City Manager Reports

City Manager’s Report: June 16, 2023 IMPORTANT DATES  In recognition of Juneteenth, Monday, June 19, City Hall will be closed to the public for staff training focused on Serving our Neighbors. OPERATIONS  The City Manager has completed over 50 hours of stay interviews with staff over the last year. The focus was to listen to employees, understand areas for growth, and to implement actions that may improve the workplace. The time was so valuable and resulted in changes that improved the organization that the City Manager will continue this effort annually.  The City acquired 13 new Axon Body Worn Cameras at no additional cost per our 2021 Axon Body Worn Camera Contract for police personnel.  Staff met with Vevay Township to discuss future development, utility needs, and requirements the city would have to extend utilities based on Master Plan Draft and Settlement Agreement.  The City issued a Final Non-Compliance Letter to Ingham County related to their Discharge Violations at the Justice Complex. They will be required to have corrective action by June 23 at 3pm.  Negotiations continue with FOP-Supervisor’s Union on their contract. Staffing Updates: Current Open Positions (6) CLOSED POSITIONS  Full-Time Police Officer (1) – Offer has been made and accepted and pre-employment screenings in process. OPEN POSITIONS  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full-Time Police Officer (2) – Posting under review. To be posted week of June 19th. An MOU was executed with the Union to allow for a moratorium on the 20-mile radius requirement for the length of the contract to allow for a larger pool of candidates. The City is also offering incentives to current employees that attract a candidate that ultimately gets hired for this position.  School Resource Office (1) – To be posted June 19 – 23 internally.  Part-Time Administrative Assistant – Community Development (1) – Posting under review. Skill Development:  Sergeant Jeremiah Budd and Property Room Manager Melvin Hull attended IAPE (International Association for Property and Evidence) Property/Evidence Management Class June 7-8.  Clerk Jarvis attended the Michigan Association of Clerks Conference June 12-16. Traffic Updates:  Traffic Complaint- Corbin Street: speeding vehicles. Officers have been assigned. Status: Open  Traffic Complaint- Barnes Street between Kipp/South (after school traffic). Officers have been assigned. Status: Open until 6/14/2023  Traffic Complaint- Mason Street, speeding vehicles. Officers have been assigned. Status: Open 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design Project out to bid, the design portion of contract will end when bids are received. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks The public comment period closed on May 26. Feedback received will be incorporated into the final design and presented along with the final asap, no earlier than end of June. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 2018-B23 2018-B23 2018-B23 FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 and 10 (Temple St.) and Well No. 8 Rebuilds No. 8- Complete, 9 & 10 in process. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Preparing bid package 2020-P11 Rayner Park- Phase 1 Construction Preparing bid package 2020-P1 Columbia Bridge: Non-Motorized Connect Submitted for MDOT permit, special assessment not required. Final plans (adjusted from public engagement) can be found here . Bids will be prepared to be released the week of June 19. 2020-P15 Jefferson Trailhead/ Comm Garden Final plans (adjusted from public engagement) can be found here. Bids will be prepared to be released the week of June 19. 2020-P17 Non-motorized Program: Southeast Construction in progress. 2020-P1 Maple Grove Cemetery: Columbarium Ordered, Cemetery Board to consider layout, fees, and agreement templates. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Completed April 2020-B4a DPW: Facility Design Preparing bid package 2017-B5b Building: Library Phase 1, Part 1 Executed contract for only grant portion/entrances and bathrooms of project. Anticipating finalizing contract for remainder in July. 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-B10 Fire: Furnace/AC, Office & Training Area Council approved; in progress 2018-B15 Fire: Sprinkler System in Truck Bay Council approved; in progress 2018-B20 Fire: Carpet Replacement for Station 1 Council approved; in progress 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan Completed May 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End Anticipated to start in June. Impacted properties have been notified. 2017-S16 Maple Street Bridge: Replacement Permits have been submitted to State and bids have been prepared. 2019-S1/ 2023-U1 S Walnut Ct: W Columbia St to W Ash St Construction began April 24. Impacted properties have been notified. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St Anticipated to start in June. Impacted properties have been notified.

City Manager’s Report: June 2, 2023 IMPORTANT DATES  Joint Recognition Ceremony: On Thursday, June 8 at 5:30 p.m. the City of Mason and Mason Public Schools will be hosting a Joint Recognition Ceremony in the Sycamore Room at City Hall.  In recognition of Juneteenth, Monday, June 19, 2023, City Hall will be closed to the public for staff training focused on Serving our Neighbors. OPERATIONS  2022 Water Quality Report: Staff submitted the attached report to the State and publicized it to our users. The report covers the drinking water quality for the City of Mason for the 2022 calendar year. The report included details about where our water comes from, what it contains, and how it compares to United States Environmental Protection Agency (EPA) and state standards. Please note our significant progress on lead service line compliance, as we continue to gather data.  Training:  Five police department staff attended an Emergency Management & Homeland Security presentation at ICSO, The Parkland Massacre Through a Police Chief’s Eyes, May 16 and May 17, 2023.  All officers attended Legal Update at Meridian Township, May 11, May 18, and May 23, 2023.  K9 Officer Hayden Wildfong and Tamarack attended All Things K9 training on May 22, 2023.  Finance Director/Treasurer Pietsch attended the Michigan Municipal Treasurer’s Association Advanced Institute May 21 - May 24, 2023.  Staffing Updates: Current Open Positions (3)  TRANSFER/PROMOTION EMPLOYEES: Sarah Grier transferred to the Full-Time Bookkeeper position effective May 17, 2023.  CLOSED POSITIONS  Full-Time Police Officer (1) – Offer has been made and accepted and pre-employment screenings are taking place  OPEN POSITIONS  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full-Time Police Officer (2) – Positions will be posted the week of June 5th.  Traffic Updates:  Traffic Complaint- Corbin Street: speeding vehicles. Officers have been assigned. Status: Open  Traffic Complaint- Barnes Street between Kipp/South (after school traffic). Officers have been assigned. Status: Open  Traffic Complaint- Mason Street, speeding vehicles. Officers have been assigned. Status: Open LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design Project out to bid, the design portion of contract will end when bids are received. Staff recommend expanding the scope of this contract to continue through construction. 26 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Completed May 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks The public comment period closed on May 26. Feedback received will be incorporated into the final design and presented along with the final asap, no earlier than end of June. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update The public comment period closed on May 26. Feedback received will be incorporated into the final design and presented along with the final asap, no earlier than end of June. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 and 10 (Temple St.) and Well No. 8 Rebuilds No. 8- Complete, 9 & 10 in process. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Preparing bid package 2020-P11 Rayner Park- Phase 1 Construction Preparing bid package 2020-P1 Columbia Bridge: Non-Motorized Connect Submitted for MDOT permit, special assessment not required. Final plans (adjusted from public engagement) can be found 35TUhereU35T. Bids will be prepared to be released the week of June 5. 2020-P15 Jefferson Trailhead/ Comm Garden Final plans (adjusted from public engagement) can be found 35There35T. Bids will be prepared to be released the week of June 5. 2020-P17 Non-motorized Program: Southeast Public Notices were mailed to impacted properties, posted on Facebook, posted to the City’s website, and included in this report. Construction is anticipated to start June 5. 2020-P1 Maple Grove Cemetery: Columbarium Ordered, Cemetery Board to consider layout, fees, and agreement templates. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Completed September 27 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Completed April 2020-B4a DPW: Facility Design Preparing bid package 2017-B5b Building: Library Phase 1, Part 1 Executed contract for only grant portion/entrances and bathrooms of project. Anticipating finalizing contract for remainder in July. 2017-B10 Fire: Furnace/AC, Office & Training Area Council approved; in progress 2018-B15 Fire: Sprinkler System in Truck Bay Council approved; in progress 2018-B20 Fire: Carpet Replacement for Station 1 Council approved; in progress 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan Completed May 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End Anticipated to start in June. Impacted properties have been notified. 2017-S16 Maple Street Bridge: Replacement Preparing bids. 2019-S1/ 2023-U1 S Walnut Ct: W Columbia St to W Ash St Construction began April 24. Impacted properties have been notified. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St Anticipated to start in June. Impacted properties have been notified. 