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City Manager Reports

Search the retained City Manager and City Administrator reports extracted from Mason City Council packets. These are source documents, not standalone claims or curated timeline events. Deb Tracker keeps the original packet link and report-page range attached so the public record can be checked against its source.

226 retained reportsShowing 111–120 · Page 12 of 23
City Manager ReportSeptember 6, 2022City ManagerPacket pages 32–36

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: September 2, 2022 OPERATIONS • Councilmembers: You are invited to attend the Steele Elementary School Ribbon Cutting and Open House on Wednesday, September 7 at 5:30 p.m. • On August 17, 2022, K9 Officer Wildfong and Officer Thompson participated in an 8-hour Active Violence Incident (AVI) Exercise at Grand Ledge High School. • The Water Service Line Material Identification Project impacting over 300 residents was delayed but is expected to commence on September 6P thP. This project will give homeowners more information and ensure the city remains in compliance with the Lead and Copper Rule. • Clean Water Stat

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City Manager’s Report: September 2, 2022 OPERATIONS • Councilmembers: You are invited to attend the Steele Elementary School Ribbon Cutting and Open House on Wednesday, September 7 at 5:30 p.m. • On August 17, 2022, K9 Officer Wildfong and Officer Thompson participated in an 8-hour Active Violence Incident (AVI) Exercise at Grand Ledge High School. • The Water Service Line Material Identification Project impacting over 300 residents was delayed but is expected to commence on September 6P thP. This project will give homeowners more information and ensure the city remains in compliance with the Lead and Copper Rule. • Clean Water State Revolving Fund (CWSRF) Recommended Award: The City was notified by the Department of Environment, Great Lakes, and Energy that our wastewater treatment plant expansion project is included in their CWSRF Intended Use Plan and Project Priority List for fiscal year 2023. Projects totaling $1.5 Billion were requested and $250 M in funds were allocated. The City is being recommended for the following:  Loan in the amount of $24,701,280 with $498,720 principal forgiveness, AND  An ARP Grant in the Amount of $2,800,000 This allocation (if awarded), with the $3.5 M federal appropriation, and the $2.8 M LDFA contribution could significantly reduce the cost to the user. Staff is also working with the consultants to reduce the overall estimated costs of the plant by evaluating flows and believes the final costs will be less than estimated. • Emergency Medical Services (Lansing Mason Service Area): Staff have been leading an effort with all impacted jurisdictions to identify if there is a provider that is able to serve the entire service area with no municipal fees. Staff has met with multiple ambulance companies directly and participated in a meeting with DHHS with all the providers in this area. The current surrounding providers assured the City that the area will be covered until a provider is established. Staff will continue to update the Council on this issue. If a provider is not identified directly, the service area representatives will publish a Request for Proposal (RFP) to determine what fees would be required to attract a service provider. • Union Negotiations with Technical Professional Office Workers Association of Michigan (TPOAM) continues to be in mediation that will continue at least until next month. City Council will authorize any final contract proposal when there is a tentative agreement in place. • Effective July 1, 2022, Kiwanis Drive, from West Columbia Street to West Ash Street, has been added by the Michigan Department of Transportation into the local certified millage per the Council’s request. This will result in an additional 0.22 miles into the certified local street milage total through the Public Act 51 of 1951. It was previously designated as a private street. • Staffing Updates: Current Open Positions (7)  APPLICANTS:  Customer Service Specialist (1) – Offer has been made and pre-employment checks are being conducted.  SEPARATIONS:  Jacob Golden, Laborer, is no longer working at the city.  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled.  Part-Time Administrative Assistant – Community Development (1) – Open until filled  Part- Time Custodian- Fire/Facilities (1)- Open until September 2  OPEN, INTERNALLY:  Full-Time DPW Mechanic (1)- Posted Internally  Full-Time Laborer (1)- Posted Internally  PREPARING/ EVALUATION POSTING:  Full-Time Public Works Director (1) – Position on hold 32 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • Traffic Updates: o S. Barnes St. and Kipp intersection- Reopened due to the commencement of school. Status is open until September 9. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2019-S9b Signal at E. Maple & S. Jefferson Completed August UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Waiting for Consumers work to be completed 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, anticipated drafts to Council in September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan will be presented in September. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp All lead water service lines have been replaced, anticipated completion of paving by end of October. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction City Council considering executing Project Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection County Approved Grant as a Late Award, Awaiting Grant Documents, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Cemetery/ Community Garden Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 3P rdP quarter of FY 22-23 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Anticipate Bidding 3P rdP quarter of FY 22-23 33 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2022-MVP1 Concrete Grinder Council approved on 8.15.22; Ordering in progress 2022-MVP2 Trailer No. 53 Public Works Under Council threshold on quotes, anticipate receiving by September 2022-MVP3 Trailer No. 55 Public Works Council approved on 8.15.22; Ordering in progress 2022-MVP4 Mower Attach No. 39 Public Works Council approved on 8.15.22; Ordering in progress BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 1P st Pquarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts, Anticipate bidding 2P ndP quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff reviewing estimates from contractor, amending scope of SHPO grant for essential items, and awaiting grant consideration from MEDC to fill gap (anticipate announcement Sept) 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3P rd Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 1P st Pquarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-area Plan Underway through County grant, met with consultants to confirm outstanding items. 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 2P ndP quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2P nd Pquarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) Rayner Ponds Subdivision Extension of a Final Preliminary Plat and Final Site Plan PENDING James Giguere of Giguere Homes has submitted a request to City Council for a two-year extension of a previously approved and extended Final Preliminary Plat to create 20 residential lots due to project delays associated with impacts of Covid-19. A request was also submitted to the Planning Commission for a 12-month extension of a previously approved Final Site Plan for the same development. 132 Cedar St. – Suite 150 Dirty Laundry Lounge ISSUED Tamah Gustafson, Dirty Laundry Lounge, has been issued a building permit to convert a former retail space into a self-service laundry facility. 34 Steele Elementary Ribbon Cutting and Open House Join us in officially opening Steele Elementary Wednesday, September 7 Wednesday, September 7 5:30 p.m. Ribbon Cutting & Press Conference 6-7 p.m. Open House 531 Steele Street, Mason 35 In accordance with the Americans with Disabilities Act (ADA), any citizen requesting accommodation to attend this meeting, and/or to obtain this notice in alternate formats, please contact our Customer Service Desk at 517.676.9155 at least 72 hours in advance of meeting if requesting additional accommodation or Michigan Relay at https://hamiltonrelay.com/michigan/index.html. CITY COUNCIL WORKSHOP

City Manager ReportAugust 15, 2022City ManagerPacket pages 53–55

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: August 12, 2022 OPERATIONS • Property Evidence Maintenance: Thanks to the hard work of Property Room Manager Melvin Hull, our staff was recently able to incinerate over 120 pounds of property/evidence related to 317 cases that were past retention times. • At the beginning of August, our law enforcement staff participated in a 4-hour Defensive Tactics Training course at Mason High School, led by Officer Justin Demo. • Staff has participated in initial workshops regarding WWTP Federal Appropriation from the EPA in the amount of $3.5 million. The funding does not have a restricted timeframe but will require signi

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City Manager’s Report: August 12, 2022 OPERATIONS • Property Evidence Maintenance: Thanks to the hard work of Property Room Manager Melvin Hull, our staff was recently able to incinerate over 120 pounds of property/evidence related to 317 cases that were past retention times. • At the beginning of August, our law enforcement staff participated in a 4-hour Defensive Tactics Training course at Mason High School, led by Officer Justin Demo. • Staff has participated in initial workshops regarding WWTP Federal Appropriation from the EPA in the amount of $3.5 million. The funding does not have a restricted timeframe but will require significant administrative work to comply. Staff is evaluating if a consultant will be required to assist due to current staff capacity. • Staff is also evaluating the benefits of an Owner’s Representative for WWTP Project due to the complications of the project and coordination of operating the existing plant at the same time being viable. The County has been a great resource on this process and is providing some contacts to determine the full scope of that position and whether it will be a benefit and likely cost saving to the project. • Staff is spending significant time on the Karslake V. City of Mason case including numerous depositions and document requests. City Attorney Hitch, MMRMA representatives, and City Manager Stuart will all be participating in court ordered mediation next week. Council will be updated if there is any resolution. • Union Negotiations with Technical Professional Office Workers Association of Michigan (TPOAM) have reached a roadblock and they have requested mediation. Mediation has been very helpful in the past to help us come to a resolution more quickly. City Council will authorize any final contract proposal when there is a tentative agreement in place. • Staff has had initial meetings with the Superintendent Dr. Kinzer to discuss continued partnerships, goals for the next year, and preparations for the school year (crosswalks, signs, traffic, school safety, etc.). Council is encouraged to reach out and welcome Dr. Kinzer to the community. • County: o Curtis Lift Station has been experiencing challenges due to the transition of facilities during the construction stage of the justice complex. Our repair providers could not make a direct correlation for a claim against the County, so staff are working on a temporary solution to address the challenges until the full facility is up and running which will address the issue permanently. o Ingham County Fair Arena has been utilizing the arena for events outside of its approved Agricultural use which is exempt from most building code requirements. Staff is hoping to work with them to identify a compliance plan to allow for some temporary short-term options before they can make the required changes. o Justice Facility: The City’s Leadership Team got a full tour of the Justice Complex to understand the layout and needs of the facility. The facility will start to be tested in early winter with full occupancy expected by end of the calendar year. • Staff had discussions over the last few weeks with Omni Fiber regarding a large potential investment in infrastructure and requirements they would have from the city. Omni Fiber is a new company out of Ohio focused on bringing Fiber to rural communities in the Midwest and accessing the federal funds for this purpose. However, after our discussions they have determined our market is not a fit for their business model, which is to only enter markets where they are the sole provider which is not possible with the current agreements the city has in place. They will revisit later if the providers no longer serve Mason. • Lansing Mason Ambulance has put the city on notice that they plan to not continue operations in the near future. Staff is meeting with alternative providers to determine interest, cost, and requirements they would have of the city. Staff will continue to update the Council on this issue. 50 52 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • Staffing Updates: Current Open Positions (5) o APPLICANTS:  Full-Time Public Works Director (1) – Position on hold.  Customer Service Specialist (1) – 1st and 2nd Interviews to take place the week of August 15. o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled.  Part-Time Administrative Assistant – Community Development (1) – Open until filled o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement • Traffic Updates: o Hall Blvd. south to Vanderveen- Officers have been assigned to the area for targeted enforcement resulting in six stops (five verbal warnings). Status is open until August 31. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2019-S9b Signal at E. Maple & S. Jefferson Completed August UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Preparing change order for consideration associated with Consumers Transformer relocation/ easement costs 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, anticipated drafts to Council in September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan will be presented in late August/ Early Sept FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp South end of Barnes, leveling portion of pavement is complete, updated schedule developed with anticipated completion of paving by end of October. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2nd quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Received County Grant Agreement, Preparing Necessary Documents to Execute, Anticipate Bidding 3rd quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Received DNR Grant Agreement, Preparing Necessary Documents to Execute, Anticipate Bidding 3rd quarter of FY 22-23 51 53 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-P1 Columbia Street Bridge: Non-Motorized Connection County Approved Grant as a Late Award, Awaiting Grant Documents, Anticipate Bidding 3rd quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Cemetery/ Community Garden Received County Grant Agreement, Preparing Necessary Documents to Execute, Anticipate Bidding 3rd quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3rd quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 3rd quarter of FY 22-23 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Anticipate Bidding 3rd quarter of FY 22-23 2022-MVP1 Concrete Grinder City Council considering 8.15.22 2022-MVP2 Trailer No. 53 Public Works Under Council threshold on quotes, anticipate receiving by September 2022-MVP3 Trailer No. 55 Public Works City Council considering 8.15.22 2022-MVP4 Mower Attach No. 39 Public Works City Council considering 8.15.22 BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 1st quarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts, Anticipate bidding 2nd quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff reviewing estimates from contractor, amending scope of SHPO grant for essential items, and awaiting grant consideration from MEDC to fill gap (anticipate announcement Sept) 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3rd quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3rd quarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3rd quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3rd quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 1st quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-area Plan Underway through County grant, met with consultants to confirm outstanding items. 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 2nd quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3rd quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2nd quarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 202 Park Street PENDING Jessie Schmidt, Elsagrco LLC, has requested a zoning map amendment to rezone 202 Park Street (parcel 33-19-10-08-232-003) from O1: Office District to C1: Central Business District. The Planning Commission will hold a public hearing on the request at their regular meeting on Tuesday, September 13, 2022. 52 54

City Manager ReportAugust 3, 2022City ManagerPacket pages 13–15

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: July 29, 2022 OPERATIONS • The City has issued 1420 ballots for the August 2 Primary Election and 963 ballots have been returned. Ballots will continue to be issued by mail and in-person until Friday, July 29, 2022, at 5:00 p.m. Ballots will be issued in-person ONLY Saturday, July 30 (8:00 AM–4:00 PM) and Monday, August 1 (8:30 AM–4:00 PM) • Over 300 residents will receive the attached notice regarding Lead Service Line Replacement this week. This project will give homeowners more information and ensure the city remains in compliance with the Lead and Copper Rule by identifying materials used for private water

