Search the retained City Manager and City Administrator reports extracted from Mason City Council packets. These are source documents, not standalone claims or curated timeline events. Deb Tracker keeps the original packet link and report-page range attached so the public record can be checked against its source.
City Manager ReportJune 7, 2021City ManagerPacket pages 41–43
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: June 4, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of May 20, 2021 available: 33There33T. OPERATIONS • Use of Public Property: o May 31, 2021- Reserved Curbside parking has ended. o July 4, 2021- Mason Car Show, contingent on adhering to COVID requirements. The following roads will be closed 7am – 3pm
Read extracted report text
City Manager’s Report: June 4, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of May 20, 2021 available: 33There33T. OPERATIONS • Use of Public Property: o May 31, 2021- Reserved Curbside parking has ended. o July 4, 2021- Mason Car Show, contingent on adhering to COVID requirements. The following roads will be closed 7am – 3pm: Jefferson, Ash to Maple, Maple, Jefferson to Barnes, and south-bound Barnes, Maple to Ash; map will be posted on Facebook on July 1. • Mason Public Schools will be using the Hayes Park pavilion from June 15, 2021 – August 5, 2021, for their 2021 Summer School program, Tuesdays – Thursdays. • The Governor signed Senate Bill 690 July 1, 2020. This bill includes funding to reimburse local units of government for their public safety and/or public health payroll expenses for the months of April and May 2020. The City submitted the application July 2020 requesting reimbursement for public safety and public health payroll expenses for April and May of $164,252.93. Due to the number of requests, appropriations were prorated, and we were awarded $109,441.06. • The City was awarded a $6,250 in Risk Avoidance Program (RAP) Grant from the Michigan Municipal Risk Management Association (MMRMA) for recently purchased Body Worn Cameras (BWC), due to their value as a risk management tool. • The City was awarded $994.75 from the DOJ Bulletproof Vest Partnership (BVP) for the replacement of soft body armor/vests for officers, with an approximate 5-years replacement cycle thereafter. • American Rescue Plan (ARP): o The City has requested $11 million in American Rescue Plan funding from Ingham County’s allocation to assist with funding of the Wastewater Treatment Expansion. o The City Manager participated a group providing feedback to the Governor’s Office through MML on distribution of the States American Rescue Plan. Proposal included a regional cooperative allocation that would include partnerships like Mason Public Schools and City of Mason on the DPW/ Bus Garage concept. o In further review of the ARP funding, if the City moves forward with using funding for lost revenue it would require all late payments to be waived. Staff is doing further review of the requirements, but anticipates recommending using ARP funding primarily for infrastructure, which will have a similar impact on the Water/ Sewer fund. • Library: o The Michigan State Historic Perseveration Office has notified us that the City’s anticipated grant funding level was increased from $90,000 to $116,950. The project will move to the next step once the grant agreement is authorized by the State. Staff is anticipating the project may have to be bid more than once if costs are too high this summer, based on costs we are seeing from other municipality’s projects. We have not increased the scope even with the increase of grant funds to provide additional contingency. o Quit claim deeds related to the library property from Ingham County, Vevay Township, and Mason Public Schools have all been approved and filed. Staffing Updates: • New Hire: Cameron Pierce was hired as a Seasonal-Temporary Laborer in Public Works, starting June 11, 2021. • Open Positions: Full-time Police Officer- Contingent offer has been made and the background check and pre- employment screenings are being conducted. Seasonal-Temporary Laborer – two more offers have been made and background check and pre-employment screenings are being conducted. 41 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Installation is complete; schedule start up expected the week of June 28. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Traffic study is completed, and staff is reviewing 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Anticipated start date Summer of 2021 UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Staff is waiting for confirmation of start dates from contractor. 2017-U25 Gutters for Water Treatment Plant Completed April 2018-U32 South Water Tower Repair Anticipated work to begin fall 2021. 2017-U33 Well No. 4 Rebuild Staff is waiting for confirmation of start dates from contractor. 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Completed March PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date late summer of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Staff finalizing design 2020-P5 Jefferson St – RR Pedestrian Crossing Railroad Company confirming rail work date, start Summer 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Facilities, Code Enforcement Vehicle has been ordered, expected delivery is July due to a parts shortage at factory. 2017-MVP16 Mower No. 77 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP17 Vehicle No. 85 Replacement Police Vehicle has been delivered, waiting for equipment and decals to be outfitted. 2017-MVP20 Vehicle No. 18 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery is July due to a parts shortage at factory. 42 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-MVP21 Mower No. 66 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP29 Mower No. 69 Replacement Cemetery, Parks, Forestry Delivered March 2018-MVP1 Vehicle No. 22 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery is July due to a parts shortage at factory. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Completed May 2017-B17 Fire SCBA units Firefighters have been “fit tested”; order has been placed; expected late June. 2018-B14 Fire Rehab 815 Replacement Vehicle has been ordered; anticipated receipt early 2022. 2018-B22 Police Body Worn Cameras Complete March 2018-B23 Master Plan/Ordinance Update Six proposals were received. Interviews will be conducted June 10 and 11. A recommendation to City Council for final selection is expected at the June 21 meeting. 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Security complete- receive quote for space study to be completed this summer. 2020-B4a DPW- Design Staff is working on refining design. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS (listed only once when active) 812 Kerns – Patterson Veterinary Hospital ISSUED Building permit is active for interior renovations. 43
City Manager ReportMay 17, 2021City ManagerPacket pages 53–54
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: May 14, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. OPERATIONS • Administrative approvals of use of public property, contingent on adhering to COVID requirements: o May 1 – August 31 to Bad Brewing, LLC for license to use alley between Kean’s and Bad Brewing t
Read extracted report text
