City Manager Reports

MANAGER’S REPORT (09/29/2023): • Finance Director Michelle Pietsch reminded everyone of the City Open House to be held this Saturday, October 7, 2023, from 10:00 a.m. – 2:00 p.m. at the Fire Hall.

City Manager’s Report: October 13, 2023 OPERATIONS • Open House: o On October 7, staff held another successful City Open House with 166 passports handed out and numerous conversations with residents on key functions of the city. • Storm Recovery Update: o Debris Clean-up at Properties ROW: Complete. o Private property damage assessments: Completed with FEMA staff. o Removal of loose limbs/ trees that are in the City ROW: In Process. We have already identified over 40 trees that need to be removed and this will be a long process. o Clean-up of Riverwalk Trail, Parks, and Cemetery: In Process. Staff are working on clean-up as time allows. • Trainings: o International City Manager Association Conference- I’m very thankful for the opportunity to attend this conference. It had timely offerings and many practical take aways/ resources to better serve Mason. I would be happy to expand on any of the following key sessions that I participated in:  Inspiring Vision in Your Team  Leading in Crisis- Active shooter responses from City Manager’s Perspective, Importance of Training (including with Council) for the Aftermath (Uvalde and Highland Park)  Why Conflict Matters and Productive Conflict Management  Leadership in Unparalleled Times for Local Government  Leading during Critical Injury or Death of Team Member  Utilization of ChatGPT for Local Government Problem Solving  Legal Requirements on Informing Governing Body  Growing Need for Mental Health First Aid Training  Managing Multi-Generational Staff  Digital Communication and Building Trust o All Employee In-Service on October 9 included teambuilding, First Aid, CPR, and AED training for our staff. o K-9 Officer Wildfong and Tamarack attended the National Association of Professional Canine Handlers (NAPCH) National Annual Seminar on September 30-October 5. o Sergeant Fairbotham attended Police Executives’ and New Chiefs’ School on October 2-6. • Staffing Updates: Current Open Positions (3) OPEN POSITIONS: o Full-Time Police Officer (1) – Offer has been made and accepted and pre-employment screenings are currently being conducted. o DPW Director (1) – Not posted, restructuring area prior to posting. o Utility Supervisor (1) – Not posted, restructuring area prior to posting. o Seasonal Part-time Crossing Guard (1) - Open until filled. 42 CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End In process, anticipate completion early October 2017-S16 Maple Street Bridge: Replacement 3Q project (rebidding) 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St In process, anticipate completion early October UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction Site plan has been approved which condition of parcels being combined. Demolition is anticipated to start in mid-October. 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement 13 properties have been identified and staff is working to finalize required paperwork with three final property owners to start work. 2023-U3 Hunting Meadows/ Stag Thicket Valve In progress, paving at same time as E. Cherry. 2023-U4 South Water Tower Chlorine Analyzer On order, anticipate 4–6-month lead time. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized In process, anticipated to be complete by Nov. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Pre-construction held. Work to begin end of Oct. Notice attached. 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding 3Q Project 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Updating plans per Council direction. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Site plan and play equipment options are available for review - here. Documents are being prepared for winter bidding. 2020-P15 Jefferson Trailhead/ Comm Garden Pre-construction held. Work to begin end of Oct with finishing in January. Notice being prepared. 2020-P21 Hayes Park: Capital Improvements 3Q Project, will need Council on prioritization. 2022-P1 Maple Grove Cemetery: Columbarium Delivered, waiting for benches/trees to complete 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 3Q Project, in coordination with cemetery board, selecting signs for trash receptacles. 2023-P3 DDA: Tree Replacement Awarded Spring install MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Anticipate being able to order by November 2019-MVP6 Vehicle No. 802 Fire Expedition Ordered 2022-MVP5 Equip. No. 37 Public Works Gator Ordered; anticipated arrival in November 2023-MVP1 Vehicle No. 88 New Police Patrol Anticipate being able to order by November BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Interior work expected to be finished by Dec. Updated estimates were received, and exterior work has a funding gap that is currently over $220,000. CADL/City are continuing to apply for 43 a grant to fill the gap and plan to launch a local fundraising campaign in Nov. 2018-B23 Planning: Master Plan/Zoning Update Zoning updates are in progress, staff working to coordinate a meeting with the committee. 2018-B23a Cedar/127 Corridor Sub-area Plan Bids expected to be released by Jan. 2019-B2b City Hall Renovations: Phase 1 /Carpet 3Q Project 2019-B8 Police: Car Port (7-Car Unit) 3Q Project 2020-B4 DPW: Facility Design Build Preparing bid package, staff anticipates bidding Nov/Dec. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 3Q Project 2023-B1 City Hall: HVAC Controls Replacement In process 2023-B3 Police: Taser Replacement In process. 2023-B4 Planning: Public Participation Plan & Communication Strategy 3Q Project ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) None 44 CONSTRUCTION NOTICE Hayhoe Riverwalk Trail: Directly Impacted Residents Work Details Repairs to the Hayhoe Riverwalk Trail to remove bumps and dips to restore a smooth surface. Sections of the Riverwalk Trail will be completely closed during restoration. For your safety, please observe barricades and do not enter the construction area. Additional notices will be posted to the City of Mason Facebook page regarding updates on the open and closed status of sections of the trail. What to Expect During Construction Work Hours: Work will take place from 7:00am to 7:00pm Monday – Saturday. Work will not take place on Holidays. Noise: You may experience intermittent noise and vibration during construction. We will do our best to keep the inconvenience of construction including noise and dust to a minimum. Road, Trail, Parking Lots and Sidewalk: Temporary trail and trailhead parking lot closures will occur. Please respect barricades and do not enter the construction area. Property Access: Access on your property by the contractor is not anticipated to be needed. If access is required in special circumstances, you will be contacted directly by the contractor to arrange for that access. At times, the City may be working within the right of way and licensed areas. Thank you! Thank you for your patience and understanding! Building and maintaining a great city takes time. Better infrastructure for all of us is worth the inconvenience. Hayhoe Riverwalk Trail Howell Rd. to Kipp Rd. Work will include grinding, removing/replacing asphalt, and ensuring trail bridge ramps are compliant with the Americans with Disabilities Act (ADA). Trail Section Schedule*: Monday, October 23 to October 27 - Kipp Rd to Jefferson St. Monday, October 30 to November 3 - Jefferson St. to Maple St. Monday, November 6 to November 10 - Maple Grove Cemetery - Howell Rd. *Weather conditions will affect this timeline. 45 Map of Work Area Resources If you have questions about the upcoming work or have any issues during construction, please contact us. Customer Service: 517.676.9155 or info@mason.mi.us Website: www.mason.mi.us 10.11.23 (Admin) 46

