Deb TrackerSource-backed public record
← Back to Source Library

Primary source archive

City Manager Reports

Search the retained City Manager and City Administrator reports extracted from Mason City Council packets. These are source documents, not standalone claims or curated timeline events. Deb Tracker keeps the original packet link and report-page range attached so the public record can be checked against its source.

226 retained reportsShowing 121–130 · Page 13 of 23
City Manager ReportApril 18, 2022City ManagerPacket pages 36–42

City Manager’s Report

Source attribution: Authored by Deborah S. Stuart

City Manager’s Report: April 14, 2022 OPERATIONS • Councilmembers: o Monday, April 25, 2022 at 3:45 p.m., is the tentative date for Representative Slotkin to visit the Wastewater Treatment Plant. Councilmembers are encouraged to attend. o Friday, April 29, 2022 at noon, is the 2022 Arbor Day Ceremony at Maple Grove Cemetery. This year’s honoree is Michelle Beloskur, former Executive Director of the Ingham County Conservation District. Public and Council are encouraged to attend, please park in the Community Garden parking lot and walk across to Maple Grove Cemetery. Invitation is attached. o Monday, June 13, 2022, at 5:30 p.m., is t

Read extracted report text

City Manager’s Report: April 14, 2022 OPERATIONS • Councilmembers: o Monday, April 25, 2022 at 3:45 p.m., is the tentative date for Representative Slotkin to visit the Wastewater Treatment Plant. Councilmembers are encouraged to attend. o Friday, April 29, 2022 at noon, is the 2022 Arbor Day Ceremony at Maple Grove Cemetery. This year’s honoree is Michelle Beloskur, former Executive Director of the Ingham County Conservation District. Public and Council are encouraged to attend, please park in the Community Garden parking lot and walk across to Maple Grove Cemetery. Invitation is attached. o Monday, June 13, 2022, at 5:30 p.m., is the date for the next Joint Recognition Ceremony with Mason Public Schools. Councilmembers should plan to attend. • Master Plan Focus Groups: Schedule attached. Staff will start promoting dates and encourages City Council to invite personally stakeholders in each group to participate, so we get robust feedback. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • After conversations with staff that work with Senator Peters and Representative Slotkin, it was determined the joint DPW/ Bus Garage project was not eligible for a grant appropriation. Staff is no longer pursuing an appropriation for that project. Staffing Updates: • Current Open Positions (10): o NEW HIRES/TRANSFERS  Mark Wriggelsworth was confirmed at the last City Council meeting on April 4, 2022 as Police Chief. He began his duties on April 5, as a part-time position, to transition from Eaton County, until he becomes full-time in October. A Pinning and Swearing in Ceremony, open to the public, will be set for a later date and time o CLOSED, EVALUATING APPLICANTS:  Permanent Part-Time Administrative Assistant, CD (1) – Offer has been made and accepted with pre- employment screenings taking place  Permanent Part-Time Administrative Assistant, Fire (1)– Offer has been made and accepted with pre- employment screening taking place  Temporary Part-Time Seasonal Laborer (5)– Interviews scheduled for week of April 18 o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1)- Open until filled.  Full-Time Laborer (1) – Posted externally closes externally on April 29 o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement. Traffic Updates:  500 Block of Hull Road- A resident on Hull Road Street complained of speeding vehicles, specifically S/B in the 55-mph zone. Officers were assigned to the area for targeted enforcement. Status is complete and assignment is closed.  Corbin Street- A resident on Corbin Street complained of speeding vehicles, specifically Ash St. to Columbia. Officers have been assigned to the area for targeted enforcement. Status is open.  Columbia Road- A resident on Columbia Road complained of speeding vehicles, specifically East city limits. Officers have been assigned to the area for target enforcement. Status is open. 36 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Council awarded contract; May- direct notices to property owners in area and FB posts/ traffic control order authorized by Council; June- flashing lights and stop signs; and July- full implementation. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD In Process 2021-U2 WTP- Replacement of Valves Received no responses to initial bid, plan to rebid and reaching out directly currently. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted, preparing bid documents 2020-P6, 2020-P8, 2020-P12, 2020-P13, 2020-P14 Rayner Park- Plan/ Design Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated drafts to Council in May. 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR grant funding, anticipate 4th quarter notification. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Moved to Next FY, in updated CIP (note there was error in previous Manager’s report where this vehicle was confused with 86) MOVED 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Completed March 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate 4th quarter of FY 21-22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff finalizing concepts 2017-B5b Building: Library Phase 1, Part 1 No bids were received again on March 30. Staff is contacting contractors to determine interest in direct negotiations 2017-B7 Building: Parking Lot Repairs Completed December 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 4th quarter of FY 21-22 37 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-B11 Fire: Washing Machine Completed March 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 4th quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Completed December 2018-B21 Police: Interview Rm Recording System Ordered, expected installation in June 2018-B23 Planning: Master Plan/Zoning Update Beginning Focus Group meetings and public events. 2018-B24 Building: Rental Furniture Replacement Completed April 2019-B2b Building: City Hall Renovations Moved to Next FY, in updated CIP MOVED 2019-B3 Clerk: Laserfiche Avante Upgrade Training is in process. 2020-B4b Public Works Facility Construction Moved to Next FY, in updated CIP MOVED FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Expected start is the week of May 2. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Expected start is the week of May 2. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 402 S. Jefferson – Risen Breakfast & Bakery Active Building permit for new sign is active. HDC approved a Certificate of Appropriateness at a Special Meeting held Thursday, April 7. 202 Park – Ethos Real Estate West, Inc. Active Building permit is active for a tear off and reroof. 38 MI Mason. Our Plan, Our Future. The City of Mason is updating its 20-Year Master Plan which serves as a guidebook to help elected officials and staff decide how to direct funding for infrastructure and services, and how to manage future growth based upon the community’s unified vision. The Mason City Council and Planning Commission want to ensure a meaningful process and hear from as many different community perspectives as possible. As an important community stakeholder, we want to speak with you directly about Mason’s future. Please join us for a Focus Group! You may choose to participate in more than one. Arts/Culture/Historic We want your perspective on how we can honor Mason’s past, embrace our culture and facilitate the arts. • May 2, 3:30-4:30 pm at City Hall – 2nd Flr Maple Room • May 10, 12-1 pm by Zoom Business Owners/Chamber (Corridor, Downtown, Manufacturing) We want your perspective on how we keep Mason business friendly and support our business associations. • May 5, 4-5 pm by Zoom • May 9, 10:30-11:30 am (after DDA) at City Hall – 1 st Flr Sycamore Room Contractors/ Developers/ Landscapers/ Realtors We want your perspective on how we keep Mason developer friendly from zoning requirements to quality of life. • May 5, 10-11 am at City Hall – 2nd Flr Maple Room • May 9, 4-5 pm by Zoom Faith-Based Organizations/ Service Groups We want your perspective on how we keep your essential groups part of our growing future. • May 11, 9-10 am by Zoom • May 18, 3-4 pm at City Hall – 1 st Flr Sycamore Room General Public We want to make sure we didn’t miss anyone! • May 7, 9 am – 4:30 pm stop by our booth at Spring Fling! • May 18, 6:30-7:30 pm by Zoom Neighborhood Groups/ Residents (Homeowners, Renters, Property Managers and Associations) We want your perspective on how we keep Mason resident friendly and support our neighborhood associations. • May 2, 12-1 pm by Zoom • May 10, 6-7 pm at City Hall – 1 st Flr Sycamore Room Regional (Ingham County, Townships, Service Providers) We want your perspective on how Mason’s growth impacts the region and our partners. • May 16, 2:30-5 pm at City Hall – 1 st Flr Sycamore Room Seniors We want your perspective on how make sure seniors can age in place in Mason and how we can best keep you connected to the community. • May 5, 12:30-1 pm at City Hall – 1st Flr Sycamore Room • May 12, 2:30-3:30 pm by Zoom Take the survey! Go to www.mason.mi.us/MasterPlan. For more information, call Customer Service at 517-676-9155 or email info@mason.mi.us. 39 MI Mason. Our Plan, Our Future. FOCUS GROUP WORKSHEET The Mason City Council and Planning Commission want to ensure a meaningful process and hear from as many different community perspectives as possible. As an important community stakeholder, we want to speak with you directly about Mason’s future. Please review these questions in advance of the focus group meeting. A few key questions we have for you include: • What are the most effective ways YOU BELIEVE Mason can continue to evolve while preserving our neighborhoods and small-town charm? • What infrastructure projects, policy decisions and community engagement efforts will foster a more innovative, welcoming, and forward-thinking environment in Mason FOR YOU? • Where and how do YOU THINK we should guide future development in Mason for the best utilization of space at the lowest cost to taxpayers? • How do YOU THINK we create a development review process that is consistent, efficient, cost-effective, and honors the community’s vision? • What are YOUR NEEDS for the future and what changes can Mason make to support you regarding zoning, infrastructure and services, and development requirements? • What decisions about the future are YOU most concerned about? YOUR FEEDBACK: Take the survey! Go to www.mason.mi.us/MasterPlan. For more information, call Customer Service at 517-676-9155 or email info@mason.mi.us. 201 W. Ash St. – Mason – MI 4885440 For Immediate Release: April 12, 2022 Contact: • Deborah Stuart, City Manager, City of Mason 517.977.7135; deborahs@mason.mi.us • Mark Wriggelsworth, Police Chief, City of Mason 517.676.2458; mwriggelsworth@ingham.org Mason Welcomes New Chief of Police Mason, MI – The City of Mason is pleased to announce the appointment of Mark Wriggelsworth as Mason’s new Chief of Police. Chief Wriggelsworth’s service with Mason commenced on April 5, 2022, as a part-time position, to transition from Eaton County, until he becomes full-time in October. Mark Wriggelsworth joins the City of Mason with over 24 years of service in law enforcement. He has served Eaton County since 1997, first as road patrol deputy, later as a patrol lieutenant, and most recently as a Captain. Eaton County Sheriff Reich and the City of Mason have agreed to a partnership to ensure the smooth transition between the departments that will result in Wriggelsworth working temporarily at both departments until moving to full-time in October. “Mark Wriggelsworth is a dynamic leader with extensive experience and an impressive law enforcement career. We are excited to have Mark join the Mason Team,” said City Manager Deborah Stuart. Throughout his law enforcement career, Wriggelsworth has moved up the ranks and has served on patrol, field training officer, narcotics assignment, road patrol sergeant, commander of Delta Charter Township substation, administrative services captain and most recently road patrol captain. Wriggelsworth is a dedicated public servant, who has earned many accolades and accomplishments, and brings a wealth of experience to the position. Wriggelsworth is a graduate of the MSU Eli Broad College of Business with a Bachelor of Arts Degree in Human Resource Management. He is also an alumnus of the 9 th class of the MSU School of Staff and Command. “I am excited for the opportunity to work with the team in Mason. I look forward to building relationships with residents, business owners, and employees. I also look forward to help ensure that Mason continues to be a safe and welcoming environment for our citizens and visitors.” said Wriggelsworth. Recruitment for the Chief of Police position was a highly competitive search which resulted in 11 highly qualified applicants. The leading candidates went through an extensive interview process, followed by a full background check and unanimous confirmation by the City Council in which Mark Wriggelsworth prevailed as the top choice for Mason. Mark Wriggelsworth has a family history with law enforcement in Ingham County, including his father, former Ingham County Sheriff, Gene Wriggelsworth, and his brother, current Ingham County Sheriff, Scott Wriggelsworth. He is married to his wife, Kelly, of 17 years. He has 3 sons, Rorie, a Sheriff’s Deputy in Ottawa County, Reece 16, and Ryan 13. An official pinning and swearing in ceremony will be announced soon for the public to attend. Please join us in giving our new Chief, Mark Wriggelsworth, a warm welcome to the City of Mason! ***** 41 “Other holidays repose upon the past; Arbor Day proposes for the future.” J. Sterling Morton Arbor Day Founder CITY OF MASON 2022 ARBOR DAY PLEASE JOIN US: Friday, April 29, 2022 12:00 pm, noon AT: Maple Grove Cemetery 213 N. Jefferson *Use Community Garden Parking lot and Enter Cemetery by Pedestrian Bridge TO CELEBRATE: THE 2022 ARBOR DAY HONOREE Michelle Beloskur History of Arbor Day Tree Commission Tribute to the Honoree Tree Commission Arbor Day Proclamation Russell Whipple, Mayor TREE COMMISSION Elaine Ferris, Chair Scott Shattuck, Vice-Chair Jon Ireland A Chinquapin Oak Tree will be planted in honor of Michelle Beloskur 2022 Arbor Day Honoree42

