City Manager Reports

City Manager’s Report: December 3, 2020 COVID-19 UPDATES • City Hall will be closed to the public until at least January 4, 2021 to limit exposure to staff. The Customer Service line is answered Monday - Friday, 8:00 a.m. to 5:00 p.m. • Please see the Continuity of Operations document, as of November 13, 2020, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of October 15, 2020 available: here. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 790 E. Columbia PENDING Building permit is pending for interior renovations. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 202 N. Mason St. – Doberman Technologies ACTIVE Building permit is active for demolition of 3 residential structures. A temporary fence will be installed to prevent anyone from using the space. 230 S. Cedar – Outpost ACTIVE Building permit is active for change of occupancy of commercial space from laundromat to tack shop. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 600 Buhl – Ingham Animal Control ACTIVE Building permit is active to construct a 14’ x 24’ pre-fabricated mini-barn. 700 Buhl – Ingham County Justice Complex ACTIVE Second Permit is active for demolition of part of the building. Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Part of a phased construction project for the new Ingham County Justice Complex. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 1155 Temple St. – Paul Davis Restoration ACTIVE Building permit is active for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. 110 W. Oak – Mason Energy Group COMPLETED Final inspection was approved for siding, fascia, and soffit work. 440 S. Jefferson – Bad Brewing COMPLETED Final inspection was approved to set up two tents over current patio. 54 610 N. Cedar – Rite Aid COMPLETED Final inspection was approved for removal and installation of new signs on business walls. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION S. Jefferson – Private Residence PENDING Building permit is pending after accident. 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire. Private Residence – Park St. PENDING Building permit is pending after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. OPERATIONS • The Rotary Club of Mason agreed to lead fundraising efforts in November for the $20,000 required for the adoption and training of a sheltered dog for a K-9 Program for the City of Mason. As of 12.3.20, the Rotary had less than $2,000 remaining to raise to meet the goal. Our team is so appreciative of our generous community and their support of this initiative. • Canceled: Capital Area District Library – Mason Branch’s Holiday Reindeer Event, December 10, 2020 in Rayner Park. • Administrative approval has been given to New Wine Church for their Over the River event on December 13, 2020. This event will be held on the Hayhoe Riverwalk Trail with different stations along the trail. • Surveys have been sent out to all property owners and contractors that pulled building permits in the last two years. We are asking for feedback on their experience to learn how we can improve services in the future. The survey is available here - mason.mi.us/buildingsurvey. • City Hall operations will be closed between Christmas and New Year’s, as in previous years to allow our employees to spend time with their families. This continues to be one of our most appreciated benefits and after this stressful year, it is even more deserved. Essential operations will continue and members of our leadership team will be available to respond to any urgent issues. • 410 E Maple Update: The property is owner is currently waiting for the engineering firm she hired to provide a report on their findings. She will share that with us as soon as she receives it and the firm we hired will review to determine if there is any information that would change his original opinion. • Rayner Park Grant Applications: We received notification within the last week that we were not awarded grant funding for the Rayner Park Playground from the three programs we applied for. We will take the time to meet with the State to get feedback on our applications and how we can be more competitive for future rounds. Staffing Updates: • Open Positions – Seasonal Crossing Guard position posted and is open until filled. • Resignations – Rob Mentink voluntarily resigned as Corporal, effective November 13, 2020. Traffic Updates: • Columbia Street at US 127 Overpass - Traffic congestion turning difficulties. Staff is working with MDOT for possible changes to the signal timing. An officer has been assigned to monitor the situation and be a liaison. • Rodgers Street and Cherry Street – Stop Sign Violations. Officers have been assigned for additional police presence and targeted enforcement. 55 LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Estimated time of arrival of April 2021. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Confirming with MPS, still priority project. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021. 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021. 2017-U25 Gutters for Water Treatment Plant City Council approved; work expected to begin January 2021 2018-U32 South Water Tower Repair Staff reviewing report from Dixon Engineering 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Staff is drafting Request for Proposal for work. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Working with RR on scheduling rail work. 