City Manager’s Report: September 29, 2023 IMPORTANT DATES • October 7, 2023: City of Mason Open House, 10 am - 2 pm at City Hall Parking Lot and James M. Pelton Memorial Fire Station OPERATIONS • Storm Recovery: City clean up continues. Update below: o Debris Clean-up at Properties ROW: Complete. o Private property damage assessments: Completed with FEMA staff. o Removal of loose limbs/ trees that are in the City ROW: In Process. We have already identified over 40 trees that need to be removed and this will be a long process. o Clean-up of Riverwalk Trail, Parks, and Cemetery: In Process. Staff is working on clean-up as time allows. • Large Donations for Library Project (Council approved fundraising project): o A $10,000 donation was received from Debbie Zielinski o A $2,500 donation was received from the Mason Optimist Club • Trainings: o Finance Director/Treasurer Pietsch and Accountant Powless attended the Michigan Municipal Treasurer’s Fall Conference September 25-27. o School Resource Officer (SRO) Demo attended National Association of School Resource Officers (NASRO) Basic SRO Course September 18-22. He officially started his assignment at the Mason Public Schools on September 25. o Chief Wriggelsworth and Officer Thompson attended a presentation on Active Assailant Debriefs on September 22. The MSU Chief of Police gave a 2-hour presentation on the MSU shootings and lessons learned. o Officer Wildfong, Officer Chick, Officer Bradley, and Officer Collier attended CRICS (Capital Region Integrated Critical Skills) on September 26. • Staffing Updates: Current Open Positions (2) o A Swearing In Ceremony took place on September 26 for Officer Collier. A Mason resident that brings over five years of policing experience to the position. OPEN POSITIONS: o Full-Time Police Officer (1) – Offer has been made and accepted and pre-employment screenings are currently being conducted. o Utility Supervisor (1) – Internal Foreman posting being prepared. o Seasonal Part-time Crossing Guard (1) - Open until filled. 30 CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End In process, anticipate completion early October 2017-S16 Maple Street Bridge: Replacement 3Q project (rebidding) 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St In process, anticipate completion early October UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction Site plan has been submitted for consideration. Parcels need to be combined to meet site plan requirements. Contractor trailers are on site with demolition anticipated to start in mid- October. Staff are in the process of relocating items to storage containers to allow for the required demolition. 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement 13 properties have been identified and staff is working to finalize required paperwork with individual property owners to start work. 2023-U3 Hunting Meadows/ Stag Thicket Valve In progress, paving at same time as E. Cherry. 2023-U4 South Water Tower Chlorine Analyzer On order, anticipate 4–6-month lead time. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized Connect Pre-Construction held; work planned to occur 10/2-10/20. Property owners notified (attached). Grant amendment request has been submitted to Ingham County. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Notice of Award completed, scheduling pre- construction meeting, planned to be completed this calendar year. 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding Signage 3Q Project 2020- P6/ 8/12/13/1 4 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Updating plans per Council direction. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Site plan and play equipment options are available for review - here. DNR meeting to discuss project and requirements of bid document. Documents are being prepared for winter bidding. 2020-P15 Jefferson Trailhead/ Comm Garden PC approved site design on Sept 12th. Notice of Award completed, scheduling pre-construction meeting, planned to be completed this calendar year. Grant amendment request has been submitted to Ingham County. 2020-P21 Hayes Park: Capital Improvements 3Q Project, will be requesting action by Council on prioritization. 2022-P1 Maple Grove Cemetery: Columbarium Delivered, waiting for benches anticipated mid- Oct. 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 2Q Project, in coordination with cemetery board, selecting signs for trash receptacles. 31 2023-P3 DDA: Tree Replacement DDA awarded bid for replacement. While originally planned for this fall, after speaking with contractor it was decided to replace trees in Spring, to allow for full lighting over the holidays and all species to be available. MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Anticipate being able to order by November 2019-MVP6 Vehicle No. 802 Fire Expedition Ordered 2022-MVP5 Equip. No. 37 Public Works Gator Ordered; anticipated arrival in November 2023-MVP1 Vehicle No. 88 New Police Patrol Anticipate being able to order by November BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Work and grant for Zone A (new bathrooms and replacement ramp) is being closed out. The remaining interior work expected to be finished by Dec. Updated estimates were received, and exterior work has a funding gap that is currently over $200,000. CADL/City are continuing to apply for a grant to fill the gap and plan to launch a local fundraising campaign in Oct/Nov. 2018-B23 Planning: Master Plan/Zoning Update Master Plan is adopted and can be found here, communication will be sent to residents on results in next few weeks. Zoning updates are in progress, staff will start coordinating meeting schedules with the committee. 2018-B23a Cedar/127 Corridor Sub-area Plan Staff is finalizing the scope. Bids expected to be released by October. 2019-B2b City Hall Renovations: Phase 1 /Carpet 3Q Project 2019-B8 Police: Car Port (7-Car Unit) 3Q Project 2020-B4 DPW: Facility Design Build Preparing bid package, staff anticipates bidding in Oct/ Nov. