City Manager Reports

City Manager’s Report: January 13, 2023 IMPORTANT DATES • Thursday, January 19, 2023: Joint Recognition Honoree recommendation form is due to Becky Hinman, Mason Public Schools. • Monday, January 30, 2023, 7:30 p.m.: HOLD for potential Special Meeting to Discuss Library Renovation • Monday, February 6, 2023, 6:30 p.m.: Confirmed Joint Recognition Ceremony at City Hall. • Tuesday, February 14, 2023, 6:30 p.m.: HOLD for potential Joint Capital Improvement Program Meeting • Monday, February 20, 2023, 6:30 p.m.: HOLD for Park Site Plan Workshop OPERATIONS • As part of our ongoing contract with VC3 they are raising fees by $5,400 for 2023. This contract will be up for bid at the end of the fiscal year, but in comparison to other entities continues to be a low-cost option for the City.  Staff met with Ingham County regarding continued issues with the jail discharge to the sanitary sewer system. The County has identified a solution on site and has agreed to continue to pay any maintenance or repair costs until that is completed.  Staff meet with EGLE after requesting an amendment to the WWTP ACO in the beginning of September. We expressed the urgency to update the legal document prior to finalizing financing and they appeared supportive of the amendments being requested but are very short staffed and expressed they are backlogged on these types of requests.  Members of our police department donated $700 to the Mason Food Bank for No Shave November and December.  The Police and Fire Chiefs are working in cooperation with area churches to establish opportunities for shelter for extreme weather or power outages. Many churches have expressed interest and we tested our notification process with the snowstorm over Christmas. Staffing Updates: Current Open Positions (4)  APPLICANTS:  Part-Time Custodian (1) – Applications were reviewed, and interviews took place on January 11, 2023  OPEN, EXTERNALLY:  Full-Time Laborer (1) – Position has been reposted and closes on January 25, 2023  Full-Time Police Officer (1) – Position has been reposted and closed on January 25, 2023  Seasonal Part-time Crossing Guard (1) - Open until filled. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023. 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Consumers have notified last week that they do not expect supplies being available until after March. 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park Anticipate recommendation for Council to release for public feedback in February. 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff confirming priorities for Action Plan. Anticipate recommendation for Council to release for public feedback in February. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Complete except for final signage and final walk through. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 & 9 (both) are now a priority as they are not operational and are being bid jointly. 2022-U1 Headworks Huber Screen Anticipate moving to new FY due to unexpected cost for clarifier tank failure, WWTP PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3rd quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding 3rd quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding 3rd quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Anticipate Bidding 3rd quarter of FY 22-23, staff will request adding, into this item, stairs at Maple/ Rogers 2020-P1 Maple Grove Cemetery: Columbarium (3) Currently bidding. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Received 1/5/23; Equipping in process. 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Council approved; ordered, build year 2024, staff plans to request equipping soon due to lead time required. 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Equipping in process, anticipate being in service in April. 2020-B4a DPW: Facility Design Anticipate selecting design firm in 4th quarter. 2017-B5b Building: Library Phase 1, Part 1 Revised estimates, update and potential grant application anticipated for special meeting in January. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate bidding in 3rd quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate bidding in 3rd quarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate bidding in 3rd quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate moving to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 4th quarter of FY 22-23 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-B4b Public Works: Facility Construction Anticipate moving to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate moving to next FY ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 620 N. Cedar Midwest Hair Lounge Building permit issued for interior alteration to accommodate business expansion. 118 W. Oak Mason Community Services Building permit issued for Certificate of Occupancy to establish new use on the first floor of the building.

MANAGER’S REPORT: (11/18/2022) • Manager Stuart reminded everyone to complete their Master Plan Worksheets and to return them as soon as possible • Manager Stuart acknowledged Finance Director Michelle Pietsch and her staff for their hard work on the 2021-2022 Annual Audit.