City Manager’s Report: May 14, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. OPERATIONS • Administrative approvals of use of public property, contingent on adhering to COVID requirements: o May 1 – August 31 to Bad Brewing, LLC for license to use alley between Kean’s and Bad Brewing to assist with seating capacity constraints. o May – June 9 to Mason High School for the use of the Hayhoe Riverwalk Trail as a Storybook Walk. o May 26 – July 7 to Mason Area Chamber of Commerce for the use of City light poles for decorations. o June 5 to Bad Brewing, LLC for their annual Bad Brewing Block Party on June 5, 2021. Street closures for the event are Jefferson St (Ash to Oak) and Alley (Jefferson to back of Brewery) June 5 at 10:00 a.m. to June 6 at 12:00 a.m. o June 25 - June 27 to Central Michigan Amateur Radio Club for their annual Field Day event and will include permission for overnight use at the southern end of Rayner park. Staffing Updates: • New Hires: Jacob Rector was hired as a Seasonal-Temporary Laborer in Public Works, started May 5, 2021. James Schnipke was hired as a Seasonal-Temporary Laborer in Public Work, started on May 11, 2021. • Separations: Max Barton resigned as a Seasonal-Temporary Laborer in Public Works, effective May 12, 2021. • Open Positions: Full-time Police Officer- Applicant who was originally offered the position accepted a position elsewhere and we are evaluating another candidate. Seasonal-Temporary Laborer- Seeking additional applicants and is opened until filled. Seasonal Crossing Guard- posted and is open until filled. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Installation is complete; schedule start up expected the week of May 24. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Traffic study is completed and staff is reviewing 2019-S5a Henderson Street– Entire length Completed October 53 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Anticipated start date Summer of 2021 UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Completed April 2018-U32 South Water Tower Repair Preparing documents for bid advertising. 2017-U33 Well No. 4 Rebuild Anticipated start date Spring of 2021 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Completed March PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Staff finalizing design 2020-P5 Jefferson St – RR Pedestrian Crossing Railroad Company confirming rail work date, start Summer 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Facilities, Code Enforcement Vehicle has been ordered, expected delivery at the end of May. 2017-MVP16 Mower No. 77 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP17 Vehicle No. 85 Replacement Police Vehicle has been delivered, waiting for equipment and decals to be outfitted. 2017-MVP20 Vehicle No. 18 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery at the end of May. 2017-MVP21 Mower No. 66 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP29 Mower No. 69 Replacement Cemetery, Parks, Forestry Delivered March 2018-MVP1 Vehicle No. 22 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery at the end of May. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Replacement expected to be complete by June 2017-B17 Fire SCBA units Firefighters have been “fit tested”; order has been placed; expected late June. 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 2018-B22 Police Body Worn Cameras Complete March 2018-B23 Master Plan/Ordinance Update RFP proposals are due May 27, 2021 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Security complete- getting bids for design work 2020-B4a DPW- Design Staff is working on refining design. 54
City Manager ReportApril 19, 2021City ManagerPacket pages 35–36
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: April 16, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. OPERATIONS • Councilmembers: Please mark your calendar for May 10, 2021 at 5:30pm for the Mason Public Schools and City of Mason Joint Recognition Ceremony to be held virtually. Nomination forms are due to
Read extracted report text
City Manager’s Report: April 16, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. OPERATIONS • Councilmembers: Please mark your calendar for May 10, 2021 at 5:30pm for the Mason Public Schools and City of Mason Joint Recognition Ceremony to be held virtually. Nomination forms are due to Sarah Jarvis by Wednesday, April 21, 2021. • Officer Chick and Officer Thompson completed training in “Responding to Persons with Mental Illness”. This is a targeted effort to improve our ability to response to those in crisis or struggling with mental illness. • Officer Wildfong and K-9 Tamarack graduated on April 16, 2021 as a dual-purpose team in tracking and explosive detection and will begin providing services to residents of the City of Mason. We plan to have them both present at a future City Council meeting. • Updated Budgets and Final Capital Improvement Program packets will be available next week. The City Manager will notify Councilmembers when they are available for pickup. Staffing Updates: • New Hires/Promotions: None • Open Positions: Full-time Police Officer- a contingent offer has been made. Seasonal Temporary Laborer- position has been posted and closes on April 21. Seasonal Crossing Guard- posted and is open until filled. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Blower set. Contractor finishing up wiring. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Traffic study is completed and staff is reviewing 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Anticipated start date Summer of 2021 35 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Completed April 2018-U32 South Water Tower Repair Preparing documents for bid advertising. 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Study Completed and Reviewed by Staff. March PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Staff finalizing design 2020-P5 Jefferson St – RR Pedestrian Crossing Railroad Company confirming rail work date, start Spring 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Facilities, Code Enforcement Vehicle has been ordered, expected delivery at the end of May. 2017-MVP16 Mower No. 77 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP17 Vehicle No. 85 Replacement Police Vehicle has been delivered, waiting for equipment and decals to be outfitted. 2017-MVP20 Vehicle No. 18 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery at the end of May. 2017-MVP21 Mower No. 66 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP29 Mower No. 69 Replacement Cemetery, Parks, Forestry Delivered March 2018-MVP1 Vehicle No. 22 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery at the end of May. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Purchase has been approved; working with IT on server build and schedule for replacement 2017-B17 Fire SCBA units Authorization by City Council to purchase 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 2018-B22 Police Body Worn Cameras Complete March 2018-B23 Masterplan/Zoning Update Staff is finalizing the RFP 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Installation is in progress; anticipated completion February/March. 2020-B4a DPW- Design Staff is working on refining design. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS (listed only once when active) 655 Hull – Cleanlites Recycling ACTIVE Building permit is active for demolition and debris clean-up after fire. 36
City Manager ReportApril 5, 2021City ManagerPacket pages 58–60
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: April 1, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: here. OPERATIONS • Councilmembers: Please mark your calendar for May 10, 2021 at 5:30pm for the Mason Public Schools and City of Mason Joint Recognition Ceremony to be held virtually. If you wish to nominate someone or group, l
Read extracted report text