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City Manager’s Report: July 29, 2022 OPERATIONS • The City has issued 1420 ballots for the August 2 Primary Election and 963 ballots have been returned. Ballots will continue to be issued by mail and in-person until Friday, July 29, 2022, at 5:00 p.m. Ballots will be issued in-person ONLY Saturday, July 30 (8:00 AM–4:00 PM) and Monday, August 1 (8:30 AM–4:00 PM) • Over 300 residents will receive the attached notice regarding Lead Service Line Replacement this week. This project will give homeowners more information and ensure the city remains in compliance with the Lead and Copper Rule by identifying materials used for private water service lines. • On July 26 the Ingham County Board of Commission approved funding to the City for the Columbia Street Bridge Walkway Approach Project in the amount of $162,000 in County Trail and Parks Millage Funds. This project was not recommended originally by the committee but was reconsidered as a late award, bringing the City’s total award this round to $703,000 or 90% of the estimated cost of the three projects being funded. It has been noted multiple times through the year-long application process that the City’s adopted CIP and Park Plan were critical to us being competitive. Please share the great news that every application Mason has pursued since this program started has been fully funded! • Staffing Updates: Current Open Positions (5) o APPLICANTS:  Full-Time Public Works Director (1) – Applications are under review o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full-Time Customer Service Specialist (1) – Closes August 8, 2022  Part-Time Administrative Assistant – Community Development – Open until filled o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement. • Traffic Updates: o Hall Blvd. south to Vanderveen- Officers have been assigned to the area for targeted enforcement. Status is open. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2019-S9b Signal at E. Maple & S. Jefferson In progress, anticipation completion by Aug 1 UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Preparing change order for consideration associated with Consumers Transformer relocation/ easement costs 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner ParK, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, anticipated drafts to Council in September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan will be presented in August. 13 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Construction in process, anticipated to be completed in November 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2nd quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Received County Grant Agreement, Preparing Necessary Documents to Execute, Anticipate Bidding 3rd quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Received DNR Grant Agreement, Preparing Necessary Documents to Execute, Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection County Approved Grant as a Late Award, Awaiting Grant Documents, Anticipate Bidding 3rd quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Cemetery/ Community Garden Received County Grant Agreement, Preparing Necessary Documents to Execute, Anticipate Bidding 3rd quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3rd quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 3rd quarter of FY 22-23 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Anticipate Bidding 3rd quarter of FY 22-23 2022-MVP1 Concrete Grinder Anticipate Bidding 3rd quarter of FY 22-23 2022-MVP2 Trailer No. 53 Public Works Anticipate Bidding 1st quarter of FY 22-23 2022-MVP3 Trailer No. 55 Public Works Anticipate Bidding 1st quarter of FY 22-23 2022-MVP4 Mower Attach No. 39 Public Works Anticipate Bidding 3rd quarter of FY 22-23 BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 1st quarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts, Anticipate bidding 2nd quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff reviewing estimates from contractor and awaiting grant consideration from MEDC to fill gap (anticipate announcement in Fall) 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3rd quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3rd quarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3rd quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3rd quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 1st quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-area Plan Anticipate 1st quarter of FY 22-23, underway through County grant 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 1st quarter of FY 22-23 14 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-B4b Public Works: Facility Construction Anticipate Bidding 3rd quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2nd quarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 15

City Manager ReportJuly 18, 2022City ManagerPacket pages 49–51

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: July 15, 2022 OPERATIONS • The City was awarded a $15,000 match grant from MEDC to support the Temple/Kipp Road Corridor Study identified in the Capital Improvement Program. The grant will be administered through Ingham County and LEAP. • The City has issued 1298 ballots for the August 2 Primary Election and 571 ballots have been returned. Ballots will continue to be issued by mail and in-person until Friday, July 29, 2022, at 5:00 p.m. Ballots will be issued in-person ONLY Saturday, July 30 (8:00 AM–4:00 PM) and Monday, August 1 (8:30 AM–4:00 PM) • Staffing Updates: Current Open Positions (5) o After 39.6 yea

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City Manager’s Report: July 15, 2022 OPERATIONS • The City was awarded a $15,000 match grant from MEDC to support the Temple/Kipp Road Corridor Study identified in the Capital Improvement Program. The grant will be administered through Ingham County and LEAP. • The City has issued 1298 ballots for the August 2 Primary Election and 571 ballots have been returned. Ballots will continue to be issued by mail and in-person until Friday, July 29, 2022, at 5:00 p.m. Ballots will be issued in-person ONLY Saturday, July 30 (8:00 AM–4:00 PM) and Monday, August 1 (8:30 AM–4:00 PM) • Staffing Updates: Current Open Positions (5) o After 39.6 years of service, Assistant Chief Mark Howe retired on June 24, 2022. Following his retirement, Kirk Crawford was appointed to Assistant Chief, John Sabbadin was promoted to Captain, and Matt Wood was promoted to 1P stP Lieutenant. After a special election on July 8P thP, Vaughn Vandecar was elected as the new 2P ndP Lieutenant. The City thanks Mark for his dedicated service and congratulates the new leadership members! o RESIGNATIONS:  Nichole Viles has resigned effective July 20, 2022 as a Customer Service Representative in Customer Service o CLOSED, EVALUATING APPLICANTS:  Full-Time Public Works Director (1) – Applications are under review o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement.  Part-Time Administrative Assistant – Community Development (1)- Evaluating position replacement  Full-Time Customer Service Representative (1) – Evaluating position and preparing to post • Traffic Updates: o Hall Blvd. south to Vanderveen- Officers have been assigned to the area for targeted enforcement. Status is open. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2019-S9b Signal at E. Maple & S. Jefferson In progress, anticipation completion by Aug 1 UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Anticipated completion in December 2023 (equipment is 6 months out) PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Contract Awarded, waiting for consumers transformer to be relocated. 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, anticipated drafts to Council in September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan will be presented in July. 49 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Construction in process 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Utilities expected to be completed by August 2018-U39 Well No. 9 (Temple St.) Rebuild Anticipated 2P ndP quarter of FY 22-23 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Awaiting County Grant Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR Grant Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection Awaiting County Grant Consideration, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson railhead/Cemetery/Community Garden Awaiting County Grant Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 1P stP quarter of FY 22-23 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Anticipate Bidding 3P rdP quarter of FY 22-23 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 3P rdP quarter of FY 22-23 2022-MVP1 Concrete Grinder Anticipate Bidding 3P rdP quarter of FY 22-23 2022-MVP2 Trailer No. 53 Public Works Anticipate Bidding 1P stP quarter of FY 22-23 2022-MVP3 Trailer No. 55 Public Works Anticipate Bidding 1P stP quarter of FY 22-23 2022-MVP4 Mower Attach No. 39 Public Works Anticipate Bidding 3P rdP quarter of FY 22-23 BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 1P st Pquarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts, Anticipate bidding 2P ndP quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff reviewing estimates from contractor and awaiting grant consideration from MEDC to fill gap 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 1P st Pquarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 1P st Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 1P st Pquarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-area Plan Anticipate 1P st Pquarter of FY 22-23 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 1P stP quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2P nd Pquarter of FY 22-23 50 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 558 N. Cedar Family, Farm & Home APPROVED Eugene Franks, Family Farm & Home, Inc. has requested a Special Use Permit and concurrent Preliminary and Final site plan approval for the conversion of dedicated parking areas for the use of trailer sales, the expansion of a permanent outdoor retail area, and seasonal outdoor retail displays for an additional 9,000 s.f. of outdoor retail area on property located at 558 N. Cedar, Mason, MI, parcel number 33-19-10-05-401- 004. Land Parcel Giguere Realty & Development, LLC - REZONING – DENIED - PLAT – PENDING - SITE PLAN - PENDING James Giguere, Giguere Realty & Dev. LLC has three requests for a parcel of land at the end of Stratford Drive, Mason, MI, parcel number 33-19-10-04-477-001. The Planning Commission held Public Hearings at their meeting on July 12, 2022 for: a. Amend the zoning map by rezoning land from RS-2 Single Family Residential District to RS-3 Single Family Residential District. b. Approval of a Preliminary Plat to create Rayner Ponds No. 4, 5, and 6 comprised of 22 residential lots and new road. Note: The new Preliminary Plat will replace the previously approved plat for 20 lots. The matter was deferred to the meeting on September 13, 2022. c. Preliminary and Final Site Plan Approval for the first phase of development in the Rayner Ponds residential subdivision No. 4. This will be placed on the September 13 agenda. 440 S. Jefferson BAD Brewing Company APPROVED Brian Rasdale, BAD Brewing Company requested approval of Preliminary and Final Site Plan for the addition of a 555 square foot deck with an awning canopy on property located at 440 S. Jefferson St., Mason MI; Parcel Number 33-19-10-08-240-021. 51

City Manager ReportJuly 5, 2022City ManagerPacket pages 28–31

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: July 1, 2022 COUNCIL ITEMS: • Follow-up to the last City Council meeting question regarding the new Park & Trail millage, MCL 211.34d: (9) The millage reduction shall be determined separately for authorized millage approved by the voters. The limitation on millage authorized by the voters on or before April 30 of a year shall be calculated beginning with the millage reduction fraction for that year. Millage authorized by the voters after April 30 shall not be subject to a millage reduction until the year following the voter authorization which shall be calculated beginning with the millage reduction fraction f

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City Manager’s Report: July 1, 2022 COUNCIL ITEMS: • Follow-up to the last City Council meeting question regarding the new Park & Trail millage, MCL 211.34d: (9) The millage reduction shall be determined separately for authorized millage approved by the voters. The limitation on millage authorized by the voters on or before April 30 of a year shall be calculated beginning with the millage reduction fraction for that year. Millage authorized by the voters after April 30 shall not be subject to a millage reduction until the year following the voter authorization which shall be calculated beginning with the millage reduction fraction for the year following the authorization. The first millage reduction fraction used in calculating the limitation on millage approved by the voters after January 1, 1979 shall not exceed 1. The ‘voter authorization’ occurs with the act of the electors voting on the millage and approving it. This would be the date of the election. MCL 211.34d says nothing pertaining to the timing of when the millage is to first be levied. It only talks about when the election occurs. If the election is held prior to May 1 then there is no break on the application of the MRF and the millage will get hit immediately by the MRF. If the election is held on May 1 or after, then the millage gets a break and is not hit with the MRF until the following year. OPERATIONS: • On June 28, 29, and 30, Detective Flores attended victim and witness interview training for investigators. • Initial first batch of Absentee Ballots for the August 2, 2022 Primary election were mailed on Thursday, June 23, 2022. Ballots will continue to be issued by mail and in-person until Friday, July 29, 2022, at 5:00 p.m. Ballots will be issued in-person ONLY Saturday, July 30 (8:00 AM–4:00 PM) and Monday, August 1 (8:30 AM–4:00 PM) • Staffing Updates: Current Open Positions (4) o CLOSED, EVALUATING APPLICANTS:  Part-Time Administrative Assistant – Community Development (1) – First round interviews scheduled for June 30, 2022. o OPEN, EXTERNALLY:  Full-Time Public Works Director (1) – Closes July 6, 2022.  Seasonal Part-time Crossing Guard (1) - Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement. • Traffic Updates: o Kipp & Barnes/Eden– A complaint was received regarding Semitrucks from Michigan Packaging (CORRCHOICE) on Eden making illegal turns onto Kipp. The resident had previously brought this to the attention of Michigan Packaging, and it stopped for several months, but reported that it is happening again. Officers have been assigned to the area. Status is open. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Full implementation anticipated in July. 25 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Anticipated completion in December 2023 (equipment is 6 months out) 2021-U2 WTP- Replacement of Valves Placing project on hold to do another CIP project that has recently become a priority. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Contract Awarded 2020-P6, 2020-P8, 2020-P12, 2020-P13, 2020-P14 Rayner Park- Plan/ Design Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated drafts to Council in July. MOTOR VEHICLE POOL (MVP) 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Completed March 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February BUILDING, PROPERTY, EQUIPMENT (B) 2019-B2a City Hall – Phase I Design and Security Completed June 2017-B7 Building: Parking Lot Repairs Completed December 2017-B11 Fire: Washing Machine Completed March 2018-B16 Fire: Station 1- Rear Approach Completed December 2018-B21 Police: Interview Rm Recording System Installation complete; Training in progress. 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan will be presented in July. 2018-B24 Building: Rental Furniture Replacement Completed April 2019-B3 Clerk: Laserfiche Avante Upgrade Completed June FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Construction in process 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Utilities expected start in June. 2018-U39 Well No. 9 (Temple St.) Rebuild Anticipated 2P ndP quarter of FY 22-23 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Awaiting County Grant Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR Grant Agreement, Anticipate Bidding 2P ndP quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection Awaiting County Grant Consideration, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson railhead/Cemetery/Community Garden Awaiting County Grant Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 26 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 1P stP quarter of FY 22-23 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Anticipate Bidding 3P rdP quarter of FY 22-23 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 3P rdP quarter of FY 22-23 2022-MVP1 Concrete Grinder Anticipate Bidding 3P rdP quarter of FY 22-23 2022-MVP2 Trailer No. 53 Public Works Anticipate Bidding 1P stP quarter of FY 22-23 2022-MVP3 Trailer No. 55 Public Works Anticipate Bidding 1P stP quarter of FY 22-23 2022-MVP4 Mower Attach No. 39 Public Works Anticipate Bidding 3P rdP quarter of FY 22-23 BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 1P st Pquarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts 2017-B5b Building: Library Phase 1, Part 1 Staff has identified a contractor willing to provide estimates for the project. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 1P st Pquarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 1P st Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 1P st Pquarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-area Plan Anticipate 1P st Pquarter of FY 22-23 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 1P stP quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2P nd Pquarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 558 N. Cedar Family, Farm & Home PENDING Eugene Franks, Family Farm & Home, Inc. has requested a Special Use Permit and concurrent Preliminary and Final site plan approval for the conversion of dedicated parking areas for the use of trailer sales, the expansion of a permanent outdoor retail area, and seasonal outdoor retail displays for an additional 9,000 s.f. of outdoor retail area on property located at 558 N. Cedar, Mason, MI, parcel number 33-19-10-05-401- 004.The parcel is zoned C-2 General Commercial District. The Planning Commission will hold a Public Hearing at their meeting on July 12, 2022, at 6:30pm. Land Parcel Giguere Realty & Development, LLC PENDING James Giguere, Giguere Realty & Dev. LLC has three requests for a parcel of land at the end of Stratford Drive, Mason, MI, parcel number 33-19-10-04-477-001: a. Amend the zoning map by rezoning land from RS-2 Single Family Residential District to RS-3 Single Family Residential District. b. Approval of a Preliminary Plat to create Rayner Ponds No. 4, 5, and 6 comprised of 22 residential lots and new road. Note: The new Preliminary Plat will replace the previously approved plat for 20 lots. c. Preliminary and Final Site Plan Approval for the first phase of development in the Rayner Ponds residential subdivision No. 4. d. The Planning Commission will hold Public Hearings at their meeting on July 12, 2022, at 6:30pm. 27 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 116-118 S. Jefferson Private Residence WITHDRAWN Jason & Megan Werkema have submitted a request for a Special Use Permit and concurrent Preliminary and Final site plan approval to use the second unit at their home as a Bed & Breakfast at 116 & 118 S. Jefferson, Mason, MI, parcel number 33-19-10-08- 229-010. The parcel is zoned RM Multiple Family Residential District. This application has been withdrawn. 28