28 2022 WATER QUALITY REPORT CITY OF MASON 29 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2 Overview This report covers the drinking water quality for the City of Mason for the 2022 calendar year. This information is a snapshot of the quality of the water we provided to you in 2022. Included are details about where your water comes from, what it contains, and how it compares to United States Environmental Protection Agency (EPA) and state standards. Your water comes from seven groundwater wells, each well averaging from 215 to 400 feet in depth. The State of Michigan Department of Environment Great Lakes and Energy (EGLE) performed an assessment of our source water in 2007 to determine the susceptibility or the relative potential of contamination. The susceptibility rating is on a seven-tiered scale from "very-low" to "very-high" based on geologic sensitivity, well construction, and water chemistry and contamination sources. The susceptibility of our source water is moderately high as of that evaluation. There are no significant sources of contamination in our water supply. The City continues to make efforts to protect our drinking water sources and is scheduled to update their wellhead protection plan in 2023. If you would like to know more about the report, please contact Customer Service at 517.676.9155 or info@mason.mi.us. • Contaminants and their presence in water: Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA’s Safe Drinking Water Hotline (800-426-4791). • Vulnerability of sub-populations: Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune systems disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/Centers for Disease Control and Prevention (CDC) guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800-426-4791). • Sources of drinking water: The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. Our water comes from wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity • Contaminants that may be present in source water include: Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife. Inorganic contaminants, such as salts and metals, which can be naturally occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining, or farming. Pesticides and herbicides, which may come from a variety of sources such as agricultural and residential uses. Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban Stormwater runoff, and septic systems. In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water systems. United States Food and Drug Administration regulations establish limits for contaminants in bottled water which provide the same protection for public health. 30 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 3 Lead Service Line Transparency as of May 31, 2023 Estimated Number of Service Connections by Service Line Material A service line includes any section of pipe from the water main to the building plumbing at the first shut-off valve inside the building, or 18 inches inside the building, whichever is shorter. Any Portion Contains Lead (Property Owner Notified) Contains Galvanized Previously Connected to Lead Unknown Contains neither Lead nor Galvanized Previously Connected to Lead Total Likely Contains Lead Likely Does Not Contain Lead Material(s) Unknown 73 0 401 778 0 1264 2516 3% 0% 16% 31% 0% 50% 100% On December 23, 2019, the City of Mason did an evaluation of potential lead lines within the City of Mason. Lead is defined to also include galvanized lines that were once connected to lead. The information above is based on data we have on timing of housing construction, available records, and/or completed inspections. The City has not visually confirmed all lead service lines at this point. In 2022, the City of Mason replaced 27 lead service lines. Water Quality Data The provided table lists all the drinking water contaminants that we detected during the 2022 calendar year. The presence of these contaminants does not necessarily indicate that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing done January 1 – December 31, 2022. EGLE allows us to monitor certain contaminants less than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. All the data is representative of the water quality, but some are more than one year old. Terms and abbreviations used below: • AI: Action Level which is the concentration of a contaminant which, if exceeded, triggers treatment or other requirements that a water system must follow. • Maximum Contaminant Level (MCL): the highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. • Maximum Contaminant Level Goal (MCLG): the level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. • Maximum Residual Disinfectant Level (MRDL): the highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. • Maximum Residual Disinfectant Level Goal (MRDLG): means the level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. • N/A: not applicable • ppb: parts per billion or micrograms per liter • ppm: parts per million or milligrams per liter • ppt: parts per trillion or nanogram per liter • pCi/l: picocuries per liter (a measure of radioactivity). 31 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 4 Results 0BRegulated Contaminant 1BMCL MCLG 17B Level Detected 18BRange Year Sampled Violation Yes / No Typical Source of Contaminant 2BFluoride (ppm) 7B4 4 19B.66 20B.61 - .69 2022 No 3BErosion of natural deposits discharge from fertilizer & aluminum factories TTHM - Total Trihalomethanes (ppb) 80 N/A 24 N/A 2022 No By-product of drinking water disinfection HAA5 Haloacetic Acids (ppb) 60 N/A 5 N/A 2022 No By-product of drinking water disinfection Radioactive Contaminant MCL MCLG Level Detected Range Year Sampled Violation Yes/No Typical Source of Contaminant Alpha Emitters (pCi/L) 15 0 2.5 2.5 2018 No Erosion of natural deposits (Not required to test this year) Combined Radium (pCi/L) 5 0 0.693 2.1 2022 No Erosion of natural deposits Chlorine (ppm) MRDL MRDLG 1.16 1.09 – 1.16 2022 No Water additive used to control microbes 4 4 9BContaminant 10B Subject to AL 21B Actio n Level 11BMCLG 90% of Samples < This Level Year Sampled Samples Above AL 12B Typical Source of Contaminant 4BLead (ppb) * 15 0 0.785 2022 0 Corrosion of household plumbing systems; erosion of natural deposits 13BCopper (ppm)** 22B 1.3 14B 1.3 1.00 2022 0 Corrosion of household plumbing systems; erosion of natural deposits; leaching from wood preservatives Special Monitoring and Unregulated Contaminant *** Level Detected Year Sampled Comments 15B Sodium (ppm) 23B 13.0 2022 Typical source is erosion of natural deposits 16BHardness (ppm) 24B 363 2022 Typical source is erosion of natural deposits Chloride (ppm) 23.1 2022 Typical source is erosion of natural deposits Sulfate (ppm) 46.6 2022 Typical source is erosion of natural deposits 5BEmerging Contaminant **** 8BLHA 25B Level Detected 26BRange Year Sampled Violation Yes / No Typical Source of Contaminant 6BPER- Polyfluoroalkyl Substances (ppt) ***** 70 27B 0 28B 0 2022 No Industrial and consumer product runoff 32 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 5 The City of Mason is responsible for providing safe, high quality drinking water to its residents but cannot control the verity of materials used in plumbing components inside homes. Elevated lead and copper levels are sometimes found in some residences due to corrosion of household plumbing pipes and fixtures made of, or containing, lead and copper. *Information about Lead: If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The City of Mason is responsible for providing high quality drinking water but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to two minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. City residents concerned about lead levels in their drinking water can be added to the sampling pool for this next round of testing by calling 517.676.9155. There is no cost to participate in this sampling. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline at 800.426.4791 or at http://water.epa.gov/drink/info/lead/index.cfm. **Information about Copper: As required by Federal and State laws and regulations, regular testing is conducted on various aspects of the water system. Copper is an essential nutrient, but some people who drink water containing copper in excess of the action level over a relatively short amount of time could experience gastrointestinal distress. Some people who drink water containing copper in excess of the action level over many years could suffer liver or kidney damage. People with Wilson’s Disease should consult their personal doctor. Testing completed as recently as 2014 determined that copper was not detected in the City’s wells, which supply the City’s water. The City’s recent testing in homes for copper conducted in 2020, of the Twenty samples collected, none of the samples exceeded the EPA’s maximum contaminant level goal (MCLG) for copper. In accordance with Federal and State laws and regulations, any sample that exceeds the EPA’s maximum contaminant level goal (MCLG) for copper, the resident will be notified of the results. The resident will also be given a fact sheet on how to flush their pipes before using the water for cooking and drinking if the water has been sitting in their pipes for an extended period of time. The EGLE has advised the City of Mason is not in violation of the Michigan Safe Drinking Water Act. In 2021 EGLE reduced the City’s copper sampling requirements from 80 samples per year to 20 samples per year. City residents concerned about copper levels in their drinking water can be added to the sampling pool for this next round of testing by calling 517.676.9155. There is no cost to participate in this sampling. In 2020 the City began a corrosion study to investigate adjustments in the current corrosion control program. The City recommends that residents, especially with copper plumbing, follow published guidance about flushing pipes before using tap water for drinking, cooking, rinsing food, brushing teeth, and preparing powdered baby formula. To flush your pipes, turn on any faucet and let it run cold for about two minutes. Taking a shower, doing a load of laundry, or running the dishwasher will also accomplish the goal of flushing your pipes. The Michigan Department of Health and Human Services (MDHHS) recommends that homes with a formula- fed infant use cold, flushed water for drinking and making powdered infant formula. Formula-fed infants under twelve months old get their needed copper from the formula itself—and if tap water containing copper is used to prepare the powdered formula, the infant can end up with too much copper in their body. This may cause stomach upset or other health issues. If your infant is experiencing persistent stomach upset symptoms, consult your healthcare provider. People with disorders of copper metabolism (for example: Wilson’s Disease) should continue to avoid potentials sources of copper, including drinking water from the City of Mason. 