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Anticipated purchase Spring of 2021. 2017-MVP16 Mower No. 77 Replacement Anticipated purchase Spring of 2021. 2017-MVP17 Vehicle No. 85 Replacement Vehicle ordered; expected Spring 2021. 2017-MVP20 Vehicle No. 18 Replacement Anticipated purchase Spring of 2021. 2017-MVP21 Mower No. 66 Replacement Anticipated purchase Spring of 2021. 2017-MVP29 Mower No. 69 Replacement Anticipated purchase Spring of 2021. 2018-MVP1 Vehicle No. 22 Replacement Anticipated purchase Spring of 2021. 56 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021. 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021. 2018-B22 Police Body Worn Cameras Contract to be presented to City Council 12.7.20 2018-B23 Masterplan/Zoning Update Staff is drafting Request for Proposal for work 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Security approved. Design is still pending. 2020-B4a DPW- Design Staff is working on refining design. 57 From: Deborah Stuart Subject: City Council: Supplemental Information for Tonight"s meeting Date: Monday, December 7, 2020 4:21:24 PM Greetings City Councilmembers: We have received the questions below related to tonight’s agenda. I’m happy to expand or go through these at the meeting in more detail, if needed. Questions related to the packet: 1. BILLS: What is the final cost for Kerns Rd.? Including all construction, engineering, land acquisition, surveying, fees, permits and any and all other costs related to the project. This would include all costs related to the swale on Kinder’s property. Total Initial Budget including Trail - $1,104,672.34 Initial Contract Construction : $936,163.00 approved by Council on 7.17.19, Actual $936,163 Balance is 18% additional for Engineering costs, Actual Paid approximately 13%- Not complete Only Change Orders (Related to Kinder Property): Easement Cost: $21,960 approved by Council on 8.5.19, Actual $21,960 Change order for Storm Water Runoff: $69, 665, approved by Council 8.17.20, Actual $69,665 2. MANAGERS REPORT: I was bummed to hear we didn't receive the Grants needed for Rayner. I know I am not alone in that sentiment. Is their enough time to include a reminder of grants we have applied for and the outcome over the last four years in a supplement email to council tomorrow? This would take considerable staff effort to gather information on all grants that we apply for annually. I would estimate there are 30-40 applications for various things every year. We could provide a report in January or at budget time regarding the grants we received in the last four years. 3. MANAGERS REPORT: In reviewing the Continuity of Operations doc I see it still says city hall is open MWF but I believe that is not the case right now. Yes, this is incorrect, the updated version can be found here: https://www.mason.mi.us/COVID- 19/Continuity%20of%20Operations%202020%20rev.%2012.7.20%20FINAL.pdf In the Preparedness doc: 14 days is noted as quarantine time but that time is now 10 days now according to the CDC I thought. The quarantine period has not been changed in Ingham County yet. We have received word that the Ingham County is likely going to switch to 10 days any day. It is important to note, the CDC still recommends 14 days. The new change is that they gave public health officials options for the 10 day or 7 days with test. Ingham has confirmed they will not go to 7 days, even if the state considers it. We have been told they feel that many of the cases can be handled using the 10-day option, but not all and best practice is still 14 days, so we are still evaluating. For example, if it was a household exposure 14 days will likely still be needed. However, a one-time exposure, 10 day may be appropriate. 4. MANAGERS REPORT: The link in the Manager’s Report for the building permit survey does not work for me. Updated link here: https://www.surveymonkey.com/r/8FQF8WC Questions from Council on issues not specifically related to packet: 1. We haven’t had a report from the ethics sub-committee which I believe are Russ, Marlon, and Jerry. Where do we stand there? The City Attorney and I have reviewed a proposed draft of the ethics ordinance changes and they are meeting with the Board of Ethics group this week, but I would defer to the members to give any other update at the meeting. 2. We are we as a city in the process of placing a marker in memory of Jonathon Taylor (the young man who was lynched in 1866)? This action came before the cemetery board before COVID and the individual was instructed that if they wanted public property donated, it would have to go before City Council. If they were interested in purchasing a lot, they could do that for the placement of the memorial. I don’t believe any other action has occurred since that time. 3. The city limit sign on the south end of Jefferson St, down towards Kipp Rd. is looking a little shabby. Could someone look at it and perhaps freshen it up to make it look inviting for visitors? Thank you. It is on our radar; we hope to send it off to the sign shop in the next few weeks. It will be done for a bit while they work on it. 4. The steps on the corner of Maple and Rogers have become a dangerous situation. What can be done about that? It looks like a liability problem. Our team starting looking at these last summer to figure out a solution. The best temporary solution was filling holes with cold patch. Unfortunately, the long-term solution is very costly since