City Manager ReportJune 20, 2022City ManagerPacket pages 79–83

Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

Manager’s Report. While City staff have accepted memorial benches in various locations previously, there is not any guidance on whether that should be limited in any way on design or location. In the proposed policy, this request would go to Council. • Inquiry to donate pole and flag in Laylin. A donation gift certificate was dropped off to provide a pole and flag in Laylin Park. A Councilmember was in contact with the donor, but not staff who had many concerns about the donation due to the standard for staff to manage the lowering of the flag on public property, regular replacement of a flag, consistency with all parks (should they

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Manager’s Report. While City staff have accepted memorial benches in various locations previously, there is not any guidance on whether that should be limited in any way on design or location. In the proposed policy, this request would go to Council. • Inquiry to donate pole and flag in Laylin. A donation gift certificate was dropped off to provide a pole and flag in Laylin Park. A Councilmember was in contact with the donor, but not staff who had many concerns about the donation due to the standard for staff to manage the lowering of the flag on public property, regular replacement of a flag, consistency with all parks (should they all have flags if this installed) and lighting of the flag. In the proposed policy, staff would reject the donation based on operational concerns, but it could be appealed to Council. SUMMARY Authority: This policy will identify a threshold of what is under City Council authority and required to get Council approval. Urgency: Staff is seeking direction on these issues and has individual inquiring on our policy. Relation to Other Actions: None. FISCAL IMPACT Current/ Future Budget: Program may require future expenses depending on how policy is developed. ADDITIONAL MATERIAL Proposed Policy and Program Information 79 Donation Policy City Council Policy Adopted XX.XX.XXXX 1. Donation: Donations are any tangible or intangible asset, in whatever condition, the City is prepared to accept. All donations or gifts shall become the sole property of the City unless determined otherwise by the City Council through a License Agreement. The City has no duty to return any donation. All donations are irrevocable and otherwise final upon receipt by the City. The City Manager has authority to relocate, remove or dispose of any donation at any time, with or without notice to the Donor. If the Donor wishes to appeal that action, the City Council is the final authority. 2. License Agreement: An agreement between the City and the organization that details any restrictions on the use of public property, any restrictions on a licensee as well as their respective obligations. 3. Fundraising Campaign: Any activity conducted with the intent of generating donations to the City that is outside of normal operations or beyond the obligation of City taxpayers or utility users. Fundraising activities may include, but are not limited to, promoting endowment programs, one-time capital or start-up expenses. 4. Guidelines: A. Donations may only be accepted when they have a purpose consistent with the goals and objectives of the City and are in the best interest of residents of Mason. The City must always consider the public trust and comply with all applicable laws when accepting donations. B. The City welcomes donations that enhance City services, reduce costs that the City would incur in the absence of the donation, or that otherwise provide a benefit to the City. The City may decline any donation without comment or cause. C. Donors shall not expect, nor shall the City grant, any extra consideration to the donor in relation to City procurement, regulatory matters, or any other business, services, or operations of the City. D. No City elected official, appointed official, employee, or volunteer shall solicit donations unless the City Council has approved a fundraising campaign for the supported activity. E. Donations must be directly related to providing goods or services to the public or for another valid public purpose. Donations may not be used for personal financial gain of any City elected or appointed official or employee. Donations may not be used for the purpose of making any political statement or conveying support for, or opposition to, any public or private cause. F. The net benefit of a donation should be considered when determining whether to accept a donation. Net benefit includes all lifecycle costs of ownership, including maintenance, repair, clean-up, administrative, and any potential liability or expenses that may be associated with the donation. 1) Donations may not be used to implement new on-going programs or services unless a permanent source of revenue is identified to support the program or service. 80 2) Potential costs and liabilities should be considered if a donation of personal property or of a service does not include the same indemnification, insurance, bonding, or warranties that the City would normally receive through procurement of personal property or services. 3) Real property may be donated to the City provided that it will not expose the City to an unreasonable risk of litigation or liability because of the physical condition of the property or existence of claims, liens, and encumbrances against the property. 5. Procedures A. Donations valued at more than $2500 may only be accepted with City Council approval, unless part of a designated fundraising campaign or authorized legacy program. The City Manager may accept or decline any donation in the City Manager’s sole discretion and may choose to request City Council consideration of any donation. Before acceptance of a restricted donation valued at more than $2500, the respective obligations of the donor and the City shall be set forth in a donation agreement. The City Manager or City Council may require donation agreements for less than $2500. B. The City Manager shall report to the City Council on all donations in excess of $1,000 at a City Council meeting within thirty days of accepting the donation. C. The City Council shall consider donations beyond the authority of the City Manager set forth above and proposed donations referred to it by the City Manager. The City Council may accept or decline any donation at its sole discretion. D. All donations will receive appropriate recognition as determined by the City Manager or City Council at the time the donation is accepted, taking into consideration the nature and level of the donation. Upon request of the donor or if specified in a City initiated request for donors, limited forms of promotional activity (such as logo or name placement on signs, flyers, and other materials related to a program or activity supported by the donation) are permitted. The appearance of traditional commercial advertising should be avoided and the size of donor recognition should be in keeping with the size of non-recognition information used in the materials. The agreed upon form of recognition should be identified in the donor receipt or a donation agreement. E. When donations with a value in excess of $100 are accepted or upon the request of the donor, the City will issue the donor a receipt indicating the amount of the donation or describing the goods or services donated within 30 days of receiving the donation. (In accordance with the Internal Revenue Code the City does not provide an estimated value of in-kind donations; donors may refer to the appropriate IRS Publication for more information on valuing donated property.) The donation receipt shall also include the date of the donation, the name of the donor, the purpose of the donation (if a restricted donation), a brief description of any public recognition that will be made by the City, and note that the donor received no goods or services in exchange. The original receipt shall be submitted to the donor and the City shall retain a copy. F. The City shall maintain records for the receipt of all donations and shall comply with all reporting requirements and regulations. 81 Programs and Partnerships FUNDRAISING CAMPAIGN, City Council Authorized The City from time of time is willing to facilitate a project that the City Council believes is not fully the responsibility of the City of Mason taxpayer, but is important enough to the community to pursue. The City Council approves the project with an expectation of a fundraising goal. All gifts are recognized as outlined by the specific project. Currently there is only one approved fundraising campaign: Library Renovation Project: The City of Mason and Capital Area District Libraries (CADL) are partners in a project to renovate the historic library building in downtown Mason to better serve the community. The building is nearly 80 years old and in need of upgrades that will support prolonged use and accessibility for all community members of all abilities. The building is owned by the City and operated by CADL, but due to approximately 50% of the patrons being from outside the City limits, the City has a fundraising campaign to offset the costs to City residents. Cost Estimate: Discretion of Donor Information and Donation Forms: Attachment A GENERAL DONATIONS This program list is not inclusive and there may be types of donations that do not fit neatly into any category presented herein. The City may accept those donations subject to a review by the City Manager and/or City Council depending on the value. Any donation proposal should be directed to the City Manager for consideration by the appropriate staff, board, or committee for review and approval. Donations over the value of $2500 require a donation agreement and will discuss donor recognition. Cost Estimate: Discretion of Donor Example Donor Agreement: Attachment B LEGACY TREES, City Council Authorized A tree is a great way to honor someone or to simply add to the beautiful trees we have in Mason. By donating to the Legacy Tree Program, you are promoting community spirit, improving native species habitats, and supporting our goal for a larger tree canopy that has multiple benefits for our residents. The City matches your donation amount to purchase a healthy tree. All gifts are recognized with a certificate, GPS location, description of gift, and a submission in the City’s permanent Legacy Book. Donors have the option of selecting your desired tree type from an approved list of trees native to Michigan. We work to place the tree according to your wishes, but all placements must follow the City’s tree inventory guide. Trees may be purchased at any time. Weather permitting, the planting of the tree will be completed between April and September. The City cannot guarantee the survivability and has no obligation to replace after the initial year. Should improvements to the placement area require removal and/or replacement within the first 10 years, the City will plant a replacement tree in the nearest available location under the donor’s name. Cost Estimate: $150, includes cost of tree, delivery, initial soil preparation, and planting Application: Attachment C 82 LICENSING PROGRAM The City prides itself on partnering with local organizations to facilitate projects. Often community groups have an interest in using public property for a project, but the City does not have the capacity to participate financially in the installation or on-going maintenance. The licensing program requires a license agreement approved by the City Council, with a long standing non-profit entity. The agreement between the City and the organization that details any restrictions on the use of public property details any restrictions on a licensee as well as the respective obligations of the donor and the City. Sample License Agreement: Attachment D MEMORIAL BENCHES, City Council Authorized The Memorial Bench Program offers donors the opportunity to purchase a bench to memorialized loved ones and enhance the aesthetics of the City of Mason. Under this program, you may select the specific park or location for your bench donation; however, the City will determine the bench’s exact location. The City staff will make every reasonable effort to maintain benches, but are not responsible for acts of nature, damage or vandalism. The City reserves the right to relocate the bench, if needed. Benches meeting the following guidelines do not require City Council approval. o Bench length must be 6 feet. o Bench is from the identified provider or like type. o Benches should complement the area they are to be placed and not be a focal point. o The cost of the bench and engraving is at the donor’s expense (only for memorials); however, both must be pre-approved by the City. o The cost of the pad for the bench is absorbed by the donor; however, the cost of the labor is absorbed by the City of Mason o The donation term for a bench is 10 years or the useful life of the bench; whichever comes first. o Should renovations of the area require removal and/or replacement, the City will move the bench to the nearest available location. o At the end of the term, a donor may request to have the plaque returned to them by contacting the City. Cost Estimate: $1500, includes actual costs for the bench, installed engraved plaques, delivery, bench installation, and concrete pad, if required. Application: Attachment E 83

City Manager ReportJune 20, 2022City ManagerPacket pages 84–86

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: June 17, 2022 COUNCIL ITEMS: • The City Council submitted a letter of support for the project application for the Holt to Mason Trail Final Connection for $2,750,000, through the Department of Transportation's Highway Infrastructure Program. That project has been selected as one of 15 community projects that Representative Slotkin’s office will be submitting to the House Appropriations Committee to be considered for Fiscal Year 2023 funding. • The new City voted Park & Trails millage that starts on this summer tax bills will be .9947. Under State guidelines, the Headlee millage reduction fraction intends that,

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City Manager’s Report: June 17, 2022 COUNCIL ITEMS: • The City Council submitted a letter of support for the project application for the Holt to Mason Trail Final Connection for $2,750,000, through the Department of Transportation's Highway Infrastructure Program. That project has been selected as one of 15 community projects that Representative Slotkin’s office will be submitting to the House Appropriations Committee to be considered for Fiscal Year 2023 funding. • The new City voted Park & Trails millage that starts on this summer tax bills will be .9947. Under State guidelines, the Headlee millage reduction fraction intends that, ignoring additions and losses, any current operating millage must be reduced if it would produce more tax dollars, adjusted for inflation, than it did last year. The necessary reductions are calculated for all municipalities in the County by the Ingham County Equalization Office based on State formulas. Even with the reduced millage, expected revenue generated by the new millage for the first year is $258,000. Revenue was estimated at $232,220 at the time of the vote. • Maple/ Jefferson Four Way Stop Conversion: After approximately 45 days, staff has not identified any safety or traffic concerns that would change the recommended action to move forward with the project. Staff plans to notify contractor they should move forward with the project. It is anticipated it may be after July 4P thP. OPERATIONS: • Staffing Updates: Current Open Positions (5) o NEW HIRES/TRANSFERS:  Colen Armstrong started on June 13, 2022 as a full-time Laborer  Benjamin Smieska will be starting on Tuesday, June 21, 2022 as a Seasonal Laborer o CLOSED, EVALUATING APPLICANTS:  Part-Time Administrative Assistant – Community Development (1) – Position has closed and reviewing applications o OPEN, EXTERNALLY:  Full-Time Public Works Director (1) – Closes July 6, 2022  Seasonal Part-time Crossing Guard (1) - Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement. • Traffic Updates: o Kipp & Barnes/Eden– A complaint was received regarding Semitrucks from Michigan Packaging (CORRCHOICE) on Eden making illegal turns onto Kipp. The resident had previously brought this to the attention of Michigan Packaging, and it stopped for several months, but reported that it is happening again. Officers have been assigned to the area. Status is open. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Full implementation anticipated in July. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 84 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Anticipated completion in December 2023 (equipment is 6 months out) 2021-U2 WTP- Replacement of Valves Placing project on hold to do another CIP project that has recently become a priority. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Contract Awarded 2020-P6, 2020-P8, 2020-P12, 2020-P13, 2020-P14 Rayner Park- Plan/ Design Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated drafts to Council in July. MOTOR VEHICLE POOL (MVP) 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Completed March 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February BUILDING, PROPERTY, EQUIPMENT (B) 2019-B2a City Hall – Phase I Design and Security Completed June 2017-B7 Building: Parking Lot Repairs Completed December 2017-B11 Fire: Washing Machine Completed March 2018-B16 Fire: Station 1- Rear Approach Completed December 2018-B21 Police: Interview Rm Recording System Ordered, expected installation in June 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan will be presented in July. 2018-B24 Building: Rental Furniture Replacement Completed April 2019-B3 Clerk: Laserfiche Avante Upgrade Completed June FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Construction in process 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Utilities expected start in June. 2018-U39 Well No. 9 (Temple St.) Rebuild Anticipated 2P ndP quarter of FY 22-23 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Awaiting County Grant Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR Grant Agreement, Anticipate Bidding 2P ndP quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection Awaiting County Grant Consideration, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson railhead/Cemetery/Community Garden Awaiting County Grant Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 85 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 1P stP quarter of FY 22-23 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Anticipate Bidding 3P rdP quarter of FY 22-23 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 3P rdP quarter of FY 22-23 2022-MVP1 Concrete Grinder Anticipate Bidding 3rd quarter of FY 22-23 2022-MVP2 Trailer No. 53 Public Works Anticipate Bidding 1P stP quarter of FY 22-23 2022-MVP3 Trailer No. 55 Public Works Anticipate Bidding 1P stP quarter of FY 22-23 2022-MVP4 Mower Attach No. 39 Public Works Anticipate Bidding 3P rdP quarter of FY 22-23 BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 1P st Pquarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts 2017-B5b Building: Library Phase 1, Part 1 Staff has identified a contractor willing to provide estimates for the project. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 1P st Pquarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 1P st Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipated 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipated 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 1P st Pquarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-area Plan Anticipate 1P st Pquarter of FY 22-23 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 1P stP quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2P nd Pquarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 86