Open original council packet ↗
City Manager ReportApril 4, 2022City ManagerPacket pages 26–28

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: March 31, 2022 OPERATIONS • Councilmembers: Monday, April 11, 2022, at 6:30 p.m., is the Budget Workshop at City Hall. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • Council Requests Status Update: o Karslake v City of Mason: The representatives for the parties have not been successful in settlement discussions and the court has ordered facilitation for August 17, 2022. Staff will likely have no ad

Read extracted report text

City Manager’s Report: March 31, 2022 OPERATIONS • Councilmembers: Monday, April 11, 2022, at 6:30 p.m., is the Budget Workshop at City Hall. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • Council Requests Status Update: o Karslake v City of Mason: The representatives for the parties have not been successful in settlement discussions and the court has ordered facilitation for August 17, 2022. Staff will likely have no additional updates until after that date. o Resolution Regarding Prosecutor’s Office Policies: Due to the transition in police department leadership, staff is planning to delay presenting any recommended resolution until the new chief for at least six months and has time to work directly with the Prosecutor’s office. o Unfunded Liabilities Presentation: Staff has incorporated that information into the budget workshop which will be presented on April 11, 2022. • Council may be aware that the State recently announced considerable funding for local bridges with only 5% match, but with a short turnaround time for application submission. Staff evaluated the program and the only bridge in the city eligible is the Elm Street Bridge. After review of the scoring criteria and the fact that Elm Street Bridge has recently been evaluated as in fair condition, staff determined our application would not be competitive for replacement or repair at this time. In addition, that the bridge has not prioritized in our Capital Improvement Program, so we will not be applying. Staffing Updates: • Current Open Positions (11): o NEW HIRES/TRANSFERS:  Bo Moore was hired as a Full-Time Water Treatment Plant Operator and started on March 28, 2002. o CLOSED, EVALUATING APPLICANTS:  Full-Time Chief of Police- Offer has been made and accepted and background checks is in process. Council to consider confirmation at April 4, 2022 meeting  Permanent Part-Time Administrative Assistant, CD (1)– Applications are under review.  Permanent Part-Time Administrative Assistant, Fire (1)– Applications are under review.  Temporary Part-Time Seasonal Laborer (5)– Applications are under review. o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1)- Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic- Evaluating position replacement.  Full-Time DPW Laborer- Evaluating position replacement. Traffic Updates: • 500 Block of Hull Road - A resident on Hull Road Street complained of speeding vehicles, specifically S/B in the 55-mph zone. Officers were assigned to the area for targeted enforcement. Status is open. 26 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Council awarded contract; May- direct notices to property owners in area and FB posts/ traffic control order authorized by Council; June- flashing lights and stop signs; and July- full implementation. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD In Process 2021-U2 WTP- Replacement of Valves Received no responses to initial bid, plan to rebid and reaching out directly currently. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted, preparing bid documents 2020-P6, 2020-P8, 2020-P12, 2020-P13, 2020-P14 Rayner Park- Plan/ Design Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated drafts to Council in May 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR grant funding, anticipate 4th quarter notification. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Moved to Next FY, in updated CIP (note there was error in previous Manager’s report where this vehicle was confused with 86) MOVED 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Completed March 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate 4th quarter of FY 21-22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff finalizing concepts 2017-B5b Building: Library Phase 1, Part 1 No bids were received again on March 30. Staff is working to determine next steps. 2017-B7 Building: Parking Lot Repairs Completed December 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 4th quarter of FY 21-22 2017-B11 Fire: Washing Machine Completed March 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 4th quarter of FY 21-22 27 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2018-B16 Fire: Station 1- Rear Approach Completed December 2018-B21 Police: Interview Rm Recording System Ordered, expected installation in June 2018-B23 Planning: Master Plan/Zoning Update Beginning Focus Group meetings and public events. 2018-B24 Building: Rental Furniture Replacement Chairs ordered; delivery expected in April 2019-B2b Building: City Hall Renovations Moved to Next FY, in updated CIP MOVED 2019-B3 Clerk: Laserfiche Avante Upgrade Training is in process. 2020-B4b Public Works Facility Construction Moved to Next FY, in updated CIP MOVED FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Awarded Contact 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Awarded Contract ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 402 S. Jefferson – Risen Breakfast & Bakery Approval Pending Building permit for new sign is pending HDC review for a Certificate of Appropriateness. The next scheduled HDC meeting is April 18, however, staff will request a special meeting sooner if commissioners are available. 415 S. Jefferson - Office Space Active Building permit is active to perform drywall patching, construction of bulkhead at front wall, electrical and mechanical work. 715 Curtis, Ste. A - Hair Salon Active Building permit is active to erect and remove interior walls and install two wash stations. 805 N. Cedar - EZ Mart Active Building permit is active to install illuminated fascia and white vinyl graphics for sign. 1155 Temple St. - Paul Davis Restoration Active Building permit is active to install signs on both the Temple St. side and Kipp Rd. side. 28

