City Manager Reports

City Manager’s Report: July 12, 2024 IMPORTANT DATES • The next City Council Meeting will be held on WEDNESDAY, August 7, 2024, due to the Primary Election. • Mark your calendars for Tuesday, August 6, 2024 at 6:00 p.m. for a memorial service to remember Officer James Ray Hinkley who died in the line of duty on August 6, 1938. The service will be held at the corner of Ash and Jefferson in front of the Honor Roll Monument. OPERATIONS General: • The City Manager was appointed to the MML Workers’ Compensation Fund board as a Trustee in June. The Workers’ Compensation Fund is a state-wide non-profit self-insurance pool owned and governed by its members, including the City of Mason. It is Michigan’s leading provider of municipal workers’ compensation and risk management services, with over 900 members and assets of over $150 million. • Please find the attached “Social Media for Public Officials 101” Guide from Knight First Amendment Institute at Columbia University. Social media requirements for Public Officials are continuing to evolve and this is a great resource staff came across as we work to develop a policy or guidelines for City Council to consider for elected and appointed officials to reduce the City’s liability related to this issue. • The City was excited to celebrate the news of Gestamp’s expansion in Mason. Here are some links to some news coverage referencing Mason that you may have missed: • Gov. Whitmer announces MSF support for increased housing in Detroit and Pontiac, new Ford agreement | Michigan Business • Mason auto supplier to expand, hire 100 new workers (msn.com) • 100 new automotive jobs coming to Mason (msn.com) • Gestamp to bring 100 new jobs to Mason (msn.com) Expertise Building and Partnerships: • As of July 1, 2024, the City implemented the an annual subscription to Lexipol/ PoliceOne Academy for all sworn law enforcement personnel. PoliceOne Academy provides 24/7 access to online training and courses to improve safety and effectiveness in agency operations. PoliceOne Academy courses that are certified by the Michigan Commission on Law Enforcement Standards (MCOLES) can be used to fulfill all annual Continuing Professional Education (CPE) requirements and are eligible for PA 302 Justice Training Funds but allow for the flexibility to complete when the officer has time. • The City received a MMRMA grant in the amount of $247.50 for Police Leadership Supervision training that Sgt. Jeremiah Budd attended 1/29-1/31/2024. Traffic Complaints: • Speeding: Okemos St near Randolph/Valley Court– Status Closed: Officers observed several violations resulting in 6 verbal warnings, 1 citation issued, and 1 vehicle was unable to be pulled over due to heavy traffic. It should be noted that the complainant contacted an officer and thanked him for monitoring the area. • Scooters and dirt bikes on sidewalks, streets, and in yards: Summerwood Subdivision- Officers assigned to monitor until July 31. Personnel: • OPPORTUNITIES - 3 o Laborer (1) – Applications under review with interviews to be scheduled for the week of July 15. o Police Officer (1) – Interviews to be conducted the week of July 15. o Seasonal Part-time Crossing Guard (1) - Open until filled.

CITY MANAGER’S REPORT (6/14/2024)

City Manager’s Report: June 27, 2024 IMPORTANT DATES • Tuesday, July 9, 2024, at 10:00 a.m. in the Sycamore Room in City Hall; Matt Shutes will be sworn in as Chief of Police for the City of Mason Police Department. This event is open to the public. OPERATIONS General: • 2023 Water Quality Report available: 36TUwww.mason.mi.us/WaterQualityReport.U Key items to note: o Notice of Testing Errors: Due to a misunderstanding of the requirements, staff did not collect a water quality parameter (WQP) from March 19, 2023 – April 1, 2023, the samples were collected on April 6, 2023. Also, trihalomethanes (TTHM) and halo acetic acids (HAA5) samples that were supposed to be collected from September 1, 2023 – September 30, 2023 were taken in August 2023. One test was taken early and the other within a week of the deadline. Neither of these violations posed a threat to the quality of the water supply. The City has been in compliance since. Per EGLE’s requirements, Public Notices will be sent with monthly utility bills in July and complete copies of the violation notices can be found on the City of Mason’s website: 36TUwww.mason.mi.us/publicnoticeU36T. Staff has learned from this issue and corrected by tracking a full calendar of requirements. o Water Service Line Inventory Map available: 36Twww.mason.mi.us/WSL_InventoryMap36T Expertise Building and Partnerships: • Investigator Steven Chick attended Capital Region Integrated Critical Skills (CRICS) on 6/20/2024. • Officer Kevin Bradley attended Behavioral Threat Assessment and Management Training on 6/26/2024. • The City of Mason received a MMRMA grant of $422.50 on 6/24/2024 for Field Training Officer (FTO) Seminar that Officer Justin Demo attended 3/25-3/29/2024. • City Clerk Jarvis and Deputy Clerk Spink attended the Michigan Association of Municipal Clerk’s Annual Conference June 18–21, 2024. Traffic Complaints: • Speeding: Coppersmith Dr, before and after school - No speeding violations occurred during police presence. Status: Closed • Speeding: Okemos St near Randolph/Valley Court - Officers assigned to monitor. Personnel: • OPPORTUNITIES - 3 o Laborer (1) – Posting closed June 26, 2024. Applications are under review and interviews to be scheduled for the first week in July. o Police Officer (1) – Posted externally and extended closing date to July 8, 2024. o Seasonal Part-time Crossing Guard (1) - Open until filled.