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 3Q Project 2023-B1 City Hall: HVAC Controls Replacement In Progress 2023-B3 Police: Taser Replacement Council approved September 18 and ordered 2023-B4 Planning: Public Participation Plan & Communication Strategy 3Q Project ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 345 N. Jefferson St. Wastewater Treatment Plant Pending The Planning Commission will consider a request from Hubbell, Roth, & Clark, on behalf of the City of Mason, for concurrent approval of a Preliminary and Final Site Plan for the construction of new facilities and buildings, demolition of existing facilities, and other site improvements at their regular meeting on October 10, 2023, at 6:30 p.m. 32 LEAF COLLECTION PROGRAM LEAF COLLECTION: The Leaf Collection Program is a limited service designed to supplement yard waste collection provided by Granger. Removing the fallen leaves helps to prevent ponding, flooding, and road icing as a result of blocked drainage paths and catch basins. As a service to our residents, City staff collect leaves in the right of way during this specific time. You can help the City clear the autumn leaves by raking leaves that have accumulated in your front yard out to the right of way, no more than a few days before your street’s collection day; see the Zone Map below. Please do not rake leaves onto sidewalks, roadways, on top of catch basins, or obstruct water flow in any way. Improperly placed leaves may cause them to be missed during the pick-up day and can create dangerous conditions for pedestrians, cyclists, motorists, and may create flooding conditions. All other leaves (like those from side and back yards) should be placed in either disposable paper bags or in trash cans, 30-gallon or smaller, and placed at the curb on Fridays. Granger will accept up to 5 bags or cans weekly from each residence until November 27, 2023, as part of their service with the City. LEAF COLLECTION SCHEDULE AND ZONE MAP: Collections will be mid to late October through November 17, 2023. Pick-up days are coordinated by the Zone in which you live. If you see City staff in your area a few days earlier or later than scheduled, they are just getting an early start or making a final collection pass in your area. Please understand that snow accumulation and other weather-related events may impact the City’s ability to run the program. COMPOST CENTER: The Compost Center is available for anyone who would like to pick-up compost or drop off leaves; brush and limbs are not accepted. It is located at 862 Mason St. and will be open Saturday, October 21, 2023 through Saturday, November 18, 2023; Monday – Friday 8:00 a.m. to 3:00 p.m. and Saturday 8:00 a.m. to 12:00 p.m.; closed on Holidays. RESOURCES: More Questions? Please contact our Customer Service Desk at 517.676.9155 or info@mason.mi.us. Zone 1 - Mondays South of W. Ash, West of S. Jefferson Zone 2- Tuesdays North of W. Ash, West of N. Jefferson Zone 3- Wednesdays South of E Maple, East of S. Jefferson Zone 4- Thursdays North of E. Maple, East of N. Jefferson * Fridays are catch-up days (as needed) 33 SIDEWALK & CROSSWALK IMPROVEMENTS Columbia St. Bridge Connections Directly Impacted Property Owners and Tenants SIDEWALK CONSTRUCTION LOCATION: • Columbia Street- Southside of street, Walnut Ct. to Linden Blvd. CROSSWALK IMPROVEMENT LOCATIONS: • Columbia Street- just west of Walnut St. • Columbia Street- between Corbin St. and Linden Blvd. DATE BEGINNING: ANTICIPATED ENDING DATE: • Monday, October 2, 2023 • Friday, October 20, 2023 TRAFFIC ALERT: Please use caution while driving in this area and be alert. The road will be limited to one-lane at times. DETAILS: We know that construction is noisy, dusty, and very inconvenient. We will do our best to expedite this work and keep the inconvenience to a minimum. Activities include, but are not limited to: • Ensuring Americans with Disabilities Act (ADA) compliance, • Laying of new sidewalks to connect to existing sidewalks east and west of Columbia St. bridge over US- 127, to allow for safe pedestrian crossing and non-motorized access to key resources, and • Restoration after project. Weather: Construction dates and work depend on the weather and may vary. Landscaping: This project is not expected to significantly affect adjacent lawns and landscaping; however, we request and recommend removing any decorative items. Decorative items remaining in the right of way will be moved as carefully as possible but will not be replaced if damaged. Where lawn areas have been disturbed, the affected areas will be replaced with topsoil and seed. Please water the restoration area frequently, remove any stones or twigs, and mow once the grass gets ankle high. Newly placed topsoil is usually quite soft until it settles (2-3 weeks or one good rain shower), and keeping children, pets, and lawnmowers off until the grass is ankle high is recommended. Fertilizer and weed killer should not be necessary for at least one year. By taking these steps, the lawn area disturbed during construction will be relatively weed-free and restored quickly. Private Sprinkler Systems: Owners with sprinkler systems located within the right of way (typically 33’ from the road centerline) must have the sprinkler heads and lines marked prior to the start of construction. Workers will strive to not disrupt marked sprinkler systems. Unfortunately, the City nor its contractors are responsible for repairing sprinkler systems within the right of way. The repair or replacement of damaged sprinkler systems will be the responsibility of the property owner. Thank you for your patience and understanding while we make these improvements! Project Information: More information on this project and others can be found here: mason.mi.us/CIP Resources: More Questions? Please contact our Customer Service Desk at 517.676.9155 or info@mason.mi.us. 9.25.23 (Public Works) 34

MANAGER’S REPORT (09/15/2023): • Manager Stuart reminded everyone that she would be absent from the next City Council meeting on October 2, 2023, and that Finance Director Pietsch would be attending in her place. • Manager Stuart reported that negotiations with Alaiedon Township are underway regarding an agreement to combine jurisdictions during the Early Voting period of the 2024 Elections, and that said agreement is likely to come before the Council next week. • Manager Stuart reported that an approval of emergency expenditures for the mercury clean-up at the Wastewater Treatment Plant will also likely be on the Council agenda next week, and that the total amount of mercury small. 6

City Manager’s Report: September 15, 2023 IMPORTANT DATES • October 7, 2023: City of Mason Open House, 10 am - 2 pm at City Hall Parking Lot and James M. Pelton Memorial Fire Station OPERATIONS • Storm Recovery: City clean up continues. City staff has already dedicated over 1,300 hours specific to storm recovery impacting our ability to complete regular tasks and projects. Staff still have weeks to go to complete a full clean-up. Next steps in order of priority: • Debris Clean-up at Properties: All debris should be in the ROW between the curb and sidewalk at this time. Zones 1 and 3 are complete. The remaining zones should be complete within the next week. • Private property damage assessments: Evaluations, in partnership with Ingham County, will be completed next week regarding private property damage. • Removal of loose limbs/ trees that are in the City ROW. We have already identified over 40 trees that need to be removed and this will be a long process. Encourage residents to submit a Citizen Request if they are aware of a loose limb that needs to be addressed or tree that needs to be evaluated. We are prioritizing removal based on evaluations and risk to the public. • Clean-up of Riverwalk Trail, Parks, and Cemetery. We know there is still a significant amount of work in these areas and will focus on these areas as staff time allows. • Mason Public School/ City Safety Meeting: Staff have started formal monthly safety meetings with school personnel that include the City Manager, Police Chief, School Resource Officer, and any other appropriate City staff. The goal of these meetings is to establish protocols, best practices, identify/ implement improvements, and potential areas of partnership to improve safety. The first meeting was very productive and many action items were identified. • Trainings: o On September 12 & 13, Officers Putman and Washington attended Active Violence Incident training. • Staffing Updates: Current Open Positions (2) OPEN POSITIONS: o Full-Time Police Officer (1) – Position closed on September 5, 2023. Conducting interviews, the week of September 18. o Seasonal Part-time Crossing Guard (1) - Open until filled. 