Open original council packet ↗
City Manager ReportMarch 21, 2022City ManagerPacket pages 72–74

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: March 17, 2022 OPERATIONS • Councilmembers: Wednesday, March 23, 2022, from 4:00 p.m. to 6:00 p.m. is the retirement celebration for Police Chief, Don Hanson. City Council and the community are encouraged to attend. • Councilmembers: Monday, April 11, 2022, at 6:30 p.m., is the Budget Workshop at City Hall. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • Congresswoman Slotkin has confirmed that the

Read extracted report text

City Manager’s Report: March 17, 2022 OPERATIONS • Councilmembers: Wednesday, March 23, 2022, from 4:00 p.m. to 6:00 p.m. is the retirement celebration for Police Chief, Don Hanson. City Council and the community are encouraged to attend. • Councilmembers: Monday, April 11, 2022, at 6:30 p.m., is the Budget Workshop at City Hall. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • Congresswoman Slotkin has confirmed that the City of Mason was allocated $3.5 million for the wastewater treatment plant upgrade, as part of the omnibus bill the President signed last week. This amount of funding does not come around often, and it is a direct result of City Council’s commitment to real planning, investing in primarily work, identifying a specific budget, and focused support to move a project forward. Additionally, the City’s planning through the Capital Improvement Plan, allowed us to move quickly and be competitive against the over 50 submissions her office received. Staffing Updates: • Current Open Positions (12): o CLOSED, EVALUATING APPLICANTS:  Full-Time Water Treatment Operator: Offer has been made and accepted and background and pre- employment checks are being conducted.  Full-Time Chief of Police: Offer has been made and accepted and background and pre-employment checks are being conducted. Council is expected to consider confirmation in April. o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1): Open until filled.  Permanent Part-Time Administrative Assistant – CD (1) – Posted Externally and closes 3/23/2022  Permanent Part-Time Administrative Assistant – Fire (1) – Posted Externally and closes 3/23/2022  Temporary Part-Time Seasonal Laborer (5) – Posted Externally and closes 3/25/2022 o PREPARING/ EVALUATION POSTING:  Full-Time DPW Laborer: Closed internally, preparing external posting  Full-Time DPW Mechanic: Evaluating position replacement Traffic Updates: • 500 Block of Hull Road - A resident on Hull Road Street complained of speeding vehicles, specifically S/B in the 55-mph zone. Officers were assigned to the area for targeted enforcement. Status is open. LARGE CITY PROJECTS FY 2020-2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P8 Rayner Park- Master Park Plan In progress, anticipated completion winter BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff reviewing concepts 69 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Awarded Contract UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD In Process 2021-U2 WTP- Replacement of Valves Received no responses for bid, rebidding and reaching out directly currently. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020-P6, 2020-P12, 2020-P13, 2020-P14 Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated completion March/April 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR funding response in 3P rdP quarter MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police In Service March 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service in March. 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Bid is posted and proposals are due March 30. 2017-B7 Building: Parking Lot Repairs Completed December 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 3rd quarter of FY 21-22 2017-B11 Fire: Washing Machine Anticipate receipt in next few months 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 3rd quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Working on addressing punch list. 2018-B21 Police: Interview Rm Recording System Complete- Alternative Solution Found December 2018-B23 Planning: Master Plan/Zoning Update Promotion for the public survey has begun. Information is being shared through social media, the City website, email and postcards have been mailed to over 5,700 registered voters in Mason. We will begin Focus Group meetings and public events in April. 2018-B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21-22 2019-B2b Building: City Hall Renovations Anticipate next FY, due to staff capacity. 2019-B3 Clerk: Laserfiche Avante Upgrade Training is in process. 2020-B4b Public Works Facility Construction Need to complete CIP: 2020-B4a 70 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Council Agenda Item 2019-S1 Walnut Ct. – Columbia to Ash Council Agenda Item UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Council Agenda Item ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 402 S. Jefferson – Risen Breakfast & Bakery Approval Pending Building permit for new sign is pending HDC review for a Certificate of Appropriateness. 951 S. Jefferson Withdrawn By Applicant John Fischer, J & J Properties of Mason, LLC., is requesting joint Preliminary and Final Site Plan approval for development of a 43,560 square foot gravel lot with job trailer for purpose of a construction yard. The applicant has decided to withdraw the proposal and will not pursue the project at this time. 71

Open original council packet ↗
City Manager ReportMarch 7, 2022City ManagerPacket pages 32–34

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: March 3, 2022 OPERATIONS • Councilmembers: Monday, March 21, 2022, at 6:30 p.m., is the date for the next Joint Recognition Ceremony with Mason Public Schools. Councilmembers should plan to attend. • Councilmembers: Wednesday, March 23, 2022, from 4:00 p.m. to 6:00 p.m. is the retirement celebration for Police Chief, Don Hanson. City Council and the community is encouraged to attend. • Councilmembers: Monday, April 11, 2022, will be the Budget Workshop; time will be determined. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with