City Manager’s Report: June 14, 2024 IMPORTANT DATES • Tuesday, June 18, 2024, 7 p.m. at Mason Middle School, Room 22 - Mason Public School Board will be briefed on their bond plans by their committee. • Wednesday, June 19, 2024, Juneteenth – City Hall closed to the public for Staff In-Service. • Special Use Approved- June 21-23, 2024, Amateur Radio Club- Rayner Park including overnight. • June 23-30, 2024 - The City Manager will be unavailable and any urgent inquiries by the City Council should be directed to Fire Chief Minshall. All City Council submissions for the July 1, 2024, packet should be provided to Executive Assistant & Communications Specialist Martin. OPERATIONS General: • The recent Supreme Court’s rulings on 36TUO’Connor- Ratcliff v. GarnieU36T and 36TLindke v. Freed36T has provided additional guidance for public officials that utilize social media that if not followed may create a liability risk for the City. The ACLU and municipal organizations are recommending that municipalities adopt social media policy for public officials, so they are aware of these requirements (restrictions on blocking, retaining comments for FOIA, etc.). Staff is working to develop a draft policy for the City Council to consider at a future meeting. In the meantime, City Councilmembers and all other appointed officials should become familiar with these cases if you utilize social media to communicate with constituents. • As a member of the MML Board and MML Foundation Board of Directors, the City Manager will be attending a goal setting session from June 19-21, 2024, for the two organizations. Any concerns or suggestions that City Councilmembers would like brought up to these organizations, impacting rural communities, should be mentioned at the June 17, 2024 City Council meeting. Expertise Building and Partnerships: • Sergeant Fairbotham attended Capital Region Integrated Critical Skills (CRICS) on 5/9/2024. • Officer Thompson and Officer Washington attended CRICS on 5/13/2024. • Sergeant Budd and Officer Washington attended Street Survival Seminar on 6/5-6/2024. Traffic Complaints: • Speeding: Coppersmith Dr, before and after school - Officers assigned to monitor. • Speeding: Okemos St near Randolph/Valley Court - Officers assigned to monitor. • Speeding/Bus Violation: Columbia/Green Park bus stop – Closed, zero violations observed in police presence. Personnel: • TRANSITIONS - 1 o Clayton Stock started on June 10, 2024, as Full-Time Utilities Operator, Utilities Department • OPPORTUNITIES - 3 o Laborer (1) – Posted externally, closes June 26, 2024. o Police Officer (1) – Posted externally and extended closing date to July 8, 2024. o Seasonal Part-time Crossing Guard (1) - Open until filled.

City Manager’s Report: May 31, 2024 IMPORTANT DATES • Tuesday, June 18, 2024, 7 p.m. at Mason Middle School, Room 22 - Mason Public School Board will be briefed on their bond plans by their committee. • Wednesday, June 19, 2024, Juneteenth – City Hall closed to the public for Staff In-Service. OPERATIONS General: • Due to low user reach and equipment that is costly to replace, the City of Mason will discontinue the PowerPoint Presentation on the cable channel. This service was managed by the Chamber up until 2020, but they no longer had an interest in using it for that purpose due to low user reach and time involved. For information, the community should utilize our website at www.mason.mi.us, follow the City of Facebook or reach out to Customer Service at 517-676-9155. • The City received notice that we were NOT awarded the grant request for $100,000 from the Michigan State Historic Preservation Office (SHPO) which was intended to support the repair of the library windows. Staff will be meeting with SHPO staff to get feedback on how we can improve the application for a resubmission in the future. • The work related to the 410 Maple Street Settlement is considered completed. This included the removal of a tree requested by the property owner due to the impact of the work on its root system. The City contracted work will have a one-year warranty. • Public Notices: (36TULink to Current NoticesU36T) Expertise Building and Partnerships: • Finance Director/Treasurer Pietsch and Deputy Treasurer/Accountant Powless attended the Michigan Municipal Treasurer’s Association Advanced Institute, an annual 3-day conference covering public treasury and professional growth. • Chief Shutes, Sergeant Budd, Officer Bradley, Officer Birr, Officer Michele, and Officer Demo attended Legal Update. • Sergeant Budd and Officer Demo attended CRICS (Capital Region Integrated Critical Skills) training. Traffic Complaints: • Speeding: Coppersmith Dr, before and after school - Officers assigned to monitor. • Speeding: Okemos St near Randolph/Valley Court - Officers assigned to monitor. • Speeding/Bus Violation: Columbia/Green Park bus stop - Officers assigned until the last day of school. • Speeding: Eugenia Dr and Northbrook St. Closed on May 1, 2024. Results: Zero speeding violations observed. Personnel: • TRANSITIONS - 3 o Matthew Johnson promoted effective June 3, 2024, to Cemetery, Park, and Forestry Foreman o Roger Pfannenschmid promoted effective June 3, 2024, to DPW Lead Foreman o Joanna Shankster will start on June 3, 2024, as Part-Time Administrative Assistant, Public Works & Utilities • OPPORTUNITIES - 4 o Laborer (1) – Posted internally, closes June 7, 2024. o Utilities Operator (1) – Interviews have been conducted. o Police Officer (1) – Position closes June 11, 2024. o Seasonal Part-time Crossing Guard (1) - Open until filled.

City Manager’s Report: May 17, 2024 IMPORTANT DATES • Due to Ingham County construction, Maple St. (Jefferson to Barnes) will have a full closure May 21 – 30, 2024. • Monday, May 20, 2024, 5:30 p.m. – Joint Recognition Ceremony at the Mason High School Auditorium. • Tuesday, June 18, 2024, 7 p.m. - Mason Public School Board will be briefed on their bond plans by their committee. Location will be confirmed in the next City Manager report. OPERATIONS General: • The City received a Michigan Municipal Risk Management Authority (MMRMA) $3000 grant for Alternative Force Taser Project and a $297.50 grant for Field Training Officer Supervision Management. • The City applied for a $20,000 LEAP grant for the landscaping and outdoor amenities of the library property. • Public Notices: (36TULink to Current NoticesU36T) Expertise Building and Partnerships: • City Manager Stuart attended the CAPCOG Regional Municipalities Meeting to discuss Tri-County legislative priorities and potential partnerships across agencies. • Officer Putman completed 85th Basic Fire Investigation School, a two-week schooling that consisted of 68 hours of tested training. This will be an additional resource for our community. • Officers Washington, Putman, Thompson, and Fairbotham attended a Legal Update intended to inform police officers of recent changes in the laws. • Officer Demo and Reserve Officer Toodzio attended the Great Lakes Homeland Security Training Conference • Community Development Director Hude attended the Michigan Association of Planning’s Spring Resilience Summit focused on Infrastructure Resilience: Flood Management, Hazard Mitigation Plans, Green Infrastructure, and Environmental Justice. • Code Enforcement Officer O’Berry attended the Michigan Association of Code Enforcement Officers (MACEO) Seminar focused on the use of BS&A for documentation and issuing citations. Traffic Complaints: • Speeding: Coppersmith Dr, before and after school - Officers assigned to monitor. • Speeding: Okemos St near Randolph/Valley Court - Officers assigned to monitor. • Speeding/Bus Violation: Columbia/Green Park bus stop - Officers assigned until the last day of school. Personnel: • TRANSITIONS - 2 o Matthew Shutes started May 13, 2024, as the Chief of Police o Paige Smith started May 13, 2024, as the Community Development Summer Intern • OPPORTUNITIES - 5 o Administrative Assistant, Part-time (1) – Offer of employment has been made. o Public Works Foreman (1) – Offer of employment has been made. o Utilities Operator (1) – Position posted externally and closes May 23, 2024 o Police Officer (1) – Position is planned to be reposted next week. o Seasonal Part-time Crossing Guard (1) - Open until filled.

