next few weeks. • Due to the extreme cold the City has experienced the following water main breaks and anticipates more in the next week due to the deep freeze: o Saturday, January 11, 2025, 9:30 a.m. - 500 block of McRoberts, repaired same day. o Tuesday, January 14, 2025, 9:30 p.m. - 300 block of N. Cedar, repaired next day. o Wednesday, January 15, 2025, 7:30 a.m. - 800 block of Warner, repaired same day. Traffic Complaints: • Speeding: Coppersmith Dr.- Open until January 31, 2025. Personnel: • TRANSITIONS – 1 o Ryan Collier resigned as Patrol Officer as of February 12, 2025; position is anticipated to be posted next week. • OPPORTUNITIES - 2 o Part-Time Administrative Assistant – Police Department (1) – Interviews are being conducted. o Seasonal Part-time Crossing Guard (1) - Open until it is filled.

City Manager’s Report: January 3, 2025 IMPORTANT DATES • Monday, January 20, 2025, Martin Luther King, Jr. Day – City Hall closed to the public during regular business hours for Staff In-Service. City Council meeting is planned for 7:30 p.m. • Monday, February 3, 2025, 6:30 p.m. Joint Recognition Ceremony in the Sycamore Room at City Hall. City Councilmembers should plan to arrive by 6:15 p.m. • Week of February 3rd or 10th- Staff would like to schedule the Capital Improvement Program Joint Workshop with the Planning Commission. Please be prepared to discuss any potential conflicts for those weeks. Please note we will also be polling Planning Commission members. • March 18-19, 2025, Michigan Municipal League Capital Conference in Lansing, MI. Early Bird registration ends on February 7, 2025. Attendee designation will be considered on the January 20, 2025 City Council Agenda if any Councilmember is interested. • Week of April 14P thP- Staff would like to schedule the Budget Workshop. Please be prepared to discuss any potential conflicts for that week. OPERATIONS General: • Community Development Director Hude attended a meeting on December 16, 2024, to discuss the Tri-County Regional Planning Commission Regional Trails Project to complete the trail route from Lansing River Trail to the Lakelands Trail. The goal of the meeting was to discuss potential opportunities and challenges to build this portion of the trail through the Ingham County Area and plans for further public engagement anticipated in Spring of 2025. • Our Code of Ordinances has been codified online and has been updated through Ordinance 254. Please still refer to the City Charter and Ordinances webpage found UhereU for any ordinances that have been adopted since 254. The next update will occur once the zoning ordinance update is finalized. Please note that staff is not made aware of cost to codify until they have completed all their hours of work. The cost of this update was over $5000 and is provided in bill approval. Traffic Complaints: • Speeding: Coppersmith Dr.- Open until January 31, 2025. Personnel: • TRANSITIONS - 2 o Corey Patrick will be starting Monday, January 6, 2025, as a new Full-Time Utilities Operator in the Utilities Department. o Miguel Gonzalez, Jr. will be starting Monday, January 20, 2025, as a new Full-Time Utilities Operator in the Utilities Department • OPPORTUNITIES - 2 o Part-Time Administrative Assistant – Police Department (1) – Posted externally and posting closes January 8, 2025. o Seasonal Part-time Crossing Guard (1) - Open until it is filled.

City Manager’s Report: December 13, 2024 IMPORTANT DATES • Tuesday, December 24, 2024 – Wednesday, January 1, 2025- City Hall will be closed to the public and City services will be minimally staffed due to administrative holidays and minimum staffing days between the holidays, December 26, 27, & 30.  Memorandums of Understanding have been negotiated with all the unions to ensure we can continue this benefit that is a low cost to customers and the City, but high value to our employees and represents the culture of valuing the Whole Person we are striving to achieve.  Attached is How To Pay, a list of the different payment methods available when City Hall is closed. Payments placed in the drop-box by 8:00 a.m. on Thursday, January 2, 2025, will be marked received as of December 31, 2024. • Planning Commission approved a change to the frequency pattern of their meetings to the second Tuesday of each month to allow for easier scheduling. (The previous pattern was the 2P ndP Tuesday of each month after the first Monday.) This change is effective January 1, 2025. • The 2025 administrative holiday and training schedule is attached for your reference. • Reminder: Monday, January 6, 2025, first City Council meeting of 2025. • Tentative: Monday, February 3, 2025, 6:30 p.m.. Councilmembers, please hold this date for a Joint Recognition Ceremony in the Sycamore Room at City Hall. OPERATIONS General: • Codification of Ordinances 239 – 254 is nearly complete. Please note that Ordinance 240 will be placed into Chapter 31 instead of Chapter 44 as noted on approved ordinance, to maintain the alphabetical order of our Code of Ordinances. Chapter 31 currently is “Historic Preservation” and this will be moved to Chapter 32. Expertise Building and Partnerships: • Investigator Steven Chick attended Michigan Abandoned Vehicle Law & Training on 12/2/2024. • Chief Matt Shutes held the first annual Mason Police Department Retiree Breakfast on 12/5/2024. Traffic Complaints: • Speeding: Steele St., Elm St., Rogers St.- Officers were assigned to work for a visible presence during school drop off and pick up. No citations issued. Closed. • Speeding: Coppersmith Dr.- Open until January 31, 2025. Personnel: • TRANSITIONS - 2 o Dennis Motes is retiring as a Utility Operator effective January 3, 2025, with 19 years of service. o Michelle Greko will be starting Monday, January 6, 2025, as a new Part-time Administrative Assistant in the Public Works/Utilities Departments. • OPPORTUNITIES - 3 o Full-Time Utilities Operator (2) – Posting closed December 11, 2024, applications are under review with interviews to be scheduled the week of December 16. o Seasonal Part-time Crossing Guard (1) - Open until it is filled.