Read extracted report text

City Manager’s Report: March 3, 2022 OPERATIONS • Councilmembers: Monday, March 21, 2022, at 6:30 p.m., is the date for the next Joint Recognition Ceremony with Mason Public Schools. Councilmembers should plan to attend. • Councilmembers: Wednesday, March 23, 2022, from 4:00 p.m. to 6:00 p.m. is the retirement celebration for Police Chief, Don Hanson. City Council and the community is encouraged to attend. • Councilmembers: Monday, April 11, 2022, will be the Budget Workshop; time will be determined. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • The City of Mason has been awarded a Drinking Water Asset Management Grant from Michigan Department of environment, Great Lakes, and Energy (EGLE). Additional information can be found here. This grant was mentioned during the Capital Improvement Program Workshop and will assist in the Distribution System Material Inventories as required by Michigan's revised Lead and Copper Rule. • The State House voted 71-33 to support significant relief to municipal pensions this week. HB 5054 that would provide $1.15B in state general fund resources will be utilized to provide direct assistance to municipalities to help pay down municipal pension debt. There will be two parts to the grant program, $900M will be utilized to get all pensions that are less than 60% funded up to 60% funded, and $250M will be provided to pensions that are 60% funded or greater. We believe if this passes, Mason may be eligible for a million dollars towards our current net pension liability of approximately $6 million dollars. We are watching this closely and the requirements we would have to meet to be eligible, but it could have a significant impact financially for us. Staffing Updates: • Current Open Positions (11): o CLOSED, EVALUATING APPLICANTS:  Full-Time Water Treatment Operator: Interviews in process.  Full-Time Chief of Police (Retiring 3/31/2022): Interviews in process. o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1): Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Laborer: Closed internally, preparing external posting  Permanent Part-Time Administrative Assistant (Community Development): posting closes 3/23/2022  Seasonal Part-time DPW (5): Preparing to post  Permanent Part-Time Administrative Assistant (Fire Department): posting closes 3/23/2022  Full-Time DPW Mechanic: Evaluating position replacement Traffic Updates: • 500 Block of Hull Road - A citizen who lives on Hull Road Street complained of speeding vehicles, specifically S/B in the 55-mph zone. Officers were assigned to the area for targeted enforcement. Status is open. LARGE CITY PROJECTS FY 2020-2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P8 Rayner Park- Master Park Plan In progress, anticipated completion winter 32 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff reviewing concepts FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Awarded Contract UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Council Agenda Item 2021-U2 WTP- Replacement of Valves Received no responses for bid, rebidding and reaching out directly currently. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020-P6, 2020-P12, 2020-P13, 2020-P14 Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated completion March/April 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR funding response in 3rd quarter MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipated 3rd quarter of FY 21-22 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service in March. 2017-MVP24 Vehicle No. 59 Cemetery/ Parks In Service February BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Anticipate re-posting bid in March after receiving no bids in December. 2017-B7 Building: Parking Lot Repairs Completed December 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 3rd quarter of FY 21-22 2017-B11 Fire: Washing Machine Anticipate receipt in next few months 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 3rd quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Working on addressing punch list. 2018-B21 Police: Interview Rm Recording System Complete- Alternative Solution Found December 2018-B23 Planning: Master Plan/Zoning Update The Zoning Ordinance Review Committee will meet again on March 1 (rescheduled from 2/22.) Public Survey will be released in February. 2018-B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21-22 33 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2019-B2b Building: City Hall Renovations Anticipate next FY, due to staff capacity. 2019-B3 Clerk: Laserfiche Avante Upgrade Training anticipated 3rd quarter of FY 21-22 2020-B4b Public Works Facility Construction Need to complete CIP: 2020-B4a ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 951 S. Jefferson Approval Pending John Fischer, J & J Properties of Mason, LLC., is requesting joint Preliminary and Final Site Plan approval for development of a 43,560 square foot gravel lot with job trailer for purpose of a construction yard. Planning Commission review is expected to take place at a special meeting on March 14 at 6pm. 34

Open original council packet ↗
City Manager ReportFebruary 21, 2022City ManagerPacket pages 126–129

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: February 18, 2022 OPERATIONS  Wastewater Treatment Plant (WWTP) Bypass: On February 17, 2022, the WWTP was required to bypass into the Sycamore Creek from around 7:30 a.m. to 11:30 p.m. The total number of gallons the wastewater treatment plant had to bypass was 3,888,000. We have been in regular contact with Ingham County and EGLE as required per our permit.  Councilmembers: Councilmember Vogel is the only City Councilmember that has requested to attend the MML – 2022 Capital Conference. She will report back related information to the City Council following the conference.  Councilmembers: Monday, February

Read extracted report text

City Manager’s Report: February 18, 2022 OPERATIONS  Wastewater Treatment Plant (WWTP) Bypass: On February 17, 2022, the WWTP was required to bypass into the Sycamore Creek from around 7:30 a.m. to 11:30 p.m. The total number of gallons the wastewater treatment plant had to bypass was 3,888,000. We have been in regular contact with Ingham County and EGLE as required per our permit.  Councilmembers: Councilmember Vogel is the only City Councilmember that has requested to attend the MML – 2022 Capital Conference. She will report back related information to the City Council following the conference.  Councilmembers: Monday, February 28, 2022, is the deadline for Honoree recommendations for the Joint Recognition Ceremony. Nomination form sent by email from City Manager on 2.17.22.  Councilmembers: Monday, March 21, 2022, at 6:30 p.m., is the tentative date for the next Joint Recognition Ceremony with Mason Public Schools.  Councilmembers: The retirement celebration for Police Chief, Don Hanson, will be Wednesday, March 23, 2022, from 4:00 p.m. to 6:00 p.m. The community is welcome to attend.  In recognition of President’s Day, Monday, February 21, 2022, City Hall will be closed to the public for staff training, including wellness and stress management.  Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office.  City Manager Stuart has been selected by the County Commission to represent small cities on the Ingham County Commissioner’s Broadband Taskforce. Staffing Updates:  New Hires/ Transfers/ Promotions (1): o Jacob Golden has accepted a transfer from a part‐time custodian in Facilities to a full‐time DPW laborer with a start date of March 7, 2022.  Current Open Positions (11): o CLOSED, EVALUATING APPLICANTS:  Full‐Time Water Treatment Operator: applications are under review o OPEN, EXTERNALLY:  Seasonal Part‐time Crossing Guard: Open until filled.  Full‐Time Chief of Police (Retiring 3/31/2022): Posted externally, closes 2/21 o PREPARING/ EVALUATION POSTING:  Full‐Time DPW Laborer (1): Closed internally, preparing external posting  Permanent Part‐Time Administrative Assistant (Community Development): Preparing to post  Seasonal Part‐time DPW (4): Preparing to post  Permanent Part‐Time Administrative Assistant (Fire Department): Preparing to post  Full‐Time DPW Mechanic: Evaluating position replacement LARGE CITY PROJECTS FY 2020‐2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017‐P8 Laylin Park ‐ Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020‐P8 Rayner Park‐ Master Park Plan In progress, anticipated completion winter 126 201 West Ash Street; Mason, MI 48854‐0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018‐B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019‐B2a City Hall – Phase I Design and Security Security complete‐ work space eval has been delayed due to staff capacity. 2020‐B4a DPW‐ Design Staff reviewing concepts FY 2021‐2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017‐S23 Rayner St – Randolph St to Columbia St Completed July 2017‐S24 Eugenia Dr – Northbrook St to End Completed November 2017‐S25 Hall Blvd – Ash St to South St Completed November 2017‐S26 Columbia St – Park St to Jefferson St Completed July 2019‐S9b Signal at E. Maple & S. Jefferson Council Agenda Item UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017‐U15 Replace Hydrants and Mason Plaza Completed November 2017‐U34 Well No. 5 Rebuild Completed December 2019‐U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021‐U1 WTP‐ High‐Pressure Pump VFD Out for bid 2021‐U2 WTP‐ Replacement of Valves Out for bid PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020‐P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020‐P6, 2020‐P12, 2020‐P13, 2020‐P14 Lee Austin Park‐ Plan/Design Bond Park ‐ Plan/Design Griffin Park ‐ Plan/Design Hayes Park ‐ Plan/Design In progress, anticipated completion March/April 2020‐P11 Rayner Park‐ Phase 1 Construction Awaiting DNR funding response in 3 rd quarter MOTOR VEHICLE POOL (MVP) 2017‐MVP22 Vehicle No. 83 Police Anticipated 3rd quarter of FY 21‐22 2017‐MVP23 Vehicle No. 21 Cemetery/ Parks Anticipated 3rd quarter of FY 21‐22 2017‐MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service in March. 2017‐MVP24 Vehicle No. 59 Cemetery/ Parks Anticipated 3rd quarter of FY 21‐22 BUILDING, PROPERTY, EQUIPMENT (B) 2017‐B5b Building: Library Phase 1, Part 1 Anticipate re‐posting bid in February. SHPO has extend deadline to complete grant project by one year to September 2023. 2017‐B7 Building: Parking Lot Repairs Completed December 2017‐B10 Fire: Furnace/AC, Office & Training Area Anticipated 3rd quarter of FY 21‐22 2017‐B11 Fire: Washing Machine Anticipate receipt in next few months 2018‐B15 Fire: Sprinkler System in Truck Bay Anticipated 3rd quarter of FY 21‐22 2018‐B16 Fire: Station 1‐ Rear Approach Working on addressing punch list. 2018‐B21 Police: Interview Rm Recording System Complete‐ Alternative Solution Found December 2018‐B23 Planning: Master Plan/Zoning Update The Zoning Ordinance Review Committee will meet again on March 1 (rescheduled from 2/22.) Public Survey will be released in February. 127 201 West Ash Street; Mason, MI 48854‐0370 Office: 517.676.9155; Website: www.mason.mi.us 2018‐B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21‐22 2019‐B2b Building: City Hall Renovations Anticipate next FY, due to staff capacity. 2019‐B3 Clerk: Laserfiche Avante Upgrade Training anticipated 3rd quarter of FY 21‐22 2020‐B4b Public Works Facility Construction Need to complete CIP: 2020‐B4a ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time‐period. 128 129