287 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End In process, anticipate completion early October 2017-S16 Maple Street Bridge: Replacement Recommending to CC rejection of bids and rebid in winter. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St In process, anticipate completion early October UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction Site plan has been submitted for consideration. Contractor tailers will be on site shortly with demolition anticipated to start in mid-October. 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement In Progress. 2023-U3 Hunting Meadows/ Stag Thicket Valve In Progress, underground work complete, will be paved at same time as E. Cherry. 2023-U4 South Water Tower Chlorine Analyzer On order, anticipate 4–6-month lead time. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized Connect Notice of Award completed, planned to be completed this calendar year. Grant amendment request has been submitted to Ingham County. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Notice of Award completed, planned to be completed this calendar year. 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding Signage 3Q Project 2020- P6/ 8/12/13/1 4 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Updating plans per Council direction. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Site plan and play equipment options are available for review - 36TUhereU 36T. No comments from the Council were received. Bid documents are being prepared. 2020-P15 Jefferson Trailhead/ Comm Garden PC approved site design on Sept 12th. Notice of Award completed, planned to be completed this calendar year. Grant amendment request has been submitted to Ingham County. 2020-P21 Hayes Park: Capital Improvements 3Q Project, will be requesting action by Council on prioritization. 2022-P1 Maple Grove Cemetery: Columbarium Anticipate delivery in October. 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 2Q Project, in coordination with cemetery board, selecting signs for trash receptacles. 2023-P3 DDA: Tree Replacement DDA will consider bids within next two weeks. Bids are for full tree replacements in downtown. MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Anticipate being able to order by November 2019-MVP6 Vehicle No. 802 Fire Expedition Ordered 2022-MVP5 Equip. No. 37 Public Works Gator Ordered 288 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2023-MVP1 Vehicle No. 88 New Police Patrol Anticipate being able to order by November BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Work and grant for Zone A (new bathrooms and replacement ramp) is being closed out. The remaining interior work expected to be finished by Dec. Exterior work has a funding gap of over $100,000. CADL is applying for a grant to fill the gap and working on local fundraising campaign. 2018-B23 Planning: Master Plan/Zoning Update The Planning Commission held a Public Hearing in accordance with Sec. 43 of the Michigan Planning Enabling Act at their regular meeting on Tuesday, September 12 after which they approved a recommendation to City Council regarding adoption of the plan. The recommendation will be forwarded to City Council for their September 18 meeting. Zoning to begin after Master Plan is adopted. 2018-B23a Cedar/127 Corridor Sub-area Plan Staff is finalizing the scope. Bids expected to be released by October. 2019-B2b City Hall Renovations: Phase 1 /Carpet 3Q Project 2019-B8 Police: Car Port (7-Car Unit) 3Q Project 2020-B4 DPW: Facility Design Build Preparing bid package, staff anticipates bidding in Oct/ Nov. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 3Q Project 2023-B1 City Hall: HVAC Controls Replacement In Progress 2023-B2 DPW: Salt Storage Staff has identified temporary solution that will not require City Council approval- Complete September 2023-B3 Police: Taser Replacement City Council considering 9.18.23. 2023-B4 Planning: Public Participation Plan & Communication Strategy 3Q Project ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status Meijer 550 Hull Rd APPROVED The Planning Commission held a public hearing at their regular meeting on September 12, 2023, at 6:30 p.m. and approved a Special Use Permit, Preliminary and Final Site Plan for the 544 sq. ft. expansion of the Gas Station and Convenience Store. CorrChoice (Michigan Packaging) 700 Eden Rd APPROVED The Planning Commission approved of a Preliminary and Final Site Plan for the 4,500 sq. ft. expansion of manufacturing facility to include a rail cover. 289 Open House SATURDAY, OCTOBER 7, 2023 10:00 AM — 2:00 PM 221 W. ASH ST. MASON, MI 48854 Start the fun at the Fire Station! Residents are invited to a fun and informative event! Meet City Staff and learn about City Services! Highlights include:  Fire Trucks  Police Cars  Public Works Equipment  Activities for Kids  Learn about City Departments  Resident Resources  Giveaways  Food 290

City Manager’s Report: September 1, 2023 IMPORTANT DATES • September 11, 2023: Mason Cares, (attached flyer) from 1 pm -7 pm at James M. Pelton Memorial Fire Station • September 11, 2023: 9/11 Memorial Ceremony, 7 pm at James M. Pelton Memorial Fire Station • October 7, 2023: City of Mason Open House, 10 am - 2 pm at City Hall Parking Lot and James M. Pelton Memorial Fire Station OPERATIONS • Storm Recovery o Clean-up: The City experienced significant damage during the storm and the City Council should be proud of the response. The City Manager will provide an after-action report to Council as soon as feasible outlining the approach, lessons learned, and improvements we will be making in the future. o Emergency Expenditures: The City Manager did authorize some emergency expenditures that are still being incurred related to the storm. The City Manager will be providing a summary of those at the September 18, 2023 City Council meeting for City Council concurrence. We also documented and will provide all the costs for consideration of funding from FEMA, through Ingham County, due to the Emergency Declaration. o Property Damage Claims: The City has received approximately eight property damage claims primarily related to City trees that fell during the storm. Municipalities (including the City) are generally not liable for storm-related damage. However, we are encouraging anyone that believes they have a claim to submit it due to time requirements. We are referring all submitted claims to our insurance provider to ensure they are thoroughly reviewed. In the future, Staff plans to create an informational packet related to insurance claims, for residents, to ensure expectations are clear prior to a claim. An example of a community risk page we plan to model can be found here: 36TUGrand Rapids Risk Management. U36T • Trainings: o Officer Demo assisted with ALICE Instruction for Mason Public Schools Staff on August 22, 2023. o Sergeant Jeremiah Budd attended Capital Region Integrated Critical Skills on August 23, 2023. • Staffing Updates: Current Open Positions (2) NEW HIRES: o Ryan Collier started as a full-time Police Officer August 28, 2023. OPEN POSITIONS: o Full-Time Police Officer (1) – Position closes on September 5, 2023. o Seasonal Part-time Crossing Guard (1) - Open until filled. 