City Manager ReportJune 6, 2022City ManagerPacket pages 46–49

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: June 3, 2022 COUNCIL ITEMS: • Dates to Remember: Monday, June 13, 2022, at 5:30 p.m. in the Sycamore Room in City Hall; the next Joint Recognition Ceremony with Mason Public Schools will be held. Councilmembers should plan to attend. OPERATIONS: • Trainings: o Officer Hayden Wildfong attended a weeklong Crisis Intervention Training that gives officers specialized skills to use when dealing with subjects in crisis. o All officers are cycling thru Capital Region Integrated Skills training hosted by Ingham County. These 1- hour long segments include four different scenarios. This training will be held four times

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City Manager’s Report: June 3, 2022 COUNCIL ITEMS: • Dates to Remember: Monday, June 13, 2022, at 5:30 p.m. in the Sycamore Room in City Hall; the next Joint Recognition Ceremony with Mason Public Schools will be held. Councilmembers should plan to attend. OPERATIONS: • Trainings: o Officer Hayden Wildfong attended a weeklong Crisis Intervention Training that gives officers specialized skills to use when dealing with subjects in crisis. o All officers are cycling thru Capital Region Integrated Skills training hosted by Ingham County. These 1- hour long segments include four different scenarios. This training will be held four times a year at different locations across Ingham County and includes officers from all agencies. o Officers attended a recent 4-hour legal update at Meridian Township. o Accountant, Emily Powless, completed Basic Institute, a 3 week-long treasury curriculum over three years with 100 hours of instruction on topics covering all aspects of municipal treasury. Upon completion of this program, she earned the Michigan Certified Public Treasurer certification from the state treasury association, Michigan Municipal Treasurer’s Association (MMTA). • Parking Change: The Downtown Development Authority Board, at their May 5, 2022 meeting recommended the City change formally both the City Hall Lot and Parking Lot #2 to lots that do not require permit or have overnight restrictions. The DDA specifically did not recommend making changes to any other lots. Staff reviewed the request and supports the recommendation on the condition that the City sign the parking lots to note the abandoned vehicle law will still be enforced. The law states that if a vehicle is left over 48 hours on public property, it can be removed. Signage is not required to enforce that law, but will ensure citizens are aware of that restriction and don’t abandon a vehicle in these lots. The cost of any new signage related to this change will be billed to the DDA. • Special Event Use: Rayner Park, June 24-26, 2022, June 23-25, 2023, and June 21-23,2024, including overnight use at the southern end of the park for Central Michigan Amateur Radio Club’s annual Field Day event to enhance their skills and preparedness for emergency communications. • Staffing Updates: Current Open Positions (6) o NEW HIRES/TRANSFERS:  Cameron Pierce will be starting June 10, 2022, as a Seasonal Temporary Laborer  Ethan Lubahn and Trent Keast will be starting June 13, 2022, as a Seasonal Temporary Laborers  Colin English will be starting June 16, 2022, as a Seasonal Temporary Laborer  Cameron Etzel will be starting June 21, 2022, as a Seasonal Temporary Laborer o RESIGNATIONS/TERMINATIONS  Luis Gomez resigned as a Temporary Seasonal Laborer effective May 31, 2022  Michael Olson resigned as Assistant City Manager/Public Works Director effective June 10, 2022 o CLOSED, EVALUATING APPLICANTS:  Full-Time Laborer (1) – Position has been offered, accepted pending pre-employment screenings  Seasonal Laborer (1) – Reviewing received applications to fill an additional position due to resignation o OPEN, EXTERNALLY:  Part-Time Administrative Assistant – Community Development (1) – Closes June 10, 2022  Full-Time Public Works Director (1) – Closes July 6, 2022  Seasonal Part-time Crossing Guard (1) - Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement. 45 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • Traffic Updates: o Kipp & Barnes/Eden– A complaint was received regarding Semitrucks from Michigan Packaging (CORRCHOICE) on Eden making illegal turns onto Kipp. The resident had previously brought this to the attention of Michigan Packaging, and it stopped for several months, but reported that it is happening again. Officers have been assigned to the area. Status is open. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Traffic Signals have transitioned to flashing red and temporary stop signs deployed. Full implementation will be after July 4. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Anticipated completion in December 2023 (equipment is 6 months out) 2021-U2 WTP- Replacement of Valves Placing project on hold to do another CIP project that has recently become a priority. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Contract Awarded 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted, preparing bid documents 2020-P6, 2020-P8, 2020-P12, 2020-P13, 2020-P14 Rayner Park- Plan/ Design Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated drafts to Council in May/ June. 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR grant funding agreement. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Moved to Next FY, in updated CIP MOVED 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Completed March 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate 4th quarter of FY 21-22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval consultant selected and work to begin in the next few months. 2020-B4a DPW- Design Staff finalizing concepts 2017-B5b Building: Library Phase 1, Part 1 Staff has identified a contractor willing to provide estimates for the project. 2017-B7 Building: Parking Lot Repairs Completed December 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 4th quarter of FY 21-22 46 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-B11 Fire: Washing Machine Completed March 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 4th quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Completed December 2018-B21 Police: Interview Rm Recording System Ordered, expected installation in June 2018-B23 Planning: Master Plan/Zoning Update The public survey period closed May 31. Feedback will be summarized and incorporated into the draft document. Staff anticipates that the draft master plan will be presented to the Planning Commission and City Council in the next month. 2018-B24 Building: Rental Furniture Replacement Completed April 2019-B2b Building: City Hall Renovations Moved to Next FY, in updated CIP MOVED 2019-B3 Clerk: Laserfiche Avante Upgrade Training is in process. 2020-B4b Public Works Facility Construction Moved to Next FY, in updated CIP MOVED FY 2022-2023 STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Construction in process 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Utilities expected start in June. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 47 Staff Response to Councilmember Questions: Q. How many focus group participants have there been so far? A. That will be provided to the entire council when we have summarized all the feedback. Q. An event would like me to register voters at the art festival. Is this a thing that I can do? What materials from the city do I need to help, please? A. No, not through the city. Q: A “resident” would like to petition city council to reverse the traffic change order. Do we have a "starter pack" for residents with information on "how to", maybe a printable link somewhere with petitions? Any guidance on this process would be helpful. A. Public comment at City Council meetings is the appropriate way to express concerns about Council action, as I have shared with individual you referenced. Petitions are generally used to place eligible language on a ballot for public consideration. Individuals pursuing that action and require resources, should contact an attorney. Q: What options are there for residents who want a city council vote changed, please? So that I understand, we do not have help or information educating the public on what they can do to after they come to public comment unsatisfied? A. The option is to speak at a meeting to try to convince a change or for a resident vote for different representation at election time, but the individual you are referencing is not a resident of the City. Q: Is the city allowed to walk through all Historic District buildings downtown to inventory safety, and code enforcement needs/requirements? Do we hold property owners accountable for neglect? A. No and that would not be an appropriate role for City staff. There is a section of our code related to dangerous buildings. Q: After talking to some citizens I would like to propose adding a sign on each of the stop sign poles stating that it’s a four way stop. In addition maybe a sign warning that pedestrians have the right of way. It seems to be working as it should but there are some concerns about pedestrian right of way and lack of notice about it being a four way stop. A. Staff has researched options that would be in compliance with vehicle code requirements. We do plan to add a four way stop notice to the bottom of the stop sign. It is not possible to add a pedestrian sign to the stop sign and meet the requirement. Any separate sign requires a warning prior to the sign. Due to the location and amount of parking impacting the location of the sign, staff does not believe adding a pedestrian sign would be feasible in this location. Q: Any movement on removing the stump in front of Daily Scoop? A. Staff had this scheduled for following Memorial Day preparations. If it is not completed by Council, it would will be within the next two weeks as staff time allows. 48

City Manager ReportMay 16, 2022City ManagerPacket pages 296–301

City Manager’s Report

Source attribution: City Manager Report during Deborah S. Stuart's tenure

City Manager’s Report: May 13, 2022 OPERATIONS • Councilmember Dates to Remember: o Thursday, May 26, 2022, at 4:00 p.m. in the Sycamore Room in City Hall; Mark Wriggelsworth will be sworn in as Chief of Police for the City of Mason Police Department. This event is open to the public. o Monday, June 13, 2022, at 5:30 p.m. in the Sycamore Room in City Hall; the next Joint Recognition Ceremony with Mason Public Schools will be held. Councilmembers should plan to attend. • Staff Response to Councilmember questions: o Consumer’s Energy Streetlights Tracking:  City Councilmembers and public are encouraged to visit the streetlight outage

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City Manager’s Report: May 13, 2022 OPERATIONS • Councilmember Dates to Remember: o Thursday, May 26, 2022, at 4:00 p.m. in the Sycamore Room in City Hall; Mark Wriggelsworth will be sworn in as Chief of Police for the City of Mason Police Department. This event is open to the public. o Monday, June 13, 2022, at 5:30 p.m. in the Sycamore Room in City Hall; the next Joint Recognition Ceremony with Mason Public Schools will be held. Councilmembers should plan to attend. • Staff Response to Councilmember questions: o Consumer’s Energy Streetlights Tracking:  City Councilmembers and public are encouraged to visit the streetlight outages map: 33T Uhttps://streetlights.consumersenergy.com/ U33Tuse this website to report outages quickly.  Staff is tracking the lights on Cedar by Beacon Lakes and Oak/Lansing to seek a credit when repaired. o Staff is finalizing a draft of the Purchasing Policy and will be working with the attorney through some questions and will be presenting the policy in the next month. o Curtis Street Lift Station: To date we have incurred just over $11,000 in contracted expenses. We are finalizing an insurance claim for submission related to this issue. • Master Plan Public Engagement: The City has held 15 meetings and engaged nearly 1,500 individuals since the project kick-off in the fall of 2021. We are working through the data so far to determine if we need to do a target campaign to certain groups that we have not heard from. • Memorial Bench Donation: The friends and family of Arek Gustafson (6 year old that passed away in 2021) have requested a bench they provide be placed in Mason in his memory. The bench will be orange as it was his favorite color and in his is favorite park, Rayner Park. They are aware of the changes anticipated in Rayner Park and that it will be placed where it will not be impacted. Staff has been working the family to make this request come to fruition and we have attached some details on the bench to this report. • Community Tree: The County notified us that the replacement Concolor Fir tree on the courthouse lawn will be planted this weekend. We have been working closely with the County and the Chamber on this project and appreciate all their work to get it completed! Staffing Updates: • Current Open Positions (6): o NEW HIRES/TRANSFERS:  Stella Emens started on May 12, 2022, doing part-time Custodial work in the Fire Department and occasionally at City Hall.  Luis Gomez (Starts May 16P thP ), Colin English (Starts June 16P thP), Trent Keast (June 13P thP), and Cameron Etzel June 20P thP have been selected as Seasonal Temporary Laborers o RESIGNATIONS/TERMINATIONS  Kendra Coates resigned effective May 9, 2022 o CLOSED, EVALUATING APPLICANTS:  Temporary Part-Time Seasonal Laborer (2)– Background and pre-employment screenings still being conducted.  Full-Time Laborer (1) – Applications have been reviewed and first round interviews will be scheduled for the week of May 16, 2022. o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1)- Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement. 296 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Traffic Updates:  Corbin Street- A resident on Corbin Street complained of speeding vehicles, specifically Ash St. to Columbia. Officers have been assigned to the area for targeted enforcement. Status is closed as of 5/12/2022.  Columbia Road- A resident on Columbia Road complained of speeding vehicles, specifically East city limits. Officers have been assigned to the area for target enforcement. Status is closed as of 5/12/2022. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Traffic Signals have transitioned to flashing red and temporary stop signs deployed. Full implementation will be after July 4. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Anticipated completion in December 2022 (equipment is 6 months out) 2021-U2 WTP- Replacement of Valves Placing project on hold to do another CIP project that has recently become a priority. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Contract Awarded 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted, preparing bid documents 2020-P6, 2020-P8, 2020-P12, 2020-P13, 2020-P14 Rayner Park- Plan/ Design Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated drafts to Council in May/ June. 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR grant funding agreement. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Moved to Next FY, in updated CIP MOVED 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Completed March 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate 4P th Pquarter of FY 21-22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval consultant selected and work to begin in the next few months. 2020-B4a DPW- Design Staff finalizing concepts 2017-B5b Building: Library Phase 1, Part 1 Staff has identified a contractor willing to provide estimates for the project. 2017-B7 Building: Parking Lot Repairs Completed December 297 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 4P th Pquarter of FY 21-22 2017-B11 Fire: Washing Machine Completed March 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 4P th Pquarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Completed December 2018-B21 Police: Interview Rm Recording System Ordered, expected installation in June 2018-B23 Planning: Master Plan/Zoning Update Beginning Focus Group meetings 2018-B24 Building: Rental Furniture Replacement Completed April 2019-B2b Building: City Hall Renovations Moved to Next FY, in updated CIP MOVED 2019-B3 Clerk: Laserfiche Avante Upgrade Training is in process. 2020-B4b Public Works Facility Construction Moved to Next FY, in updated CIP MOVED FY 2022-2023 STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Milling of old asphalt week of May 16. Street Construction Notification attached. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Utilities expected start in June. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 124 W. Maple – Mason Floral Active Building permit is active to tear off and redo roof. 201 E. Ash – Mason 1P stP United Methodist Church Active Building permit is active to recover flat roof. 6300 Trillium – Mark Dutkiewicz, B & M Ashman, Inc. Approved B&M Ashman, Inc., has submitted a request for concurrent approval of a Preliminary and Final Site Plan to place a temporary 10 x 40 office trailer behind the existing building and to construct a gravel lot to store communication cables and conduit on property located at 6300 Trillium Drive. Planning Commission approved the project at the May 10 meeting. 298 Arek Gustafson’s Memorial Bench This is a picture of the style of bench we would like to purchase: This is what the back of the bench would look like: Arek the Incredible is his nickname and #126 is his motocross number. The rectangle in the drawing above is a plaque which will look like this: The bench seat and back will be bright orange and the arms/frame will be blue (2 of Arek’s favorite colors): 299 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CONSTRUCTION NOTICE 2022 Street Construction: Directly Impacted Property Owners Work Details S Barnes St. E Ash St to Kipp Road Work will include street reconstruction, concrete work, sidewalk replacement as needed, and ensuring sidewalk ramps are compliant with the Americans with Disabilities Act (ADA). Road construction of S. Barnes St. will be broken into two phases. However, work to curbs and sidewalks will occur along the length of Barnes (Ash to Kipp), beginning mid-May and continuing for the duration of the project. Phase 1 – S. Barnes St. (Ash to Bond): Anticipated to start mid-May. Includes utility and road work. Phase 2 – S. Barnes St. (Bond to Kipp): (Note milling will occur in mid-May) Anticipated to start late summer. Includes road work. IMPORTANT: If you have a desire to have additional work on private property performed (at your own expense), like having a wider driveway approach, replace a water or sewer lead on your private property, etc., please contact the City to obtain a list of approved contractors that can work in coordination with our contractor during this construction time. There may be cost savings to coordinate the project at this time. Please contact us today without delay! Customer Service may be reached at 517-676-9155, 30TUinfo@mason.mi.usU30T, or visit City Hall at 201 W. Ash St., M-F 8:30am – 4:30pm. What to Expect During Construction Work Hours: Work will take place from 7:00am to 7:00pm Monday – Saturday. Please note that work may extend past 7:00pm in special circumstances. Work will not take place on Holidays. Noise: You may experience intermittent noise and vibration during construction. We will do our best to keep the inconvenience of construction including noise and dust to a minimum. Road and Sidewalk: To complete the work in a safe manner, there will be road and sidewalk closures within the construction work area. Access for emergency vehicles will be maintained. Residents that require accommodation must contact Customer Servicer to arrange for access during the construction period (contact information is found below under resources). Property Access: Access on your property by the contractor is not anticipated to be needed. If access is required in special circumstances, you will be contacted directly by the contractor to arrange for that access. At times, the City may be working within the right of way. Mobility Access: If you or any household member has mobility provisions that need to be taken into consideration, please let us know in advance so we can make accommodations to minimize the impact. Water Service: There may be a water main shut-off for a portion of this work. Most disruptions take no more than 6 to 8 hours. A notice will be distributed 24-hours prior to the water shut-off unless an emergency occurs. Private Sprinkler Systems: Owners with sprinkler systems located within the right of way must have the sprinkler heads and lines marked by the homeowner, prior to the start of construction. Sprinkler systems that are not marked at the time of construction and are damaged during construction will not be repaired by the contractor. The repair or replacement of damaged unmarked sprinkler systems will be the responsibility of the property owner. 300 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Private Water Service Lines: During the course of construction, if you haven’t already been inspected the City will be confirming that lead is not present. If lead is discovered, the City will also be replacing those water service lines as required by state law. Letters will be sent to residents directly in the next few weeks regarding this process, if you are impacted. Recycling and Waste Removal: Please follow your normal routine. If required, your recycling and waste bins will be moved to an appropriate location for pick-up and returned to your home following pick-up. Please ensure that you label your bins with your address. Street Parking: Parking in the active work zone is not permitted due to space requirement for construction equipment and materials. Please be sure to park your vehicle off the road and away from the work area. Please be neighborly and allow others to share your driveway if needed. School Bus Pick-up/Drop-off/Routes: The City will be working with the Mason Public Schools to ensure changes to routes and pick-up/drop-off locations are communicated. Restoration: The construction work area will be restored with topsoil and seed and/or asphalt where required. This may not occur until the following season depending on weather conditions and will require the property owner to water the area for best results. Thank you! Thank you for your patience and understanding! Building and maintaining a great city takes time. We hope you believe that better infrastructure for Mason is worth the inconvenience. Map of Work Area Resources / Contacts If you have questions about the upcoming work or have any issues during construction, please contact us. Customer Service: 517.676.9155 or info@mason.mi.us Website: www.mason.mi.us 5.12.2022 (Admin) Red= Phase 1 Begins May, ends Fall (October) • Utility work • Road work Orange= Phase 2 Begins late Summer, ends Fall • Utility work • Road work Note: • Construction on curbs and sidewalks will begin mid- May for the length of Barnes (Ash to Kipp.) • The Independence Day parade route will include crossing Barnes at Cherry St. • Dates are estimates and weather dependent. 301