Open original council packet ↗
City Manager ReportFebruary 7, 2022City ManagerPacket pages 30–32

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: February 4, 2022 OPERATIONS • Councilmembers: Saturday, February 12, 2022, at 9:00 a.m., is the joint City Council and Planning Commission Capital Improvements Plan (CIP) workshop in the Sycamore Room at City Hall. • Councilmembers: March 15-16, 2022 will be the MML- 2022 Capital Conference. Please let Dana Martin know if you wish to attend by February 22. • Councilmembers: Monday, March 21, 2022, at 6:30 p.m., is the tentative date for the next Joint Recognition Ceremony with Mason Public Schools. • In recognition of President’s Day, Monday, February 21, 2022, City Hall will be closed to the public for staff

Read extracted report text

City Manager’s Report: February 4, 2022 OPERATIONS • Councilmembers: Saturday, February 12, 2022, at 9:00 a.m., is the joint City Council and Planning Commission Capital Improvements Plan (CIP) workshop in the Sycamore Room at City Hall. • Councilmembers: March 15-16, 2022 will be the MML- 2022 Capital Conference. Please let Dana Martin know if you wish to attend by February 22. • Councilmembers: Monday, March 21, 2022, at 6:30 p.m., is the tentative date for the next Joint Recognition Ceremony with Mason Public Schools. • In recognition of President’s Day, Monday, February 21, 2022, City Hall will be closed to the public for staff training, including wellness and stress management. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • The Michigan DNR has approved the City of Mason’s 2021 Tree City USA application. The Tree City USA program provides communities with a four-step framework to maintain and grow their tree cover. It also gives them an avenue to celebrate their work, showing residents, visitors, and the entire country that they’re committed to the mission of environmental change. Tree City, USA is a commendable designation that the City has held consecutively since 1991, through the Arbor Day Foundation. • City Manager Stuart met with Representative Slotkin’s Staff. The requested appropriation was passed by the House this fall but is still unclear if it will be supported in the Senate. While it is likely there will be another continuing resolution, they anticipated they should have a clear indication if it will be supported by the end of February. Her staff was also very helpful in strategizing other options and where they may be able to help secure other funding sources to support the Wastewater Treatment Plant project. Her staff reiterated this project is a high priority for the Representative. • Staff has also submitted the initial Notice of Intent for funding through the Clean Water State Revolving Fund Program for the Wastewater Treatment Plant for 2023 funding. This is the first step in the process. Staffing Updates: • Employee Achievements: Finance Director Pietsch has earned the Certified Public Funds Investment Manager (CPFIM) certification from the Association of Public Treasurers of the United States and Canada. The nationally recognized CPFIM certification program is designed to provide treasury professionals with the confidence and knowledge to better manage investments on behalf of their municipalities. • New Hires/Transfers/Promotions: Dennis Motes transferred on 1/17/2022 from the DPW Department as a full-time Mechanic to the Water Treatment Plant as a full-time Water Treatment Plant Operator; Alyssa Hagle transferred on 1/31/2022 from the Fire Department as a part-time Administrative Assistant to the Finance Department as a full-time Bookkeeper; Nichole Viles was offered and accepted the position of full-time Customer Service Specialist and will be starting on 2/7/2022. • Resignations: Scott Foote resigned as a full-time Laborer effective 1/28/2022; James Schnipke resigned as a full-time Laborer effective 1/31/2022. • Current Open Positions (8): o Seasonal Part-time Crossing Guards: Open until filled. o Part-Time Administrative Assistant (Fire Department): Preparing to post o Part-Time Administrative Assistant (CD): Reviewing position, anticipate delaying until next FY. o Full-Time DPW Laborer (2): Positions were posted internally, closes 2/7 o Full-Time DPW Mechanic: Reviewing position o Full-Time Water Treatment Operator: Position closed externally 1/28, applications are under review o Chief of Police (Retiring 3/31/2022): Posted externally, closes 2/21 30 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2020-2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P8 Rayner Park- Master Park Plan In progress, anticipated completion winter BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff reviewing concepts FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Out for bid UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design Reviewing Qualifications from seven firms 2021-U1 WTP- High-Pressure Pump VFD Out for bid 2021-U2 WTP- Replacement of Valves Out for bid PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020-P6, 2020-P12, 2020-P13, 2020-P14 Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated completion March/April 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR funding response in 3rd quarter MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipated 3rd quarter of FY 21-22 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 2017-MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service in January. 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Anticipate re-posting bid in February. SHPO has extend deadline to complete grant project by one year to September 2023. 2017-B7 Building: Parking Lot Repairs Completed December 31 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 3rd quarter of FY 21-22 2017-B11 Fire: Washing Machine Ordered- Anticipate receipt in next few months 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 3rd quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Working on addressing punch list. 2018-B21 Police: Interview Rm Recording System Complete- Alternative Solution Found December 2018-B23 Planning: Master Plan/Zoning Update In progress. The Zoning Ordinance Review Committee will meet again on February 22. Public Survey will be released in February. 2018-B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21-22 2019-B2b Building: City Hall Renovations Anticipate pushing out to next FY, due to staff capacity. 2019-B3 Clerk: Laserfiche Avante Upgrade Training anticipated 3rd quarter of FY 21-22 2020-B4b Public Works Facility Construction Need to complete CIP: 2020-B4a ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 32

Open original council packet ↗
City Manager ReportJanuary 17, 2022City ManagerPacket pages 92–94

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: January 14, 2022 OPERATIONS • Councilmembers: Monday, March 21, 2022, at 6:30 p.m., is the tentative date for the next Joint Recognition Ceremony with Mason Public Schools. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • In 2021 a total of 11 boxes, totaling (247) pounds of prescription drugs have been collected at the City Hall location. A cumulative total of (83) boxes and (1,420) pounds of prescr