City Manager’s Report: December 16, 2022 IMPORTANT DATES • Friday, December 23, 2022 – Monday, January 2, 2023- City Hall will be closed to the public and City services will be minimally staffed due to administrative holidays and minimum staffing days between the holidays, December 27, 28, & 29.  Memorandums of Understanding have been negotiated with all the unions to ensure we can continue this benefit that is a low cost to customers and the City, but high value to our employees and represents the culture of valuing the Whole Person we are striving to achieve.  Attached is How To Pay, a list of the different payment methods available when City Hall is closed. Payments placed in the drop-box by 8:00 a.m. on Tuesday, January 3, 2023, will be marked received as of December 31, 2022. • The 2023 administrative holiday and training schedule is attached for your reference. • Reminder: Tuesday, January 3, 2023, first City Council meeting of 2023. • Thursday, January 19, 2023: Joint Recognition Honoree recommendation form is due to Becky Hinman, Mason Public Schools. • Monday, February 6, 2023, 6:30 p.m.: Joint Recognition Ceremony in the Sycamore Room at City Hall. OPERATIONS Training: • Active Violence Incident (AVI) training at Sparrow Hospital St. Lawrence Campus: Officer Alex Thompson (11/18) and Officer Steve Chick (12/6) • Officer Frank Nehr attended Street Cop Training, which is street level gun training on 12/5. Community Interactions:  The Police and Fire Departments participated in the following Community Outreach events this December to bring Holiday Cheer, Guest reader at Steele Elementary, Shop with a Cop 12/7 Shop with a Hero 12/8 No Senior w/out Christmas Staffing Updates: Current Open Positions (4)  APPLICANTS:  Full-Time Laborer (1) – Position will be reposted on January 3, 2023  Full-Time Police Officer (1) – Interviews concluded on Friday, December 16, 2022  Part-Time Custodian (1) – Applications are under review and interviews will take place soon  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023. 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Consumers have notified us that due to supply chain issues, they will not complete the work until after the first of the year. 66 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park Staff is doing final design review and making updates based on internal feedback. Anticipate recommendation for Council to release for public feedback in February. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff received comments from Planning Commission and City Council and is updating the draft document. Anticipate recommendation for Council to release for public feedback in February. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Complete except for final signage and final walk through. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 3rd quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3rd quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding 3rd quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding 3rd quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3rd quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police On order; anticipated arrival late spring 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Council approved; ordering in process 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 2nd quarter of FY 22-23 2020-B4a DPW: Facility Design Anticipate Bidding 3rd quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff met with the contractor for updated costs with reduced scope. Revised estimates are expected in mid-January. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3rd quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3rd quarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3rd quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3rd quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 4th quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress 67 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 3rd quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3rd quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 3rd quarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 68 HOW TO PAY Building Permits, Police, Taxes, & Utilities There are no processing fees for utility payments. Processing fees may apply to process other payment types.  No fees Accepted: Cash, Checks, or Money order × Not Accepted: Credit or Debit cards  Payment stub required; receipts available  Please allow 3-5 business days for payment to reflect on your City account  2 Locations, hours vary - Cedar St- 661 N. Cedar St, Mason, MI 48854 - Jefferson St.- 322 S. Jefferson St., Mason, MI 48854  No fees Accepted: Checks or Money order × Not Accepted: Credit cards or Debit cards; Cash is not recommended. The City is not responsible for lost or missing cash payments.  Payment stub requested; receipt provided if an empty self-addressed stamped envelope is included with payment  Drop-box: 201 West Ash St., Mason, MI 48854 (across from City Hall front doors, next to the flagpole; no postage necessary when placing in the drop-box)  Mail: City of Mason, Attn: Finance, PO Box 370, Mason, MI 48854 (standard postage rates apply)  Processing fees may apply (No fees for utility payments) Accepted: Credit or Debit cards, E-check, and Google Pay × Not Accepted: Cash or Checks  Available 24/7/365  Payments posted immediately  Invoice Cloud- invoicecloud.com/masonmi - Building permit payments not accepted - Create an account for easier future payments and account reminders - One-time, Reccurring, AutoPay, and Text payment methods available  City of Mason- mason.mi.us/payments - Building permit payments accepted; a direct link will be