City Manager’s Report: May 3, 2024 IMPORTANT DATES • The Joint Recognition Ceremony will be rescheduled from Thursday, June 13, 2024, 5:30 p.m. More information will be shared after a new date has been selected. • Due to Ingham County construction, Maple St. (Jefferson to Barnes) will have a partial closure May 8 – 21 and a full closure May 21 – 30, 2024. OPERATIONS General: • The City received confirmation that the JGP Pub LLC v City of Mason has been satisfied and the matter is now closed. No further action is anticipated. Staffing Updates: • TRANSITIONS - 2 o Michael Prater, Utilities Operator - retired effective April 30, 2024 o Levi Rice, Public Works Foreman - resigned effective May 10, 2024 • OPPORTUNITIES - 7 o Police Chief (1) – Contingent offer accepted, pre-employment screenings stage. o Police Officer (1) – Contingent offer accepted, pre-employment screenings stage. o Intern – Community Development (1) – Contingent offer accepted, pre-employment screenings stage. o Administrative Assistant (1) – Position posted open until filled. o Utility Operator (1) – Position to be posted next week. o Public Works Foreman (1) – Position to be posted internally next week. o Seasonal Part-time Crossing Guard (1) - Open until filled. Conferences/ Trainings: • Student Resource Officer Demo and City Manager Stuart attended School Mass Shooting & Critical Incident Preparedness Forum: The Role of Local Leaders on April 17P thP. • All officers within the Police Department attended Taser Training on April 18P thP and 19P thP. • Assistant Fire Chief Crawford attended Fire Department Instructor Conference on April 18P thP and 19P thP. • Student Resource Officer Demo and Reserve Officer Toodzio attended the School Safety Summit April 29P thP and April 30P thP. Traffic Complaints: • Speeding: Eugenia Dr and Northbrook St. area - Officers assigned to monitor. • Speeding: Coppersmith Dr, before and after school - Officers assigned to monitor. • Speeding: Okemos St near Randolph/Valley Court - Officers assigned to monitor. Public Notices: (36TUlink to noticesU36T) • 2024-2025 Budget Public Hearing Notice 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status STREETS, BRIDGES, SIGNALS(S) 2017-S16 Maple Street Bridge: Replacement Staff has received bridge inspection results and a recommendation will be brought to the Council at a future meeting. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction In progress. 2022-U1 WWTP Headworks Huber Screen In progress. 2023-U40 WWTP: Curtis St Lift Station Replacement Action for discussion at May 6P thP Council meeting. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P11 Rayner Park- Phase 1 Construction Staff has narrowed to two contractors that will make a presentation at the May 20P thP Council meeting. 2020-P15 Jefferson Trailhead/ Comm Garden Final punch list being work through. 2020-P21 Hayes Park: Capital Improvements Staff have submitted permits, and the Drain Commission is holding up approval. They are requiring the city to additional unanticipated work to prove that the project will have limited impact on the existing drain. 2022-P2 Maple Grove Cemetery: Trash/Signs Installation prior to Memorial Day 2023-P3 DDA: Tree Replacement Awarded, installation of 35, 1 ½” trees after Spring Fling weekend. Additional details per Council’s request at last meeting: • 9: Fagus Sylvatica ‘Dawyck Purple’ – Columnar Purple Beech • 9: Carpinus Betulus ‘Columnaris Nana’ – Columnar European Hornbeam • 9: Carpinus Caroliniana ‘J.N. Upright’ – Firespire American Hornbeam • 8: Liquidambar Styraciflua – American Sweet Gum MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Ordered, receipt anticipated next FY 2023-MVP1 Vehicle No. 88 New Police Patrol Ordered, receipt anticipated next FY BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1 Phase 1, Part 1 complete, Part 2 interior complete. Consumers Energy set new pole and connected new service on April 23; final electrical and mechanical work and inspections estimated to be complete by end of May. 2018-B23 Planning: Master Plan/Zoning Update In progress, the next meeting is scheduled for June 10 at 5:30 PM. 2018-B23a Cedar/127 Corridor Sub-area Plan Currently being bid (36T link36T), due date of 3:00 PM, May 15, 2024 2019-B2b City Hall Renovations: Phase 1/Carpet 4Q Project 2019-B8 Police: Car Port (7-Car Unit) Currently being bid (36T link36T), due date of 10:30 AM, May 23, 2024 2020-B4 DPW: Facility Design Build Currently being bid (36T link36T), due date of 2:00 PM, May 15, 2024 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2024-2025 Project Project Name/Description Status STREETS, BRIDGES, SIGNALS(S) 2018-S27 / 2023-U6 Peachtree Place: W. Columbia St. to W. South St., Utilities Held pre-construction meeting for all projects. Final schedule still pending, but project will start with Steele St. following the last day of school. Full project is anticipated to be completed in the Fall. 2018-S29 / 2023-U7 S. McRoberts St.: W. Columbia St. to W. Ash St., Utilities 2018-S30 / 2021-U3 Steele St.: E. Ash St. to Elm St., Utilities 2019-S4 / 2023-U8 Foxview Lane: Entire Length, Utilities 2019-S6 / 2023-U9 Middlebury Lane: Entire Length, Utilities 2023-S2 E. Elm St. South Alley: S. Jefferson St. to S. Rogers St. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2023-U10 Water Service Line Replacement 2023-U11 Raise Manholes: Willow Creek East of S. Lansing St. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P20 NM: SW Quadrant (Sidewalks) Currently being bid (36T link36T), due date of 10:00 AM, May 23, 2024 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 636 Center Robin Rose, Property Owner Approved The Planning Commission held a Public Hearing at their special meeting on Tuesday, April 23, 2024, at 6:30 p.m. and approved a Special Use Permit, Preliminary and Final Site Plan for a Group Child Care Home for twelve children. 805 Kerns Jeff Kreisler, Mason Auto Body Repair, Inc. Approved The Planning Commission considered a request from Mason Auto Body Repair, Inc. and approved a Preliminary and Final Site Plan for the proposed parking lot expansion at their special meeting on April 23, 2024. 201 W. Ash City of Mason Approved The Planning Commission considered a request from the City of Mason and approved a Preliminary and Final Site Plan for the proposed permanent carport structure.