29 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End In process, anticipate completion early October 2017-S16 Maple Street Bridge: Replacement Reviewing Bids, significantly higher than expected. Reevaluating the project. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St In process, anticipate completion early October UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction Loan was closed August 30 and pre-construction meeting held on August 31. State staff came to Mason to go through payment processing, as this project is extremely complicated with revenue stack. Building permits will be issued by the State. Zoning will be handled by Mason and is anticipated to go to Planning Commission asap. Contractor tailers will be on site shortly with demolition anticipated to start in October. Substantial completion anticipated in November 2025. 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement In Progress 2023-U3 Hunting Meadows/ Stag Thicket Valve Impacted residents were notified this week that work is planned to begin on September 6P th P(notice attached) 2023-U4 South Water Tower Chlorine Analyzer On order, anticipate 4–6-month lead time. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized Connect Council considering action at 9.5.23 meeting. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Council considering action at 9.5.23 meeting. 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding Signage 3Q Project 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Updating plans per Council direction. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Site plan and play equipment options are available for review - 36There36T. Any comments from the Council need to be sent to the City Manager by September 11P th Pto be taken into consideration. 2020-P15 Jefferson Trailhead/ Comm Garden Council considering action at 9.5.23 meeting. 2020-P21 Hayes Park: Capital Improvements 3Q Project, will be requesting action by Council on prioritization. 2022-P1 Maple Grove Cemetery: Columbarium Waiting for delivery. 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 2Q Project 2023-P3 DDA: Tree Replacement Reviewing Bids MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Anticipate being able to order by November 30 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2019-MVP6 Vehicle No. 802 Fire Expedition Ordered 2022-MVP5 Equip. No. 37 Public Works Gator Ordered 2023-MVP1 Vehicle No. 88 New Police Patrol Anticipate being able to order by November BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 The new bathrooms and replacement ramp in Zone A are near completion. The remaining work is expected to be finished by December, except for exterior work. Staff applied for Consumers Energy Grant for remaining gap but was not selected. CADL is applying for grant to fill gap, as well. 2018-B23 Planning: Master Plan/Zoning Update The Planning Commission will hold a Public Hearing in accordance with Sec. 43 of the Michigan Planning Enabling Act at their regular meeting on Tuesday, September 12 after which they will make a recommendation to City Council regarding adoption of the plan. The recommendation will be forwarded to City Council for their September 18 meeting. Zoning to begin after Master Plan is adopted. Plan can be found 36There36T and any comments by individuals should be provided to Planning Commission. 2018-B23a Cedar/127 Corridor Sub-area Plan Staff is finalizing the scope. Bids expected to be released by October. 2019-B2b City Hall Renovations: Phase 1 /Carpet 2Q Project 2019-B8 Police: Car Port (7-Car Unit) 3Q Project 2020-B4 DPW: Facility Design Build Preparing bid package, staff anticipates bidding in September. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 3Q Project 2023-B1 City Hall: HVAC Controls Replacement In Progress 2023-B2 DPW: Salt Storage 3Q Project 2023-B3 Police: Taser Replacement 2Q Project 2023-B4 Planning: Public Participation Plan & Communication Strategy 2Q Project ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status Meijer 550 Hull Rd PENDING The Planning Commission will hold a public hearing at their regular meeting on September 12, 2023, at 6:30 p.m. for approval of a Special Use Permit, Preliminary and Final Site Plan for the 544 sq. ft. expansion of the Gas Station and Convenience Store. CorrChoice (Michigan Packaging) 700 Eden Rd PENDING The Planning Commission will consider a request for concurrent approval of a Preliminary and Final Site Plan for the 4,500 sq. ft. expansion of manufacturing facility to include a rail cover. 31 32 33 34

City Manager’s Report: August 18, 2023 OPERATIONS • Ambulance Contract: Third quarterly meeting was held on August 8, 2023, and key highlights were: o Alaiedon Township joined the joint contract on July 1, 2023. o Area averaged around 200 calls per month over the quarter. o MMR has implemented significant wage increases and is hosting an EMT academy in Mason to help with staffing levels. They received over 100 applications and 20 will be selected. o Plan to update and extend agreement for two years prior to November. No anticipated changes to the fee structure. o Mutual aid in last quarter:  28 times MMR requested other departments.  37 times MMR have given mutual aid. • City Executive Regional Meeting: Held on August 17, 2023, topics discussed included staffing/recruitment challenges, benefits to retain staff including reduced hours, State departments response delays, seasonal worker challenges/solutions, etc. • Administrative Extended Use Approval: September 8, 2023, 9:00 p.m. to September 9, 2023, 12:00 a.m., Michigan State University Paranormal Society – Maple Grove Cemetery. • The City has no law enforcement issues or general complaints related to the Ingham County Fair. • Staffing Updates: Current Open Positions (3) NEW HIRES: o Pamela Derby has been hired as a Part-Time Administrative Assistant position in Community Development and will be starting Thursday, August 24, 2023. o Joanna Parens has been hired as a Supplemental Custodian effective August 8, 2023. CLOSED POSITIONS: o Full-Time Police Officer (1) – Offer has been made, accepted, in the pre-employment screening process. OPEN POSITIONS: o Full-Time Police Officer (1) – Position closes on September 5, 2023. o Seasonal Part-time Crossing Guard (1) - Open until filled. CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End In process, anticipate completion early October 2017-S16 Maple Street Bridge: Replacement Accepting bids until 10:00 am on Aug. 30, 2023 36T ULink to bid documentsU36T 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St In process. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction Bonding documents have been finalized. Pre- construction meeting is being scheduled. 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement In Progress 2023-U3 Hunting Meadows/ Stag Thicket Valve Anticipate starting in August/ September 2023-U4 South Water Tower Chlorine Analyzer On order. 