sent from Community Development department or Customer Service  Processing fees may apply (No fees for utility payments) Accepted: Credit or Debit cards and E-check × Not Accepted: Cash or Checks  Available 24/7/365  Secure, Automated Pay by Phone: 1-833-699-7827 - Only Utility and Tax payments accepted ADDITIONAL INFORMATION Checks: Make Payable to: City of Mason; Posted the day the check is received (not postmarked date) Bank or Credit Union Online Bill Payments: Please allow extra time for bill-pay payments as they may be mailed. Overpayments: May be made at Commercial Bank, in the drop-box or by mail. Resources: More Questions? Please Contact our Customer Service Desk at 517.676.9155 or info@mason.mi.us. 1.26.21 (Finance) DROP-BOX or MAIL ONLINE PHONE COMMERCIAL BANK Drive-through 69 2023 HOLIDAY SCHEDULE MASON CITY HALL & MAPLE GROVE CEMETERY HOLIDAYS (FACILITIES ARE CLOSED AND ONLY ESSENTIAL SERVICES ARE AVAILABLE) NOTE: Grave openings cannot be scheduled on these holidays, except during Minimum Staffing Days. Friday, April 7, 2023.............................................................................. Good Friday Monday, May 29, 2023 ........................................................................ Memorial Day Tuesday, July 4, 2023 ............................................................................ Independence Day Monday, September 4, 2023 ................................................................ Labor Day Friday, November 10, 2023 .................................................................. Veterans Day (Holiday on Saturday) Thursday & Friday, November 23 & 24, 2023 ...................................... Thanksgiving Holiday Monday, December 25, 2023 ............................................................... Christmas Eve (Holiday on Sunday) Tuesday, December 26, 2023 ............................................................... Christmas Day (Holiday moves to next day) Monday, January 1, 2024 ..................................................................... New Year’s Eve Holiday (Holiday on Sunday) Tuesday, January 2, 2024 ........................................................... New Year’s Day Holiday (Holiday moves to next day) IN-SERVICE TRAINING/ MINIMUM STAFF DAYS (FACILITIES ARE CLOSED TO PUBLIC) Monday, January 16, 2023 ................................................................... Martin Luther King Jr. Day Monday, February 20, 2023 ................................................................. Presidents’ Day Monday, June 19, 2023 ........................................................................ Juneteenth Day of Observance Monday, October 9, 2023 ..................................................................... Columbus Day / Indigenous Peoples’ Day Wednesday, Thursday, Friday, December 27, 28 & 29, 2023 ............... Minimum Staffing Days - tentative 70

City Manager’s Report: December 2, 2022 IMPORTANT DATES: • December 9, 2022, by 5 p.m. City Council and Planning Commission Joint Master Plan, Plan Review Worksheet due to Manager Stuart or Director Hude. OPERATIONS • Administrative Approval was given to New Wine Church for their special event, Over the River, which includes stations along the Hayhoe Riverwalk Trail, between N. East Street and Howell Rd. • Next year’s inflation rate multiplier that assessors will use for property values is 5%. Inflation rate is 7.9% but 5% is the max they can use and the highest we have ever seen. • City Clerk Jarvis has provided a Victim Impact Statement and has been issued a Subpoena to testify this month in the case related to the forging of signatures she discovered related to the petitions we received related to the Marihuana proposal. • Comcast has started work within the Right of Ways through the City to expand their internet services. The City will provide updates, when possible, through social media. Training:  Active Violence Incident (AVI) training at Sparrow Hospital St. Lawrence Campus on 11/18: Sgt. Jeremiah Budd, Sgt. Joe Fairbotham, and Officer Frank Nehr.  CPR and First Aid training on 11/28: All police department staff Staffing Updates: Current Open Positions (4)  NEW HIRES:  Roger Pfannenschmid was hired as a Full-Time Laborer effective December 5, 2022  TERMINATIONS:  Jordan Cook’s last day of employment as a Full-Time Laborer was November 29, 2022  APPLICANTS:  Full-Time Laborer (1) – Follow-up interviews will be scheduled from the previous interviews  Full-Time Police Officer (1) – Interviews are scheduled for the week of December 12, 2022  OPEN, EXTERNALLY:  Part-Time Custodian (1) – Closes on December 9, 2022  Seasonal Part-time Crossing Guard (1) - Open until filled. Traffic Updates: Barnes St. between South St. and high school parking lot after school. 4 officers assigned to 24 assignments. Other than heavy traffic before and after school, only one violation was witnessed, but were unable to stop due to heavy traffic. Status: Closed as of 11/28/2022. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023. 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Consumers have notified us that due to supply chain issues, they will not complete the work until after the first of the year. 46 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park Staff is doing final design review and making updates based on internal feedback. Anticipate recommendation for Council to release for public feedback in February. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff presented the draft Master Plan to City Council and Planning Commission at a joint meeting on November 15, comments are due to staff by December 9. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Complete except for final signage and final walk through. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police On order; anticipated arrival late spring 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Council approved; ordering in process 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 2P nd Pquarter of FY 22-23 2020-B4a DPW: Facility Design Anticipate Bidding 3P rdP quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff met with CADL and architect. Plan to meet with contractor for updated costs with reduced scope. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3P rd Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 4P thP quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 3rd quarter of FY 22-23 47 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 3P rdP quarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 48