City Manager’s Report: April 12, 2024 IMPORTANT DATES • Tuesday, April 23, 2024, 4:00 PM- Deadline to file City Council filing packets for 2024 election. • Friday, April 26, 2024, Arbor Day Honoree Celebration - Marie Coughlin has been selected as the 2024 Arbor Day Recipient. The 2024 Arbor Day Ceremony will take place on Friday, April 26, 2024, at 12:00 p.m. at the Fire Station Memorial Garden. See attached invitation for more information. OPERATIONS General: • The City received a grant in the amount of $896.25 from MMRMA for MACP Police Executives’ and New Chiefs’ School that Sergeant Joe Fairbotham attended. • City Manager Stuart and Officer Demo participated in the monthly School Safety Meeting with Mason Public Schools staff on April 3, 2024. • City Manager Stuart, Mason Public School Superintendent Dr. Kinzer, and School Resource Officer Demo presented to the Mason Public Schools School Board on April 11, 2024, on the School Resource Officer Program. Staffing Updates:  OPEN POSITIONS - 5  Police Chief (1) – Anticipate contingent offer of employment next week.  Police Officer (1) – Contingent offer of employment accepted, pre-employment screenings stage  Administrative Assistant (1) – Position to be reposted.  Utility Operator (1) – Job evaluation underway, internal transfer withdrew  Seasonal Part-time Crossing Guard (1) - open until filled. Conferences/ Trainings: • Officer Sue Putman attended the 2024 Michigan Women in Law Enforcement Conference 4/2-4/3/2024. • Deputy City Clerk Spink attained her Michigan Professional Municipal Clerk certification. Traffic Complaints: • Parking: South St near Bond St and Vanderveen. No violations observed. Complaint is closed. • Speeding: Eugenia Dr and Northbrook St. area - Officers assigned until 5/1/2024. • Speeding: Okemos St near Randolph/Valley Court Officers- assigned until 7/1/2024. 48 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status STREETS, BRIDGES, SIGNALS(S) 2017-S16 Maple Street Bridge: Replacement Estimated costs continue to be concerning and would likely impact next year’s street budget significantly. The staff is requesting an estimate for a bridge inspection to determine more fully the condition of the bridge and options for delays. A proposal will be brought to the Council with further information. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction In progress, updated Change Order Log attached. 2022-U1 WWTP Headworks Huber Screen Awarded, scheduled for April/ May. 2023-U40 WWTP: Curtis St Lift Station Replacement Bid documents advertised (UBid NoticeU), bid closes 4/24/24. EGLE has brought up concerns about a conservation easement that may impact our ability to cross the creek. We continue to work on this issue, but it may cause delays in the project. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P11 Rayner Park- Phase 1 Construction Bid documents advertised (Bid Notice), bid closes 4/24/24. 2020-P15 Jefferson Trailhead/ Comm Garden Under construction, waiting for final items for installation. 2020-P21 Hayes Park: Capital Improvements Council considering award at 4.15.24 meeting. 2022-P2 Maple Grove Cemetery: Trash/Signs Awarded, spring installation. 2023-P3 DDA: Tree Replacement Awarded, installation after Spring Fling weekend. MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Ordered, receipt anticipated next FY 2023-MVP1 Vehicle No. 88 New Police Patrol Ordered, receipt anticipated next FY BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1 Phase 1, Part 1 and 2 complete. Summary of costs attached, and pending work is attached for Phase I, Part 3 2018-B23 Planning: Master Plan/Zoning Update In progress, next meeting is scheduled for 4/29/24 at 5:30 pm. 2018-B23a Cedar/127 Corridor Sub-area Plan Bids expected to be released in April 2019-B2b City Hall Renovations: Phase 1/Carpet 4Q Project 2019-B8 Police: Car Port (7-Car Unit) Bids expected to be released in April 2020-B4 DPW: Facility Design Build Bids expected to be released in April ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 805 Kerns Jeff Kriesler, Mason Auto Body Repair, Inc. Pending The Planning Commission will consider a request from Mason Auto Body Repair, Inc. for consideration of a Preliminary and Final Site Plan Review for the proposed parking lot expansion at their special meeting on April 23, 2024. 49 50 Notes: $2,347,657 $1,000,000 Date: April 12, 2024 $13,549 Reference ID Description Submitted By Received By Date Submitted Date Authorized/Returned Response CCI Change Number Confirmed Add/Deduct Total Contingency After Change Change Order Change Order Date Change Order Authorized Date Total Change Order RFI‐004 Tree removal as required (25 large trees, 17 smaller trees) in order for installation of bentonite slurry wall. Additional trees (invasive cottonwoods) were also remeved after determined to be a threat to tank operations due to branches and seeds. Tree buffer will be installed by completion of project in this area (10 were included in project and six will be added in landscaping change order). CCI HRC/City 10/19/23 10/20/23 Proceed with tree removals CI002 29,928.37 $ $2,317,728.63 C/O: 01 12/8/2023 12/15/2023 29,928.37 $ RFI‐009 Demolition of 15x60 tank discovered during demolition of old tricking filters CCI HRC/City 10/26/23 10/27/23 Proceed with tank demo CI003_Demo 16,480.74 $ $2,301,247.89 C/O: 02 2/12/2024 3/25/2024 RFI‐008, Other Slurry wall impacts (credit for removal of slurry wall sections and add for soil stabilization) CCI HRC/City 11/8/23 11/8/23 Proceed with modifications to wall CI004_Slurry_Wall (75,347.05) $ $2,376,594.94 C/O: 02 2/12/2024 3/25/2024 RFI‐017 Required electrical and mechanical work for continued use of the DPW building sump pump identified during the demolition of the building for the new Dewatering Building. Completed Per RFI 17. CCI HRC/City 1/29/23 1/29/23 TBD ‐ pending change from CCI, verbal from Phil CI010_DPW_Sump 1,092.61 $ $2,375,502.33 C/O: 02 2/12/2024 3/25/2024 (57,773.70) $ RFI‐008 Slurry Wall impacts and oxidation ditch relocation to avoid disruption of the existing 24" effluent pipes. Moving the ditch to the south required two extra buried fittings. CCI HRC/City 3/15/24 3/15/24 Proceed with additional fittings and track as TM when installed. CI002_Slurry_Wall 9,303.41 $ $2,366,198.92 C/O: 03 03415 Submittal Pre‐ cast Concrete Coordination with 11390 Submittal Plant Drain Pump Plant drain pump station pumps and valves submitted require