Read extracted report text

City Manager’s Report: January 14, 2022 OPERATIONS • Councilmembers: Monday, March 21, 2022, at 6:30 p.m., is the tentative date for the next Joint Recognition Ceremony with Mason Public Schools. • Candidates who are interested in running for Mason City Council must file their Affidavit of Identity and Nominating Petitions with the Mason City Clerk by 4:00 p.m., April 19, 2022. City Council filing packets are available at the Mason City Clerk’s Office. • In 2021 a total of 11 boxes, totaling (247) pounds of prescription drugs have been collected at the City Hall location. A cumulative total of (83) boxes and (1,420) pounds of prescription drugs have been collected since the program began. Staffing Updates: • Active Postings: Seasonal Part-time Crossing Guards – Open until filled. Full-time Customer Service Specialist – 1P stP Round Interviews have taken place and 2P ndP Round Interviews are scheduled for January 17, 2022. Full- time Bookkeeper- an offer has been made to the internal candidate. Full-Time Water Treatment Plant Operator (2 positions) – Both positions were posted internally and have closed and have been posted externally with a due date of January 28, 2022. • Employee Achievements: o Michael Hersey, Wastewater Treatment Operator obtained his Class “D” License through the State of Michigan. o Recently, all sworn staff and Reserve staff were re-certified in the use of CEW (Tasers) after a both a lecture and hands-on scenario-based training. Officer Adam Michele is a certified CEW Instructor. o On January 6, our K-9 Team, which includes Handler Officer Wildfong and Tamarack both were tested and became NAPCH Certified in Obedience, Article Search, Area Search, Tracking, Building Search, Aggression Control, and Explosives Detection. This is a significant accomplishment, as the team is young, learning, and has been in service well under a year. o Officer Bradley is the third member of our team to complete a course in Crisis Intervention Team Training (CIT). CIT is designed to provide skills and training for first responders to better engage with those in crisis. It focuses on de-escalation strategies and redirecting the individual from the criminal justice system to the mental health care system. LARGE CITY PROJECTS FY 2020-2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P8 Rayner Park- Master Park Plan In progress, anticipated completion winter BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff reviewing concepts 82 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Planning to get bids in next month or two. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design Reviewing Qualifications from seven firms 2021-U1 WTP- High-Pressure Pump VFD Staff developing RFP 2021-U2 WTP- Replacement of Valves Staff developing RFP PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020-P6, 2020-P12, 2020-P13, 2020-P14 Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated completion Winter 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR funding response in 3P rdP quarter MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipated 3rd quarter of FY 21-22 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 2017-MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service in January. 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Staff is working with consultant to update bid package to address comments received from contractors that chose not to bid during last posting; anticipate re-posting by the end of January. 2017-B7 Building: Parking Lot Repairs Completed December 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 3rd quarter of FY 21-22 2017-B11 Fire: Washing Machine City Council approved 11.3.21 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 3rd quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Working on addressing punch list. 2018-B21 Police: Interview Rm Recording System Staff was able to find an alternative solution at significantly reduced cost. 2018-B23 Planning: Master Plan/Zoning Update In progress. The Zoning Ordinance Review Committee will meet on January 24 to discuss the Zoning Audit. 2018-B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21-22 2019-B2b Building: City Hall Renovations Anticipate pushing out to next FY, due to staff capacity. 2019-B3 Clerk: Laserfiche Avante Upgrade Training anticipated 3rd quarter of FY 21-22 2020-B4b Public Works Facility Construction Need to complete CIP: 2020-B4a 83 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 200 E. Kipp – Gestamp ACTIVE Building permit is active to install concrete pit foundation for tryout press. 566 N. Cedar - Community Mental Health ACTIVE Building permit is active to demo wall and build new wall to create new waiting area. 790 E. Columbia – Mason Chiropractic ACTIVE Building permit is active for Certificate of Occupancy to move office into new location. 100 E. Ash – Howard Hanna Real Estate ACTIVE Building permit is active to add new signs to building after Historic District Commission approved a Certificate of Appropriateness at their December 20P thP meeting. 84

Open original council packet ↗
City Manager ReportDecember 20, 2021City ManagerPacket pages 52–56

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: December 17, 2021 OPERATIONS • City Hall will be staffed with minimum staffing and closed to the public on December 27, 28, and 29, in addition to the holidays. Memorandum of Understandings have been negotiated with all the unions to ensure we can continue this benefit that is low cost to customers and the city, but high value to our employees and represents the culture of valuing the Whole Person we are striving to achieve. The 2022 administrative holiday and training schedule is attached for your reference. • Ingham County staff are recommending funding for ALL three of the City of Mason’s projects with over

Read extracted report text

City Manager’s Report: December 17, 2021 OPERATIONS • City Hall will be staffed with minimum staffing and closed to the public on December 27, 28, and 29, in addition to the holidays. Memorandum of Understandings have been negotiated with all the unions to ensure we can continue this benefit that is low cost to customers and the city, but high value to our employees and represents the culture of valuing the Whole Person we are striving to achieve. The 2022 administrative holiday and training schedule is attached for your reference. • Ingham County staff are recommending funding for ALL three of the City of Mason’s projects with over $700,000 in grant funding out of the $3 million they are distributing. It will still be a few months before awarded funding is determined by the full Board. The three projects are: o Community Garden Restroom/Drinking Fountain – This project scored top of all submitted projects! o Hayhoe Riverwalk Trail Repairs o Columbia Street Bridge temporary/seasonal pedestrian lane • Meridian Township Offices will be closed on Fridays for the months of January and February to assist with employee wellbeing. Inspection requests from Mason are low during those months, and usually quite sparse on Fridays in general. They will try to work out specific requests and accommodations as they arise. • Staff has regularly met with Federal and County representatives to get updates on Federal funding and how to position the City to leveraging those funds. As part of those discussions, the County is spearheading a broadband mapping and task force project that will position Ingham County to be eligible and competitive for Broadband funding when programs are announced. The County is updating staff as they work through the progress of that study. • Staff is attending Mason Community Leaders group that is focused on non-profits meeting the needs of area residents most in need. We are coordinating potential emergency shelters of last resort locations with our partners and developing a program to assist those that may need help shoveling their sidewalk/ driveways. • November Election Costs: We received the final invoice this week and the total costs for the election to the City were $11,837.08. City Council also requested the following items for future meetings, but due to staff shortages we will be planning to presented at the following meetings. o Sidewalk Summary for Subdivisions: January o Resolution regarding Prosecutor’s Office: February o Presentation regarding unfunded liabilities: March Staffing Updates: • Active Postings: Seasonal Part-time Crossing Guards – Open until filled. Full-time Customer Service Specialist – Position closed 12/17/2021 externally, applications are under review with plans for interviews to be scheduled the first part of January. Full-time Bookkeeper- Position closed internally, reviewing applicants. Full-Time Water Treatment Plant Operator – Posted internally and closed 12/15/2021, applications under review. • New Hires: James Schnipke was hired as a full-time Laborer effective December 13, 2021. • Employee Achievements: Effective December 14, 2021, Clerk Sarah Jarvis obtained her Certified Municipal Clerk’s designation through the International Institute of Municipal Clerks. LARGE CITY PROJECTS FY 2020-2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P8 Rayner Park- Master Park Plan In progress, anticipated completion winter 52 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff is working on finalizing conceptual design with school district. FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson DDA reviewed, acquiring quotes for Council UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design Reviewing Qualifications from seven firms 2021-U1 WTP- High-Pressure Pump VFD Staff developing RFP 2021-U2 WTP- Replacement of Valves Staff developing RFP PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020-P6, 2020-P12, 2020-P13, 2020-P14 Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated completion Winter 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR funding response in 3P rdP quarter MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipated 3rd quarter of FY 21-22 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 2017-MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service in January. 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Proposals due December 7, no bids were received, evaluating next steps 2017-B7 Building: Parking Lot Repairs Working on addressing punch list. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 3rd quarter of FY 21-22 2017-B11 Fire: Washing Machine City Council approved 11.3.21 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 3rd quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Working on addressing punch list. 2018-B21 Police: Interview Rm Recording System Staff was able to find an alternative solution at significantly reduced cost. 2018-B23 Planning: Master Plan/Zoning Update In progress. 2018-B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21-22 2019-B2b Building: City Hall Renovations Anticipate pushing out to next FY, due to staff capacity. 53 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2019-B3 Clerk: Laserfiche Avante Upgrade Training anticipated 3rd quarter of FY 21-22 2020-B4b Public Works Facility Construction Need to complete CIP: 2020-B4a ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 201 W. Ash Ste. 2 - Mason Public Schools ACTIVE Building permit is active to add a 4P thP cubicle, change ceiling light fixtures, floor receptacle boxes and HVAC registers. 412 S. Jefferson – Keans ACTIVE Building permit is active to tear off and install new insulation and new roof. 680 Eden – Shafer Redi-Mix ACTIVE Building permit is active to tear off and reroof warehouse. 1133 S. Cedar – MSU Federal Credit Union ACTIVE Building permit is active to replace 2 externally illuminated wall signs, install new faces in existing monument sign and install new faces in existing pole sign. 100 E. Ash – Howard Hanna Real Estate PENDING Building permit for new sign is pending HDC review for a Certificate of Appropriateness. Historic District Commission meeting will take place Monday, December 20, 2021 at 6:00pm. 837 E. Ash – Zoning Map Amendment PENDING Lindsey Hanson has requested an amendment to the City of Mason zoning map to rezone her property from RS-1 Single Family Residential to RS-3 Single Family Residential. A public hearing will be held at the regular Planning Commission Meeting on December 14, 2021, at 6:30 p.m. 54 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2022 HOLIDAY SCHEDULE MASON CITY HALL & MAPLE GROVE CEMETERY HOLIDAYS (FACILITIES ARE CLOSED AND ONLY ESSENTIAL SERVICES ARE AVAILABLE) NOTE: Grave openings cannot be scheduled on these holidays, except during Minimum Staffing Days. Friday, April 15, 2022............................................................................ Good Friday Monday, May 30, 2022 ........................................................................ Memorial Day Monday, July 4, 2022............................................................................ Independence Day Monday, September 5, 2022 ................................................................ Labor Day Friday, November 11, 2022 .................................................................. Veterans Day Thursday & Friday, November 24 & 25, 2022 ...................................... Thanksgiving Holiday Friday, December 23, 2022 .................................................................. Christmas Eve (Holiday on Saturday) Monday, December 26, 2022 ............................................................... Christmas Day (Holiday on Sunday) Friday, December 30, 2022 .................................................................. New Year’s Eve Holiday (Holiday on Saturday) Monday, January 2, 2023 ..................................................................... New Year’s Day Holiday (Holiday on Sunday) IN-SERVICE TRAINING/ MINIMUM STAFF DAYS (FACILITIES ARE CLOSED TO PUBLIC) Monday, January 17, 2022 ................................................................... Martin Luther King Jr. Birthday Monday, February 21, 2022 ................................................................. Washington’s Birthday Monday, June 20, 2022 ........................................................................ Juneteenth National Independence Day (Holiday on Saturday) Monday, October 10, 2022 ................................................................... Columbus Day / Indigenous Peoples’ Day Tuesday, Wednesday, Thursday, December 27, 28 & 29, 2022 ........... Minimum Staffing Days - Utentative 55 56