53 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized Connect Reviewing Bids 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Reviewing Bids 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding Signage 3Q Project 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Updating plans per Council direction. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Site plan received; bids being prepared for release in August. 2020-P15 Jefferson Trailhead/ Comm Garden Reviewing Bids 2020-P21 Hayes Park: Capital Improvements 3Q Project 2022-P1 Maple Grove Cemetery: Columbarium Waiting for delivery. 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 2Q Project 2023-P3 DDA: Tree Replacement Reviewing Bids MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Anticipate being able to order by November 2019-MVP6 Vehicle No. 802 Fire Expedition Ordered 2022-MVP5 Equip. No. 37 Public Works Gator Ordered 2023-MVP1 Vehicle No. 88 New Police Patrol Anticipate being able to order by November BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 The new bathrooms and replacement ramp in Zone A are anticipated to be complete by the end of August. The remaining work is expected to be finished by December, except for exterior work. 2018-B23 Planning: Master Plan/Zoning Update The Planning Commission will hold a Public Hearing in accordance with Sec. 43 of the Michigan Planning Enabling Act at their regular meeting on Tuesday, September 12 after which they will make a recommendation to City Council regarding adoption of the plan. Zoning to begin after Master Plan is adopted. Plan can be found 36There36T and any comments by individuals should be provided to Planning Commission. 2018-B23a Cedar/127 Corridor Sub-area Plan Staff is finalizing the scope. Bids expected to be released by October. 2019-B2b City Hall Renovations: Phase 1 /Carpet 2Q Project 2019-B8 Police: Car Port (7-Car Unit) 3Q Project 2020-B4 DPW: Facility Design Build Preparing bid package, staff anticipates bidding in September. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 3Q Project 2023-B1 City Hall: HVAC Controls Replacement In Progress 2023-B2 DPW: Salt Storage 3Q Project 2023-B3 Police: Taser Replacement 2Q Project 2023-B4 Planning: Public Participation Plan & Communication Strategy 2Q Project 54 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 440 S. Jefferson Street BAD Brewing Company LLC APPROVED The Planning Commission held a public hearing at their regular meeting on August 15, 2023, at 6:30 p.m. for approval of a Special Use Permit, Preliminary and Final Site Plan to allow Outdoor Entertainment for one year. At the end of the year, the Planning Commission will review pertinent data to determine if and for how long an extension of the SUP will be granted. 55

City Manager’s Report: August 4, 2023 OPERATIONS • 11TCemetery Columbarium Rates11T: The Cemetery Board met on June 22, 2023, to set the rates for purchasing a niche and opening a niche in the newly purchased three columbaria. The guidelines, fees, and map have been updated and can be found 36TUhereU36T. o Cost of one (1) niche was determined by taking the total of the cost of the three Columbarium, Foundation, and Engineering costs for mapping Section V and dividing it by 144 niches (total number of niches in the three-columbarium purchased). Then a $100.00 perpetual care fee was added taking the cost to $700.00. o The cost for engraving the fronts of the niches is set by INCH Memorials, the vendor for the Columbarium, and will be passed on directly to the purchaser. The Cemetery Board approved the engraved font to be Times New Roman. Engraving orders will be provided to INCH Memorial quarterly to be completed. • On July 21, 2023, Officer Christian Washington was officially sworn into duty with a ceremony that his family and staff attended. • July 25-27, 2023, the City Manager attended the Michigan Municipal Executives (MME) summer conference that provided critical information on various topics including, but not limited to: Legislative updates, Treasury updates on Revenue Sharing/ Pension funding/ Budget, the Secretary of State update on Proposal 2 impacts, Leadership and Hiring Challenges in Current Market, Ethical Standards for City Managers, and Generational Workforce Changes. • Wastewater Treatment Plan Project: o On July 28, 2023, staff met again with Michigan's Department of Environment, Great Lakes, and Energy (EGLE) regarding the Administrative Consent Order (ACO) amendment requested last year. While EGLE’s staff capacity is making it not feasible to have a draft amendment by the time of loan closing, EGLE has assured us that only compliance requirements related to obtain compliance with the Remedial Design Standard (RDS), National Pollutant Discharge Elimination System (NPDES) Permit, and the law will be included in the amended requirements. We are working with EGLE and our legislative representatives to expedite this process but anticipate it may take months. o On August 1, 2023, staff and our bonding consultants met with representatives from EGLE, Treasury, and Attorney General’s office to finalize the debt information for the project. o EGLE confirmed a loan in the amount of $30,985,000; for 30 years; at an interest rate of 2.125%. o The Treasury and the Attorney General offices confirmed our legal ability to issue the bond under state law and without a referendum. o Payments were outlined as follows:  April 1, 2024: First interest payment  April 1, 2026: First principal payment  April 1, 2055: Final maturity payment o Estimated on August 9, 2023: The purchase agreement is to be executed. o Estimated on August 14, 2023: The closing documents are to be executed. Trainings: • All Mason Police Officers participated in their annual Firearms Training July 26 - July 28, 2023. Staffing Updates: Current Open Positions (4) CLOSED POSITIONS: • Full-Time Police Officer (1) – Offer has been made, accepted, in the pre-employment screening process. • Part-Time Administrative Assistant, Community Development (1) – Offer has been made, accepted, in the pre-employment screening process. 75 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us OPEN POSITIONS: • Full-Time Police Officer (1) – Position will be reposted soon. • Seasonal Part-time Crossing Guard (1) - Open until filled. Traffic Updates:  Traffic Complaint- Mason Street, speeding vehicles. Officers have completed their assignments. Status: Closed CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End In process. 2017-S16 Maple Street Bridge: Replacement Easement in process, bid once finalized. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St In process. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2019-U3b WWTP Plant Construction See note above. 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement In Progress 2023-U3 Hunting Meadows/ Stag Thicket Valve Anticipate starting in August/ September 2023-U4 South Well Tower Chlorine Analyzer Seeking City Council approval 8.7.23. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized Connect Accepting bids until 11:30 am on Aug. 16, 2023. 36TLink to bid documents36T 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Accepting bids until 10:30 am on Aug. 16, 2023. 