a larger diamter 7' diameter wet well for optimum maintenance and operation and better safety. Increase wet well from 5' diameter to 7' diameter and valve vault from 5' diameter to 6' diameter. Per HRC, this change is reasonable and recommended CCI HRC/City 3/18/24 3/22/23 Proceed with replacement and track as TM CI003_DrainPS 7,695.93 $ $2,358,502.99 C/O: 03 WCD‐003 Tapered joist for the pump hoist is required for the sloped roof and to ensure the hoist track is level. This is provide the safest installation for the pump hoist. HRC/City CCI 2/27/24 4/4/24 Proceed with WCD as this is necessary to avoid delays WCD‐003 2,529.15 $ $2,355,973.84 C/O: 03 19,528.49 $ CI004 ‐ Supernatent Line Replacement (North Portion) Existing clay 6" supernatent line from sludge storage was identified to be leaking and needs to be replaced. The line was found to be cracked and impacted by roots and needs to be replaced to prevent leakage of the sludge supernatent. Norther portion replaced to address emergency repairs of leaks CCI HRC/City 3/12/24 3/15/24 Northern Portion ‐ Proceed with replacement and track as TM CI004_Supernatent 10,866.22 $ $2,345,107.62 Pending CCI Change Number, Supernatent Line Replacement (South Portion) Southern portion recommended to be replaced to ensure the supernatant line is completely replaced. CCI HRC/City Southern Portion ‐ Confirm with City 11,000.00 $ $2,334,107.62 21,866.22 $ WCD‐002 Landscaping for plan review requirements (ornamental fencing, additional landscaping) HRC/City CCI 12/6/23 TBD ‐ pending change from CCI, not urgent ‐ $ Estimated, pending final cost Change directive sent, pending estimate Total Contingency: Staff Authorized to: Current Estimated Total: 51 Project Summary REVENUE SUMMMARY City of Mason, City Council Authorized Contribution Description Authorized Date Amount City of Mason Contribution for Design 2/17/2020 25,375 $ City of Mason Contribution for Design (C/O) 1/30/2023 8,300 $ City of Mason Original Budget for Construction 5/20/2019 275,000 $ City of Mason Amendment Increase 3/20/2023 150,000 $ Total City of Mason Contribution 43% 458,675 $ Donors Description Authorized Date Amount Deborah & Timothy Zielinski 11/18/2021 $ 10,000 Henry Ford Health System 12/13/2021 $ 25,000 Elaine Ferris 12/17/2021 $ 100 Deborah & Timothy Zielinski 11/29/2022 $ 10,000 DDA Allocation 6/22/2023 200,000 $ SHPO Grant‐ Complete 10/12/2023 $ 116,950 Robert Horning 6/13/2023 $ 1,000 CADL: 50% library design 6/23/2023 $ 33,675 Deborah & Timothy Zielinski 9/26/2023 $ 10,000 Mason Optomist Club 9/27/2023 $ 2,500 CADL: Ph 2 build out 9/27/2023 $ 75,000 CADL: Ph 2 build out 9/27/2023 $ 105,000 Friends of the Mason Library (100 Women) 1/30/2024 $ 6,100 Friends of the Mason Library 1/30/2024 $ 5,000 CADL: Contract Reimbursement Pending $ 17,000 Total Donor Contribution 57% 617,325 $ TOTAL REVENUE RECEIVED 1,076,000 $ Pending Donor Description Amount $ 100,000 100,000 $ Mason District Library Project SHPO Grant for Windows (Authorized 1/15/24 CC) Total Pending Donor Contribution 52 EXPENSE SUMMMARY Description Change Number Confirmed Add/Deduct Updated Total Available Funding for Project Maximum Authorized Contract by Council Design/ Engineering $1,076,000.00 East Arbor Design Contract $ 50,750.00 $ 50,750.00 $ 1,025,250.00 East Arbor Design Contract C/O CO 1 (Design) $ 16,600.00 $ 67,350.00 $ 1,008,650.00 Wolverine (Owner's Rep)‐ Estimate $ 13,568.00 $ 80,918.00 $ 995,082.00 Construction Contract Max $ 1,091,255.00 PHASE I ORGINAL PROJECT CONTRACT $ 191,500.00 $ 191,500.00 $ 803,582.00 $ 899,755.00 SHPO Sign, Basement Bathroom Ceiling Grid/ Lightswitch/Lighting, Vestibule Bathroom Door, Restroom added walls, Circulation room wall, add plugs, Aluminum lmnum Ramp Brand Changes CO 001R 21,644.36 $ 213,144.36 $ 781,937.64 $ 878,110.64 $ Radiator removal, electric unit heaters, damage to electric line CO 002 1,438.05 $ 214,582.41 $ 780,499.59 $ 876,672.59 $ Wood railings to aluminum C0 003 1,217.27 $ 215,799.68 $ 779,282.32 $ 875,455.32 $ PHASE II C/O plus Window Well Work CO 004 $ 699,807.00 $ 915,606.68 79,475.32 $ 175,648.32 $ Painting changes, consumers, accoustical changes, etc. CO 005 13,844.45 $ 929,451.13 $ 65,630.87 $ 161,803.87 $ Emergency Repair to radiator CO 006 6,039.33 $ 935,490.46 $ 59,591.54 $ 155,764.54 $ 59,591.54 $ 155,764.54 $ Pending Next Phases to Complete (Numbers are only estimates due to no contract Window Project (SHPO) Submitted Project for Grant $148,950 total, $48,950, approved by City Council 1.15.24. (Updated costs 3.27.24 $156,584.96). CO 007 156,584.96 $ 1,092,075.42 $ (96,993.42) $ (820.42) $ Next Priority: Window wells masonary brick, replace front door, replace awning, Fascia/ Soffit, Cupola, etc. (numbers are only estimates) CO 008 46,605.86 $ 1,138,681.28 $ (143,599.28) $ (47,426.28) $ Final Priority: Landscaping/ Bike Rack/Etc. (Separate from Construction Contract) 10,000.00 $ 10,000.00 $ (153,599.28) $ (57,426.28) $ 153,599.28 $ 100,000.00 $ 53,599.28 $ Pending Revenue Balance Available for Project Total Remaining to Raise 53

City Manager’s Report: March 28, 2024 IMPORTANT DATES • Monday, April 8, 2024, 6:30 PM- City Council Budget Meeting, Maple Room, City Hall • Tuesday, April 23, 2024, 4:00 PM- Deadline to file City Council filing packets for 2024 election. OPERATIONS General: • The City received a grant in the amount of $896.25 from MMRMA for MACP Police Executives’ and New Chiefs’ School that Sergeant Joe Fairbotham attended. Staffing Updates: • NEW HIRES/PROMOTIONS • Shaun O’Berry has been promoted to the Utilities Operator position in the Utilities Department. • OPEN POSITIONS - 5  Police Chief (1) – Interviews are scheduled for April 2, 2024  Police Officer (1) – Contingent offer of employment has been made and accepted and pre-employment screenings are taking place  Administrative Assistant (1) – Position to be reposted.  