33 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 6 If you have questions about copper exposure and your health, call the Ingham County Health Department at 517.887.4312 or the Michigan Department of Health and Human Services (MDHHS) at 844.934.1315. If you choose to purchase a water filter, MDHHS recommends filters that are tested and certified to NSF/ANSI Standard 53 for copper reduction. Be sure to follow the manufacturer’s instructions for set-up and maintenance. ***Unregulated contaminants are those for which EPA has not established drinking water standards. Monitoring helps EPA to determine where certain contaminants occur and whether it needs to regulate those contaminants. ****Per - and Polyfluoroalkyl Substances: (PFAS), sometimes called PFC’S are a group of chemicals that are resistant to heat, water, and oil. PFAS has been classified by the EPA as an emerging contaminant on the landscape. For decades, they have been used in many indusial applications and consumer products such as carpeting, waterproof clothing, upholstery food wrappings, fire-fighting foams, and metal plating. They are still in use today. PFAS have been found at low levels both in the environment and in blood samples from the general U.S. population. These chemicals are persistent, which means they do not break down in the environment. They also bio- accumulate, meaning the amount builds up over time in the blood and organs. Although our understanding of these emerging contaminants is constantly evolving, elevated levels of PFAS have the potential to cause increased cholesterol, changes in the body’s hormones and immune system, decreased fertility, and increased risk of certain cancers. Links to these health effects in humans are supported by epidemiologic studies and by laboratory studies in animal models. If any resident has additional questions regarding this issue, the State of Michigan Environmental Assistance Center can be contacted at 800-662-9278. Representatives may be reached to assist with your questions Monday through Friday, 8:00 AM to 4:30 PM. The State has created a website where you can find information about PFAS contamination and efforts to address it in Michigan. The site will be updated as more information becomes available. The website address is: http://michigan.gov/pfasresponse. Supplemental Information: Radium Sampling Testing Violation The EGLE and EPA requires the City of Mason to test our water on a regular basis to ensure its safety. Due to an error, the City of Mason did not collect a combined radium sample during the required monitoring period of January 01, 2022 – March 31, 2022. This violation did not pose a threat to the quality of the water supply. Once the error was identified samples were collected on May 05, 2022, and the City has been in compliance since. Sample results were 0.830 pCi/L, which is below the maximum level allowed of 5.0 pCi/L. A complete copy of the violation notice can be found on the City of Mason’s web site: www.mason.mi.us/publicnotice. Report Updates We will update this report annually and will keep you informed of any problems that may occur throughout the year, as they happen. Copies are available at Mason City Hall at 201 West Ash Street and on the City of Mason website (www.mason.mi.us). For more information about your water, or the contents of this report, contact, Customer Service 517.676.9155 For more information about safe drinking water, visit the U.S. Environmental Protection Agency at www.epa.gov/safewater. Revised 5.31.23 (Utilities) 34

City Manager’s Report: May 12, 2023 IMPORTANT DATES  Master Plan/ Parks Plan Open Houses For more information and to see the plans visit: 35TUwww.mason.mi.us/MasterPlanU35T or 35Twww.mason.mi.us/Parks35T Feedback comments on the plans are welcome, email: info@mason.mi.us by May 26, 2023. In Person Events:  May 15- 5:00 p.m. to 7:00 p.m. at City Hall Online Events: (Zoom)  May 19- noon Details on meeting access will be posted at www.mason.mi.us/MasterPlan.  May 25- 5:30 p.m. The Zoom meetings will be recorded and posted on the same site. OPERATIONS  MMRMA Renewal: Our MMRMA liability policy will be renewed on July 1, 2023. We saw a three percent (3%) increase in rates which in comparison to other communities was on the low end of renewal rates.  Special Event Use- Administrative Approval: Rayner Park, June 23-25, 2023, and June 21-23,2024, including overnight use at the southern end of the park, for Central Michigan Amateur Radio Club’s annual Field Day event to enhance their skills and preparedness for emergency communications.  Police Department Evidence Management: Evidence management and destruction is a time intensive and essential function that is often overlooked by jurisdictions. We pride ourselves on contracting for regular self- initiated audits, including one completed last week to ensure evidence is being handled properly. In addition, last month, staff appropriately documented and disposed of over 320 pounds of evidence.  Training:  The city received a MMRMA grant in the amount of $896.25 to reimburse 75% of the cost of Chief Wrigglesworth’s attendance to the 2023 New Chief’s School.  All Police Officers received their PBT Intoxilyzer 9000 Certificates April 3-7.  Officer Demo attended Behavioral Threat Assessment & Mgmt. (BTAM) Training April 13-14. He has now completed 32 hours of BTAM Training.  Officer Demo attended a 40-hour Evidence Technician Course May 1-May 5, 2023.  Staffing Updates: Current Open Positions (4)  NEW EMPLOYEES:  Emily Rector started May 15, 2023, as a Seasonal Part-Time Laborer  Cameron Etzel, Ethan Lubahn and Cameron Pierce will be starting June 5, 2023, as Seasonal Part-Time Laborers  CLOSED POSITIONS  Full Time Finance Bookkeeper (1) – Internal interviews were conducted with an offer being prepared.  OPEN POSITIONS  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full-Time Police Officer (2) – Positions close Wednesday, May 17, 2023.  Traffic Updates:  Traffic Complaint- Corbin Street: speeding vehicles. Officers have been assigned. Status: Open  Traffic Complaint- Barnes Street between Kipp/South (after school traffic). Officers have been assigned. Status: Open 70 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design Out to bid, the design portion of contract will end when bids are received. Staff will be recommending expanding the scope of this contract to continue through construction. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Final punch list is being completed. Facility open. 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Notices have been distributed via Facebook, email, and a postcard via direct mail to residents. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Master Plan released for public comment period ends at the end of May. Agency letters have been mailed. Notices have been distributed via Facebook, email, and a postcard via direct mail to residents. Elected and appointed officials can share the information and encourage feedback. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 and 10 (Temple St.) and Well No. 8 Rebuilds No. 8- Complete, 9 & 10 in process. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Preparing bid package 2020-P11 Rayner Park- Phase 1 Construction Preparing bid package 2020-P1 Columbia Bridge: Non-Motorized Connect Preparing bid package, submitting MDOT permit, special assessment not required. 2020-P15 Jefferson Trailhead/ Comm Garden Final plans (adjusted from public engagement) can be found 35There35T. Bids will be prepared to be released on May 22. 2020-P17 Non-motorized Program: Southeast Public Notices were mailed to impacted properties, posted on Facebook, posted to the City’s website, and included in this report. Construction is anticipated to start June 5. 2020-P1 Maple Grove Cemetery: Columbarium Ordered, Cemetery Board to consider layout, fees, and agreement templates. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Attachment only- Completed September 71 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Completed 2020-B4a DPW: Facility Design Preparing bid package 2017-B5b Building: Library Phase 1, Part 1 Executed contract for only grant portion/entrances and bathrooms of project. 2017-B10 Fire: Furnace/AC, Office & Training Area Council approved; in progress 2018-B15 Fire: Sprinkler System in Truck Bay Council approved; in progress 2018-B20 Fire: Carpet Replacement for Station 1 Council approved; in progress 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan Completed 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End Anticipated to start in June. Impacted properties have been notified. 2017-S16 Maple Street Bridge: Replacement Preparing bids. 2019-S1/ 2023-U1 S Walnut Ct: W Columbia St to W Ash St Construction began April 24. Impacted properties have been notified. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St Anticipated to start in June. Impacted properties have been notified. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 720 W. South Street All Saints Lutheran Church APPROVED The Planning Commission held a public hearing at their regular meeting on May 9, 2023, at 6:30 p.m. for a Special Use Permit and concurrent Preliminary and Final site plan approval for the creation of a private recreation facility consisting of a six-hole disc golf course. 