36TLink to bid documents36T 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding Signage 3Q Project 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Feedback will be requested of CC at the 8.7.23 meeting. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Site plan received; bids being prepared for release in August. 2020-P15 Jefferson Trailhead/ Comm Garden Accepting bids until 10 am on August 16, 2023. 36TLink to bid documents36T 2020-P21 Hayes Park: Capital Improvements 3Q Project 2022-P1 Maple Grove Cemetery: Columbarium Foundations are poured, waiting for delivery. See notes above regarding updated fees. 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 2Q Project 2023-P3 DDA: Tree Replacement Accepting bids until 11 am on August 16, 2023. 36TLink to bid documents36T MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Anticipate being able to order by November 2019-MVP6 Vehicle No. 802 Fire Expedition Seeking City Council approval 8.7.23. 2022-MVP5 Equip. No. 37 Public Works Gator Seeking City Council approval 8.7.23. 76 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2023-MVP1 Vehicle No. 88 New Police Patrol Anticipate being able to order by November BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 The new bathrooms and replacement ramp in Zone A are anticipated to be complete by the end of August. The remaining work is expected to be finished by December, except for exterior work. 2018-B23 Planning: Master Plan/Zoning Update Staff will present the final plan to the Planning Commission in August for recommendation to City Council. Zoning to begin after Master Plan is adopted. 2018-B23a Cedar/127 Corridor Sub-area Plan Staff is finalizing the scope. Bids expected to be released by October. 2019-B2b City Hall Renovations: Phase 1 /Carpet 2Q Project 2019-B8 Police: Car Port (7-Car Unit) 3Q Project 2020-B4 DPW: Facility Design Build Preparing bid package, anticipate bidding in Sept. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 3Q Project 2023-B1 City Hall: HVAC Controls Replacement In Progress 2023-B2 DPW: Salt Storage 3Q Project 2023-B3 Police: Taser Replacement 2Q Project 2023-B4 Planning: Public Participation Plan & Communication Strategy 2Q Project 77

City Manager’s Report: July 14, 2023 OPERATIONS • Director Hude represented Mason to discuss the Master Plan in an interview with the Greater Lansing Realtors Association. The video clip will be distributed via email newsletter to the GLRA’s membership in July. • Director Hude attended the Active Transportation Project Summit held by MDOT in June. The Columbia Bridge Pedestrian installation was highlighted as a successful example of collaboration for non-motorized transportation system. • Chief Wriggelsworth, along with Lansing area Police Chief’s and School Superintendents met for a School Safety Meeting on July 13, 2023, coordinated by the Ingham County Sheriff’s Office. T11The meeting included a lessons learned portion from the Okemos High School incident along with the MSU shooting. Trainings: • The City of Mason, Mason Public Schools, and Medical Mobile Response partnered on July 6, 2023, to conduct a school safety training exercise at Mason High School. • Officer Demo and Officer Thompson attended Active Shooter Preparedness (ALICE) training July 12-13, 2023, at Mason Middle School. This was a train the trainer to build our capacity to train others in ALICE. • Stella Emens, Staff Services Coordinator attended training on July 12, 2023, at Community Mental Health (CMH). The training involved the voluntary and involuntary admissions of individuals to mental health facilities to ensure compliancy with mental health court orders and petitions under the Michigan Mental Health Code. Staffing Updates: Current Open Positions (4) • NEW ASSIGNMENT: Officer Justin Demo has been assigned to the School Resource Officer position effective August 1, 2023. Mason Public School has agreed to work with the city on a scheduling to ensure coverage of the City until a backfill is hired. • CLOSED POSITIONS: • Full-Time Police Officer (2) – Position closed, and applications are under review with interviews to be scheduled by the end of July. • Part-Time Administrative Assistant, Community Development (1) – Position closed, and applications are under review with interviews to be scheduled on July 21, 2023. • OPEN POSITIONS: The City recognizes our team members are our best recruiters and as of June 30, 2023, has started to offer an incentive to current employees that are able to attracts a candidate that ultimately gets hired for this position and an additional incentive if they are employed for a year. • Seasonal Part-time Crossing Guard (1) - Open until filled. Traffic Updates:  Traffic Complaint- Corbin Street: speeding vehicles. Officers have been assigned. Status: Closed  Traffic Complaint- Mason Street, speeding vehicles. Officers have been assigned. Status: Open 72 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End Anticipate starting July 24P thP 2017-S16 Maple Street Bridge: Replacement Easement in process, planning to bid once finalized. Still on track to complete this construction season. 2019-S1/ 2023-U1 S Walnut Ct: W Columbia St to W Ash St Complete July 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St Anticipate starting July 24P thP UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U39 Well No. 8 Rebuilds Complete July 2019-U3b WWTP Plant Construction Finalizing financing for project 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement In Progress 2023-U3 Hunting Meadows/ Stag Thicket Valve Anticipate starting in August/ September 2023-U4 South Well Tower Chlorine Analyzer Seeking quotes PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized Connect Final plans can be found 36TUhereU 36T . Bids anticipated to be released in July. Delayed due to drainage concerns that are being addressed. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Bids anticipated to be released in July. 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding Signage 3Q Project 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Feedback will be requested of CC at the 8.7.23 meeting. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Bids anticipated to be released in July. 2020-P15 Jefferson Trailhead/ Comm Garden Final plans (adjusted from public engagement) can be found 36There36T. Bids anticipated to be released in July. 2020-P21 Hayes Park: Capital Improvements 3Q Project 2022-P1 Maple Grove Cemetery: Columbarium Ordered, Cemetery Board to consider layout, fees, and agreement templates. 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 2Q Project 2023-P3 DDA: Tree Replacement Preparing Bid 73 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Suppliers have not released vehicles for this yr. 2019-MVP6 Vehicle No. 802 Fire Expedition Comparing quotes with MiDeal 2022-MVP5 Equip. No. 37 Public Works Gator Comparing quotes with MiDeal 2023-MVP1 Vehicle No. 88 New Police Patrol Suppliers have not released vehicles for this yr. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 The new bathrooms and replacement ramp in Zone A are anticipated to be complete by the end of August. The remaining work is expected to be finished by December, except for exterior work. Mason did not receive the CLG grant for the exterior improvements. Staff will continue to seek funding for this gap and refine the scope as necessary to meet the available budget. 