Mechanic (1) – Internal posting closes April 3, 2024  Seasonal Part-time Crossing Guard (1) - open until filled. Conferences/ Trainings: • City Manager Stuart attended the August Storm Briefing on March 19, 2024, in preparation of State application for funding. • Public Works Director/ Assistant Fire Chief Kirk Crawford and Foreman Roger Pfannenschmid attended the Michigan Rural Water Association (MRWA) Conference March 19 – 22, 2024 key topics included: lead service line replacement challenges, more effective meters, and use of GIS for asset management. • Officer Justin Demo attended FTO (Field Training Officer) Seminar 03/25-03/29/2024 • Officer Kevin Bradley attended Tornado Awareness Training on 03/27/2024 • Community Development Director, Elizabeth Hude, completed two trainings through the MI Chapter of the American Planning Association: Zoning Ordinance A-Z, Advanced ZBA: Beyond the Fundamentals; and two FEMA webinars: National Flood Insurance Program Compliance and Hazard Mitigation. • Community Development Administrative Assistant, Pam Derby, completed training through the MI Chapter of the American Planning Association: Planning and Zoning Essentials. Traffic Complaints: • Speeding: Eugenia Dr and Northbrook St. area - Officers assigned until 5/1/2024. • Speeding: Okemos St near Randolph/Valley Court Officers- assigned until 7/1/2024. 48 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status STREETS, BRIDGES, SIGNALS(S) 2017-S16 Maple Street Bridge: Replacement Coordinating utility movement. Plan to bid in April. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction In progress 2022-U1 WWTP Headworks Huber Screen Awarded, repair scheduled for April. 2023-U40 WWTP: Curtis St Lift Station Replacement Bid documents advertised (UBid NoticeU), bid closes 4/24/24. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P11 Rayner Park- Phase 1 Construction Bid documents advertised (Bid Notice), bid closes 4/24/24. 2020-P15 Jefferson Trailhead/ Comm Garden Under construction, project extension due to supply chain. 2020-P21 Hayes Park: Capital Improvements Bid documents advertised (Bid Notice), bid closes 4/9/24. 2022-P2 Maple Grove Cemetery: Trash/Signs Awarded, Spring installation. 2023-P3 DDA: Tree Replacement Awarded, installation after Spring Fling weekend. MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Ordered, receipt anticipated next FY 2023-MVP1 Vehicle No. 88 New Police Patrol Ordered, receipt anticipated next FY BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Interior renovation work related to Phase II is anticipated to be completed by the end of March. CADL anticipates re-opening after furniture is installed, date TBD. CADL/City are continuing to apply for a grant to fill the gap and CADL is launching fundraising campaign. 2018-B23 Planning: Master Plan/Zoning Update In progress, next meeting is scheduled for 4/15/24 at 5:30 pm. 2018-B23a Cedar/127 Corridor Sub-area Plan Bids expected to be released in April 2019-B2b City Hall Renovations: Phase 1/Carpet 4Q Project 2019-B8 Police: Car Port (7-Car Unit) Bids expected to be released in April 2020-B4 DPW: Facility Design Build Bids expected to be released in April ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 805 Kerns Jeff Kriesler, Mason Auto Body Repair, Inc. Pending The Planning Commission will consider a request from Mason Auto Body Repair, Inc. for consideration of a Preliminary and Final Site Plan Review for the proposed parking lot expansion at their regular meeting on April 9, 2024. 49

City Manager’s Report: March 15, 2024 IMPORTANT DATES • Monday, April 8, 2024, 6:30 PM- City Council Budget Meeting, Maple Room, City Hall • Tuesday, April 23, 2024, 4:00 PM- Deadline to file City Council filing packets for 2024 election. OPERATIONS General: • The 2024 Master Design Plan for City of Mason Parks that was adopted by City Council on January 15, 2024, has been added to the Parks, Recreation, and Non-motorized Transportation Plan and is available on the City’s website at: www.mason.mi.us/ParksPlan • The Mason Public School Safety Committee has been meeting monthly since the start of the School Resource Officer Program. The Superintendent and City Manager plan to present jointly at both School Board and City Council meetings on the progress of the program in the Spring. • Staff have been meeting with housing developers specifically focused on affordability and senior housing per the Master Plan. From those meetings, the City has received a Notice of Intent for a portion of the property on Temple Street. The Notice of Intent is being reviewed and if meets the requirements will be forwarded to the City Council for consideration of a Purchase Agreement. • Staff met with representatives from MEDC and two downtown property owners to discuss potential investment in their properties. Depending on the programs utilized, the City may be required to be an applicant. Staffing Updates: • NEW HIRES/PROMOTIONS  Emily Powless, promoted to Deputy Treasurer/Accountant effective 1/29/2024.  Stella Emens, promoted to Staff Services Coordinator effective 2/26/24.  Dana Martin, promoted to Full-Time Executive Assistant & Communications Specialist effective 3/11/2024.  Caleb Flannery, Full-Time Laborer started 3/13/2024. • OPEN POSITIONS - 5  Police Chief (1), Police Officer (1), Administrative Assistant (1) – Closed on 3/13/2024, applications have been reviewed with interviews to be scheduled.  Utilities Operator (1) – Internal Posting closed on 3/15/2024, application is being reviewed.  Seasonal Part-time Crossing Guard (1) - open until filled. Conferences/ Trainings: • City Manager Stuart attended the Michigan Municipal League Capital Conference. Key topics included State population growth strategies, Housing Data Tools to Determine Needs, General Legislative Updates and Collective Bargaining Legislative Changes. The MML encouraged local officials to become familiar with the AxMiTax Proposal and what we are allowed to do as a jurisdiction to educate our residents on it. Attachment included. • Public Works Director/ Assistant Fire Chief, Kirk Crawford, attended National Fire Service Staff and Command Course. He was one of four people chosen from the Ingham County Fire Chiefs Association. Key elements of the training included Flawed Situational Awareness, UL information on EV Vehicle fires how to handle, Cancer in the Fire Service, PIO (public information officer) getting information out to the public, Fire Dynamics of the fireground, and Law for Leaders. On top of that there were 90 individuals that attended the course from 28 different States. 