Open original council packet ↗
City Manager ReportDecember 6, 2021City ManagerPacket pages 39–41

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: December 3, 2021 OPERATIONS • City Hall will be staffed with minimum staffing and closed to the public on December 27, 28, and 29, in addition to the holidays. Memorandum of Understandings have been negotiated with all the unions to ensure we can continue this benefit that is low cost to customers and the city, but high value to our employees and represents the culture of valuing the Whole Person we are striving to achieve. • Marihuana Charter Amendment: o The City has been served a complaint from Ingham Cares Coalition, seeking a judgement that their petition be certified and considered on the November 2022 b

Read extracted report text

City Manager’s Report: December 3, 2021 OPERATIONS • City Hall will be staffed with minimum staffing and closed to the public on December 27, 28, and 29, in addition to the holidays. Memorandum of Understandings have been negotiated with all the unions to ensure we can continue this benefit that is low cost to customers and the city, but high value to our employees and represents the culture of valuing the Whole Person we are striving to achieve. • Marihuana Charter Amendment: o The City has been served a complaint from Ingham Cares Coalition, seeking a judgement that their petition be certified and considered on the November 2022 ballot. Other cities where petitions were not certified were issued a similar complaint in the last week. City Attorney Hitch is responding to that complaint. o Staff has worked with the MML over the last few months to advocate for statutory language changes to the Home Rule City Act. The MAMA Board has drafted language this month that they feel is likely to be considered and the MML is now meeting with potential sponsors. The proposed language is: Cities - MCL 117.5(3) – Prohibit initiative petitions: Beginning on the effective date of the amendatory act that added this subsection, a city shall not adopt a charter amendment proposed by initiatory petition that authorizes or provides for the number of marihuana facilities or marihuana establishments that may operate within the city pursuant to Michigan medical marihuana facilities licensing act, 2016 PA 281, MCL 333.27101 et seq., or the Michigan regulation and taxation of marihuana act, 2018, IL 1, MCL 333.27954 et seq., or that directs the legislative body of the city to adopt an ordinance to that effect. Any initiatory petition that proposes such a charter amendment shall be certified as insufficient by the city clerk pursuant to section 25(1) of this act and shall not be submitted to the electors of the city. • Library Renovation Project Funding Update: o Total Estimated Project Cost: $835,000 (including tenant improvements), bid opening December 7, 2021 to confirm costs. o Committed Funds: $726,320 (including $275,000 from City of Mason) o Recent funding commitments: Debbie Zielinski- $10,000, Henry Ford Allegiance Health Community Vitality Donation $25,000, Friends of Library $37,000 o Staff is working with CADL to apply for Patronicity to fill the final gap. The grant provides a dollar for dollar match up to $50,000. • Rayner Park Playground Funding Update: The Governor announced this week that she, Governor Gretchen Whitmer, and the Michigan Natural Resources Trust Fund Board recommended 82 development grants for funding, including the City’s project in the amount of $242,500. The Trust Fund board's recommendations will go to the Michigan Legislature for review as part of the appropriations process. Upon approval, the Legislature forwards a bill to the governor for her signature. • Department of Public Works Design Update: First, staff worked with Wolverine internally to develop a concept based only on the City’s and MPS’s needs. Currently, we are in the process of updating that concept after making several visits to other jurisdictions to view various types of DPW facilities to challenge our concept, including some that have been recently completed and those that are considering electric vehicles conversions. Staff is working with Wolverine Engineering to finalize a concept that will be reviewed again internally, with Mason Public Schools, and with City Council and the School Board before moving forward with cost estimates or final design. Staffing Updates: • Open Positions- Seven: Seasonal Part-time Crossing Guards – Open until filled. Full-time Laborer- Position closed internally conducting interviews. Full-time Customer Service Specialist – Position open externally until 12/17/21. Full-time Bookkeeper- Position closed internally, reviewing applicants. • Officer Frank Nehr successfully passed his field training program and has been assigned to the night shift. Traffic Updates: • Barnes Street between Ash Street (M-36) and South Street. A citizen complained of speeding vehicles on 39 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Barnes Street, much of which is believed to be Mason High School traffic related. Beginning on September 14, 2021, Mason Officers were assigned to the area for targeted enforcement and as a deterrent, and the speed trailer was deployed to the area. Mason Public Works was also requested to check the area to trim away any branches/foliage from potential traffic sign obstructions. Status is closed. • Okemos Street 100 Block to 300 Block - A citizen complained of speeding vehicle on Okemos Street, most often leaving the 5-Way intersection and speeding N/E on Okemos Street. Beginning on October 5, 2021, Mason Officers were assigned to the area for targeted enforcement, and the speed trailer has been deployed to the area. Status is open. LARGE CITY PROJECTS FY 2020-2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed; bids for pavilion and design for signs, in progress. 2020-P8 Rayner Park- Master Park Plan In progress, anticipated completion winter BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff is working on finalizing conceptual design with school district. FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson DDA reviewed, acquiring quotes for Council UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild In progress 2019-U3a Wastewater Treatment Plant – Design Request for Qualifications; closing December 9. 2021-U1 WTP- High-Pressure Pump VFD Staff developing RFP 2021-U2 WTP- Replacement of Valves Staff developing RFP PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020-P6, 2020-P12, 2020-P13, 2020-P14 Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated completion Winter 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR funding response in 3P rdP quarter MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipated 3rd quarter of FY 21-22 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 2017-MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service in January. 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Anticipated 3rd quarter of FY 21-22 40 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Bid posted; Proposals due December 7 2017-B7 Building: Parking Lot Repairs Working on addressing punch list. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 3rd quarter of FY 21-22 2017-B11 Fire: Washing Machine City Council approved 11.3.21 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 3rd quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Working on addressing punch list. 2018-B21 Police: Interview Rm Recording System Staff was able to find an alternative solution at significantly reduced cost. 2018-B23 Planning: Master Plan/Zoning Update In progress. 2018-B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21-22 2019-B2b Building: City Hall Renovations Anticipate pushing out to next FY, due to staff capacity. 2019-B3 Clerk: Laserfiche Avante Upgrade Training anticipated 3rd quarter of FY 21-22 2020-B4b Public Works Facility Construction Need to complete CIP: 2020-B4a ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 201 W. Ash Ste. 2 - Mason Public Schools ACTIVE Building permit is active to add a 4P thP cubicle, change ceiling light fixtures, floor receptacle boxes and HVAC registers. 412 S. Jefferson – Keans ACTIVE Building permit is active to tear off and install new insulation and new roof. 680 Eden – Shafer Redi-Mix ACTIVE Building permit is active to tear off and reroof warehouse. 1133 S. Cedar – MSU Federal Credit Union ACTIVE Building permit is active to replace 2 externally illuminated wall signs, install new faces in existing monument sign and install new faces in existing pole sign. 100 E. Ash – Howard Hanna Real Estate PENDING Building permit for new sign is pending HDC review for a Certificate of Appropriateness. Historic District Commission meeting will take place Monday, December 20, 2021 at 6:00pm. 837 E. Ash – Zoning Map Amendment PENDING Lindsey Hanson has requested an amendment to the City of Mason zoning map to rezone her property from RS-1 Single Family Residential to RS-3 Single Family Residential. A public hearing will be held at the regular Planning Commission Meeting on December 14, 2021, at 6:30 p.m. 41