City Manager’s Report: November 18, 2022 IMPORTANT DATES: • December 9P thP, 5 p.m. City Council and Planning Commission Joint Master Plan, Plan Review Worksheet due to Manager Stuart or Director Hude. OPERATIONS • Thank you to the 40+ Election Workers who did an excellent job assisting 2,002 voters in the polls and processing 2,030 absentee ballots and ensuring that we had a safe and secure election on November 8P thP. • Residents will be receiving notice of a missed water sample with link for more information (35TUlink hereU35T) in their December water bills/ invoices. Staff missed a required test and once the error was identified, it was completed with no concerning results, and we are now in compliance. The state requires a notice be provided to users. • Staff has worked with the Ingham County Fairgrounds to successfully get them in compliance with Building Code Requirements for large events (outside of agricultural) at their main arena. • Staff is working with Ingham County Drain Commission to clean up easements regarding the Rayner Drain on City Property. We anticipate bringing those replacement easements for Council consideration in December. • Training:  Active Violence Incident (AVI) training at Sparrow Hospital St. Lawrence Campus: Officer Michele • Staffing Updates: Current Open Positions (4)  NEW HIRES: Robert Ruttan was hired as a Full-Time Laborer on November 7, 2022  APPLICANTS: Full-Time Laborer (1) –Offer has been made and pre-employment screenings are taking place.  OPEN, EXTERNALLY:  Full-Time Police Officer (1) – Closes on November 17, 2022  Part-Time Custodian (1) – Closes on December 9, 2022  Seasonal Part-time Crossing Guard (1) - Open until filled. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023. 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Consumers have notified us that due to supply chain issues, they will not complete the work until after the first of the year. 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, staff is doing final design review and making updates based on internal feedback. Anticipate recommendation to Council in January. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff presented the draft Master Plan to City Council and Planning Commission at a joint meeting on November 15 120 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Complete except for final signage and final walk through. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ CommGarden Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police On order; anticipated arrival late spring 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Council approved; ordering in process 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 2P nd Pquarter of FY 22-23 2020-B4a DPW: Facility Design Anticipate Bidding 3P rdP quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff met with CADL, proposing adjusting plans to reduce project, plan to meet with architect and contractor to get updated costs and recommendation to Council. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3P rd Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 4P thP quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 3P rdP quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 3P rdP quarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 121

City Manager’s Report: November 4, 2022 IMPORTANT DATES: • Tuesday, November 15, 2022, 6:30 p.m. Planning Commission Public Hearing - as part of the request from Meijer who is seeking an amendment to their Special Use Permit with concurrent Preliminary and Final Site Plan Approval to renovate and relocate the existing Meijer Pharmacy drop-off lane to the front portion of the existing garden center. The garden center will be reduced in size and outdoor storage will be in the center portion of the new pharmacy drive-up area. • Tuesday, November 15, 2022, 7:30 pm City Council and Planning Commission Joint Master Plan Meeting. OPERATIONS • Water Main Break: October 23, 2022 a 12” water main broke at the intersection of Stag Thicket Lane and Hunting Meadows Drive. The water main had a hole approximately 2 ½” in diameter and was allowing massive amounts water to escape into the ground and onto the roadway. Several water distribution system valves had to be isolated to reduce the water pressure in the broken water main. o Impacted Areas: Hunting Meadows Subdivision, the Summerwood Subdivision, the Coventry Subdivision, Sycamore Village, and West South Street from Northbrook Street. o Impacted Use: Staff issued a boil water notice to impacted residents due to the loss of water pressure. The city posted updates throughout the night on social media and the website. Staff also hand delivered the notice to all impacted residents after 7am. In the following days, two sets of 3 coliform samples were taken 24 hours apart and submitted to the EGLE drinking water laboratory. All