City Manager’s Report: April 1, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: here. OPERATIONS • Councilmembers: Please mark your calendar for May 10, 2021 at 5:30pm for the Mason Public Schools and City of Mason Joint Recognition Ceremony to be held virtually. If you wish to nominate someone or group, let Sarah Jarvis know. • Board of Ethics approved the Complaint and Advisory Opinion Forms at their March 24, 2021 meeting and they have been added to the City website here: https://www.mason.mi.us/your_government/board_of_ethics/index.php • Tree Commission/Cemetery Board has decided at their March 25, 2021 meeting that instead of honoring a specific person or group for Arbor Day that a tree will be planted in honor of the indominable spirit of the citizens of Mason during this last year. Details are still in the works regarding the location and type of tree that will be planted. There will be no in-person ceremony, but an official announcement will be made on the City’s Facebook and Website along with the Mayor’s Proclamation on Arbor Day April 30, 2021. Staffing Updates: • New Hires/Promotions: Randy Auga was appointed on March 22, 2021 as a Volunteer Firefighter in the Fire Department. • Open Positions: Full-time Police Officer- first interviews and second interviews have been conducted. Seasonal Temporary Laborer- position has been posted and closes on April 16. Seasonal Crossing Guard- posted and is open until filled. Traffic Updates: • A Mason resident contacted staff with concerns about the intersection of Jefferson Street (S/B) at Okemos Street. The drivers on Okemos Street always have R-O-W. But as the drivers are traveling S/W on Okemos Street towards the intersection, the citizen believed they see the stop sign intended for S/B Jefferson Street and stop causing some traffic issues and confusion. Initial research of traffic crash data from 2017 until March 23, 2021 was done. None involved S/W drivers on Okemos entering the intersection and being the cause of the crash. All were other drivers who failed to yield R-O-W. Status is open. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Blower has been set. Contractor finishing up wiring. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 Cherry- McRoberts St to Henderson St Completed October 58 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2020-U2 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Traffic study tentatively scheduled for April. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Anticipated start date Summer of 2021 UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Completion of project set for week of April 5th. 2018-U32 South Water Tower Repair Preparing documents for bid advertising. 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Study Completed and Reviewed by Staff. March PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Railroad Company confirming rail work date, start Spring 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Facilities, Code Enforcement Vehicle has been ordered, expected delivery at the end of May. 2017-MVP16 Mower No. 77 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP17 Vehicle No. 85 Replacement Police Vehicle has been delivered, waiting for equipment and decals to be outfitted. 2017-MVP20 Vehicle No. 18 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery at the end of May. 2017-MVP21 Mower No. 66 Replacement Cemetery, Parks, Forestry Delivered March 2017-MVP29 Mower No. 69 Replacement Cemetery, Parks, Forestry Delivered March 2018-MVP1 Vehicle No. 22 Replacement Cemetery, Parks, Forestry Vehicle has been ordered, expected delivery at the end of May. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Purchase has been approved; working with IT on server build and schedule for replacement 2017-B17 Fire SCBA units Authorization by City Council to purchase 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 2018-B22 Police Body Worn Cameras Complete March 2018-B23 Masterplan/Zoning Update Webpage has been created on City website under How Do I Learn About Master Plan which included current documents, draft of Request for Proposal (RFP) and option to sign up for email updates on the project. On February 22, 2021 at 7:30 pm via Zoom, City Council and Planning Commission are planning 59 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us to meet jointly to confirm the expected outcomes for the plan. Meeting information will be posted on both groups meeting pages. 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Installation is in progress; anticipated completion February/March. 2020-B4a DPW- Design Staff is working on refining design. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS (listed only once when active) 124 W. Maple – Mason Floral ACTIVE Building permit is active for water mitigation – removal of drywall, flooring and drop ceiling from water damage. ZONING (listed when pending and once when approved) 1041 & 1123 S. Jefferson PENDING George Hayhoe, Capex Land, Inc., has requested a zoning ordinance amendment to rezone 1041 Jefferson St. and 1123 Jefferson St. from M-1: Light Manufacturing District to C-2: General Commercial District. A public hearing will take place at the 4/13/2021 Planning Commission Meeting. 60
City Manager ReportMarch 15, 2021City ManagerPacket page 97
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: March 12, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. OPERATIONS • Councilmembers: Mark your calendars for the Budget Workshop on Monday, March 29, 2021 at 6:00 p.m. • An agreement and release of claims has been executed with Vevay Township to settle the dispu
Read extracted report text
City Manager’s Report: March 12, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. OPERATIONS • Councilmembers: Mark your calendars for the Budget Workshop on Monday, March 29, 2021 at 6:00 p.m. • An agreement and release of claims has been executed with Vevay Township to settle the dispute regarding the Township’s claim for a share of the personal property tax reimbursement funds from the State of Michigan paid to the City for years prior to 2018 with such claim stemming from purported obligations under the 425 Agreement of 1989 between the City and the Township. This was authorized by Council almost two years ago. Staffing Updates: • New Hires/Promotions: None • Open Positions: Full-time Police Officer- position closed on February 26, 2021, applications are being reviewed and interviews will be set up soon. Seasonal Crossing Guard- posted and is open until filled. • Due to recent exposures to COVID-19, the City of Mason is required to quarantine majority of our Public Works Department (DPW). This will result in some service delays, as the DPW will only be able to respond to emergencies until at least March 17, 2021. Residents have been asked to continue to report any concerns, however, concerns will be addressed as soon as time allows. The City has been diligent about
City Manager ReportMarch 1, 2021City ManagerPacket pages 47–51
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: February 26, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits p
Read extracted report text
City Manager’s Report: February 26, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 216 W. Kipp – McDonalds PENDING Two permits pending. 1. Building permit is in review for interior and exterior remodel including ADA improvements. 2. Building permit is in review to install 4 signs – one illuminated channel letters on raceway, one illuminated logo wall sign, and two drive-thru direction signs. 715 Curtis – G & G Tax PENDING Building permit is pending to install illuminated wall sign to front façade of suite. 809 Kerns – T & D Concrete PENDING Building permit is pending for a Certificate of Occupancy for a change of occupancy and use of building space. 811 Kim Drive PENDING Building permit is in review for a Certificate of Occupancy for a change of occupancy and use of building space. 103 E. Kipp – CP Financial Credit Union ACTIVE Building permit is active for refacing of monument sign and replacement of wall signs. 124-136 W. Ash St. ACTIVE Building permit active for 2P ndP story interior renovations and replacement of all 2P ndP story windows. 125 E. Kipp – Wild Bill’s Tobacco ACTIVE Two permits active. 1. Building permit is active to install wall sign. 2. Building permit is active for interior alterations. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 340 North – Americhem ACTIVE Building permit is active for installation of new ground sign and directional sign. 427 S. Jefferson – Realty Office ACTIVE Building permit is active for a Certificate of Occupancy for a change of occupancy and use of building space. 624 S. Cedar – EXIT Realty ACTIVE Building permit is active to install illuminated sign on building. 624 S. Cedar – Mason Dentistry ACTIVE Building permits are active for tear off and re-roof and siding of building. 