157 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • Code Enforcement/Community Resource Officer, Billie O’Berry, attended the Michigan Association of Code Enforcement Officers (MACEO) Annual Conference. Key topics included de-escalation strategies, methods to handle resistance such as the Behavioral Influence Stairs Model (BISM) while maintaining respect and maintaining safety for the officers through use of the Isolate, Contain, Evacuate and Negotiate (ICEN) concepts. • Community Development Administrative Assistant, Pam Derby, completed Zoning Administration training. • Sgt. Jeremiah Budd, Officer Justin Demo, and Officer Adam Michelle attended Capital Region Integrated Skills Quarter 1 training. Traffic Complaints: • Parking: South St near Bond and Vanderveen - Closed 3/14/2024. • Speeding: Eugenia Dr and Northbrook St. area - Officers assigned until 5/1/2024. • Speeding: Okemos St near Randolph/Valley Court Officers assigned until 7/1/2024. Annual Public Notices: (link to notices) • Noxious Weeds Ordinance • Maintenance: Cemetery Winter Clean-up; Sewer Cleaning • Arbor Day Honoree Nomination Request 158 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status STREETS, BRIDGES, SIGNALS(S) 2017-S16 Maple Street Bridge: Replacement Coordinating utility movement. Plan to bid in April. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction In progress 2022-U1 WWTP Headworks Huber Screen Awarded, repair scheduled for April. 2023-U40 WWTP: Curtis Street Lift Station Replacement Gravity line bid; anticipated to be released in March. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P4 Hayhoe Riverwalk Trail: Wayfinding CIP Recommends moving to next year. 2020-P9 DDA: Downtown Wayfinding Signage CIP Recommends moving to next year. 2020-P11 Rayner Park- Phase 1 Construction Bid documents DNR approved (CIP link), planning to bid by 3/22/24. 2020-P15 Jefferson Trailhead/ Comm Garden Under construction, project extension due to supply chain. 2020-P21 Hayes Park: Capital Improvements Draft bid package prepared (CIP link), planning to bid by 3/18/24. 2022-P2 Maple Grove Cemetery: Trash/Signs Awarded, Spring installation. 2023-P3 DDA: Tree Replacement Awarded, Spring installation. MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Ordered, receipt anticipated next FY 2023-MVP1 Vehicle No. 88 New Police Patrol Ordered, receipt anticipated next FY BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Interior renovation work is anticipated to be completed by the end of March. CADL anticipates re-opening after furniture is installed, date TBD. CADL/City are continuing to apply for a grant to fill the gap and CADL is launching fundraising campaign. 2018-B23 Planning: Master Plan/Zoning Update In progress, next meeting is scheduled for 4/15/24 at 5:30 pm. 2018-B23a Cedar/127 Corridor Sub-area Plan Bids expected to be released in March 2019-B2b City Hall Renovations: Phase 1/Carpet 4Q Project 2019-B8 Police: Car Port (7-Car Unit) 4Q Project 2020-B4 DPW: Facility Design Build Preparing design bid docs for stand-alone DPW facility; March bid 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR CIP Recommends moving to next year. 2023-B1 City Hall: HVAC Controls Replacement Completed 2023-B4 Planning: Public Participation Plan & Communication Strategy CIP Recommends moving to next year. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 333 S. Jefferson Courthouse Square Active Building permit is active to restore the clock tower and to install new ADA accessible parking and ramp. Hilliard building will receive new fire suppression system in records room, and repair to utility tunnel. 636 Center Compass Construction Concepts, L.L.C./Robin Rose Pending The Planning Commission will consider a request from Compass Construction Concepts, L.L.C. on behalf and in conjunction with the owner, Robin Rose, for consideration of a Special Use Permit and Site Plan Review for the proposed Group Child Care Home at their regular meeting on April 9, 2024. 159 AxMiTax Talking Points Framing Comment This proposal is not tax reform. It is an attack on our community assets, such as schools, parks, libraries, community colleges, elections, trash collection and public safety, which provide benefits to every resident of Michigan. This proposal is not just irresponsible, it will devastate the very fabric of our communities. The human impact will be profound, and the elimination of these services will ultimately devalue the property of every homeowner and business because Michigan will be a much less desirable place to live. In a state that already has two constitutional property tax limitations, this proposal will cut over $17 Billion in funding for critical services. It will immediately eliminate tens of thousands of jobs from our local economy and increase unemployment. It only provides fractional and restricted replacement funding to cities, villages, townships, and counties. There is NO replacement revenue for any other millage including local school millages, state education tax, libraries, parks authorities, community colleges, garbage pick-up, roads public safety authorities, transit, etc. Additionally, it seeks to establish minority rule by requiring super majorities for any revenue proposals going forward. In short, this is bad public policy. Taxpayer provided resources are needed to fund services we recognize are for the greater good. They provide real human and economic benefit to us all and are necessary for us to function as a society. In their absence, we lose more than just services, we lose the very community we know and love. This proposal: General Talking Points to Try and Always Include: • Cuts over $17 Billion in funding for critical services and only provide fractional and restricted replacement funding to cities, villages, townships, and counties. All other millages including local school millages, state education tax, libraries, parks authorities, community colleges, garbage pick-up, roads millages, public safety authorities, debt, transit, zoo, art institute, etc. • Eliminates thousands of skilled jobs from the Michigan economy. • Encourages Michigan based businesses to leave due to their inability to attract and retain workers in a state that will effectively have no public services or educational opportunities. Puts in place minority rule by requiring a 2/3 majority of the legislature for any increase in revenue that exceeds .01% over 5 years and similarly puts in place a 60% super majority requirement for local tax questions. School Points • Devastates and effectively eliminates capital improvements to our school buildings by cutting nearly $10 Billion in funding with zero replacement revenue. • Creates massive cuts to school support services, such as counselors, librarians, and educational aides, further impacting student well-being and academic success. • Eliminates roughly 