2018-B15 Fire: Sprinkler System in Truck Bay Complete July 2018-B23 Planning: Master Plan/Zoning Update The public comment period has ended. Staff will present the final plan for adoption in August to the Planning Commission and City Council. Zoning to begin after Master Plan is adopted. 2018-B23a Cedar/127 Corridor Sub-area Plan Staff is finalizing the scope. Bids expected to be released in September. 2019-B2b City Hall Renovations: Phase 1 /Carpet 2Q Project 2019-B8 Police: Car Port (7-Car Unit) 3Q Project 2020-B4 DPW: Facility Design Build Preparing bid package, anticipate bidding in Aug/Sept. Meeting with MPS to start negotiating structure in Aug. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 2Q Project 2023-B1 City Hall: HVAC Controls Replacement CC considering award at 7.17.23 meeting 2023-B2 DPW: Salt Storage 3Q Project 2023-B3 Police: Taser Replacement 2Q Project 2023-B4 Planning: Public Participation Plan & Communication Strategy 2Q Project ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 440 S. Jefferson Street BAD Brewing Company, LLC The Planning Commission will hold a public hearing at their regular meeting on August 15 to consider approval of a Special Use Permit with concurrent Preliminary and Final Site Plan approval for Outdoor Entertainment. 74

City Manager’s Report: June 30, 2023 IMPORTANT DATES Councilmembers are invited to the Ingham County Fair VIP Dinner on Tuesday, August 1, 2023 at 6:00 p.m. See attached invitation; RSVP is due by July 25, 2023. OPERATIONS Grant Funds: The City was awarded three MMRMA RAP Grants for the following projects: In Car Camera- $3,979.96, Field Training Officer-$422.50, and Certified Taser Instructor-$392.93. Staffing Updates: Current Open Positions (5) RETIREMENTS: Sam Bibler, Water Superintendent, will be retiring effective August 1, 2023 after serving the City of Mason for over 16 years. The City will be working with the Michigan Rural Water Association to provide an operator in charge until we fill the position. NEW HIRES: Christian Washington started as a Full-Time Police Officer on Friday, June 30, 2023. CLOSED POSITIONS: School Resource Officer (1) – Position closed internally on Monday, June 26, 2023 and interviews have been conducted. OPEN POSITIONS: The City recognizes our team members are our best recruiters and as of June 30, 2023 has started to offer an incentive to current employees that are able to attracts a candidate that ultimately gets hired for this position and an additional incentive if they are employed for a year.  Seasonal Part-time Crossing Guard (1) - Open until filled.  Full-Time Police Officer (2) – Position closes on Wednesday, July 12, 2023. An MOU was executed with the Union to allow for a temporary moratorium on the 20-mile radius requirement for the length of the contract to allow for a larger pool of candidates.  Part-Time Administrative Assistant, Community Development (1) – Position closes on Wednesday, July 12, 2023. Expertise Development:  Matt Johnson and Roger Pfannenschmid successfully completed distribution operator S-3 license certification. Traffic Updates:  Traffic Complaint- Corbin Street: speeding vehicles. Officers have been assigned. Status: Open  Traffic Complaint- Mason Street, speeding vehicles. Officers have been assigned. Status: Open 37 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CAPITAL IMPROVEMENT PROGRAM PROJECTS Removed after one notice of complete. FY 2023-2024 Project Project Name/Description Status Completed STREETS, BRIDGES, SIGNALS(S) 2017-S14/ 2017-U27 E Cherry St: S Rogers St to End Anticipate starting mid-July. 2017-S16 Maple Street Bridge: Replacement Permits have been submitted to State and bids have been prepared. Delayed due to required easements. 2019-S1/ 2023-U1 S Walnut Ct: W Columbia St to W Ash St Substantially complete. Top coat anticipated next week. 2023-S1 E Cherry St South Alley: S Jefferson St to S Rogers St Anticipate starting mid-July. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U37 Well No. 10 (Temple St.) Rebuild Completed June 2018-U39 Well No. 8 Rebuilds In Progress 2019-U3b WWTP Plant Construction Contract Award being considered by CC 7.3.23 2022-U1 WWTP Headworks Huber Screen 3Q Project 2023-U2 Water Service Line Replacement In Progress 2023-U3 Hunting Meadows/ Stag Thicket Valve Contract Award being considered by CC 7.3.23 2023-U4 South Well Tower Chlorine Analyzer 3Q Project PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2020-P1 Columbia Bridge: Non-Motorized Connect Final plans can be found 35TUhereU 35T . Bids anticipated to be released by mid-July. Delayed due to drainage concerns. 2020-P3 Hayhoe Riverwalk Trail – Eval. & Repair Preparing bid package. Bids anticipated to be released by mid-July. 2020-P4 Hayhoe Riverwalk Trail: Trail Wayfinding Signage 3Q Project 2020- P6/ 8/12/13/14 Plan/ Design-Rayner, Lee Austin, Bond, Hayes Parks Feedback received is being summarized and will require CC action to adjust plans. 2020-P9 DDA: Downtown Wayfinding Signage 3Q Project 2020-P11 Rayner Park- Phase 1 Construction Preparing bid package. Bids anticipated to be released by mid-July. 2020-P15 Jefferson Trailhead/ Comm Garden Final plans (adjusted from public engagement) can be found 35There35T. Bids anticipated to be released by mid-July. 2020-P20 Non- Motorized Program: Southwest Quadrant Complete June 2020-P21 Hayes Park: Capital Improvements 3Q Project 2022-P1 Maple Grove Cemetery: Columbarium Ordered, Cemetery Board to consider layout, fees, and agreement templates. 2022-P2 Maple Grove Cemetery: Trash Receptacles/ Section Signs 3Q Project 2023-P1 Non-Motorized Program: Maple Street and Rogers Street Stairs Repair Complete June 2023-P2 DDA: Sidewalk Repair Complete June 2023-P3 DDA: Tree Replacement Preparing Bid 38 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us MOTOR VEHICLE POOL (MVP) 2017-MVP18 Vehicle No. 24 Dump/Plow Truck Ordered, receipt anticipated in 2024 2018-MVP3 Vehicle No. 84 Police Patrol Suppliers have not released vehicles for this yr. 2019-MVP6 Vehicle No. 802 Fire Expedition 1Q 2022-MVP5 Equip. No. 37 Public Works Gator 1Q 2023-MVP1 Vehicle No. 88 New Police Patrol Suppliers have not released vehicles for this yr. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5b Building: Library Phase 1, Part 1 Executed contract for only grant portion/entrances and bathrooms of project. Anticipating finalizing contract for remainder in July. 2018-B15 Fire: Sprinkler System in Truck Bay In progress 2018-B23 Planning: Master Plan/Zoning Update Master Plan released for public comment period ends at the end of May. Agency letters have been mailed. Notices have been distributed via Facebook, email, and a postcard via direct mail to residents. Elected and appointed officials can share the information and encourage feedback. 2018-B23a Cedar/127 Corridor Sub-area Plan 2019-B2b City Hall Renovations: Phase 1 /Carpet 2019-B8 Police: Car Port (7-Car Unit) 2020-B4 DPW: Facility Design Build Preparing bid package, anticipate bidding in Aug/Sept. Meeting with MPS to start negotiating structure in Aug. 2022-B1 Ordinance Update: Planning, Subdivision, Signs, STR 2023-B1 City Hall: HVAC Controls Replacement 2023-B2 DPW: Salt Storage 2023-B3 Police: Taser Replacement 2023-B4 Planning: Public Participation Plan & Communication Strategy 39 40