700 Buhl – Ingham County Justice Complex ACTIVE Two active permits for phased construction project 1. ACTIVE - Sitework, utilities and interior remodeling of exiting storage facility to accommodate relocation of vehicle maintenance garage. 2. ACTIVE - Demolition of 3-6-9 Unit and vehicle maintenance garage. City formally requested the State provide oversight and building services related to project on other permits and State agreed. 707 Buhl – Ingham County Drain Commission ACTIVE Building permit is active for project to combine 2 rooms into one office, upgrade toilets, and upgrade entrance walk to comply with ADA. 790 E. Columbia ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 47 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 1155 Temple St. – Paul Davis Restoration ACTIVE Building permit is active for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION Mason St. – Private Residence Building permit is pending after fire. 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire; a second fire occurred on December 15, 2020 that caused significant damage to the facility. They are currently cleaning out building so they can demo and rebuild the structure Center St. – Private Residence ACTIVE Building permit is active to build new garage after roof collapse. S. Jefferson – Private Residence ACTIVE Building permit is active to build new steps and shore up foundation after accident. Park St. - Private Residence ACTIVE Building permit is active for siding and repair of stairwell wall after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING Sanctuary & Stratford St. - PENDING Giguere Realty and Development LLC is requesting a parcel combination and Land Division for 2 lots located on Sanctuary and Stratford Streets. 128 W. Ash – Mason Flats PENDING A Certificate of Appropriateness was approved for their sign installation at the 2/15/2021 meeting of the Historic District Commission. S. Eugenia – Private Residence PENDING Application for a Special Use Permit is in review for in-home daycare to go from 6 to 12 children. A Public Hearing is expected to occur at the 3/9/2021 Planning Commission Meeting. 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. OPERATIONS • Councilmembers: Mark your calendars for the Masterplan Workshop, a joint meeting with the Planning Commission, on Monday, March 15, 2021 at 8:00 p.m. or immediately following the City Council meeting. • Councilmembers: Mark your calendars for the Budget Workshop on Monday, March 29, 2021 at 6:00 p.m. • The Planning Commission will hold a public hearing at their regular meeting on Tuesday, March 9, 2021 to receive public comments on the proposed Capital Improvement Program (CIP). • Reserved curbside pick-up parking spaces, for five downtown businesses who requested it, have been extended through Monday, May 31, 2021. • The City received final closeout approval for the trail extension on Howell. At the completion of the project, the City contributed $12,045 and was able to leverage $1,057,267 toward the project costs ($801,746 from the Trail Award). • The Hope Not Handcuffs Program kick-off occurred on February 18, 2021. Mason Police is now a participating agency and employees began formal training on the program. Hope not Handcuffs is an initiative that brings law enforcement and community organizations together in an effort to find viable treatments options for individual seeking help to reduce dependency with heroin, prescription drugs and other substances. Staffing Updates: • New Hires/Promotions: Officer Hayden Wildfong was appointed as the K-9 Handler effective February 18, 2021. Tamarack is now placed with Officer Wildfong and they will begin formal training in March as a dual purpose team trained in tracking and explosives detection. 48 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • Open Positions: Full-time Police Officer- position closes on Friday, February 26, 2021. Seasonal Crossing Guard- posted and is open until filled. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Contractor has begun work, including the electrical portion. Awaiting delivery of blower. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Traffic study tentatively scheduled for April. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing MPS has agreed to move forward with this project this fiscal year. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Contractor delayed due to weather conditions. 2018-U32 South Water Tower Repair Staff working on RFP for repairs 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Staff is reviewing study report. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Feb Construction Meeting; start Spring 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Vehicle has been ordered 2017-MVP16 Mower No. 77 Replacement Staff working with vendor on ordering and delivery details 2017-MVP17 Vehicle No. 85 Replacement Vehicle has been delivered, waiting for equipment and decals to be outfitted. 2017-MVP20 Vehicle No. 18 Replacement Vehicle has been ordered 2017-MVP21 Mower No. 66 Replacement Staff working with vendor on ordering and delivery details 49 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-MVP29 Mower No. 69 Replacement Staff working with vendor on ordering and delivery details 2018-MVP1 Vehicle No. 22 Replacement Vehicle has been ordered BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 2018-B22 Police Body Worn Cameras Body Worn Camera training has begun and have transitioned to the new Axon BWC system. 2018-B23 Masterplan/Zoning Update Webpage has been created on City website under How Do I Learn About Master Plan which included current documents, draft of Request for Proposal (RFP) and option to sign up for email updates on the project. On February 22, 2021 at 7:30 pm via Zoom, City Council and Planning Commission are planning to meet jointly to confirm the expected outcomes for the plan. Meeting information will be posted on both groups meeting pages. 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Installation is in progress; anticipated completion February/March. 2020-B4a DPW- Design Staff is working on refining design. 50
Supplemental Info: 3.1.20 1. Last meeting was disrupted as it was at an inappropriate time. Hypothetically, if this person expressed himself during "People from the Floor" with profanity, rapped the song himself to us, spoke to us however he wanted without threats being made, would that have been allowed? What are "People from the Floor" 1A rights for three minutes? Please Clarify? No that would not been allowed. Our adopted rules of order define how someone can participate. See 1.18.21 Meeting Packet 2. Laylin: The budget currently has allocated $287,000 for Laylin Park improvements and amendment is required at this time. Depending on the course of action, bids will confirm costs of items. My math shows proposed options come in less than the allocated amount. I wasn't aware we did amendments for a lower cost. Or is this amendment needed because you need to price out different options? Or is my math wrong and this is more than the $287k? The remaining budget does not include only the cost of pavilion and we typically don’t request budget amendments until we receive bids to determine actual costs to complete the work. 3. Update on Rayner Master Plan/Urgency and the Urgency at Laylin due to the fact that staff is recommending a different direction than was originally articulated in the Capital Improvement Program and during previously approved budgets, receiving this information Friday when tax dollars are scarce troubles me greatly. What feedback from the public survey of the Laylin parks plan has changed that staff has now reconsidered? We approved the Parks plan February 2020. What changed in two weeks? Help me understand. Do these changes affect Planning Commission as they are currently reviewing the CIP for our consideration? We have more information regarding the projects and the estimated costs associated with them that has made us evaluate whether the previously discussed strategy still is the best option. Neither of these recommendations would change the CIP document as presented this year.