440 S. Jefferson Street BAD Brewing Company LLC APPROVED WITH ORIGINAL CONDITION The Planning Commission will consider a request at their regular meeting on May 9, 2023, at 6:30 p.m. for approval of a Final Site Plan Amendment to modify the conditions of the previously approved site plan by removing the curb and sidewalk requirement and allowing for the installation of bollards at both ends of the alley instead; and to reduce the footprint of the proposed bathroom structure. The site plan was approved for the bathroom; however, the Commission maintained the original condition for requiring curb and sidewalk. 72 The City of Mason is updating the 20-Year Master Plan which serves as a guidebook to help elected officials and staff decide how to direct funding for infrastructure and services, and how to manage future growth based upon the community’s vision. The Draft Master Plan is now available for public review and feedback. You can find the document here: Visit www.mason.mi.us/MasterPlan use the QR Code Deadline for feedback on Master Plan and Parks is Friday, May 26, 2023! City of Mason Park Designs City Council adopted the Five-Year Parks, Recreation, and Non-Motorized Plan. In 2022, residents approved a millage to support improvements to our parks. Park Designs were the first step to identifying needs and prioritizing projects. The Draft Park Designs are now available for public review and feedback. You can find the documents here: Visit www.mason.mi.us/Parks or use the QR Code Guiding Principles for Draft Plan based on Community Input: WELCOMING Promote Mason as a welcoming and vibrant place. CHARMING Preserve Mason’s neighborhoods and small-town charm. SAFE Provide safe infrastructure through the forward-thinking delivery of city services. Example Draft Park Design based on Community Input: (May take more than 10 years to complete.) City of Mason Master Plan 73 YOUR CITY. YOUR PLANS. We are finalizing two plans that will shape the future of Mason and we want to hear from you by May 26, 2023! FOR MORE INFORMATION and TO SEE THE PLANS: Visit: www.mason.mi.us/MasterPlan or www.mason.mi.us/Parks Contact: Customer Service at 517.676.9155 MASTER PLAN/ PARKS PLAN OPEN HOUSE See a brief overview of each plan, review drafts, and give feedback. IN PERSON EVENTS May 6- 7:00 a.m. to 11:00 a.m. at the Fire Station (Pancake Breakfast) May 15- 5:00 p.m. to 7:00 p.m. at City Hall ONLINE EVENTS (ZOOM) May 19- noon May 25- 5:30 p.m. Details on meeting access will be posted at www.mason.mi.us/MasterPlan Zoom meetings will be recorded and posted on same site. Feedback comments on the plans are welcome, email: info@mason.mi.us 74 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us SIDEWALK REPAIRS 2023 Construction Directly Impacted Property Owners and Tenants SIDEWALK CONSTRUCTION LOCATION Only affected properties have received this notice. A detailed map is available at: mason.mi.us/sidewalks DATE BEGINNING June 5, 2023 DETAILS Activities include, but are not limited to: • Ensuring Americans with Disabilities Act (ADA) compliance, • Removing and Repairing sidewalks where identified, and • Restoring disturbed areas after project completion. We know that construction is noisy, dusty, and very inconvenient. We will do our best to expedite this work and keep the inconvenience to a minimum. Weather: Construction dates and work depend on the weather and may vary. Landscaping: This project is not expected to significantly affect adjacent lawns and landscaping; however, we request and recommend removing any decorative items. Decorative items remaining in the right of way will be moved as carefully as possible but will not be replaced if damaged. Where lawn areas have been disturbed, the affected areas will be replaced with topsoil and seed. Private Sprinkler Systems: Owners with sprinkler systems located within the right of way (typically 33’ from the road centerline) must have the sprinkler heads and lines marked prior to the start of construction. Workers will strive to not disrupt marked sprinkler systems. Unfortunately, the City nor its contractors are responsible for repairing sprinkler systems within the right of way. The repair or replacement of damaged sprinkler systems will be the responsibility of the property owner. Thank you for your patience and understanding while we make these improvements! Resources: More questions or concerns about access during construction? Please contact our Customer Service Desk at 517.676.9155 or info@mason.mi.us. 5.5.23 (Public Works) 75

City Manager’s Report: April 28, 2023 IMPORTANT DATES  Master Plan/ Parks Plan Open Houses For more information and to see the plans visit: www.mason.mi.us/MasterPlan or www.mason.mi.us/Parks Feedback comments on the plans are welcome, email: info@mason.mi.us by May 26, 2023. In Person Events:  May 6- 7:00 a.m. to 11:00 a.m. at the Fire Station (Pancake Breakfast)  May 15- 5:00 p.m. to 7:00 p.m. at City Hall Online Events: (Zoom)  May 19- noon Details on meeting access will be posted at www.mason.mi.us/MasterPlan.  May 25- 5:30 p.m. The Zoom meetings will be recorded and posted on the same site. OPERATIONS  Training:  On Thursday, April 20, 2023, Mike Parisian and Roger PFannenschmid attended a valve and hydrant, repair and maintenance, class.  Staffing Updates: Current Open Positions (8)  CLOSED POSITIONS  Seasonal Part-Time Laborer (4) – All applicants have accepted positions and pre-employment screenings are being conducted. Anticipated starts dates of first week in June 2023.  Full Time Finance Bookkeeper (1) – Internal interviews being conducted.  OPEN POSITIONS  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full-Time Police Officer (2) – Positions to be posted by the week of May 1, 2023.  Traffic Updates:  Traffic Complaint- Corbin Street: speeding vehicles. Officers have been assigned. Status: Open LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In process, anticipated completion 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Final punch list is being completed. Facility open. 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Griffin, Hayes Parks Notices have been distributed via Facebook, email, and a postcard via direct mail to residents. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Master Plan released for public comment period ending May 31, 2023. Agency letters have been mailed. Notices have been distributed via Facebook, email, and a postcard via direct mail to residents. Elected and appointed officials can share the information and encourage feedback. 69 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 and 10 (Temple St.) and Well No. 8 Rebuilds In progress. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Preparing bid package 2020-P11 Rayner Park- Phase 1 Construction Preparing bid package 2020-P1 Columbia Bridge: Non-Motorized Connect Preparing bid package, submitting MDOT permit, special assessment is being evaluated. 2020-P15 Jefferson Trailhead/ Comm Garden Public Open House Notice completed, and designs are being adjusted. 2020-P17 Non-motorized Program: Southeast Pre-construction meeting is being scheduled. Public Notices will be mailed next week. 2020-P1 Maple Grove Cemetery: Columbarium Ordered, Cemetery Board to consider layout, fees, and templates. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Attachment only- Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Completed 2020-B4a DPW: Facility Design Preparing bid package 2017-B5b Building: Library Phase 1, Part 1 Executed contract for grant portion of project. 2017-B10 Fire: Furnace/AC, Office & Training Area Council approved; in progress 2018-B15 Fire: Sprinkler System in Truck Bay Council approved; in progress 2018-B20 Fire: Carpet Replacement for Station 1 Council approved; in progress 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan Results will be presented to PC and CC in May. 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY 70 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End Anticipated to start in June. Impacted properties have been notified. 2017-S16 Maple Street Bridge: Replacement Preparing bids 2019-S1/ 2023-U1 S Walnut Ct: W Columbia St to W Ash St Construction began April 24. Impacted properties have been notified. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St Anticipated to start in June. Impacted properties have been notified. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 720 W. South Street All Saints Lutheran Church The Planning Commission will hold a public hearing at their regular meeting on May 9, 2023, at 6:30 p.m. for a Special Use Permit and concurrent Preliminary and Final site plan approval for the creation of a private recreation facility consisting of a six-hole disc golf course. 440 S. Jefferson Street BAD Brewing Company LLC The Planning Commission will consider a request at their regular meeting on May 9, 2023, at 6:30 p.m. for approval of a Final Site Plan Amendment to modify the conditions of the previously approved site plan by removing the curb and sidewalk requirement and allowing for the installation of bollards at both ends of the alley instead; and to reduce the footprint of the proposed bathroom structure. 71 The City of Mason is updating the 20-Year Master Plan which serves as a guidebook to help elected officials and staff decide how to direct funding for infrastructure and services, and how to manage future growth based upon the community’s vision. The Draft Master Plan is now available for public review and feedback. You can find the document here: Visit www.mason.mi.us/MasterPlan use the QR Code Deadline for feedback on Master Plan and Parks is Friday, May 26, 2023! City of Mason Park Designs City Council adopted the Five-Year Parks, Recreation, and Non-Motorized Plan. In 2022, residents approved a millage to support improvements to our parks. Park Designs were the first step to identifying needs and prioritizing projects. The Draft Park Designs are now available for public review and feedback. You can find the documents here: Visit www.mason.mi.us/Parks or use the QR Code Guiding Principles for Draft Plan based on Community Input: WELCOMING Promote Mason as a welcoming and vibrant place. CHARMING Preserve Mason’s neighborhoods and small-town charm. SAFE Provide safe infrastructure through the forward-thinking delivery of city services. Example Draft Park Design based on Community Input: (May take more than 10 years to complete.) City of Mason Master Plan 72 YOUR CITY. YOUR PLANS. We are finalizing two plans that will shape the future of Mason and we want to hear from you by May 26, 2023! FOR MORE INFORMATION and TO SEE THE PLANS: Visit: www.mason.mi.us/MasterPlan or www.mason.mi.us/Parks Contact: Customer Service at 517.676.9155 MASTER PLAN/ PARKS PLAN OPEN HOUSE See a brief overview of each plan, review drafts, and give feedback. IN PERSON EVENTS May 6- 7:00 a.m. to 11:00 a.m. at the Fire Station (Pancake Breakfast) May 15- 5:00 p.m. to 7:00 p.m. at City Hall ONLINE EVENTS (ZOOM) May 19- noon May 25- 5:30 p.m. Details on meeting access will be posted at www.mason.mi.us/MasterPlan Zoom meetings will be recorded and posted on same site. Feedback comments on the plans are welcome, email: info@mason.mi.us 73