six samples were reported as “Not Detected for Coliform”. On the afternoon of October 26, the boil water notice was lifted. o One- City Recognition: Multiple staff worked through the night in difficult conditions to repair and contain the watermain break. Special thanks to Kirk Crawford, Levi Rice, and their respective teams for repairing the issue and limiting impact; Sam Bibler and his team for monitoring water levels; Chief Wrigglesworth and his team for assisting in delivering boil water notices, so other staff could be relieved. • Training:  Active Violence Incident (AVI) training at Sparrow Hospital St. Lawrence Campus: Officers Croley, Demo  Scenario-based training (SIMS) at the Wilson Talent Center training house: All police staff  Disney Institute, Customer Service Training: Jacqui Johnson, Kortney Miller, Jennifer Rapson  MISS DIGG Training: Mike Parisian, Matt Johnson, Shawn O’Berry, Dillion Allen • Community Engagement: No Shave November Fundraiser- Police Staff have taken the initiative and requested to raise funds for the Mason Food Bank during the Holiday Season, 11/1-12/31/2022. • Equipment Changes: Officer Adam Croley is the first officer to be outfitted with his own outer carrier vest that allows for equipment to be taken off the gun belt. This helps decrease injuries associated with long-term wearing of gun belts and inner vests. • Staffing Updates: Current Open Positions (4)  NEW HIRES: Jordan Cook was hired as a Full-Time Laborer effective November 1, 2022  APPLICANTS: Full-Time Laborer (2) – Offers made, accepted; pre-employment screenings are taking place.  OPEN, EXTERNALLY:  Full-Time Police Officer (1) – Closes on November 17, 2022  Seasonal Part-time Crossing Guard (1) - Open until filled.  The TPOAM Union Contract has been fully executed. All employees with the union are aware of their current level and the steps to achieve the next level with have been evaluated with the following results:  5- Qualified Candidates  8- Level 1  7- Level 2  0- Level 3 46 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023. HRC has been conducting flow monitoring per EGLEs request as part of the project and have narrowed down an issue to allow us to find an open manhole in the flood plain that we believe was damaged for unknown reasons. We are working EGLE to determine if this will reduce the size of the equalization tank needed. Staff met with the EPA this week regarding the requirements for the federal appropriation. HRC is currently within their contract amount, but these additional requirements and flow monitoring may ultimately require a change order to the contract depending on how the remainder of the project progresses. Staff anticipates presenting to Council in December an update with current finding, status of design, and funding requirements with the consultant. Staff met last week with the rate consultants and anticipate presenting to Council in January a recommendation related to rate increases for July 2023. 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Consumers have notified us that due to supply chain issues, they will not complete the work until after the first of the year. 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, staff is doing final design review and making updates based on internal feedback. Anticipate recommendation to Council in January. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff will present the draft Master Plan to City Council and Planning Commission at a joint meeting on November 15, 2022 at 7:30 pm. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Complete except for final signage and final walk through. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ CommGarden Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 47 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police On order; anticipated arrival late spring 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Council approved; ordering in process 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 2P nd Pquarter of FY 22-23 2020-B4a DPW: Facility Design Anticipate Bidding 3P rdP quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff met with CADL, proposing adjusting plans to reduce project, plan to meet with architect and contractor to get updated costs and recommendation to Council. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3P rd Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 4P thP quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 3P rdP quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 3P rdP quarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) No permits approved during report time-period. 48

City Manager’s Report: October 14, 2022 OPERATIONS • Michigan Municipal Risk Management Authority (MMRMA) – City of Mason received a distribution of $21,640 for our share of excess net assets from MMRMA and $6,385 net assets from the State Pool Retention Fund. • Training: K9 Officer Hayden Wildfong and K9 Tamarack attended the 2022 NAPCH Alpena Seminar 10/1- 10/6/2022. Officer Wildfong and Tamarack were trained in Tracking, Search, Aggression, and Ace School. Officer Frank Nehr attended Sig Sauer Training on 10/5-10/6/2022 at Lansing Police Department. He is now M4 Armorer certified. • Community Development Director Hude attended the Michigan Association of Planning Conference October 12-13 and presented on Mason’s Art Alley installations on a panel related to Creative Placemaking. • Billie O’Berry, Code Enforcement/Community Resource Officer, has been working with Mason Community Services (MCS) and other organizations to help community members address property maintenance issues rather than cite them for violations. Recently, she connected a homeowner with MCS, and a crew of volunteers will be helping with roof repair and painting. This is a great example of community coordination. • Staffing Updates: Current Open Positions (5)  NEW HIRES:  Tanner Miller was hired as a Firefighter August 29, 2022  Caylei Ellison was hired as a Part-Time Custodian effective October 5, 2022  Sarah Grier was hired as a Part-Time Administrative Assistant – Community Development effective October 17, 2022  RESIGNATIONS  Racquel (Kelly) Flores resigned as a Full-Time Police Officer Effective October 13, 2022  Jason Depew resigned as a Full-Time Laborer Effectie October 28, 2022.  