City Manager ReportFebruary 15, 2021City ManagerPacket pages 44–47
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: February 11, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits p
Read extracted report text
City Manager’s Report: February 11, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of February 1, 2021, available: 33TUhereU33T. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: 33There33T. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 216 W. Kipp – McDonalds PENDING Building permit is in review for interior and exterior remodel including ADA improvements. 340 North – Americhem PENDING Building permit is in review for installation of new ground sign and directional sign. 707 Buhl – Ingham County Drain Commission PENDING Building permit in commercial review to combine 2 rooms into one office, upgrade toilets, and upgrade entrance walk to comply with ADA. 811 Kim Drive PENDING Building permit is in review for a Certificate of Occupancy for a change of occupancy and use of building space. 103 E. Kipp – CP Financial Credit Union ACTIVE Building permit is active for refacing of monument sign and replacement of wall signs. 124-136 W. Ash St. ACTIVE Building permit active for 2P ndP story interior renovations and replacement of all 2P ndP story windows. 125 E. Kipp – Wild Bill’s Tobacco ACTIVE Two permits active. 1. Building permit is active to install wall sign. 2. Building permit is active for interior alterations. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 624 S. Cedar – EXIT Realty ACTIVE Building permit is active to install illuminated sign on building. 624 S. Cedar – Mason Dentistry ACTIVE Building permits are active for tear off and re-roof and siding of building. 700 Buhl – Ingham County Justice Complex ACTIVE Two active permits for phased construction project 1. ACTIVE - Sitework, utilities and interior remodeling of exiting storage facility to accommodate relocation of vehicle maintenance garage. 2. ACTIVE - Demolition of 3-6-9 Unit and vehicle maintenance garage. City formally requested the State provide oversight and building services related to project on other permits and State agreed. 790 E. Columbia ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 1155 Temple St. – Paul Davis Restoration ACTIVE Building permit is active for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION 44 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire; a second fire occurred on December 15, 2020 that caused significant damage to the facility. They are currently cleaning out building so they can demo and rebuild the structure Center St. – Private Residence ACTIVE Building permit is active to build new garage after roof collapse. S. Jefferson – Private Residence ACTIVE Building permit is active to build new steps and shore up foundation after accident. Park St. - Private Residence ACTIVE Building permit is active for siding and repair of stairwell wall after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING 128 W. Ash – Mason Flats PENDING The owner will be installing signs to the front of the building. Historic District Commission will review at 2/15/2021 meeting. S. Eugenia – Private Residence PENDING Application for a Special Use Permit is in review for in-home daycare to go from 6 to 12 children. A Public Hearing is expected to occur at the 3/9/2021 Planning Commission Meeting. 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. OPERATIONS • Councilmembers: An email will be sent soon requesting your availability for a joint City Council and Planning Commission special meeting, regarding the Masterplan. • Councilmembers: Mark your calendars for the Budget Workshop on Monday, March 29, 2021 at 6:00 p.m. • An administrative approval was provided to Bad Brewing Company L.L.C. for use of public property for four upcoming special events. All events are contingent upon COVID-19 rules and guidelines that are in place at the time of the event. • Staff has been working with our IT contractor and WOW over the last few months and resolved the issues with the cable channel computer and information has resumed airing on Channel 21 and new slides will be airing within the week. • Staff received notice from WOW that they will be shifting the delivery of their managed video cable services in Mason to a new IP video delivery platform that will add easy access to many of today’s popular streaming services. These video services will be accessed through on-screen guides and voice-activated commands, customized to operate with WOW’s new streaming box and remote control and expected to be completed in the next few months. With this advancement, staff is working with our current local media consultant to get the necessary equipment needed to broadcast to the cable channel for this upcoming change. • Public Act 253 of 2020 was signed into law on December 23, 2020. The Act made several changes to the poverty exemption statute (MCL 211.7u) including only the Board of Review can grant/deny poverty exemptions and requiring the policy, guidelines, and application form to be posted on the website. The Act also allows the adoption of a resolution granting a 3 year carry forward of a previous exemption from 2020. Staff have recommended not adopting this resolution as we only have a couple poverty exemptions a year and we like to manage each application annually and have a discussion with the applicant on an annual basis. There is also the chance income can change and they would not remember to resubmit the updated information to us, and this would cause a hardship on that taxpayer at a later point to have to repay the exemption that was already granted. Staffing Updates: • New Hires/Promotions: Stephanie Strickland started on February 8, 2021 as the new Part -time Administrative Assistant in Community Development. • Open Positions: K-9 Handler Special Assignment/ Police Position closed on Friday, January 29, 2021 – Interviews and Home Assessments are under way. Full-Time Police Officer – Position closed on Friday, February 26, 2021. Seasonal Crossing Guard: Posted and is open until filled. 45 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Contractor planning to begin install in February. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Traffic study tentatively scheduled for April. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Confirming with MPS, still priority project. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Contractor delayed due to weather conditions. 2018-U32 South Water Tower Repair Staff working on RFP for repairs 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Staff is reviewing study report. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Feb Construction Meeting; start Spring 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Vehicle has been ordered 2017-MVP16 Mower No. 77 Replacement Staff working with vendor on ordering and delivery details 2017-MVP17 Vehicle No. 85 Replacement Vehicle has been delivered, waiting for equipment and decals to be outfitted. 2017-MVP20 Vehicle No. 18 Replacement Vehicle has been ordered 2017-MVP21 Mower No. 66 Replacement Staff working with vendor on ordering and delivery details 2017-MVP29 Mower No. 69 Replacement Staff working with vendor on ordering and delivery details 2018-MVP1 Vehicle No. 22 Replacement Vehicle has been ordered 46 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 2018-B22 Police Body Worn Cameras Body Worn Cameras have shipped; training is scheduled for the last week of January for initial set-up and rollout. 2018-B23 Masterplan/Zoning Update Webpage has been created on City website under How Do I Learn About Master Plan which included current documents, draft of Request for Proposal (RFP) and option to sign up for email updates on the project. On February 22, 2021 at 7:30 pm via Zoom, City Council and Planning Commission are planning to meet jointly to confirm the expected outcomes for the plan. Meeting information will be posted on both groups meeting pages. 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Installation is in progress; anticipated completion February/March. 2020-B4a DPW- Design Staff is working on refining design. 47