City Manager ReportMay 2, 2022City ManagerPacket pages 251–273

City Manager’s Report

Source attribution: Authored by Deborah S. Stuart

City Manager’s Report: April 29, 2022 OPERATIONS • Councilmembers: o Council Workshop Being Scheduled Week of May 9th regarding Wastewater Treatment Plant: Staff will be reaching out to coordinate a meeting time to update the Council on the current estimates on the Wastewater Treatment Plant and the Project Plan that will be subject of a public hearing at the May 16 th meeting. o Monday, June 13, 2022, at 5:30 p.m., is the date for the next Joint Recognition Ceremony with Mason Public Schools. Councilmembers should plan to attend. • Staff Response to Councilmember questions: o The Quarterly Investment Report is a requirement to prov

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City Manager’s Report: April 29, 2022 OPERATIONS • Councilmembers: o Council Workshop Being Scheduled Week of May 9th regarding Wastewater Treatment Plant: Staff will be reaching out to coordinate a meeting time to update the Council on the current estimates on the Wastewater Treatment Plant and the Project Plan that will be subject of a public hearing at the May 16 th meeting. o Monday, June 13, 2022, at 5:30 p.m., is the date for the next Joint Recognition Ceremony with Mason Public Schools. Councilmembers should plan to attend. • Staff Response to Councilmember questions: o The Quarterly Investment Report is a requirement to provide to the Council. Currently, with the market conditions, staff is not spending limited time on investments and primarily monitoring current conditions and making sure current allocations are spread out appropriately based on our Investment Policy. Staff still believes investing currently with little return is still valuable as there is little cost to the city to continue. o Staff is evaluating streetlights and working with Consumers to get more information regarding a streetlight audit, how they are billed, and the process of receiving credits. Consumers has confirmed that they will provide a credit for light poles that are out once they are repaired, but not while they are out of service. • Master Plan Focus Groups: Schedule attached. Staff will start promoting dates and encourages City Council to personally invite stakeholders in each group to participate, so we get robust feedback. • Elizabeth Hude, Community Development Director, worked hard to prepare the attached article for consideration to be published in the American Planning Association, Michigan Chapter’s, Michigan Planner. Her article was featured and highlights the good things happening in Mason to a statewide audience. • New Voter ID Cards will be mailed to all City of Mason registered voters by the 2nd week in May. Every voter in the State of Michigan will be receiving new ID cards by mail due to the redistricting that occurred following the 2020 census. Sending out Voter ID cards is an essential process in ensuring that voter rolls are accurate and updated. Anyone who receives a Voter ID for a person who does not reside at their residence should write “return to sender” and return it through the U.S. postal service or email the City Clerk’s office. • Officer Recognition: On Tuesday April 26th, Officer Adam Croley received an award along with other responders who assisted in a multiple vehicle collision on August 26, 2021 resulting in saving a young man’s life. This award was given by the Hundred Club of Greater Lansing at their 34th Annual Meeting and Awards Presentation at Royal Scot. In addition to this award, Officer Croley received a Unit Citation from Sheriff Scott Wriggelsworth for his teamwork, quick thinking, and courage. This crash occurred when a wrong way driver struck two vehicles head on. The injuries sustained by one of the innocent drivers were extremely critical. The use of tourniquets and other instant lifesaving measures were needed. That innocent driver did survive and eventually held a thank you for responders at Bestsellers. If not for the quick actions of Officer Croley and other responders, it is likely he may not have survived. Staffing Updates: • Current Open Positions (9): o NEW HIRES/TRANSFERS:  Kendra Coates started on April 20, 2022, as a new Part-Time Administrative Assistant in Community Development Department.  Brittney Fancher started on April 25, 2022, as a New Part-Time Administrative Assistant in the Fire Department. 251 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us o CLOSED, EVALUATING APPLICANTS:  Temporary Part-Time Seasonal Laborer (6)– Offers have been made and pre-employment checks are being conducted.  Full-Time Laborer (1) – Position is closed, and applications are being reviewed with first round interviews to take place the week of May 16, 2022. o OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1)- Open until filled. o PREPARING/ EVALUATION POSTING:  Full-Time DPW Mechanic (1)- Evaluating position replacement. Traffic Updates:  Corbin Street- A resident on Corbin Street complained of speeding vehicles, specifically Ash St. to Columbia. Officers have been assigned to the area for targeted enforcement. Status is open.  Columbia Road- A resident on Columbia Road complained of speeding vehicles, specifically East city limits. Officers have been assigned to the area for target enforcement. Status is open. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S23 Rayner St – Randolph St to Columbia St Completed July 2017-S24 Eugenia Dr – Northbrook St to End Completed November 2017-S25 Hall Blvd – Ash St to South St Completed November 2017-S26 Columbia St – Park St to Jefferson St Completed July 2019-S9b Signal at E. Maple & S. Jefferson Council awarded contract; May- direct notices to property owners in area and FB posts/ traffic control order authorized by Council; June- flashing lights and stop signs; and July- full implementation. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U15 Replace Hydrants and Mason Plaza Completed November 2017-U34 Well No. 5 Rebuild Completed December 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD In Process 2021-U2 WTP- Replacement of Valves Placing project on hold to do another CIP project that has recently become a priority. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Pathway and sidewalk completed, bids for pavilion and design for signs, in progress. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Grant submitted, preparing bid documents 2020-P6, 2020-P8, 2020-P12, 2020-P13, 2020-P14 Rayner Park- Plan/ Design Lee Austin Park- Plan/Design Bond Park - Plan/Design Griffin Park - Plan/Design Hayes Park - Plan/Design In progress, anticipated drafts to Council in May/ June. 2020-P11 Rayner Park- Phase 1 Construction Awaiting DNR grant funding agreement. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Moved to Next FY, in updated CIP MOVED 2017-MVP23 Vehicle No. 21 Cemetery/ Parks Vehicle ordered; anticipated arrival in June. 2017-MVP27 Vehicle No. 86 Police Completed March 2017-MVP24 Vehicle No. 59 Cemetery/ Parks Completed February 252 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire Rehab 815 Replacement Anticipate 4th quarter of FY 21-22 2019-B2a City Hall – Phase I Design and Security Security complete- work space eval consultant selected and work to begin in the next few months. 2020-B4a DPW- Design Staff finalizing concepts 2017-B5b Building: Library Phase 1, Part 1 Staff has identified a contractor willing to provide estimates for the project. 2017-B7 Building: Parking Lot Repairs Completed December 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipated 4th quarter of FY 21-22 2017-B11 Fire: Washing Machine Completed March 2018-B15 Fire: Sprinkler System in Truck Bay Anticipated 4th quarter of FY 21-22 2018-B16 Fire: Station 1- Rear Approach Completed December 2018-B21 Police: Interview Rm Recording System Ordered, expected installation in June 2018-B23 Planning: Master Plan/Zoning Update Beginning Focus Group meetings 2018-B24 Building: Rental Furniture Replacement Completed April 2019-B2b Building: City Hall Renovations Moved to Next FY, in updated CIP MOVED 2019-B3 Clerk: Laserfiche Avante Upgrade Training is in process. 2020-B4b Public Works Facility Construction Moved to Next FY, in updated CIP MOVED FY 2022-2023 STREETS, SIDEWALKS, SIGNALS(S) 2017-S15 S. Barnes Street – Ash to Kipp Expected start is the week of May 2. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U28 S. Barnes Street Utilities – Ash to Kipp Expected start is the week of May 2. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 6300 Trillium – Mark Dutkiewicz, B & M Ashman, Inc. Pending B&M Ashman, Inc., has submitted a request for concurrent approval of a Preliminary and Final Site Plan to place a temporary 10 x 40 office trailer behind the existing building and to construct a gravel lot to store communication cables and conduit on property located at 6300 Trillium Drive. Planning Commission will review at the May 10 meeting. 201 W Ash – T-Mobile Issued Building permit active for T-mobile (formerly Sprint): switching out equipment on the ground and antennas in the leased space at the top of the city radio tower to 5G, along with removing old equipment from the tower. 253 MI Mason. Our Plan, Our Future. The City of Mason is updating its 20-Year Master Plan which serves as a guidebook to help elected officials and staff decide how to direct funding for infrastructure and services, and how to manage future growth based upon the community’s unified vision. The Mason City Council and Planning Commission want to ensure a meaningful process and hear from as many different community perspectives as possible. As an important community stakeholder, we want to speak with you directly about Mason’s future. Please join us for a Focus Group! You may choose to participate in more than one. Arts/Culture/Historic We want your perspective on how we can honor Mason’s past, embrace our culture and facilitate the arts. • May 2, 3:30-4:30 pm at City Hall – 2nd Flr Maple Room • May 10, 12-1 pm by Zoom Business Owners/Chamber (Corridor, Downtown, Manufacturing) We want your perspective on how we keep Mason business friendly and support our business associations. • May 5, 4-5 pm by Zoom • May 9, 10:30-11:30 am (after DDA) at City Hall – 1 st Flr Sycamore Room Contractors/ Developers/ Landscapers/ Realtors We want your perspective on how we keep Mason developer friendly from zoning requirements to quality of life. • May 5, 10-11 am at City Hall – 2nd Flr Maple Room • May 9, 4-5 pm by Zoom Faith-Based Organizations/ Service Groups We want your perspective on how we keep your essential groups part of our growing future. • May 11, 9-10 am by Zoom • May 18, 3-4 pm at City Hall – 1 st Flr Sycamore Room General Public We want to make sure we didn’t miss anyone! • May 7, 9 am – 4:30 pm stop by our booth at Spring Fling! • May 18, 6:30-7:30 pm by Zoom Neighborhood Groups/ Residents (Homeowners, Renters, Property Managers and Associations) We want your perspective on how we keep Mason resident friendly and support our neighborhood associations. • May 2, 12-1 pm by Zoom • May 10, 6-7 pm at City Hall – 1 st Flr Sycamore Room Regional (Ingham County, Townships, Service Providers) We want your perspective on how Mason’s growth impacts the region and our partners. • May 16, 2:30-5 pm at City Hall – 1 st Flr Sycamore Room Seniors We want your perspective on how make sure seniors can age in place in Mason and how we can best keep you connected to the community. • May 5, 12:30-1 pm at City Hall – 1st Flr Sycamore Room • May 12, 2:30-3:30 pm by Zoom Take the survey! Go to www.mason.mi.us/MasterPlan. For more information, call Customer Service at 517-676-9155 or email info@mason.mi.us. 254 MI Mason. Our Plan, Our Future. FOCUS GROUP WORKSHEET The Mason City Council and Planning Commission want to ensure a meaningful process and hear from as many different community perspectives as possible. As an important community stakeholder, we want to speak with you directly about Mason’s future. Please review these questions in advance of the focus group meeting. A few key questions we have for you include: • What are the most effective ways YOU BELIEVE Mason can continue to evolve while preserving our neighborhoods and small-town charm? • What infrastructure projects, policy decisions and community engagement efforts will foster a more innovative, welcoming, and forward-thinking environment in Mason FOR YOU? • Where and how do YOU THINK we should guide future development in Mason for the best utilization of space at the lowest cost to taxpayers? • How do YOU THINK we create a development review process that is consistent, efficient, cost-effective, and honors the community’s vision? • What are YOUR NEEDS for the future and what changes can Mason make to support you regarding zoning, infrastructure and services, and development requirements? • What decisions about the future are YOU most concerned about? YOUR FEEDBACK: Take the survey! Go to www.mason.mi.us/MasterPlan. For more information, call Customer Service at 517-676-9155 or email info@mason.mi.us. 201 W. Ash St. – Mason – MI 48854255 Making Great Communities Michigan Chapter American Planning Association MICHIGAN PLANNER March/April 2022 | Volume 26, No. 2 ART, PLACES, PLANS, AND PEOPLE Art + Space = Creative Place CONNECT OFFICIALLY YOURS From Placemaking to Placekeeping Southfield: Public Art Step-by-Step This Must be the Place Michigan’s Planning Leaders Receive FAICP Reprinted with permission from Michigan Association of Planning (MAP). The Michigan Planner magazine is published 6 times per year and is a benefit to members of the MAP. MAP is an educational, 501(c)3 members hip-based organization that exists so that Michigan will consist of healthy, safe, attractive, and successful communities built first and foremost on quality community planning. MAP is the Michigan Chapter of the American Planning Association. To join or for more information, go to www.planningmi.org<http://www.planningmi.org>. 