APPLICANTS:  Full-Time Laborer (3) – First round interviews took place on October 13 and 14. The second round will occur the week of October 17, 2022.  OPEN, EXTERNALLY:  Full-Time Police Officer (1) – Closes on November 17, 2022  Seasonal Part-time Crossing Guard (1) - Open until filled. • Traffic Updates: o S. Barnes St. and Kipp intersection- Reopened due to the commencement of school. Evaluation is continuing. Status is open and will be completed on 10/14/2022. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Waiting for Consumers work to be completed 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, anticipated drafts to Council delayed to October due to priority shift to finding ambulance provider. 56 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan being delayed to November due to priority shift due to staffing constraints. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp All lead water service lines have been replaced, anticipated completion of paving by end of October. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction City Council considering executing Project Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection County Approved Grant as a Late Award, Awaiting Grant Documents, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Cemetery/ Community Garden Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police On order; anticipated arrival in late spring 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Council approved; ordering in process 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 2P nd Pquarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts, Anticipate bidding 2P ndP quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff reviewing estimates from contractor, amending scope of SHPO grant for essential items, and awaiting grant consideration from MEDC to fill gap (anticipate announcement Sept) 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3P rd Pquarter of FY 22-23 57 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 4P thP quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-Area Plan Underway through County grant, met with consultants to confirm outstanding items. 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 2P ndP quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2P nd Pquarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) Meijer – 550 Hull Rd Applicant is seeking amendment to Special Use Permit with concurrent Preliminary and Final Site Plan Approval to renovate and relocate the existing Meijer Pharmacy drop-off lane to the front portion of the existing garden center. The garden center will be reduced in size and outdoor storage will be located in the center portion of the new pharmacy drive-up area. The Planning Commission will consider the request at their regular meeting on Tuesday, November 15. 58

City Manager’s Report: September 30, 2022 OPERATIONS • Emergency Medical Services (Lansing Mason Service Area): Staff executed an agreement with Medical Response Ambulance Service beginning October 1, 2022. The initial term is until December 31, 2023 and requires a 180 days’ notice to terminate on or after that date. Service started on September 30 th with Lansing Mason staff to ensure the transition was smooth for our residents. Other jurisdictions that participated and made this possible included Aurelius Township, City of Leslie, Leslie Township, Onodaga Township and Vevay Township. Alaiedon Township, Village of Dansville, and Ingham Township are still evaluating providers. • Union Negotiations with Technical, Professional, and Office workers Association of Michigan (TPOAM) reached a tentative agreement on September 30, 2022. City Council will authorize any final contract proposal if the union member votes to support the agreement. • The City of Mason was informed by the Bureau of Justice Assistance (BJA) that we will receive an award of $1,750 as part of the Patrick Leahy Bulletproof Vest Partnership. This will cover the cost of five vests. • Training: On September 13, 2022, Officer Thompson attended a Glock Armorer’s Course at Lansing Police Department. On September 27, 2022, Stella Emens, Sgt. Budd, and Sgt. Fairbotham attended the Statewide Records Management System Conference. • Staffing Updates: Current Open Positions (6)  NEW HIRES:  Kathryn Schinkel was hired as a Temporary Election Assistant effective September 28, 2022  APPLICANTS:  Part-Time Administrative Assistant – Community Development (1) – Offer has been made and accepted and pre-employment screenings are taking place.  Part-Time Custodian (1) – Offer has been made and accepted and pre-employment screenings are taking place  Full-Time Laborer (2) – Applications are under review and first round interviews to take place soon.  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled. • Traffic Updates: o S. Barnes St. and Kipp intersection- Reopened due to the commencement of school. Evaluation is continuing. Status is open. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Waiting for Consumers work to be completed 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, anticipated drafts to Council delayed to October due to priority shift to finding ambulance provider. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan being delayed to October due to priority shift due to staffing constraints. 34 FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp All lead water service lines have been replaced, anticipated completion of paving by end of October. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2nd quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3rd quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction City Council considering executing Project Agreement, Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection County Approved Grant as a Late Award, Awaiting Grant Documents, Anticipate Bidding 3rd quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Cemetery/ Community Garden Anticipate Bidding 3rd quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3rd quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Approved by Council 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Being considered by Council 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Under Council threshold on quotes, anticipate receiving in October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 2nd quarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts, Anticipate bidding 2nd quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff reviewing estimates from contractor, amending scope of SHPO grant for essential items, and awaiting grant consideration from MEDC to fill gap (anticipate announcement Sept) 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3rd quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3rd quarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3rd quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3rd quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 4th quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-Area Plan Underway through County grant, met with consultants to confirm outstanding items. 35 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 2nd quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate Bidding 3rd quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2nd quarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) CorrChoice, 700 Eden Rd Preliminary and Final Site Plan PENDING Mallory Building Contractors, LLC, on behalf of CorrChoice, has requested concurrent approval of a preliminary and final site plan for the addition of an 800 s.f. air compressor room on property located at 700 Eden Rd, parcel 33-19-10-16-400-026. The Planning Commission will consider approval at a Special Meeting on October 25, 2022 at 6:30 p.m. Reinstatement of Short-term Rentals in the C1 Central Business District PENDING Consideration to reinstate Ch 1, Sec. 1-2; Ch 94 Section 94-141(D); and Ch 94, Section 192 allowing Short-term Rentals in the C1 Central Business District will take place at City Council meetings October 17 and November 7 (Introduction, First, and Second Readings) and the Planning Commission will conduct a public hearing at a Special Meeting on October 25, 2022 at 6:30 p.m. 36 LEAF COLLECTION PROGRAM LEAF COLLECTION: The Leaf Collection Program is a limited service designed to supplement yard waste collection provided by Granger. Removing the fallen leaves helps to prevent ponding, flooding, and road icing as a result of blocked drainage paths and catch basins. As a service to our residents, City staff collect leaves in the right of way during this specific time. You can help the City clear the autumn leaves by raking leaves that have accumulated in your front yard out to the right of way, no more than a few days before your street’s collection day; see the Zone Map below. Please do not rake leaves onto sidewalks, roadways, on top of catch basins, or obstruct water flow in any way. Improperly placed leaves may cause them to be missed during the pick-up day and can create dangerous conditions for pedestrians, cyclists, motorists, and may create flooding conditions. All other leaves (like those from side and back yards) should be placed in either disposable paper bags or in trash cans, 30-gallon or smaller, and placed at the curb on Fridays. Granger will accept up to 5 bags or cans weekly from each residence until November 26, 2022, as part of their service with the City. LEAF COLLECTION SCHEDULE AND ZONE MAP: Collections will be mid to late October through November 18, 2022. Pick-up days are coordinated by the Zone in which you live. If you see City staff in your area a few days earlier or later than scheduled, they are just getting an early start or making a final collection pass in your area. Please understand that snow accumulation and other weather-related events may impact the City’s ability to run the program. COMPOST CENTER: The Compost Center is available for anyone who would like to pick-up compost or drop off leaves; brush and limbs are not accepted. It is located at 862 Mason St. and will be open Saturday, October 22, 2022 through Saturday, November 19, 2022; Monday – Friday 8:00 a.m. to 3:00 p.m. and Saturday 8:00 a.m. to 12:00 p.m.; closed on Holidays. RESOURCES: More Questions? Please contact our Customer Service Desk at 517.676.9155 Zone 1 - Mondays South of W. Ash, West of S. Jefferson Zone 2- Tuesdays North of W. Ash, West of N. Jefferson Zone 3- Wednesdays South of E Maple, East of S. Jefferson Zone 4- Thursdays North of E. Maple, East of N. Jefferson * Fridays are catch-up days (as needed) 37

MANAGER’S REPORT (09/16/2022) • Manager Stuart reported the Mason Sycamore Creek Garden Club expressed a thank you to the City for support in the beautification project of Griffin Park.