City Manager ReportFebruary 1, 2021City ManagerPacket pages 41–44
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: January 28, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of January 27, 2021, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: here. • Vaccine Deployment: We have started second doses of vaccinations for those in group 1a, including our firefighters and police officers. The City’s current position is that vaccination will be voluntary. These vaccina
Read extracted report text
City Manager’s Report: January 28, 2021 COVID-19 UPDATES • City Hall is currently open to the public Monday through Friday, 9:00 a.m. to 4:00 p.m. The Customer Service line is answered Monday through Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of January 27, 2021, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: here. • Vaccine Deployment: We have started second doses of vaccinations for those in group 1a, including our firefighters and police officers. The City’s current position is that vaccination will be voluntary. These vaccinations will be staggered to allow for recovery time for those with reactions. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 707 Buhl – Ingham County Drain Commission PENDING Building permit in commercial review to combine 2 rooms into one office, upgrade toilets, and upgrade entrance walk to comply with ADA. 103 E. Kipp – CP Financial Credit Union ACTIVE Building permit is active for refacing of monument sign and replacement of wall signs. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 624 S. Cedar – EXIT Realty ACTIVE Building permit is active to install illuminated sign on building. 624 S. Cedar – Mason Dentistry ACTIVE Building permits are active for tear off and re-roof and siding of building. 700 Buhl – Ingham County Justice Complex ACTIVE Three active permits for phased construction project 1. ACTIVE - Sitework, utilities and interior remodeling of exiting storage facility to accommodate relocation of vehicle maintenance garage. 2. ACTIVE - Demolition of 3-6-9 Unit and vehicle maintenance garage. 3. IN REVIEW - Construction phase of new jail. 790 E. Columbia ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 1155 Temple St. – Paul Davis Restoration ACTIVE Building permit is active for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. 204 N. Cedar – Westside Deli COMPLETE Final Inspection passed for tear off and re-roof of building. 600 Buhl – Ingham Animal Control COMPLETE Final Inspection passed to construct a 14’ x 24’ pre-fabricated mini-barn. 41 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION Center St. – Private Residence PENDING Building permit is in review to build new garage after roof collapse. S. Jefferson – Private Residence PENDING Building permit is in review to build new steps and shore up foundation after accident. 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire; a second fire occurred on December 15, 2020 that caused significant damage to the facility. They are currently cleaning out building so they can demo and rebuild the structure Private Residence – Park St. ACTIVE Building permit is active for siding and repair of stairwell wall after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. OPERATIONS • Councilmembers: Please hold the finalized date of February 11, 2021 at 7:30pm for a joint City Council and Planning Commission meeting, regarding the Capital Improvement Program. • Councilmembers: Please hold the tentative date of February 22, 2021 at 7:30pm as a possible date for a joint City Council and Planning Commission special meeting, regarding the Masterplan. • Councilmembers: Michigan Municipal League’s CAPCON 2021 conference will be held on March 16-17, 2021. Click here for more information. To register, call or email Dana Martin by Friday, February 1, 2021. • On January 21, 2021 a claim was submitted to Michigan Municipal Risk Management Authority (MMRMA) for 410 E. Maple Street. Staff will update on continue to update Council on the status. • Staff participated in the State wide Risk Limiting Audit (RLA) on January 21, 2021 for the 2020 November General Election. The Risk Limiting Audit randomly selects ballots throughout the state. Mason had 14 ballots selected of the approximately 18,000 ballots randomly selected of the 5.6 million ballots cast in the November General. It was required to report on the casted vote for the office of President of the United States of our randomly selected ballots. These tallies are then uploaded to the State to determine the percentage of accuracy based on the already recorded votes cast. Risk Limiting Audits are a relatively new process in Michigan but will become increasingly more prevalent in years to come, as with the passing of Proposal 18-3 a State wide audit must be conducted for Federal and State elections. • The Public Comment received by Council from Ms. Fouche on January 18, 2021 has been evaluated. The property and street are in a condition that meet all the legal requirements. Ms. Fouche was contacted in response to her request and notified that the City cannot require MDOT nor the property owner to make any changes, as they are meeting all the requirements. • Billie O’Berry, Code Enforcement/Community Resource Officer, attended the Michigan Association of Housing Officials Winter Seminar which covered the 2018 International Property Maintenance Code. • The City Manager met with the new Vevay Supervisor, John Lazet, to discuss future partnerships, including beginning negotiations for the upcoming fire contract renewal. • The City Manager attended the Michigan Municipal Executive (MME) Winter Conference where she received MME’s first Diversity, Equity and Inclusion Leadership Award. This is new annual award for MME professionals that have led, implemented, and supported diversity, equity, and inclusion initiatives in their organizations and communities that have improved the lives and experience of people across the range of human differences. She was also selected to serve a three-year term on the MME Board of Directors. MME represents municipal professionals throughout Michigan and seeks to enhance management excellence, continuous improvement, and high ethical standards. Staffing Updates: • Open Positions: Administrative Assistant (part-time), Community Development: An offer has been made and accepted; pre-employment checks and screenings are being conducted. K-9 Handler Special Assignment/ 42 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Police Officer: Position will be filled by existing staff and closes, Friday, January 29, 2021. Seasonal Crossing Guard: Posted and is open until filled. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Staff to meet with contractor to schedule an installation date. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Confirming with MPS, still priority project. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Contractor had to reschedule to week of Feb 1 2018-U32 South Water Tower Repair Staff working on RFP for repairs 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Wolverine is working with HRC on the study. Study completion expected in March. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Feb Construction Meeting; start Spring 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Vehicle has been ordered 2017-MVP16 Mower No. 77 Replacement Staff working with vendor on ordering and delivery details 2017-MVP17 Vehicle No. 85 Replacement Vehicle ordered; expected Spring 2021 2017-MVP20 Vehicle No. 18 Replacement Vehicle has been ordered 2017-MVP21 Mower No. 66 Replacement Staff working with vendor on ordering and delivery details 2017-MVP29 Mower No. 69 Replacement Staff working with vendor on ordering and delivery details 43 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2018-MVP1 Vehicle No. 22 Replacement Vehicle has been ordered BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 2018-B22 Police Body Worn Cameras Body Worn Cameras have shipped; training is scheduled for the last week of January for initial set-up and rollout. 2018-B23 Masterplan/Zoning Update Webpage has been created on City website under How Do I Learn About Master Plan which included current documents, draft of Request for Proposal (RFP) and option to sign up for email updates on the project. On February 22, 2021 at 7:30 pm via Zoom, City Council and Planning Commission are planning to meet jointly to confirm the expected outcomes for the plan. Meeting information will be posted on both groups meeting pages. 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Installation is in progress; anticipated completion February/March. 2020-B4a DPW- Design Staff is working on refining design. 44