256 2 MICHIGAN PLANNER | MARCH/APRIL 2022 CONNECT Board Members Heather Seyfarth, AICP, MSW, President City of Ann Arbor Community Engagement Specialist HSeyfarth@a2gov.org Jerrell Harris, Vice President City of Detroit, Mayor’s Office Deputy Chief Operating Officer HarrisJer@Detroitmi.gov Sarah Lucas, AICP, Secretary | Treasurer Housing North sarah@housingnorth.org Suzanne Schulz, AICP, Past President City of Grand Rapids sschulz@grcity.us Carmine Avantini, AICP CIB Planning Group avantini@cibplanning.com Mohamed Ayoub City of Westland mayoub@cityofwestland.com Wayne Beyea, AICP, JD School of Planning, Design and Construction Michigan State University beyea@msu.edu Kelly Freeman City of Sault Ste. Marie Community Development Director kfreeman@saultcity.com Brad Kaye, AICP, CFM City of Midland, City Manager bkaye@midland-mi.org Lynee Wells, AICP Professional Development Officer Aligned Planning wells@alignedplanning.org Student Board Representatives Andrew Moss University of Michigan andmoss@umich.edu India Solomon University of Michigan isolomon@umich.edu Staff Andrea Brown, AICP, Executive Director abrown@planningmi.org Sherrie Howard, Director of Operations showard@planningmi.org Amy Miller Jordan, Director of Education ajordan@planningmi.org Wendy Rampson, AICP, Director of Programs and Outreach wrampson@planningmi.org Amy M. Vansen, AICP, Director of Information and Programs avansen@planningmi.org ON THE COVER: Mason’s BAD Brewing by Sarah Knupfer A Busy Winter and Early Spring! How can it be April already? The last two years of Covid seem like a blur to most of us, and while December and January tend to be a bit slower for MAP, providing staff and the board with a bit of a breather after the fall annual Planning Michigan Conference, this winter felt a little different. We developed and launched a new webinar series (Home Occupations on December 8, a Signage workshop on January 12, and Natural Features Preservation on February 28; all recorded and available for purchase). Impressed with our Zoning Reform project, a guidebook to provide municipal planners with the tools and regulatory structure to modify local codes to increase housing supply, the American Planning Association asked the Michigan Chapter to host a multi-state APA chapter event in Lansing on December 7 and 8, highlighting state’s legislative reform initiatives, and lifting up our work here in Michigan. Nearly 30 professional planners and APA policy staff convened to strategize and learn together. We were so honored to be asked to host! With the Student MAP (SMAP) Conference on February 4, followed two weeks later by our 14th Annual Transportation Bonanza on February 16 (we had 305 registered attendees participate, a record high attendance), that month was gone in a blink. And March, devoted to our annual Regional Planning and Zoning Workshops for officials, consumed us, hosting a total of 7 workshops throughout the month, a combination of virtual and in person trainings, and attracting more participants than ever. Whew, right? Profound appreciation and respect for the entire MAP staff, who truly work tirelessly (although they might be tired after that start to the year!) to deliver the highest caliber member services to you.. Membership Renewals You’ll receive you annual membership renewal notices from MAP in April. You’ll have the opportunity to update your list of planning and zoning officials on your community’s roster when you renew. Look for communications from Rachel Goldstein, MAP’s new Operations Director. She’ll help you with any questions you have with renewal rgoldstein@planning- mi.org. Spring Institute May 18, 2022 In Person at the East Lansing Marriott Registration is open for the annual MAP Spring Institute | Housing Summit, where we will be showcasing not only our work on the MSHDA funded Zoning Reform Toolkit, but the voices of national leaders advocating for national policy change, state agency and partner organization activity in the space of housing, and a panel of Michigan communities sharing planning and regulatory stories about challenges, success and strategy. We’ve built in plenty of time for networking and learning, as we are all so eager to see each other again, in person! Call for Nominations for MAP Board of Directors The nomination window is open for candidates seeking to be on the ballot for the Summer 2022 MAP Board election. There will be 3 open seats, with no incumbents running for reelection. Nominations packages are due on May 13, 2022 via email by 5:00 p.m. Contact Andrea Brown at abrown@planningmi.org for the required submission standards, and to learn more about board responsibilities. Nominations must be presented in the required format or they will not be accepted. Board Members Carmine Avantini, AICP (President) (2022) CIB Planning Group avantini@cibplanning.com Brad Kaye, AICP, CFM (Vice President) (2023) City of Midland, City Manager bkaye@midland-mi.org Mohamed Ayoub (Secretary|Treasurer) (2024) City of Westland mayoub@cityofwestland.com Sarah Lucas, AICP (Immediate Past President) (2022) Forethought Community, Principal slucas@marquette.org Christina Anderson (Professional Development Officer) (2023) City of Kalamazoo andersonc@kalamazoocity.org Jill Bahm, AICP (2022) Giffels Webster jbahm@giffelswebster.com Kelly Freeman (2023) City of Sault Ste. Marie kfreeman@saultcity.com Jerrell Harris (2022) Araminta Planning Group, President JerrellHarris@yahoo.com Shari Williams (2023) Detroit Future City swilliams@detroitfuturecity.com Ex-Officio Members Kami Pothukuchi (Faculty) Wayne State University k.pothukuchi@wayne.edu Sharlan Douglas (Elected Official) City of Royal Oak sharlandouglas@gmail.com Student Board Representatives Alex Bollin Grand Valley State University bollinm@mail.gvsu.edu Mallory Prangley Grand Valley State University pranglma@mail.gvsu.edu Staff Andrea Brown, AICP, Executive Director abrown@planningmi.org Leah DuMouchel, AICP Director of Programs and Communication ldumouchel@planningmi.org Rachel Goldstein, Director of Operations rgoldstein@planningmi.org Amy Miller Jordan, Deputy Director ajordan@planningmi.org Wendy Rampson, AICP Director of Programs and Outreach wrampson@planningmi.org Amy M. Vansen, AICP Director of Information and Programs avansen@planningmi.org 257 3 MICHIGAN PLANNER | MARCH/APRIL 2022 Introduction Asplanners, making the case for art amidst the need for core services like water, roads, police, and fire can seem like an uphill battle. But art matters far more than we realize. By rethinking our policies and ordinances, and through public-private partnerships, art can be had with little to no additional tax burden on residents and businesses. As Charles Landry wrote in The Creative City (2000), “The task of urban planners is to recognize, manage and exploit these resources responsibly. Culture, therefore, should shape the technicalities of urban planning rather than be seen as a marginal add-on to be considered once the important planning questions like housing, transport, and land-use have been dealt with.” Creativity matters more than ever to our communities looking for new ideas to offer safe and inspiring places that support businesses and social connection. “When local officials, developers, or any other siloed group prescribe improvements to a place without working with the community, no matter how noble those groups’ intentions may be, it often alienates locals, provokes fears of gentrification, and increases the feeling and experience of exclusion. This kind of project-led or design-led development ignores the primary function of Placemaking–human connec- tion.” – Project for Public Spaces Art, Places, Plans, and People Public art in Lafayette Gardens by Sam Nabi 258 4 MICHIGAN PLANNER | MARCH/APRIL 2022 Art + Space = Creative Place Small town project with big business impact The City of Mason is a mid-Michi- gan county seat with strong civic involvement. From the flower beds and planters downtown, to the annual pa- rades and festivals, all are the result of time and funding from devoted community members, businesses, and service groups. Creating a place that was activated and in- teresting continued with the master plan’s development. After the City of Mason adopted a master plan with a goal to encourage and provide public art, Mason adopted its current Public Art Program Policy in the spring 2017. That fall, the Arts Council of Greater Lansing (ACGL) launched its Create Place program and worked with Mason residents and businesses to activate spaces through the arts in order to drive community and economic development. The effort inspired several project proposals to add murals and art installations in the Downtown Historic District. City staff worked with the interested parties (see side bar below) and requested a $10,000 grant from the Lansing Economic Area Partnership (LEAP) to create Mason’s Art Alleys. Each of the groups provided matching funds. Mason formed a committee to review the project proposals and the grant was divided among the ap- plicants. Because the area is under the jurisdiction of both the Downtown Devel- opment Authority (DDA) and an Historic District, input from the DDA and Historic District Commission was solicited before the art installations were approved. The Art Alleys are now a source of great community pride. The murals have drawn visitors from throughout the region, served as backdrops for graduation and wedding photos, and led to an increase in foot traffic between businesses. Each leveraged art in a way that created three unique, vibrant places in Mason’s Historic Downtown. Until March 2020 the alleys were used primarily for deliveries and closed once or twice a year for special events. The COVID pandemic and seating limita- tions led the BAD Brewery owner to seek outdoor seating. Like many municipalities during this time, Mason granted a license for temporary use of the alley to accom- Cover Story Bad Brewing winter night by Sarah Knupfer 259 5 MICHIGAN PLANNER | MARCH/APRIL 2022 modate outdoor seating--suddenly the empty, dumpster-centric city alley became a prominent gathering and performance space, further strengthening the down- town’s economic core. The temporary license gave the business owner and the city a chance to test the space and evaluate the impacts of its closure on surrounding businesses and traffic. After soliciting feedback from the community and holding a public hearing, the alley was vacated so the property between the two buildings was split between the two properties owners to become a permanent part of each parcel. Utility easements were preserved allowing the business to move forward with plans MASON’S PARTNERS IN PUBLIC ART Greater Lansing is a region that understands that creativity is cool, that arts and culture matter and are necessary to thrive. Michigan’s capital city and the surrounding communities are collectively investing in art and culture, and leveraging that investment to grow as a place that supports the creative potential in everyone. The Lansing Economic Area Partnership (LEAP), a regional economic development organization serving Clinton, Eaton, and Ingham counties, has supported 37 art installations since 2012 through its Public Art for Communities placemaking grant program. Funded by LEAP and the PNC Foundation, public art projects that enhance talent attraction and business investment, as well as local artist entrepreneurship, are competitively selected for a $10,000 grant to advance wholistic economic prosperity. Another organization that stands out as a resource for planners is the Arts Council of Greater Lansing (ACGL), which hosted the first statewide Creative Placemaking Summit in 2015. For the last seven years, they have brought residents, arts and cultural professionals, planners, public officials, educators, and businesses together with national practice-leaders to share ideas, best practices, and resources that support public policy and investment in the arts to support communities. Combined with the expertise and resources from LEAP and ACGL, Mason’s public art program has made great strides. ONE MORE THING ABOUT CREATIVE PLACES: BROADBAND Michigan is making strides to improve broadband infrastructure across the state. While many communities already have internet, that doesn’t mean it’s sufficient to meet the needs for supporting our creative industries on a larger scale. Broadband is the highway to creative industries like roadways are to our manufacturers – the means to deliver high quality digital products and services anywhere in the world. Without the capacity to support digital imports and exports, the economy of a place can slow to a crawl while the competition in another city whizzes by. Review your capital improvement program and consider how your community can be broadband-ready, whether it’s a stand-alone project or simply laying extra conduit during a planned road improvement. Add it to the list to talk about during site plan review with new developments, and be at the table with broadband service providers in the area to coordinate with master plans, future land use, and corridor planning projects. to improve the outdoor space. To support deliveries previously received in the alley, a traffic control order was issued for the use of public parking spaces on the street a few hours during business hours. The City of Mason is currently working with SmithGroup and CIB Planning to update its master plan and ordinances. They are identifying ways to simplify, or reduce regulations and policies that incor- porate lessons learned from COVID-19 and the Alley projects. “At the end of the day, we are here to implement the Community’s vision which includes making it easier for more projects like the art alleys that help our local residents and businesses thrive. We want Mason to be a place that is creative, innovative, vibrant, and welcoming,” says Deborah Stuart, Mason city manager. Elizabeth A. Hude, AICP is currently the community development director for the City of Mason, her hometown. She serves on the LEAP Placemaking Committee, and on the ACGL’s Creative Placemaking Summit Steering Committee. After retiring from a professional career in dance, Elizabeth earned her degree in planning while working in arts administration developing and managing programs to support multi-cultural communities, education, and economic development in both South Florida and Massachusetts. 260 6 MICHIGAN PLANNER | MARCH/APRIL 2022 Mason Jar Murals – Past, Present, and Future Maple Street Mall is a retail shop that specializes in antiques and re-purposed treasures. The business owners worked with three local artists to create a mural of three Mason Jars. Selfies are encouraged; the mural serves as a warm welcome to those entering downtown and captures the spirit of Mason’s historic past. Community Art Project The local group, Arts Initiative Mason (AIM) proposed an installation that included rocks painted by community members, a mosaic sculpture with tiles created by local students, and partnering with the adjacent business owner to install a mural on the façade of the building facing the alley. The installation served double duty converting an area primarily for utility boxes, to an enhanced, safe pedestrian draw for downtown visitors onto the alley sidewalk. To ensure the ongoing maintenance of the installation, the City entered into a license agreement with AIM allowing them the right to use the public space as long as they maintain the art. Kean’s Mural and BAD Brewing Co. Patio Kean’s Store Company and BAD Brewing Company share an alley. While enjoying a drink at BAD Brewing’s patio, Kean’s business owners imagined a graffiti-type mural on their store’s wall abutting the alley and commissioned an artist to paint the floral theme. About the same time, the owner of BAD Brewing, commissioned a mural on a portion of his building facing the patio. To the left is a before photo. For an after photo, see the front cover of this month’s Michigan Planner. Photo by Loren Shattucks Photos by Loren Shattucks Photo by Sarah Knupfer 261 7 MICHIGAN PLANNER | MARCH/APRIL 2022 Three of Michigan’s Planning Leaders Receive FAICP Doug Piggott’s career exemplifies his commitment to serve his profes- sion, his colleagues, and the rural communities of mid-Michigan. He has worked for 40 years to provide citizens and profession- als the tools to develop a unifying vision for their communities and the path to achieve it. He has demonstrated that planning can serve as a tool to bring residents together in a culture of mutual respect. Suzanne Schulz harnessed a major Michigan commu- nity’s vision and moved it forward with stunning results. Suzanne’s innovative work in Grand Rapids, includes eliminat- ing single-family zone districts to increase housing types and price points, creating unique citizen participation strategies, and writing integrative policies and ordinances across disciplines to operationalize plan goals. Russ Soyring transformed Traverse City, a post-industrial town, into one of Michigan’s most thriving, walkable, and equitable communities. He achieved this through leader- ship, educating elected officials, and engaging residents. He never wavered on his passion for making cities enticing and inclusive places to live. His results have resulted in Traverse City being designated “The Strongest Town in America.” Doug, Suzanne, and Russ join the ranks of Michigan’s 15 other FAICPs. MAP has a webpage with all of our FAICPs. The next Michigan Planner E-dition will provide a link to that page. Induction to the AICP College of Fellows is the highest honor the American Institute of Certified Planners bestows upon a member. Fellows of AICP are nominated and selected by their peers to recognize and honor their outstanding contributions as a pro- fessional planner. The outcomes of their individual efforts left demonstrably significant and transformational improvements to the field of planning and the communities they served. All Fellows are long-time members of AICP and have achieved excel- lence in professional practice, teaching and mentoring, research, and community service and leadership. MAP is thrilled that three of our planning leaders have received this prestigious recognition from the American Planning As- sociation. 