City Manager’s Report: April 14, 2023 IMPORTANT DATES • April 28, 2023: Arbor Day Honoree Celebration Pete Barnum has been selected as the 2023 Arbor Day Recipient. 2023 Arbor Day Ceremony will take place on Friday, April 28, 2023, at 12:45 p.m. at Mason High School. See attached invitation for more information. OPERATIONS • From March 31 – April 5, 2023, we recorded 3.75” of rain with an already saturated ground. In years past this would have required the City to bypass a portion of the influent flow from the headworks to the creek to avoid backing up the collections system. Staff believes much of the inflow & infiltration (I&I) work as part of HRC’s recommendations has improved some of the conditions. Please note that while the new headworks facility did what it was designed to do, and we avoided a bypass and collection system the rest of the WWTP was taxed. We were still required to pump water through the plant to prevent tanks from flooding over.  Training:  Michael Hersey completed the three-year Michigan Public Service Institute (MPSI) on April 7, 2023 as part of his leadership development.  Officer Adam Michele attended Taser Instructor Certification on April 10, 2023.  Staffing Updates: Current Open Positions (8)  RESIGNATIONS  Frank Nehr, Police Officer, resigned effective April 14, 2023  Adam Croley, Police Officer, resigned effective April 16, 2023  CLOSED POSITIONS  Seasonal Part-Time Laborer (4) – Positions have been offered and waiting on responses.  Full Time Finance Bookkeeper (1) – Position closed internally on March 31.  OPEN POSITIONS  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full-Time Police Officer (2) – Job Description and Job Posting under evaluation.  Traffic Updates:  Traffic Complaint- Coppersmith Drive and Wildemere: Speeding vehicles, mostly mornings. Officers were assigned and visibly present during the targeted time for 15 assignments. Status: Closed LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In process, anticipated completion 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipate fully completing next week. 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Griffin, Hayes Parks Releasing to public with Master Plan. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Master Plan released for public comment period ending May 31, 2023. Agency letters have been mailed. Notices will be distributed via Facebook, Email, and a postcard via direct mail to residents. Elected and appointed officials can share the information and encourage feedback. 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Pre-construction meeting scheduled for next wk. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Preparing bid package 2020-P11 Rayner Park- Phase 1 Construction Preparing bid package 2020-P1 Columbia Bridge: Non-Motorized Connect Preparing bid package, submitting MDOT permit, special assessment is being evaluated. 2020-P15 Jefferson Trailhead/ Comm Garden Preparing bid package. See attached Public Open House Notice. 2020-P17 Non-motorized Program: Southeast Pre-construction meeting is being scheduled. 2020-P1 Maple Grove Cemetery: Columbarium Ordered, Cemetery Board to consider layout, fees, and templates. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Attachment only- Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Completed 2020-B4a DPW: Facility Design Preparing bid package 2017-B5b Building: Library Phase 1, Part 1 Construction anticipated to start early May. 2017-B10 Fire: Furnace/AC, Office & Training Area Council approved; in progress 2018-B15 Fire: Sprinkler System in Truck Bay Council approved; in progress 2018-B20 Fire: Carpet Replacement for Station 1 Council approved; in progress 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan Results will be presented to PC and CC in May. 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 117 S. Cedar St: The Tipsy Nickel (formerly Darb’s) No permit required; change in ownership. The Tipsy Nickel will be opening in the next few weeks. PERMITS – COMMERCIAL PROJECTS (listed only once when active) 205 N Mason: Magpie Tales Building permit issued for Certificate of Occupancy to establish new retail use. 118 W. Oak: It’s Progress Fitness LLC – 2C, Your Ad Squad LLC – 2B Building permit issued for Certificate of Occupancy to establish new use on the second floor of the building. “Other holidays repose upon the past; Arbor Day proposes for the future.” J. Sterling Morton Arbor Day Founder CITY OF MASON 2023 ARBOR DAY PLEASE JOIN US: Friday, April 28, 2023 12:45 p.m. AT: Mason High School 1001 S. Barnes Street *Park at Sugar Shack/Livestock Barn Off of Kipp Road (behind football and soccer fields) TO CELEBRATE: THE 2023 ARBOR DAY HONOREE Pete Barnum 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us OPEN HOUSE Jefferson St. Trailhead & Community Garden Improvements INVITED: Directly Impacted Property Owners, Community Garden Members, and Other Interested Parties DATE: Monday, April 24, 2023 TIME: 5:30 PM to 6:30 PM – Drop in anytime; no presentation PLACE: Sycamore Room, City Hall, 201 W. Ash St. Mason, MI 48854 PROJECT LOCATION: • 213 N. Jefferson St. – Community Garden, Trailhead, and Parking Lot Areas PROJECT SUMMARY: • This project will improve the existing Jefferson Trailhead/ Community Garden by constructing ADA restrooms (vault toilet), reconfiguring the parking to add additional spaces, and adding a drinking fountain which serves the trail, cemetery, and community garden visitors. Evaluate the plans, maps, and timelines. Meet key contacts, ask questions, and share your thoughts on the project. This is an important time to participate, as designs are being completed with construction planned to be bid in the Spring. This is an open house style meeting, feel free to come at any time during the session. There will not be a presentation. If you have any questions regarding this project and cannot make the times indicated, please contact City of Mason Customer Service at 517.676.9155 or info@mason.mi.us. 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CONSTRUCTION NOTICE 2023 Street Construction: Directly Impacted Property Owners Project Details and Anticipated Timeline *Note: Construction may be delayed due to weather conditions or supply chain delays; these are estimated timelines only. The contractor is required by the current contract to complete the project by November, unless they seek a time extension. Map of Work Area Location Work Detail Estimated Timeline* Walnut Ct. W Columbia St to Ash St • Repair and replacement of damaged sidewalks, driveways, hydrants, curbs, and gutters. • Pulverize, shape, and repave of roadway. • Storm water main and sewer service line spot repairs. • Narrowing of roadway on the south end. April 24 - June E Cherry St. S Rogers St. eastward to end at Steele St school parking lot • Water service line replacement if lead. • Repair and replacement of damaged sidewalks, driveways, hydrants, curbs, and gutters. Removal of driveways requested. • Pulverize, shape, and repave of roadway. • Sewer main replacement, manhole replacement, and water main replacement. June- September Alley between E Cherry & E South Jefferson to Rogers • Pulverize, shape, and repave of alleyway. Note: Alley will be pulverized at same time as Cherry and will wait to be paved until Cherry is completed. It will be accessible during this time, but will have a pause in work. June- September Walnut Ct E. Cherry St S Rogers St Alley 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us What to Expect During Construction Work Hours: Work will take place from 7:00 AM to 7:00 PM Monday – Saturday. Work may extend past 7:00 PM in special circumstances. Work will not take place on Holidays. Noise: You may experience intermittent noise and vibration during construction. They will do their best to keep the inconvenience of construction including noise and dust to a minimum. Road and Sidewalk Access: To complete the work in a safe manner, there will be road and sidewalk work within the construction work area. Access for emergency vehicles will always be maintained. If you or any household member has mobility provisions that need to be taken into consideration, please contact Customer Service to arrange for access during the construction period. Property Access: Access on your property by the contractor is not anticipated to be needed. If access is required in special circumstances, you will be contacted directly by the contractor or the city to arrange for that access. At times, the City may be working within the right of way. Mail Delivery: The U.S. Postal Service may require mailboxes to be placed outside of the construction