City Manager ReportJanuary 18, 2021City ManagerPacket pages 42–45
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: January 14, 2021 COVID-19 UPDATES • City Hall will be closed to the public until at least January 25, 2021. The Customer Service line is answered Monday - Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of December 7, 2020, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: here. • Vaccine Deployment: We have started vaccinations for those in group 1a, including our firefighters and police officers. The City’s current position is that vaccination will be voluntary. These vaccinations will be staggered to allow for r
Read extracted report text
City Manager’s Report: January 14, 2021 COVID-19 UPDATES • City Hall will be closed to the public until at least January 25, 2021. The Customer Service line is answered Monday - Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of December 7, 2020, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of January 12, 2021 available: here. • Vaccine Deployment: We have started vaccinations for those in group 1a, including our firefighters and police officers. The City’s current position is that vaccination will be voluntary. These vaccinations will be staggered to allow for recovery time for those with reactions. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 790 E. Columbia PENDING Building permit is pending for interior renovations. 103 E. Kipp – CP Financial Credit Union ACTIVE Building permit is active for refacing of monument sign and replacement of wall signs. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 204 N. Cedar – Westside Deli ACTIVE Building permit is active for tear off and re-roof of building. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 600 Buhl – Ingham Animal Control ACTIVE Building permit is active to construct a 14’ x 24’ pre-fabricated mini-barn. 624 S. Cedar – EXIT Realty ACTIVE Final inspection was completed for change of occupancy (former daycare to office.) Building permit is active to install illuminated sign on building. 624 S. Cedar – Mason Dentistry ACTIVE Building permits are active for tear off and re-roof and siding of building. 700 Buhl – Ingham County Justice Complex ACTIVE Second Permit is active for demolition of part of the building. Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Part of a phased construction project for the new Ingham County Justice Complex. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 1155 Temple St. – Paul Davis Restoration ACTIVE Building permit is active for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. 202 N. Mason St. – Doberman Technologies COMPLETED Final inspection was completed for demolition of 3 residential structures. A temporary fence will be installed to prevent anyone from using the space. 230 S. Cedar – Outpost COMPLETED Final inspection was completed for change of occupancy of commercial space from laundromat to tack shop. 42 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION S. Jefferson – Private Residence PENDING Building permit is pending after accident. 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire; a second fire occurred on December 15, 202O that caused significant damage to the facility. Owner has not determined how they will move forward at this point. Private Residence – Park St. PENDING Building permit in review for siding and repair of stairwell wall after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. OPERATIONS • Councilmembers: Please hold the tentative date of January 25, 2021 at 7:30pm as a possible date for a joint City Council and Planning Commission meeting, regarding the Capital Improvement Program. • Councilmembers: Please hold the tentative date of February 22, 2021 at 7:30pm as a possible date for a joint City Council and Planning Commission special meeting, regarding the Masterplan. • Councilmembers: Michigan Municipal League’s CAPCON 2021 conference will be held on March 16-17, 2021. Click here for more information. To register, call or email Dana Martin by Friday, February 1, 2021. • On January 6th, the Mason Police Department was certified by the Michigan Association of Chiefs of Police (MACP) on behalf of the United States Department of Justice as meeting police reform and credentials standards, certifying that we meet new standards on use of force. Our Command Staff will continue to emphasize and adhere to these standards in in-service training, supervision, and practice. • On January 14th, members of City Council and various Boards and Commissions attended the American Planning Association Winter Cities Planning and Development event. • City Manager Stuart was selected from the Michigan Municipal League (MML) Board to represent the MML on the MML Foundation Board and began her term in January. • Reserved curbside pick-up parking spaces, for five downtown business who requested it, have been extended through Sunday, February 28, 2021. • At this time, the February 2021 Joint Recognition Ceremony has been put on hold. In the next few months, we will assess the current COVID situation and determine whether to proceed with the City’s ceremony or consider doing a joint ceremony with the school this year later in the Spring. • Staff has applied for the State of Michigan Environment, Great Lakes, and Energy Drinking Water Asset Management Grant in the amount of $910,000.00. If awarded the grant, $900,000.00 of the grant would help fund the Lead Service Line replacement program in our commitment to ensure safe drinking water to our water customers. The remaining $10,000.00 will help fund the asset management side of the water system. Staffing Updates: • New Hires/ Promotions/ Retirements: Marcia Holmes was promoted to the Permit Administration Specialist (Community Development, Part Time Position) effective January 4, 2021. • Open Position – Administrative Assistant (Part Time) – Community Development: Posted internally and externally; closed Friday, January 8, 2021 – Applications are under review and interviews will be scheduled soon; Seasonal Crossing Guard: Posted and is open until filled. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Estimated time of arrival of April 2021. 43 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Confirming with MPS, still priority project. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Work is scheduled to begin week of Jan. 18 2018-U32 South Water Tower Repair Staff reviewing report from Dixon Engineering 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Wolverine is working with HRC on the study. Study completion expected in March. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Feb Construction Meeting; start Spring 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Anticipated purchase Spring of 2021 2017-MVP16 Mower No. 77 Replacement Anticipated purchase Spring of 2021 2017-MVP17 Vehicle No. 85 Replacement Vehicle ordered; expected Spring 2021 2017-MVP20 Vehicle No. 18 Replacement Anticipated purchase Spring of 2021 2017-MVP21 Mower No. 66 Replacement Anticipated purchase Spring of 2021 2017-MVP29 Mower No. 69 Replacement Anticipated purchase Spring of 2021 2018-MVP1 Vehicle No. 22 Replacement Anticipated purchase Spring of 2021 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 2018-B22 Police Body Worn Cameras Body Worn Cameras have shipped; training is scheduled for the last week of January for initial set-up and rollout. 44 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2018-B23 Masterplan/Zoning Update Webpage has been created on City website under How Do I Learn About Master Plan which included current documents, draft of Request for Proposal (RFP) and option to sign up for email updates on the project. On February 22, 2021 at 7:30 pm via Zoom, City Council and Planning Commission are planning to meet jointly to confirm the expected outcomes for the plan. Meeting information will be posted on both groups meeting pages. 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Installation is in progress; anticipated completion February/March. 2020-B4a DPW- Design Staff is working on refining design. 45