262 8 MICHIGAN PLANNER | MARCH/APRIL 2022 Placemaking has become a buzzword and a widely adopted set of strate- gies for downtown and neighbor- hood revitalization in cities and towns large and small throughout Michigan. According to Mark Wyckoff, placemak- ing means “creating quality places that people want to live, work, play and learn in”. Many times those places share some common elements: they are often human scaled and walkable, incorporate a mix of uses, and are pleasantly busy at many different times of the day. Placemaking in- terventions to help facilitate these kinds of places can include streetscape and public space investments, programming, brand- ing, and arts and culture, among other strategies. Creative placemaking is a more specific term that refers to community partners strategically shaping a neighbor- hood or downtown around arts and cul- tural activities. Creative placemaking, at its best, animates public and private spaces, improves local business viability and public safety, and brings diverse people together. Placemaking can be as simple and in- expensive as putting out some moveable chairs and tables in a public square, or as involved as acquiring and renovating buildings. Ultimately, the goal of place- making is to use public investment to spur private investment through small busi- nesses development and the attraction and retention of new workers and residents. This goal has led some observers to wonder if placemaking can sometimes “make a new place” at the expense of who and what was already there. Placemaking often shows up as a recom- mended strategy or set of strategies in municipal arts and cultural master plans. In our work evaluating these plans, my colleagues and I wondered how they talked about placemaking, and whether or not they considered the pros and cons of these strategies. We also wondered if plans made From Placemaking to Placekeeping a distinction between placemaking and creative placemaking. Over the past two years, we conducted a detailed content analysis of 64 municipal arts and cultural master plans. The cities whose plans we looked at included places from New York City to Laguna Beach, California, to small towns in North Carolina. Some of the plans were enormous and very sophisticated and others were quite basic. Some plans showed a great deal of awareness and sensitivity to their context and some were clearly just marketing documents for the city. Just over half of the plans mentioned placemaking or creative placemaking. Some plans used both terms, but the ones that did often seemed to use them inter- changeably, suggesting that the distinction between the two terms is less important to practitioners than it is to academics. The table below shows how prevalent different strategies for placemaking and creative placemaking were in the plans. The two most commonly mentioned strategies were neighborhood investments and public art. Neighborhood investments often focused on downtowns. But most plans that mentioned placemaking did not get very specific about detailed strategies that could lead directly to implementation. Plans described many benefits of placemaking. Plans most often said that placemaking supports diversity, equity, and inclusion, beautifies the community, redevelops neighborhoods, and revitalizes areas of the city. Very few plans mentioned potential downsides of placemaking. The most common one was gentrification, but only 13% of plans mentioned this as a concern. How to interpret this data? First, it’s possible that placemaking efforts do a great job of including existing residents, honoring diverse cultures, and making sure public investments are equitable. It’s also possible that the authors of the plans weren’t aware of or hadn’t thought about the potential downsides of placemaking. Organizations from Project for Public Yellow Chicken @ Detroit by soupstance 263 9 MICHIGAN PLANNER | MARCH/APRIL 2022 Strategies for placemaking and creative placemaking The two most commonly mentioned strategies were neighborhood investments and public art. Neighborhood investments often focused on downtowns. But most plans that mentioned placemaking did not get very specific about detailed strategies that could lead directly to implementation. Plans described many benefits of placemaking. Plans most often said that placemaking supports diversity, equity, and inclusion, beautifies the community, redevelops neighborhoods, and revitalizes areas of the city. Very few plans mentioned potential downsides of placemaking. The most common one was gentrification, but only 13% of plans mentioned this as a concern. How to interpret this data? First, it’s possible that placemaking efforts do a great job of including existing residents, honoring diverse cultures, and making sure public investments are equitable. It’s also possible that the authors of the plans weren’t aware of or hadn’t thought about the potential downsides of placemaking. Organizations from Project for Public Spaces to Michigan Municipal League emphasize that placemaking projects should be driven by extensive public participation processes. When these are done well, we can end up with a “placekeeping” rather than a placemaking approach. Placekeeping is a way of activating spaces and places that integrates and incorporates the place’s entire history, cultures, and peoples (Bedoya 2013). Placekeeping serves existing residents’ needs at the same time as it attracts new visitors and residents. It’s an organic recognition of what Strategy Placemaking Creative placemaking Total Neighborhood investments 13% 16% 28% Public art, murals 11% 16% 27% Other* 6% 14% 20% Art and cultural districts 9% 9% 19% Artist workforce development 6% 3% 9% Historic preservation 3% 6% 9% Cultural building investments 5% 3% 8% Design standards 3% 3% 6% Signage requirements 0% 5% 5% Percent for art programs 2% 3% 5% Design materials 0% 3% 3% Sustainability projects 0% 0% 0% Memorials 0% 0% 0% *“other” included such strategies as parks and recreation investments, governance changes and partnerships, and grant proposals Spaces to Michigan Municipal League emphasize that placemaking projects should be driven by extensive public par- ticipation processes. When these are done well, we can end up with a “placekeeping” rather than a placemaking approach. Place- keeping is a way of activating spaces and places that integrates and incorporates the place’s entire history, cultures, and peoples (Bedoya 2013). Placekeeping serves existing residents’ needs at the same time as it attracts new visitors and residents. It’s an organic recognition of what makes a place special that ensures that no one feels as though they no longer belong or that their stories don’t matter. The results of our research lead us to a couple of key recommendations. First, plans should be more specific about strate- gies and implementation steps. This aids in implementation, of course, but also in transparency. Second, we need to be thoughtful about the impacts of place- making on our communities. Are there any potential downsides? What would it mean to think about placekeeping instead of or in addition to placemaking? How might our conversations, strategies, and processes change? Plans and other placemaking documents should demon- strate that they have thought about these complex issues rather than just assuming all placemaking is completely beneficial to all members of the community. This article is an excerpt from “Place- making in Practice: Municipal Arts and Cultural Plans’ Approaches to Placemaking and Creative Placemaking” by Carolyn G. Loh, Amanda Ashley, Leslie Durham, Rose Kim, and Karen Bubb. The complete paper will be published soon in the Journal of Planning Education and Research. Carolyn G. Loh is an associate professor in the Department of Urban Studies and Planning at Wayne State University. A former planning consultant, her research interests include local land use decision making, the planning process, implementation, intergovernmental coopera- tion, and regional planning. Strategies for placemaking and creative placemaking Details at planningmi.org/spring-institute Spring Institute: Housing Summit May 18, 2022 | 8:30 am - 4:45 pm | Marriott in East Lansing 6.75 AICP CM Credits | 6 Master Citizen Planner CE Credits An adequate supply of housing, at a range of densities, typologies, and price points, is a required element of a well functioning and vital community. But the development and redevelopment of housing is proving to be more challenging than ever for planners, housing professionals, and elected and appointed municipal leaders. From density resistant neighbors and soaring construction costs to policy choices that stymie new housing development, the challenge of planning for and executing viable alternatives to the current system can seem overwhelming. MAP’s 2022 Housing Summit provides inspiration, solutions, and data about the hard job ahead, along with a regulatory roadmap, talking points, and opportuni- ties to share your successes and challenges with your peers. You may participate in 3 ways: In-person: Wednesday, May 18th | 8:30 AM - 4:30 PM | Member Rate $160 Virtual: Wednesday, June 15th | 2 PM - 4:30 PM (plus recorded content) | Member Rate: $45 Both: Included with your in-person registration, just select virtual add on 264 10 MICHIGAN PLANNER | MARCH/APRIL 2022 was also a showplace of public art with 14 works, by nationally and internationally recognized artists, on display. By 2015, the mall was in receivership. Without inter- vention, Northland’s 14 works of art would be sold off piece-by-piece to recoup losses. The Southfield Public Arts Commission requested a loan from the City of South- field. Southfield’s Mayor Elect Kenson Siver made the case to City Council that Southfield had to keep the Northland col- lection, that it was a cherished aspect of the City’s identity, and the council agreed. The Southfield Public Arts Commission received the loan from the city and was able to purchase the Northland Center art. One of the most famous sculptures is “Boy and Bear” by Marshall Fredericks. A far-reaching fundraising campaign to “Free the Bear” from its boxing crate was launched. Within the year, the campaign had raised $600,000 to repay the loan and fund installation. Remarkably, around $100,000 came in small donations of $5, $10, $50 and $100--many with letters explaining why “Boy and Bear” held such personal significance to the individual donor. In 2016, City Council established a public art requirement for all new real estate projects. Under this ordinance, develop- Southfield: Public Art Step-by-Step Art is transforming the City of Southfield. A first-ring Detroit suburb originally designed around the automobile, Southfield has become a pedestrian friendly community enliv- ened by a large and engaging collection of public art. Southfield’s makeover is a story of shared vision and opportunities not wasted. After the Great Recession of 2008, Southfield began to search for ways to recruit and retain young professionals. Southfield’s daytime population reached 175,000 (pre-Covid) and declined to 77,660 when employees went home. Businesses wanted workers to stay and patronize res- taurants, bars and area services. Yet, even for a short distance, driving was required. At this same time, Southfield’s residents were demanding safe, outdoor recreation. This prompted a strategy to make South- field a more walkable, more welcoming place. Walk this Way While some short (isolated) segments of walking paths were constructed as far back as the 1980’s, they had not been connected to each other. Southfield followed the contours of its freeways to connect these sections. Furthermore, Southfield’s planning department studied the foot paths that residents and Lawrence Techno- logical University (LTU) students had worn through fields and used them as a guide for building permanent pathways. For the first time, LTU’s 3,400 students can safely partake of the business district’s offerings without getting into a car. The 7.75-mile Southfield City Centre Trail was born of this humble beginning. You Can Always Go Downtown Southfield City Centre, established as a Principal Shopping District located in the heart of the city, is bordered by I-696, M-10 and Evergreen Road. In 2016 Evergreen Road was converted from a 6-7 lane road with poor drainage to a 4-lane boulevard with two roundabouts and 10-foot-wide shared use pathway. You Gotta Have Art In 2014, the City Council established a 9-member Southfield Public Arts Commis- sion (the commission has since expanded to 11 members). This commission’s purpose is “to serve the public interest, convenience, and enjoyment through the promotion of the arts.” The ordinance defined “works of art” as: • Sculpture – in any material or com- bination of materials • Painting – all media, including portable and permanently affixed works such as murals and frescoes • Photography • Mosaics • Mixed media – any combination of forms or media including collage • Water features and fountains • Streetscape and landscape features and elements, including signage, lighting, benches, clocks, kiosks and planters. Southfield is home to Northland Center, arguably the nation’s first mall. The mall Artist Concept of Red Pole Park 2015 265 11 MICHIGAN PLANNER | MARCH/APRIL 2022 Architects awarded Red Pole Park the General Design Merit Award for Michigan. The jury wrote, “The creative solution and innovative approach to using existing utility infrastructure not only pushed the design further but worked within a limited budget.” A total of 24 works of public art are on display in Southfield. New pieces have been acquired with funds from the public art requirement for developers, ongoing fundraising, and private donations. Seven pieces from the Northland collection have been restored and installed along South- field City Centre Trail. Northland Mall’s 114 acres are being redeveloped into a mixed used rede- ers are required to pay “0.5% of the total project cost (minimum $5,000) up to $12,500 for projects between $1 million and $2.5 million and 1% of the total project cost up to $25,000 for projects in excess of $2.5 million, to be committed to the procure- ment and display of public art on the site.” Five exceptions were written into the ordinance: • projects with a total cost less than $1 million • renovations of less than $1 million • residential projects containing fewer than four units • instances when a developer donates a work of art that is approved by the Public Arts Commission • instances when the requirement would be “contrary to law” as deter- mined by the Director of Planning When Art Makes a Place Meanwhile, the city had developed and adopted its Non-Motorized Pathway + Pedestrian Amenities Plan in May 2015. In this plan, a series of “outdoor room” concepts, including Red Pole Park were il- lustrated. Red Pole Park would be located at a site along Northwestern Highway service drive – where approximately 110,000 cars speed by each day. City staff had been considering development of Red Pole Park with metal poles, but in 2017 three things happened that made the gateway a reality: • DTE donated a collection of discarded utility poles (perhaps these could provide an artist with raw material) • 3,665 donors raised $58,000 through a crowd-sourced campaign to fund the gateway • A grant from Michigan Economic Development Corp’s Public Spaces, Community Places Initiative provided a $50,000 match HED, a landscape architecture firm, created a visually and environmen- tally distinctive entrance utilizing those discarded utility poles. The Iowa chapter of the American Association of Landscape velopment. Three pieces of art origi- nally exhibited in Northland Mall will be returned and reinstalled as part of the new development. Whatever happened to the endearing “Boy and Bear” by Marshall Fredericks? It was installed in Southfield’s Public Library and delights patrons daily. Cynthia Shaw, founder and president of Blue-Shaw Communications, a Michigan-based company, specializes in strategic communica- tions and narrative creation for government entities, nonprofit organizations, and the financial services industry. She works with Terry Croad, AICP, ASLA, Southfield’s Director of Planning. In 2017, Southfield’s Evercentre Plan received a Project Excellence Award in Urban Design from the Michigan Association of Planning. In 2018, the Northland Mall Redevelopment Strategy received a Project Excellence Award for Economic Development Planning from the Michigan Association of Planning. TOP 10 LESSONS LEARNED 1. Involve interested parties/partners. 