area for home delivery of mail. If that is the case, the city will provide a group of mailboxes at one end of the street to allow for that accommodation. Water Service: There may be a water main shut-off for a portion of this work. Most disruptions take no more than 6 to 8 hours. A notice will be distributed 24 hours prior to any planned water shut-off. Please note unexpected water interruptions will not be given prior notice. Private Sprinkler Systems: Please mark sprinkler heads and lines located in the right of way, prior to the start of construction. Sprinkler systems that are not marked at the time of construction and are damaged during construction will not be repaired by the contractor. The repair or replacement of damaged unmarked sprinkler systems will be the responsibility of the property owner. Water Service Lines: The City inspects the line to the dwelling on your property to confirm that lead is not present. This may require exterior and interior home inspections of your water line. If lead is discovered, the city will also be replacing those water service lines as required by state law. Recycling and Waste Removal: Please follow your normal routine. If required, your recycling and waste bins will be moved to an appropriate location for pick-up and returned to your home following pick-up. Please label your bins with your address. Street Parking: Parking in the active work zone is not permitted due to space requirement for construction equipment and materials. Please be sure to park your vehicle off the road and away from the work area. Please be neighborly and allow others to share your driveway if needed. School Bus Pick-up/Drop-off/Routes: The City will be working with the Mason Public Schools to ensure changes to routes and pick-up/drop-off locations are communicated. Restoration: The construction work area will be restored with topsoil and seed and/or asphalt where required. For the best results restoration requires watering, which is the property owner’s responsibility. This may not occur until the following season depending on weather conditions. Thank you! Thank you for your patience and understanding! Building and maintaining a great city takes time. Better infrastructure for all of us is worth the inconvenience. Resources If you have questions about the upcoming work or have any issues during construction, please contact us. Customer Service: 517.676.9155 or info@mason.mi.us Website: www.mason.mi.us/StreetConstruction

City Manager’s Report: March 31, 2023 IMPORTANT DATES • April 10, 2023: CONFIRMED for City Council Budget Workshop OPERATIONS  Training:  Chief Mark Wriggelsworth completed Michigan Association of Chiefs of Police (MACP) New Chiefs’ School that took place from March 13-17.  Officer Adam Croley completed Field Training Officer (FTO) Basic on March 17.  Officer Justin Demo attended Behavioral Threat Assessment & Management Training with Mason Public Schools on March 16.  Staffing Updates: Current Open Positions (6)  NEW HIRES  Matthew Bennett was hired as a new Firefighter Trainee effective March 31  James Penzin was re-hired as a Firefighter effective March 31  Susan Putman was hired as a new Full-Time Police Officer effective April 3. Public swearing in will take place at later date.  RESIGNATIONS  Alyssa Hagle, Finance Bookkeeper, resigned effective April 6.  OPEN POSITIONS  Seasonal Part-time Crossing Guard (1) - Open until filled.  Seasonal Part-time Laborer (4) – Position closes on April 5.  Full-Time Finance Bookkeeper (1) – Position closes internally on March 31. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In process, anticipated completion 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipate final completion by park opening in April. 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Griffin, Hayes Parks Releasing to public with Master Plan. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Master Plan released for public comment period ending May 31, 2023. Agency letters have been mailed. Notices will be distributed via Facebook, Email, and a postcard via direct mail to residents. Elected and appointed officials can share the information and encourage feedback. 30 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Pre-construction meeting is being scheduled. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding early 4P thP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding early 4P thP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding early 4P thP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Pre-construction meeting is being scheduled. 2020-P1 Maple Grove Cemetery: Columbarium Ordered MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Attachment only- Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Received, waiting for final decals. 2020-B4a DPW: Facility Design Anticipate selecting design firm in 4P thP quarter. 2017-B5b Building: Library Phase 1, Part 1 Construction kick-off meeting scheduled for first week in April with library/city staff. 2017-B10 Fire: Furnace/AC, Office & Training Area Council considering award April 3rd 2018-B15 Fire: Sprinkler System in Truck Bay Council considering award April 3rd 2018-B20 Fire: Carpet Replacement for Station 1 Council considering award April 3rd 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress, anticipate completion by April 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY 31

City Manager’s Report: March 17, 2023 IMPORTANT DATES • Week of April 10, 2023: PROPOSED for City Council Budget Workshop o Monday, Wednesday or Friday afternoon or evening. For discussion at meeting. OPERATIONS  We have been contacted by our financial institutions reassuring customers that they are stable, secure, and financially strong in light of the recent market Events market uncertainty. All are very well capitalized and prepared for the occasional instability in the banking industry. The failed banks generally operated in a different banking sector than traditional banks and, as a result, they believe that, based on credit fundamentals, the risk should not be systemic.  Tree City: Once again the City of Mason has earned the distinguished recognition of being a 2022 Tree City USA. Tree City is a nationwide movement that provides the framework necessary for communities to manage and expand their public trees. More than 3,400 communities have made the commitment required to become a Tree City USA, including the City of Mason.  Training:  MiPMC – Level 2: Clerk Jarvis obtained her Michigan Professional Municipal Clerk Level Two certification effective December 15, 2022.  Office Croley, Officer Nehr, and Officer Wildfong attended Standard Field Sobriety Testing Refresher Course (SFST) on March 2 & 3, 2023.  Officer Chick attended Tri-County Crisis Intervention Team Training (CIT) March 6-10, 2023.  Staffing Updates: Current Open Positions (2)  NEW HIRES  Joanna Parens was hired as a new Firefighter Trainee effective March 3, 2023  APPLICANTS:  Full-time Police Officer (1) – Offer has been made and accepted, conditions of offer being vetted.  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Completed March PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipate final completion by park opening in April. 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Griffin, Hayes Parks Releasing to public with Master Plan. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Released for public comment. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ S. Barnes Street – Ash to Kipp Completed February 217 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-U28 UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Council considering at March 20, 2023 meeting. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding early 4th quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding early 4th quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding early 4th quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Council considering at March 20, 2023 meeting. 2020-P1 Maple Grove Cemetery: Columbarium Council considering at March 20, 2023 meeting. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Attachment only- Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Received, waiting for final decals. 2020-B4a DPW: Facility Design Anticipate selecting design firm in 4th quarter. 2017-B5b Building: Library Phase 1, Part 1 Council considering at March 20, 2023 meeting. 2017-B10 Fire: Furnace/AC, Office & Training Area Currently bidding; due March 29 2018-B15 Fire: Sprinkler System in Truck Bay Currently bidding; due March 22 2018-B20 Fire: Carpet Replacement for Station 1 Currently getting quotes 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress, anticipate completion by April 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY 218