City Manager ReportDecember 21, 2020City ManagerPacket pages 90–93
City Manager’s Report
Source attribution: City Manager Report during Deborah S. Stuart's tenure
City Manager’s Report: December 17, 2020 COVID-19 UPDATES • City Hall will be closed to the public until at least January 11, 2021 to limit exposure to staff. The Customer Service line is answered Monday - Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of December 7, 2020, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of December 9, 2020 available: here. • Vaccine Deployment: We are working closely with partners at the Ingham County Health Department regarding vaccine deployment for eligible employees. It is likely we will begin vaccinating first responders in Ja
Read extracted report text
City Manager’s Report: December 17, 2020 COVID-19 UPDATES • City Hall will be closed to the public until at least January 11, 2021 to limit exposure to staff. The Customer Service line is answered Monday - Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of December 7, 2020, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of December 9, 2020 available: here. • Vaccine Deployment: We are working closely with partners at the Ingham County Health Department regarding vaccine deployment for eligible employees. It is likely we will begin vaccinating first responders in January. The City’s current position is that vaccination will be voluntary. These vaccinations will be staggered to allow for recovery time for those with reactions. • Virtual Public Meetings: o At the July 6, 2020 meeting, City Council agreed to meet electronically as long as legally permitted or until Council determines otherwise. o Effective December 31, 2020, the current legislation restricts the ability to meet virtually unless there is a declared State of Emergency. Currently, the City falls under the Emergency Order declared by Ingham County that expires on January 31, 2021. This allows the City to meet virtually until that time with no additional action. o As the date of this report, it is likely that legislation will be passed to allow the continuing of meeting virtually for no reason until the end of March. As long as certain gathering restrictions are in place, the City’s public meetings will be required to meet virtually. If gathering restrictions are lifted prior to March 31, the Council would need to make a motion to direct staff to meet in person. Otherwise, if the legislation passes, the City would only be able to meet virtually until March 31, 2021. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 624 S. Cedar – EXIT Realty PENDING Building permits pending to install illuminated sign on building and for a change in occupancy (former daycare to office). 790 E. Columbia PENDING Building permit is pending for interior renovations. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 202 N. Mason St. – Doberman Technologies ACTIVE Building permit is active for demolition of 3 residential structures. A temporary fence will be installed to prevent anyone from using the space. 204 N. Cedar – Westside Deli ACTIVE Building permit is active for tear off and re-roof of building. 230 S. Cedar – Outpost ACTIVE Building permit is active for change of occupancy of commercial space from laundromat to tack shop. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 600 Buhl – Ingham Animal Control ACTIVE Building permit is active to construct a 14’ x 24’ pre-fabricated mini-barn. 90 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 700 Buhl – Ingham County Justice Complex ACTIVE Second Permit is active for demolition of part of the building. Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Part of a phased construction project for the new Ingham County Justice Complex. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 1155 Temple St. – Paul Davis Restoration ACTIVE Building permit is active for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. 301 Bush – Ingham County COMPLETED Final inspection was approved for tear off and re-roof of building. 700 Buhl – Ingham 911 COMPLETED Final inspection was approved for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 1133 S. Cedar – MSU Federal CU COMPLETED Final inspection was approved for interior renovations. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION S. Jefferson – Private Residence PENDING Building permit is pending after accident. 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire; a second fire occurred on December 15, 202O that caused significant damage to the facility. Owner has not determined how they will move forward at this point. Private Residence – Park St. PENDING Building permit is pending after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. OPERATIONS • On December 9, 2020, "Tamarack" was officially adopted as a Police K9 from the Ingham County Animal Control and Shelter. Director Heidi Williams was instrumental in facilitating the opportunity for the City. The K-9 Handler selection process will begin after the first of the year. Until that selection is complete, Tamarack is being boarded at a facility recommended by Mid- Michigan Police K9. Tamarack and a student handler will be enrolled in a Police K9 School in Spring 2021. The City of Mason is very appreciative for all the support from the Mason Community and welcomes to Tamarack to our team! • City Hall operations will be closed between Christmas and New Year’s, as in previous years to allow our employees to spend time with their families. This continues to be one of our most appreciated benefits and after this stressful year, it is even more deserved. Essential operations will continue and members of our leadership team will be available to respond to any urgent issues. • No Senior Without Christmas – On December 9, 2020, our police and fire teams delivered (29) packages to seniors in Mason as part of the Annual “No Senior without Christmas”. This is an event put on by TRIAD, a partnership between law enforcement, fire agencies, senior citizens and community members. Staffing Updates: • Internal Open Position – Part-time Permit Administration Specialist (Community Development) position was posted internally and closed Wednesday, December 16, 2020. • Open Position – Seasonal Crossing Guard position posted and is open until filled. 91 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Estimated time of arrival of April 2021. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Confirming with MPS, still priority project. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021 2017-U25 Gutters for Water Treatment Plant Approved; expected to begin January 2021 2018-U32 South Water Tower Repair Staff reviewing report from Dixon Engineering 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Staff is drafting Request for Proposal for work. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Feb Construction Meeting; start Spring 2021 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Anticipated purchase Spring of 2021 2017-MVP16 Mower No. 77 Replacement Anticipated purchase Spring of 2021 2017-MVP17 Vehicle No. 85 Replacement Vehicle ordered; expected Spring 2021 2017-MVP20 Vehicle No. 18 Replacement Anticipated purchase Spring of 2021 2017-MVP21 Mower No. 66 Replacement Anticipated purchase Spring of 2021 2017-MVP29 Mower No. 69 Replacement Anticipated purchase Spring of 2021 2018-MVP1 Vehicle No. 22 Replacement Anticipated purchase Spring of 2021 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021 92 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2018-B22 Police Body Worn Cameras Approved; Order has been placed 2018-B23 Masterplan/Zoning Update Staff is drafting Request for Proposal for work 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Security approved. Design is still pending. 2020-B4a DPW- Design Staff is working on refining design. 93