2. Take time to educate elected officials to garner majority support. 3. Define “work of art” broadly. 4. Make developer requirements flexible. 5. Involve people who are comfortable asking for money. 6. Don’t be afraid to “lean on people” if necessary. 7. If you don’t get what you want and something else is offered, remember. Keep records so you can collect the “something else” when it’s needed. 8. Get solid financial commitments/ donations before approaching businesses; they need guarantees the effort will succeed. 9. Make promotional efforts authentic to the community, such as the “Free the Bear” campaign. 10. Never stop fundraising and educating for public art. Renewable Energy Academy In partnership with EGLE, MSU Extension, MAP, and U-M Graham Sustainability Institute June 7, 2022 Details at www.planningmi.org/renewable-energy-academy 266 12 MICHIGAN PLANNER | MARCH/APRIL 2022 Boy and Bear One of the most prolific sculptors of the twentieth century, Marshall M. Fredericks is known in America and abroad for his monumental figurative sculpture, public memorials and fountains, portraits, and animal figures. He is known for creating the Spirit of Detroit statue outside the Coleman A. Young Municipal Center. The limestone and bronze “Boy and Bear” was created as a commission for Northland Center shopping mall. An entirely bronze version is on display at Frederik Meijer Gardens in Grand Rapids. Tapestry of Community “Tapestry of Community” is an installation commis- sioned by the Southfield Public Arts Commission, to tell the history of the City of Southfield. It is the creation of Dr. Hubert Massey, Michigan native and internationally renowned muralist living in Detroit, who held virtual town hall sessions with residents to gain inspiration. The first two (pictured here) of nine panels, “Tapestry of Community” is a vibrant mosaic. When completed in 2022, nine massive panels will adorn the trail, as it runs along southbound North- western Highway service drive in Southfield City Centre adjacent to Lawrence Technological Univer- sity. Red Pole Park The gateway to Southfield City Centre Trail, Red Pole Park welcomes visitors and residents alike, including participants in Southeast Michigan-based fundrais- ers such as Crohn’s and Colitis Foundation’s “Take Steps” walk and the Anti-Defamation League’s “Walk Against Hate.” Southfield Municipal Campus “SFLD”, situated on the front lawn of the Municipal Campus and visible from Evergreen Road, has become an iconic symbol of the City’s transformation and a favorite spot for picture-taking along the 3.5-mile walking tour of public art. 267 13 MICHIGAN PLANNER | MARCH/APRIL 2022 Topics unique to local officials OFFICIALLY YOURS Changing the zoning designation on any property can have far reaching consequences, physically, environmentally, financially, and legally. Therefore, a careful evaluation of any proposed rezoning is essential. The Michigan Zoning Enabling Act stipulates that the planning commission holds a public hearing and then makes a recom- mendation to the legislative body. Although the Michigan Zoning Enabling Act does not stipulate standards for rezoning decisions, a number of court decisions and professional and legal writings have resulted in some common evaluation tools, which are provided below: Under current zoning can the property be used/developed? It is the right of every property owner to receive a reasonable return on the investment placed on property. This does not mean that zoning is a slave to the “highest and best use,” which is not a zoning, but a real estate term. It does mean that there should be a reasonable use available within the zoning district. If the property is capable of being used as zoned, there should be a compelling reason presented to change the zoning designation. Consistency with the goals, policies, and future land use plan of the master plan. If conditions upon which the master plan was developed have changed significantly since the master plan was adopted, such as economic factors, demographic shifts, new utility lines, changing traffic conditions, or other reasons, the planning commission and elected body should consider these events as part of their delibera- tion to ensure that the master plan is current. Capability of site size and environmental conditions to accommodate uses. All of the uses allowed in the proposed district should be compat- ible with the environmental conditions present on the site and in the immediate vicinity of the site. Compatibility with surrounding land uses. All of the uses allowed in the district should be compatible with neighboring properties, especially in terms of density, character, traffic, aesthetics, and property values. The purposes of zoning, as noted earlier, are designed to ensure this compatibility. Map Amendments Availability and capacity of public streets, utilities, and services. All of the uses permitted in the district should be able to be served with appropriate public or private facilities and services. This includes not only water and sewer, but also fire and police pro- tection and other necessary services. Demand for the use and appropriateness of location. There should be some relationship between the amount of land zoned to accommodate certain uses and the logical demand for those uses. An excessive amount of land zoned for individual cat- egories of use can lead to blighted areas and haphazard develop- ment. Other factors may be considered, as required by the specific con- ditions found on the site. The complete range of potential uses, rather than any single proposed use, must be compatible. Site plans should never be considered as part of a land use change or rezoning request (with the exception of a PUD or a conditional rezoning). The planning commission and legislative body must not be swayed by a specific proposal from the petitioner. As with any zoning decision, the use of standards is essential to reach fair and consistent decisions. Adapted from MAP’s newest book, Zoning Ordinance: A to Z. All of MAP’s publications are available for sale at https://www.planningmi.org/books-and-publications 268 14 MICHIGAN PLANNER | MARCH/APRIL 2022 This Must Be the Place Are we the keepers or the makers? As a planner in Detroit, the issue is not whether or not new folks have made legacy residents feel left out, because this happens all of the time. No single place can be all things to all people. Sensibilities along with demographics are always evolving. However, something that remains constant is that long time resi- dents and new comers deserve to feel that they are represented in and with the place that they call home and in the plans that facilitate the change. The real conundrum for planners is how to create the same level of interest, care, and resources across all of our endeavors so that the plans are equi- table and citizens feel inclusion. Plans and policy should improve quality of life and increase the likelihood that citizens will enjoy their life. City Walls is and has always been grounded in three principals: empower Detroiters; highlight the values and identity of the community that the artwork is created with; and provide a positive cost benefit to the citizens of the city in relation to the cost of removing graffiti. To that end, the City Walls program (see sidebar for more background) is not inter- ested in curating content, only in cultivat- ing connections between the artist and the community. A project is successful if the artist and the community are happy with the outcome. This is where being a keeper and maker intersects: using fresh new energy and perspective to invigorate long-standing community essence and ideals. When ad- dressing blight, there isn’t an option to keep what is there. It must be removed for the health and wellbeing of the community. Naturally, when the blight is remediated, areas become more desirable, which attracts new interest. A project is successful if the community is happy with the outcome. If they are happy, the city is happy. We don’t consider a project success- ful until we reach that benchmark. Authentically involving the community in your planning process and strategy might be a more difficult route, but the outcome is infinitely longer lasting and more rewarding. When you open the door to hearing from a community, and let them really drive the plan, being truly prepared to listen and then to synthesize the many different voices and opinions, all the while providing the directions on the roadmap towards communal compromise on desired outcomes--you will be on a path to a winning solution. The methodology of the group art project will provide longer lasting benefits in the form of more local stakeholders and champions, and more ownership in the community (which leads to less municipal maintenance). This approach is harder than the alterna- tive; it leads to more work for everyone. In the case of City Walls, it means the artist must attend several meetings with the community and hear his/her artwork and ideas critiqued, then try to realize a vision that isn’t solely their own. It can be a challenge to make everyone feel seen and heard when the final work isn’t exactly what some people had in mind. Afterall, not everyone can see the local kids playing on the swings at the local park when an artist produces an abstract representation continued on page 15 CITY WALLS In 2017, the City of Detroit’s Blight Remediation Division of the General Services Department was planning a beautification project and through that Zak Meers was able to secure funding for the inaugural season. Having previously been in the arts community, he was able to leverage his cultural equity into participation from some talented local artists who like many citizens don’t necessarily trust government. The program uses experience and subject matter expertise to guide the exercise toward excellent outcomes. Links to the City Walls website will be in the upcoming Michigan Planner E-dition. Waleed Johnson’s “The Spirit” is the 100th mural for the City Walls program. 269 15 MICHIGAN PLANNER | MARCH/APRIL 2022 Firms listed provide a sponsorship contribution for this service, which helps defray the cost of publication. This does not constitute an endorsement of any firm by the Michigan Association of Planning. CALLING CARDS    Gibbs Planning Group Town Planning & Market Research Birmingham Charleston Naples 248 642-4800 (616) 224 - 1500 williams-works.com Western Downtown Gateway Illustration 2 Jackson Streetscape Master Plan City of Jackson, Michigan June 2016 Ann Arbor Petoskey Traverse City 734.663.2622 www.bria2.com MKSKSTUDIOS.COM WORKING WITH COMMUNITIES ACROSS MICHIGAN 313.652.1101 PASSIONATE ABOUT PEOPLE & PLACE Dedicated to Making Communities Better. Planners | Civil Engineers | Surveyors Landscape Architects | GIS Specialists of that experience. Planners must help communities preserve, progress, and prosper. Keep and Make. Planners don’t have to choose. The key is to find the sweet spot between practical and inspiring. In the end, the plans and projects that we as planners, the experts in the field, produce, are only as good as how they are received by all of the people who live in and with them. Zak Meers is the Division Head of the Blight Remediation Division in the General Services Department at the City of Detroit. He has worked for the City of Detroit since 2015, the same year he graduated with a Masters of Urban Planning specializing in Economic Development from Wayne State University. He holds a BA in Visual Communication and a BS in Product Design from San Francisco State University. He has been working in and with underserved communities in a variety of roles since 2008 and continues to strive for equitable excellence. continued from page 14 270 16 MICHIGAN PLANNER | MARCH/APRIL 2022 American Planning Association Michigan Chapter Making Great Communities Happen APA National Conference April 30 - May 3, 2022 San Diego Michigan Historic Preservation Conference May 11-14, 2022 Planning Excellence Award Nominations Due May 6, 2022 Planning Leadership Award Nominations Due May 13, 2022 Student Award Nominations Due May 13, 2022 Scholarship Applications Due May 13, 2022 CALENDAR OF EVENTS CHANGE OF ADDRESS SEND REQUEST TO: Michigan Chapter ONLY members MAP 1919 West Stadium Boulevard, Suite 4 Ann Arbor, MI 48103 734.913.2000 For APA members American Planning Association Member Records Department 205 N. Michigan Ave, Suite 1200 Chicago, IL 60601 Check www.planningmi.org for event details. Spring Institute: Housing Summit May 18, 2022 East Lansing Renewable Energy Academy Webinar June 7, 2022 Memorial Golf Outing June 9, 2022 Virtual Housing Summit June 15, 2022 Planning Michigan Conference 2022 October 12-14, 2022 Mackinac Island PLANNING STRONGER COMMUNITIES 800.482.2864 www.wadetrim.com OHM-Advisors.com | 888.522.6711 O H M 8 . 5 2 M 5 6 7 1 2  . 2 2 H 6 7 1   O 2 H 6 7 At OHM Advisors, multidisciplinary teamwork focused on people-first solutions yield ideas that aren’t just different. They’re better. THE COMMUNITY ADVANCEMENT FIRM NORTHVILLE (HQ) · DETROIT · GRAND RAPIDS KALAMAZOO · MCKA.COM · 888.226.4326 CWAPLAN.COM 734-662-2200 COMMUNITY PLANNING | ZONING PARKS AND RECREATION | ADMINISTRATION Carlisle Wortman 271 272 273