City Manager’s Report: March 3, 2023 OPERATIONS  Arbor Day Nominations- Due March 10, 2023: The City of Mason Tree Commission is now seeking nominees for the person, business or group who will be honored at this year’s April 28, 2023, celebration. For more information see attachment.  FEMA Reimbursement Approved: The City submitted a project grant to FEMA for reimbursement of Covid related expenses incurred between March 2020 and June 2022 and notified last week we were approved for $16,401.61. Majority of our eligible expenses were disinfection supplies, testing supplies, materials to protect staff and encourage social distancing and personal protective equipment (PPE).  2023 MRWA Exemplary Efforts in Environmental Protection Award: The City was recently notified that we have received this award for our efforts in maintaining our well head protection program and will be recognized at the MRWA Annual Conference Banquet, held at the Grand Traverse Resort on Thursday, March 16. Kirk Crawford will be in attendance to accept this award for the City of Mason.  AED Defibrillator: An AED Defibrillator located in an on-duty patrol vehicle in case of emergency.  Wilson Talent Center: The Leadership Team toured the Wilson Talent Center last week to get a better understanding of their programing and potential partnerships.  Draft Holt to Mason Trail Connection Feasibility Study: Staff has been involved in a workgroup and received the Draft Holt to Mason Trail Connection Feasibility Study that Ingham County is funding to consider the best way to cross US-127. Staff will provide to Council at their March 20, 2023, meeting and get feedback as to whether City Council supports the conclusions of the study.  Pension Funding: The State recently approved pension funding of $750 million for cities with pensions funded at less than 60%. They removed the previous proposal of $250 million to be divided between local units with pensions funded at greater than 60%. The City Manager is participating on a task force to advocate for the $250 million to be reconsidered. Many cities, including Mason, have in the past and are still making difficult decision regarding pensions to ensure they are funded for those that were promised. However, this action by the State is rewarding those that have not or continue to add to their pensions with no plan to reduce their liability.  Community Shelter Partnership: In response to a request by the City of Mason, the Mason Community Services in conjunction with several local churches have put together a plan to provide shelter for the community in the cases extreme heat, power outage and tornado shelter. City will notify Mason Community Services when there is a potential for an emergency and if the need does arise notify them again to activate the shelters being available to the public.  Citizen Request for Action (CRA): The CRA website reporting tool has been updated to allow for reporting of an issue with the City’s website. Please encourage our residents to report these and other issues through this system to ensure it is tracked and they receive updates, if requested.  Staffing Updates: Current Open Positions (2) • USeasonal position changeU: We currently budget for 5 seasonal positions. Due to recent challenges with applicant pool with limited availability, we are shifting to three seasonals and using remaining funds towards one full-time position that has been hired. This will better prepare us for the season and the DDA has requested a seasonal employee be dedicated to them at their cost this year. This would allow us to have one of our full-time positions available to the DDA, once the DDA determines the expected workload. No budget amendment is required.  NEW HIRES  Christopher Johns will start on Monday, March 6, 2023 as a Full-time Laborer  Anthony Rockhold will start on Monday, March 13, 2023 as a Full-time Laborer  APPLICANTS:  Full-time Police Officer (1) – Offer has been made and accepted, conditions of offer being vetted.  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled. 268 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD In process, anticipated completion March PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Final painting, final electrical and restrooms finishing still needed. 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Griffin, Hayes Parks Releasing to public with Master Plan. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Planning Commission unanimously voted on 2/21/23 to recommend City Council release Draft to public. City Council will consider the recommendation at their meeting on 3/6/23. 35T UPacket available here for review. U35T FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Bid opened this week for 9 this FY and 8 next FY. Due to low bid, planning to bring change order to include 10 at next meeting. 2022-U1 Headworks Huber Screen Moved to next FY PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding early 4P thP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding early 4P thP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding early 4P thP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Currently bidding; due March 8, 2023 2020-P1 Maple Grove Cemetery: Columbarium (3) Bids received; low bid under budget and getting quotes for matching benches. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, build year 2024, staff to request equipping this FY due to lead time required. 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Attachment only- Completed September 269 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate being in service in March 2020-B4a DPW: Facility Design Anticipate selecting design firm in 4P thP quarter. 2017-B5b Building: Library Phase 1, Part 1 Budget amendment request and contract award consideration by Council anticipated in March. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate bidding in 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Currently bidding; due March 22 2018-B20 Fire: Carpet Replacement for Station 1 Currently getting quotes 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Moved to next FY 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress, anticipate completion by April 2019-B2b City Hall Renovations: Phase 1 /Carpet Moved to next FY 2020-B4b Public Works: Facility Construction Moved to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Moved to next FY ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) Rayner Ponds Subdivision No. 4 and Stratford Drive City Council will consider approval of a Final Plat for RP4 at their meeting on March 6, 2023. They will also consider acceptance of the utilities and Stratford Drive. The Planning Commission approved the Final Plat on February 21, 2023 270 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us PUBLIC NOTICE Mason Tree Commission Seeks Nominees for Arbor Day Honoree Since 1991, the City of Mason has observed Arbor Day during the last week of April by planting a tree in honor of a citizen or group who has made positive contributions to ecology. The City of Mason Tree Commission is now seeking nominees for the person, business or group who will be honored at this year’s April 28, 2023, celebration. Citizens are asked to submit letters of nominations by Friday, March 10, 2023, to: City of Mason, Attn: Sarah Jarvis, 201 W Ash Street, Mason, MI 48854. Envelopes should be clearly marked “Arbor Day Nomination.” Nominations can also be submitted by email to masonclerk@mason.mi.us, please include “Arbor Day Nomination” in the subject line. The Tree Commission will make their selection of the 2023 honoree on the basis of their contribution to ecology in general, and promotion and preservation of trees in particular. Emphasis will be placed on selecting an individual or group who has made a significant contribution to the enhancement of the ecology in the City of Mason or surrounding Mason area. Sarah J. Jarvis, City Clerk Resources: More Questions? Please contact our Customer Service Desk at 517.676.9155 or info@mason.mi.us. 2.8.23 (City Clerk) 271

City Manager’s Report: February 17, 2023 IMPORTANT DATES • In recognition of President’s Day, Monday, February 20, 2023, City Hall will be closed to the public for staff training focused on Solution Mindset. • Tuesday, February 28, 2023, 5:00 p.m.: CONFIRMED for Joint Capital Improvement Program Meeting OPERATIONS  Arbor Day Nominations- Due March 10, 2023: The City of Mason Tree Commission is now seeking nominees for the person, business or group who will be honored at this year’s April 28, 2023, celebration. For more information see attachment.  Comcast Build Out: Comcast continues their work throughout the city and will touch almost every neighborhood as part of their build out. While this is not a city project, please refer any residents’ questions or concerns to Customer Service, as our team is working with Comcast directly to address issues to ensure they are responded to timely.  Donation: Staff executed a Donation Agreement with the Friends of the Gustafsons last week for bench to be placed in Rayner Park with an estimate value of $4,000. The City is honored to be their selected location for their donation in memorial to six-year-old Arek Gustafson who passed away in 2021.  Hybrid Police Vehicles: Vehicle number 83 has been received and is our second hybrid vehicle in service. In evaluating the current hybrid vehicle, we determined we recovered the increased vehicle cost within the first year and believe the City will save over $8,000 in fuel savings over the remaining four years we retain the vehicle.  Mason Public Schools: o The City Manager, along with Mayor Whipple, represented the City on the Mason Public School Strategic Planning Advisory Team last week. This team will meet multiple times prior to making recommendations to the School Board. The first meeting discussed mission and vision for the school district. o City and Mason Public School staff have begun the negotiations related to the School Resource Officer position. Staff anticipates bringing the MOU to Council in March to consider.  Motor Vehicle Theft: The City has experienced two new motor vehicle thefts from public parking lots in the last week. In both cases, the owners left the keys in their vehicle. The same suspect has been identified for both instances and one vehicle recovered. Please continue to encourage our residents to remove keys and lock doors to eliminate this easy access by criminals.  MSU Response: On the night of February 13, Sergeant Fairbotham, Officer Demo, and Officer Wildfong all immediately responded to MSU Union Hall after the call went out for an active shooter on MSU’s campus. They assisted in clearing buildings, security, and re-unification throughout the night. Our Fire Department also supported Delhi, so they could respond and know that their area was covered for fire. While many of us are still struggling to process the events that night, we continue to offer support to our team members directly involved or impacted and Mason should be very proud our first responders that supported MSU.  Staffing Updates: Current Open Positions (3)  APPLICANTS:  Full-Time Laborer (1) – Offer has been made and accepted, conditions of offer being vetted.  