City Manager’s Report: September 16, 2022 OPERATIONS • Union Negotiations with Technical, Professional, and Officeworkers Association of Michigan (TPOAM) continues to be in mediation after another session. City Council will authorize any final contract proposal when there is a tentative agreement in place. • Staffing Updates: Current Open Positions (7)  NEW HIRES:  Customer Service Specialist – Paul Roach will be starting Monday, September 19, 2022  TRANSFERS:  Full-Time DPW Mechanic – Shaun O’Berry has transferred from a DPW Laborer to the DPW Mechanic position effective September 12, 2022.  APPLICANTS:  Part-Time Administrative Assistant (1) – Community Development (1) – Offer has been made.  Part-Time Custodian (1) – Applications have been reviewed and interviews will take place the week of September 19,P P2022  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full Time DPW Laborer (2) – Closes on September 23, 2022  Seasonal Part-Time Election Assistant (1) – Closes September 21, 2022  PREPARING/ EVALUATION POSTING:  Full-Time Public Works Director (1) – Position on hold • Traffic Updates: o S. Barnes St. and Kipp intersection- Reopened due to the commencement of school. Status is open until September 9. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2019-S9b Signal at E. Maple & S. Jefferson Completed August UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Waiting for Consumers work to be completed 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park In progress, anticipated drafts to Council delayed to October due to priority shift to finding ambulance provider. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff anticipates that the draft master plan being delayed to October due to priority shift due to staffing constraints. 36 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp All lead water service lines have been replaced, anticipated completion of paving by end of October. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 has become a higher priority, staff evaluating a change in well rebuild. 2022-U1 Headworks Huber Screen Anticipated 2P ndP quarter of FY 22-23 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction City Council considering executing Project Agreement, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Street Bridge: Non-Motorized Connection County Approved Grant as a Late Award, Awaiting Grant Documents, Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Cemetery/ Community Garden Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Quadrant of the City Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Maple Grove Cemetery: Columbarium (3) Anticipate Bidding 3P rdP quarter of FY 22-23 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Anticipate Bidding 3P rdP quarter of FY 22-23 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Anticipate Bidding 3P rdP quarter of FY 22-23 2022-MVP1 Concrete Grinder Received and in service. September 2022-MVP2 Trailer No. 53 Public Works Under Council threshold on quotes, anticipate receiving by September 2022-MVP3 Trailer No. 55 Public Works Received and in service. September 2022-MVP4 Mower Attach No. 39 Public Works Received and in service. September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate 2P nd Pquarter of FY 22-23 2020-B4a DPW: Facility Design Staff finalizing concepts, Anticipate bidding 2P ndP quarter of FY 22-23 2017-B5b Building: Library Phase 1, Part 1 Staff reviewing estimates from contractor, amending scope of SHPO grant for essential items, and awaiting grant consideration from MEDC to fill gap (anticipate announcement Sept) 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate 3P rd Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Anticipate 3P rdP quarter of FY 22-23 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate 4P thP quarter of FY 22-23 2018-B23b Kipp Road/Temple Street Sub-area Plan Underway through County grant, met with consultants to confirm outstanding items. 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 2P ndP quarter of FY 22-23 37 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-B4b Public Works: Facility Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate 2P nd Pquarter of FY 22-23 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) Rayner Ponds Subdivision Extension of a Final Preliminary Plat and Final Site Plan APPROVED James Giguere of Giguere Homes has submitted a request to City Council for a two-year extension of a previously approved and extended Final Preliminary Plat to create 20 residential lots due to project delays associated with impacts of Covid-19. A request was also submitted to the Planning Commission for a 12-month extension of a previously approved Final Site Plan for the same development. 38