Open original council packet ↗
City Manager ReportNovember 15, 2021City ManagerPacket pages 119–121

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: November 12, 2021 OPERATIONS • Councilmembers: The joint City Council / Planning Commission Master Plan meeting is scheduled for November 16P thP at 6:30 p.m. in the Sycamore Room at City Hall. • 2022 Public Meetings schedule is attached for your reference. No action by Council is necessary, except to move dates from holidays. • The Police Department Staff were recognized by Small Talk Children’s Advocacy Center (non-profit that provides forensic interviewing, counseling, prevention education, and advocacy resources for children, families, and caregivers impacted by sexual and physical abuse) for their support

Read extracted report text

City Manager’s Report: November 12, 2021 OPERATIONS • Councilmembers: The joint City Council / Planning Commission Master Plan meeting is scheduled for November 16P thP at 6:30 p.m. in the Sycamore Room at City Hall. • 2022 Public Meetings schedule is attached for your reference. No action by Council is necessary, except to move dates from holidays. • The Police Department Staff were recognized by Small Talk Children’s Advocacy Center (non-profit that provides forensic interviewing, counseling, prevention education, and advocacy resources for children, families, and caregivers impacted by sexual and physical abuse) for their support and commitment to the organization. • Clerk Jarvis successfully completed November 2P ndP- Special Election with the following facts: o 1493 people voted in the November 2, 2021 Special Election o 1185 people voted by absentee ballot, 308 people voted in person o 842 voted yes; 647 voted No (*Note we had 4 blank absentee ballots returned) Staffing Updates: • Staff capacity and burnout is continuing to be a growing problem for the organization. City Council requested the following items for future meetings, but due to staff shortages we will be planning to presented at the following meetings. o Sidewalk Summary for Subdivisions: December o Resolution regarding Prosecutor’s Office: January o Presentation regarding unfunded liabilities: February • Open Positions- Seven: Seasonal Part-Time Crossing Guards – Open Until Filled. Full-time Laborer- Position closed internally on October 14P thP and applications are under review. Full-Time – Customer Service Specialist – Position closed internally October 27P thP and interviews are being conducted. • Resignations: Todd Thie resigned as Water Treatment Plant Operator effective October 27, 2021. Lawrence Martin and James Jones both resigned as Firefighters. Traffic Updates: • Maple Street between Barnes Street and Steele Street - Speed Complaint. A speeding complaint related to the Mason Middle School drop-off and pick-up times in the AM and PM. Assigned officers for targeted enforcement in area and speed trailer to be placed in the area prior to school year as a deterrent and to gather information. Some informal or formal enforcement was taken. Public Works was also requested to clear away any foliage on school and speed limit signs. Status: Closed LARGE CITY PROJECTS FY 2020-2021 CARRYOVER DUE TO TIMING Project Project Name/Description Status Completed PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed; bids for pavilion and design for signs, in progress. 2020-P5 Jefferson St – RR Pedestrian Crossing Completed November 2020-P8 Rayner Park- Master Park Plan In progress, anticipated completion winter BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate delivery 3rd quarter FY 21/22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval has been delayed due to staff capacity. 2020-B4a DPW- Design Staff is working on finalizing conceptual design with school district. 119 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Final punch list 2017-S25 Hall Blvd – Ash St to South St In progress 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson DDA reviewed, acquiring quotes for Council UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Hydrants are installed. Final restoration and punch list items anticipated to be completed in November. 2017-U34 Well No. 5 Rebuild In progress 2019-U3a Wastewater Treatment Plant – Design Request for Proposal advertised on October 22. 2021-U1 WTP- High-Pressure Pump VFD Staff developing RFP 2021-U2 WTP- Replacement of Valves Staff developing RFP PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted 2020-P6, 2020-P12, 2020-P13, 2020-P14 Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated completion Winter 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR funding response in 3P rdP quarter MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipated third quarter of FY 21-22 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Anticipated 2nd quarter of FY 21-22 2017-MVP27 Vehicle No. 86 Police Vehicle being outfitted with equipment. Expected to be in service by November 24 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Anticipated 2nd quarter of FY 21-22 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Bid posted; Proposals due December 7 2017-B7 Building: Parking Lot Repairs Working on addressing punch list. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 2nd quarter of FY 21-22 2017-B11 Fire: Washing Machine City Council approved 11.3.21 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 2nd quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Working on addressing punch list. 2018-B21 Police: Interview Rm Recording System Anticipated 3rd quarter of FY 21-22 2018-B23 Planning: Master Plan/Zoning Update In progress, Joint CC/PC mtg scheduled for Nov 16 at 6:30 p.m. 2018-B24 Building: Rental Furniture Replacement Anticipated 3rd quarter of FY 21-22 2019-B2b Building: City Hall Renovations Anticipated 3rd quarter of FY 21-22 2019-B3 Clerk: Laserfiche Avante Upgrade City Council approved 11.3.21. Training should start this winter. 2020-B4b Public Works Facility Construction Need to complete CIP: 2020-B4a ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 120 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us PUBLIC NOTICE 2022 Mason Public Meetings All public meetings will be held openly, either at City Hall or via Zoom. Dates and times are subject to change. Details on when and how the meeting will be held will be included with each meeting’s agenda; available on our website: mason.mi.us and posted to the front window of City Hall prior to each meeting. CITY COUNCIL 7:30 PM (1st & 3 rd Monday) DOWNTOWN DEVELOPMENT AUTHORITY 10:00 AM (2nd Monday, as needed) January 3 & 17 January 10 February 7 & 21 February 14 March 7 & 21 March 14 April 4 & 18 April 11 May 2 & 16 May 9 June 6 & 20 June 13 July 4 & 18 July 11 August 1 & 15 August 8 September 5 & 19 September 12 October 3 & 17 October 10 November 7 & 21 November 14 December 5 & 19 December 12 HISTORIC DISTRICT COMMISSION 6:00 PM (3rd Monday, as needed) PLANNING COMMISSION 6:30 PM (2nd Tuesday after the 1 st Monday) ZONING BOARD OF APPEALS 5:30 PM (2nd Wednesday, as needed) January 17 January 11 January 12 February 21 February 15 February 9 March 21 March 15 March 9 April 18 April 12 April 13 May 16 May 10 May 11 June 20 June 14 June 8 July 18 July 12 July 13 August 15 August 9 August 10 September 19 September 13 September 14 October 17 October 11 October 12 November 21 November 15 November 9 December 19 December 13 December 14 Resources: More Questions? Please Contact our Customer Service Desk at 517.676.9155. 11.1.21 (Administration) 121

Open original council packet ↗
← PreviousPage 13 of 23Next →