Full-Time Police Officer (1) – Offer has been made and accepted, conditions of offer being vetted.  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled.  WWTP Update: City staff and HRC met with the flood division of EGLE last week that are the process of reviewing the WWTP plans. While they agree that the FEMA maps require updating and that our build is based on that anticipated update, they are now requiring the City to update the FEMA maps, prior to the sign off the site plan design. This requirement may add cost and time to the project plan preparation. If a budget amendment is required, it will be brought back to Council. 87 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023 2021-U1 WTP- High-Pressure Pump VFD Materials received, anticipate install by March PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Consumers work completed, scheduling to bring contractors back to complete project 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Griffin, Hayes Parks Council considering releasing for public feedback at their 2.20.23 meeting BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Planning Commission (2.21) considering recommending to Council release of Draft Packet available here for review. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Completed February 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action Open House held on 2.16.23. MOVED UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Bid opening in March. Bid includes both Well No. 8 & 9, as they are now a priority as they are not operational and are being bid jointly. Staff may be asking for the addition of Well No. 10 depending on bids, as it has also failed. 2022-U1 Headworks Huber Screen Requesting to move to next FY due to unexpected cost for clarifier tank failure, WWTP PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3rd quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3rd quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding 3rd quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding 3rd quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Anticipate Bidding 3rd quarter of FY 22-23, staff will request adding, into this item, stairs at Maple/ Rogers and BAD Brewing alley curb (paid by property owner) 2020-P1 Maple Grove Cemetery: Columbarium (3) Currently bidding; due February 22, 2023 MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Ordered, build year 2024, staff to request equipping this FY due to lead time required. 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower No. 39 Public Works Attachment only- Completed September 88 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Anticipate being in service in March 2020-B4a DPW: Facility Design Anticipate selecting design firm in 4th quarter. 2017-B5b Building: Library Phase 1, Part 1 Budget amendment request and contract award consideration by Council anticipated in March. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate bidding in 3rd quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate bidding in 3rd quarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate bidding in 3rd quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Completed January 2018- B23a Cedar/127 Corridor Sub-area Plan Anticipate moving to next FY, due to timing of Master Plan 2018- B23b Kipp Road/Temple Street Sub-Area Plan In progress 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate moving to another year due to Library contribution 2020-B4b Public Works: Facility Construction Anticipate moving to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate moving to next FY, due to timing of Zoning Updates 89 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us PUBLIC NOTICE Mason Tree Commission Seeks Nominees for Arbor Day Honoree Since 1991, the City of Mason has observed Arbor Day during the last week of April by planting a tree in honor of a citizen or group who has made positive contributions to ecology. The City of Mason Tree Commission is now seeking nominees for the person, business or group who will be honored at this year’s April 28, 2023, celebration. Citizens are asked to submit letters of nominations by Friday, March 10, 2023, to: City of Mason, Attn: Sarah Jarvis, 201 W Ash Street, Mason, MI 48854. Envelopes should be clearly marked “Arbor Day Nomination.” Nominations can also be submitted by email to masonclerk@mason.mi.us, please include “Arbor Day Nomination” in the subject line. The Tree Commission will make their selection of the 2023 honoree on the basis of their contribution to ecology in general, and promotion and preservation of trees in particular. Emphasis will be placed on selecting an individual or group who has made a significant contribution to the enhancement of the ecology in the City of Mason or surrounding Mason area. Sarah J. Jarvis, City Clerk Resources: More Questions? Please contact our Customer Service Desk at 517.676.9155 or info@mason.mi.us. 2.8.23 (City Clerk) 90

City Manager’s Report: February 3, 2023 IMPORTANT DATES • Monday, February 20, 2023, 6:30 p.m.: HOLD for Park Site Plan Workshop • Tuesday, February 28, 2023, 5:00 p.m.: CONFIRMED for Joint Capital Improvement Program Meeting OPERATIONS  City Manager Stuart attended the Michigan Municipal Executives Winter Institute where the topics included EMS funding challenges nationwide, Police recruitment challenges/trends, round table with similar sized communities where we discussed collective bargaining challenges and housing trends, update on legislature policy issue, and trends in the City Management profession.  Officer Bradley completed an Active Violence Incidence training and Officer Michele completed a Comprehensive Sexual Assault Investigations. Bookkeeper Hagle attended Customer Service Training through the Disney Institute. Staffing Updates: Current Open Positions (3)  NEW HIRES:  Jennifer LeForge started as a Part-Time Custodian on January 30, 2023.  APPLICANTS:  Full-Time Laborer (1) – Applications are being reviewed and the first round of interviews will take place within the next week.  Full-Time Police Officer (1) – Applications were reviewed, and interviews are scheduled for the week of February 13, 2023.  OPEN, EXTERNALLY:  Seasonal Part-time Crossing Guard (1) - Open until filled. LARGE CITY PROJECTS FY 2021-2022 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3a Wastewater Treatment Plant – Design In Process, anticipated completion 2023. 2021-U1 WTP- High-Pressure Pump VFD Supply Chain Issues: anticipated January 2023 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Consumers have notified last week that they do not expect supplies being available until after March. 2020-P6, P8, P12, P13, P14 Plan/ Design-Rayner Park, Lee Austin Park, Bond Park, Griffin Park, Hayes Park Anticipate recommendation for Council to release for public feedback in February. BUILDING, PROPERTY, EQUIPMENT (B) 2018-B23 Planning: Master Plan/Zoning Update Staff confirming priorities for Action Plan. Anticipate recommendation for Council to release for public feedback in February. FY 2022-2023 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S15/ 2017-U28 S. Barnes Street – Ash to Kipp Complete except for final signage and final walk through. 2019-S1 Walnut Ct. – Columbia to Ash Moved to Next FY by Council Action MOVED 30 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 9 (Temple St.) Rebuild Well No. 8 & 9 (both) are now a priority as they are not operational and are being bid jointly. 2022-U1 Headworks Huber Screen Anticipate moving to new FY due to unexpected cost for clarifier tank failure, WWTP PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P11 Rayner Park- Phase 1 Construction Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P1 Columbia Bridge: Non-Motorized Connect Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P15 Jefferson Trailhead/ Comm Garden Anticipate Bidding 3P rdP quarter of FY 22-23 2020-P17 Non-motorized Program: Southeast Anticipate Bidding 3P rdP quarter of FY 22-23, staff will request adding, into this item, stairs at Maple/ Rogers 2020-P1 Maple Grove Cemetery: Columbarium (3) Currently bidding; due February 22, 2023. MOTOR VEHICLE POOL (MVP) 2017-MVP22 Vehicle No. 83 Police In Service, Completed February 2017-MVP18a Vehicle No. 24 Dump/Plow Truck Council approved; ordered, build year 2024, staff plans to request equipping soon due to lead time required. 2022-MVP1 Concrete Grinder Completed September 2022-MVP2 Trailer No. 53 Public Works Completed October 2022-MVP3 Trailer No. 55 Public Works Completed September 2022-MVP4 Mower Attach No. 39 Public Works Completed September BUILDING, PROPERTY, EQUIPMENT (B) 2018-B14 Fire: Rehab 815 Replacement Equipping in process, anticipate being in service in April. 2020-B4a DPW: Facility Design Anticipate selecting design firm in 4P thP quarter. 2017-B5b Building: Library Phase 1, Part 1 SHPO CLG Grant application has been submitted. Budget amendment request and contract award consideration by Council anticipated in March. 2017-B10 Fire: Furnace/AC, Office & Training Area Anticipate bidding in 3P rdP quarter of FY 22-23 2018-B15 Fire: Sprinkler System in Truck Bay Anticipate bidding in 3P rd Pquarter of FY 22-23 2018-B20 Fire: Carpet Replacement for Station 1 Anticipate bidding in 3P rdP quarter of FY 22-23 2018-B25 Police: In-Car Digital Recording System Completed January 2018-B23a Cedar/127 Corridor Sub-area Plan Anticipate moving to next FY, due to timing of Master Plan 2018-B23b Kipp Road/Temple Street Sub-Area Plan In progress 2019-B2b City Hall Renovations: Phase 1 /Carpet Anticipate Bidding 4th quarter of FY 22-23 2020-B4b Public Works: Facility Construction Anticipate moving to next FY 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR Anticipate moving to next FY, due to timing of Zoning Updates ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status PERMITS – COMMERCIAL PROJECTS (listed only once when active) 227 N Cedar Building permit issued for interior alterations and change of use from martial arts studio to offices. 31