45% of ISD funding which supports special education services. • Additionally, schools would likely be forced to cut essential programs, such as: * Arts and music programs 160 * Advanced Placement (AP) and International Baccalaureate (IB) classes * Vocational and technical education programs * Athletics and extracurricular activities • Eliminates the only way for a school district to district to repair, update or build a new school building is through bonds and sinking funds. Removing the ability to levy millages would mean that existing buildings would crumble which is exacerbated because we will have no ability to replace them. • Has a significant and disproportionate impact on students from low-income families and communities that already face educational challenges. • Guts school budgets, leading to teacher layoffs, significantly larger class sizes, program cuts, and even school closures. Local Government Points • Provides only fractional and restricted revenue replacement ensuring a reduction in essential services, including police, fire, and EMS. • Prohibits spending on any parks and recreation programs. • Prohibits spending on any senior programs. • Does not provide funding for county jails. • Maintenance of any public grounds, i.e. can’t cut the grass or shovel snow around facilities. • Can’t pick up garbage or offer recycling. • Provides no funding for elections. • Does not protect statutory revenue sharing putting over $500 million at risk. • DDA’s, TIF’s and other economic development tools are effectively eliminated. • Communities utilizing Authorities for public safety or other services with tax capacity as a funding source receive no replacement revenue. • Puts public pensions at risk due to both the stark revenue elimination and limited use provisions of the proposal. • 60% majority to approve any new tax proposal. Other tax entity points • Eliminates over $4 billion (nearly 30%) from the state general fund budget which could impact important services like the state police, corrections, economic development, veteran’s affairs, etc. • Drastically impacts community colleges eliminating approximately 35% of their funding and potentially impacts another 24% due to the reduction in state general fund revenues. • Eliminates most funding for public libraries which will lead to the closure of important community anchors where residents utilize their services for both education and work. These closures will lead to layoffs and thousands of newly unemployed Michigan residents. • Damages public transportation systems which are vital for many residents to get to school, their place of employment, or the doctor’s office. Funding cuts will lead to reduced service, fare hikes, and even complete shutdowns. • Parks authorities like Huron Clinton Metro Parks receive no replacement funding. • Requires a 2/3 majority or any revenue increase over 5 years of more than .01%. so not even inflation. 161 What you can and cannot do as a local elected official With regard to ballot question committees, Michigan law significantly limits the types of activity that a Public Body can undertake. A governmental entity is essentially limited to: • Taking a position on a ballot question; and • Doing analysis on the impact of a ballot question. Individual officers of a Public Body may also communicate a position on a ballot question. Apart from these narrow exceptions, section 57 of the Michigan Campaign Finance Act (“MCFA”), 1976 PA 388, as amended, MCL 169.257, strictly prohibits activities related to the support or opposition of a ballot question committee. 1. What actions may a Public Body take relative to a Ballot Question? The MCFA broadly defines a Public Body to include: (a) A state agency, department, division, bureau, board, commission, council, authority, or other body in the executive branch of state government. (b) The legislature or an agency, board, commission, or council in the legislative branch of state government. (c) A county, city, township, village, intercounty, intercity, or regional governing body; a council, school district, special district, or municipal corporation; or a board, department, commission, or council or an agency of a board, department, commission, or council. (d) Any other body that is created by state or local authority or is primarily funded by or through state or local authority, if the body exercises governmental or proprietary authority or performs a governmental or proprietary function. [MCL 169.211] The MCFA significantly limits the actions that a Public Body can undertake relative to a ballot question. Generally, the MCFA provides the following: • Use of Public Resources Prohibited. Michigan’s Campaign Finance Act prohibits a Public Body or an individual acting on behalf of the Public Body from using or authorizing the use of public resources to make a contribution or expenditure to influence or assist the qualification, passage, or defeat of a ballot question. [MCL 169.257(1)] • Exceptions for Views of Officials and Factual Information. This general prohibition does not apply to “the expression of views by an elected or appointed public official who has policy making responsibilities” or to the production or dissemination of factual information concerning issues relevant to the function of a Public Body. A Public Body may undertake an analysis of the potential impacts of a ballot question. [MCL 169.257(1)(a) to (b)] • Adoption of Resolution. A Public Body may adopt a resolution supporting or opposing a ballot question. • Publicizing Resolution. A resolution supporting or opposing a ballot question may only be publicized in the same manner as other resolutions adopted by a Public Body and the use of 162 public resources to distribute or publicize the resolution beyond ordinary means is a violation of the MCFA. • Occasional, Incidental Use of Public Resources by Official. The occasional, incidental use of public resources to communicate with a constituent or the media regarding a ballot question falls within the statutory exception because public officials have an obligation to take positions on controversial political questions so that constituents are fully informed and better able to assess their qualifications for office. • Mass Communication Prohibited. Mass distribution of e-mail messages, mailing of brochures, postcards, or flyers that in express terms advocates the passage or defeat of a ballot question is prohibited. 163