any change would be require for it to meet ADA requirements. We are getting quotes to replace only the steps only and may still be able to do that within our sidewalk budget this year. 5. Please provide me with a list of positions and compensation, including pay & benefits for those positions in both the fire and police departments. I’m not sure what you are asking for, since I cannot provide compensation including benefits by position only be individual due to personal situations of the individual (do they have a family or single, for example). Here is general information that may help, but additional information could be provided during budget process if needed. Fire is paid through a complicated structure: Base Pay of $1,100-$358 depending on position, Meeting/ Assignment $10, Runs $11.50/ hr, Incentive Points (volunteering in community for example) $10/ pt up to a total of 156 points for department. Depending on the number of responses and involvement, their individual pay will vary. The exception to this pay structure are the Fire Chief and the Admin Assistant. Police. Majority of the employees are covered under the contracts you just approved that outline salary and benefit. The only employees not covered under the contracts are the Chief, Admin Assistant, and Specialist. Resources that might help with benefit questions can be found here https://www.mason.mi.us/city_departments/city_clerk___human_resources/index.p hp#outer-127sub-676 at the bottom under Personnel Resources. It outlines all of our benefits for union and non-union. Please note that Police have not been updated yet, since the contract just got signed by all parties, but you should have the contracts from our last meeting. These responses will be added to the packet on the website for future reference. Deborah Stuart City Manager, City of Mason 201 West Ash Street | Mason, MI 48854-0370 Office: 517.676.9155 | Mobile: 517.977.7135 deborahs@mason.mi.us Have questions and not sure where to start? Contact our Customer Service Desk for assistance with all of your community needs at 517.676.9155 or info@mason.mi.us This message contains information which may be confidential and privileged. Unless you are the intended recipient (or authorized to receive this message for the intended recipient), you may not use, copy, disseminate, or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e-mail, and delete the message. Thank you very much.

City Manager’s Report: November 12, 2020 COVID-19 UPDATES: • City Hall is open to the public on Mondays, Wednesdays, and Fridays 9 a.m. to 3 p.m. Customer Service phones will be answered Monday through Friday, 8:30 a.m. to 4:30 p.m. • Please see the Continuity of Operations document, as of November 13, 2020, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of October 15, 2020 available: here. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 790 E. Columbia PENDING Building permit is pending for interior renovations. 1155 Temple St. – Paul Davis Restoration PENDING Building permit is in review for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 202 N. Mason St. – Doberman Technologies ACTIVE Building permit is active for demolition of 3 residential structures. A temporary fence will be installed to prevent anyone from using the space. 230 S. Cedar – Outpost ACTIVE Building permit is active for change of occupancy of commercial space from laundromat to tack shop. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 440 S. Jefferson – Bad Brewing ACTIVE Building permit is active to set up two tents over current patio. 600 Buhl – Ingham Animal Control ACTIVE Building permit is active to construct a 14’ x 24’ pre-fabricated mini-barn. 610 N. Cedar – Rite Aid ACTIVE Building permit is active for removal and installation of new signs on business walls. 700 Buhl – Ingham County Justice Complex ACTIVE Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Part of a phased construction project for the new Ingham County Justice Complex. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 839 S. Cedar ACTIVE Building permit is active for tear off and re-roof of building. 865 S. Cedar ACTIVE Building permit is active for tear off and re-roof of building. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 29 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. 117 & 119 E. Maple – Fiedler COMPLETED Final inspection was approved for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 125 E. Kipp Rd – Dollar Tree COMPLETED Final inspection was completed for a 5,460 sq. ft. addition to accommodate up to four new retailers. Approval is pending zoning approval for final site inspection. 213 N. East St. – ServiceMaster COMPLETED Final inspection was approved to add overhead door, open doorways to meet ADA code and build necessary ramps. Certificate of Occupancy will be issued. 1000 E. Columbia – Mason Community Church COMPLETED Final inspection approved for tear off and replacement of roof. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire. Private Residence – Park St. PENDING Building permit is pending after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. OTHER 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. OPERATIONS • We had 4,892 voters in the November 3, 2020 General Election. Of those, 3,251 voted absentee and 1,641 voted in-person. • Leaf collection program is in progress. Detailed information is available on the website: here. • This week letters and surveys will be sent to customers who pulled building permits in the last two years. We will be asking for feedback to determine service improvements for the future. • The Rotary Club of Mason has agreed to lead fundraising efforts for the K9 Program proposed at the last Council meeting. Please share the attached flyer with more information to anyone that may be interested in supporting this program. Staffing Updates: • Open Positions – Seasonal Crossing Guard position posted and is open until filled. • Additional part-time positions will be posted soon. There is still a hiring freeze on any full-time positions. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Final Restoration completed. Pond restoration work is completed. November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Blower is in the manufacturing phase with an estimated time of arrival of April 2021. 2017-U24 Study of Sewer Flow on Mason St. Roots in sewer were removed; staff is waiting for next rain event to attempt to televise the sewer again. 30 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Confirming with MPS, still priority project. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021. 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021. 2017-U25 Gutters for Water Treatment Plant Pending Council approval 2018-U32 South Water Tower Repair Inspection completed Oct. 19; waiting for report to determine necessary maintenance/ repair 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Staff is drafting Request for Proposal for work. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Working with RR on scheduling rail work. 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Anticipated purchase Spring of 2021. 2017-MVP16 Mower No. 77 Replacement Anticipated purchase Spring of 2021. 2017-MVP17 Vehicle No. 85 Replacement Vehicle has been ordered; expected Spring 2021. 2017-MVP20 Vehicle No. 18 Replacement Anticipated purchase Spring of 2021. 2017-MVP21 Mower No. 66 Replacement Anticipated purchase Spring of 2021. 2017-MVP29 Mower No. 69 Replacement Anticipated purchase Spring of 2021. 2018-MVP1 Vehicle No. 22 Replacement Anticipated purchase Spring of 2021. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021. 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021. 2018-B22 Police Body Worn Cameras Staff is preparing bid information. 2018-B23 Masterplan/Zoning Update Staff is drafting Request for Proposal for work 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Security approved. Design is still pending. 2020-B4a DPW- Design Staff is working on refining design. 31 GOAL $20,000 In September, the Ingham County Animal Control was asked to house eight rescued German Shepherd dogs. One had the potential of a working K-9, which the Mason Police Department (MPD) has been considering for years. About 30-40 calls a year in Mason occur where a dog could assist. The dog was evaluated by experts. All have concluded that the dog would be a great fit for a K-9 program with additional training. A current employee will be competitively selected through an internal process and be enrolled in the training with the dog. No staff will be added. Due to uncertainty of City finances, Mason City Council will only authorize the adoption if funds are raised to cover the startup of the program so there will be minimal burden to tax payers. The Rotary Club of Mason has agreed to take on that challenge. THAT IS WHERE WE NEED YOUR HELP! Donations can be received by the Rotary Club of Mason by mail at PO Box 101 Mason, MI 48854-0101. Make checks payable to Mason Rotary Foundation. MASON K9 FUND Partnership between Rotary Club of Mason, Ingham County Animal Shelter, and the City of Mason HELP US MAKE MASON HER HOME! 32

City Manager’s Report: October 29, 2020 COVID-19 UPDATES: • City Hall is open to the public Monday through Friday 9 a.m. to 3 p.m. Customer Service phones will be answered Monday through Friday, 8:30 a.m. to 4:30 p.m. • Please see the Continuity of Operations document, as of October 26, 2020, available: here. • Please see the COVID-19 Preparedness and Response Plan, as of October 15, 2020 available: here. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 790 E. Columbia PENDING Building permit is pending for interior renovations. 1155 Temple St. – Paul Davis Restoration PENDING Building permit is in review for the construction of a new 22,500 square foot building that will be used as warehouse and office space. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 202 N. Mason St. – Doberman Technologies ACTIVE Building permit is active for demolition of 3 residential structures. A temporary fence will be installed to prevent anyone from using the space. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 S. Cedar – Outpost ACTIVE Building permit is active for change of occupancy of commercial space from laundromat to tack shop. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 440 S. Jefferson – Bad Brewing ACTIVE Building permit is active to set up two tents over current patio. 600 Buhl – Ingham Animal Control ACTIVE Building permit is active to construct a 14’ x 24’ pre-fabricated mini-barn. 610 N. Cedar – Rite Aid ACTIVE Building permit is active for removal and installation of new signs on business walls. 700 Buhl – Ingham County Justice Complex ACTIVE Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Part of a phased construction project for the new Ingham County Justice Complex. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 1000 E. Columbia – Mason Community Church ACTIVE Building permit is active for tear off and replacement of roof. 124 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. 801 N. Cedar St.- City Limits COMPLETED Final building inspection approved for a 4,828 sq. ft. addition along with additional parking. Certificate of Occupancy issued. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire. Private Residence – Park St. PENDING Building permit is pending after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. OTHER 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed. 1155 Temple St. – Paul Davis Restoration APPROVED Application to amend previously approved Site Plan to reduce building square footage, modify parking and driveway. The application was approved at a Special Meeting of the Planning Commission held October 27. OPERATIONS • As of October 28, 2020, we have issued 3,053 Absentee Ballots for the November 3, 2020 Election and received 2,408 back. You may request an absentee ballot to be sent by mail up to Friday, October 30, 2020 by 5:00 p.m. or in person up to 4:00 p.m. on Monday, November 2, 2020. However, any ballot requested in person on Monday, November 2, 2020 must be voted at City Hall and cannot be taken with the voter. • Leaf collection program is in progress. Detailed information is available on the website: here. • A field team from Michigan State University will be taking tick samples in Rayner Park in the next couple of weeks. They will provide the City with a summary of their findings. Staffing Updates: • Open Positions – Seasonal Crossing Guard position posted and is open until filled. • Additional part-time positions will be posted soon. There is still a hiring freeze on any full-time positions. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Final Restoration completed. Pond restoration work is in progress. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Blower is in the manufacturing phase with an estimated time of arrival of April 2021. 2017-U24 Study of Sewer Flow on Mason St. Staff has removed flow monitoring equipment from the Devon Hill Drive area, due to unsuccessful televising caused by roots in the sewer pipes. Roots will be removed and staff will monitor again. 125 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, SIGNALS(S) 2017-S17 Center Street-Walnut St to N. Bush St Completed October 2017-S18 Brookdale St- W. South St to Willow St Completed August 2017-S19 2020-U2 Cherry- McRoberts St to Henderson St Completed October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm St- McRoberts St to Lansing St Completed October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Completed October 2019-S5b Alley- W. Columbia to W. Sycamore Completed October 2018-S1 Temple Street Pedestrian Crossing Confirming with MPS still priority project. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U8 Replace PLCs on 3 Wells Anticipated start date Spring of 2021. 2017-U23 Well No. 6 Rebuild Anticipated start date Spring of 2021. 2017-U25 Gutters for Water Treatment Plant Staff collecting proposals 2018-U32 South Water Tower Repair Inspection completed Oct. 19; waiting for report to determine necessary maintenance/ repair 2019-U1 Wastewater Treatment Plant - Design Staff is drafting Request for Proposal for work. 2019-U4 Study - Wastewater Solids System Staff is drafting Request for Proposal for work. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Anticipated start date Spring of 2021 2020-P2 Columbia St Bridge Ped. Crossing Design Anticipated Spring of 2021 2020-P5 Jefferson St – RR Pedestrian Crossing Pending Council’s approval for railroad work. 2020-P6 Lee Austin Park- Plan/Design Staff is drafting Request for Proposal for work. 2020-P7 Non- Motorized Prog: NE Quadrant Completed October 2020-P8 Rayner Park- Master Park Plan Staff is drafting Request for Proposal for work. MOTOR VEHICLE POOL (MVP) 2017-MVP15 Vehicle No. 16 Replacement Anticipated purchase Spring of 2021. 2017-MVP16 Mower No. 77 Replacement Anticipated purchase date Spring of 2021. 2017-MVP17 Vehicle No. 85 Replacement Vehicle has been ordered; expected Spring 21 2017-MVP20 Vehicle No. 18 Replacement Anticipated purchase Spring of 2021. 2017-MVP21 Mower No. 66 Replacement Anticipated purchase Spring of 2021. 2017-MVP29 Mower No. 69 Replacement Anticipated purchase Spring of 2021. 2018-MVP1 Vehicle No. 22 Replacement Anticipated purchase Spring of 2021. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B12 IT New Servers Anticipated start date Spring of 2021 2017-B17 Fire SCBA units Anticipated purchase Spring of 2021. 2018-B14 Fire Rehab 815 Replacement Anticipated purchase Spring of 2021. 2018-B22 Police Body Worn Cameras Pending City Council’s approval 2018-B23 Masterplan/Zoning Update Staff is drafting Request for Proposal for work 2019-B16b Election Tabulator Machines Completed October 2019-B2a City Hall - Phase I Design and Security Security approved. Design is still pending. 2020-B4a DPW- Design Staff is working on refining design. 126 From: Deborah Stuart Cc: Deborah Stuart Subject: City Council: Supplemental Information for Tonight"s meeting Date: Wednesday, November 4, 2020 4:57:15 PM Attachments: K9 Original CIP.pdf Estimated costs for K9.pdf Greetings City Councilmembers: We have received the questions below related to tonight’s agenda. I’m happy to expand or go through these at the meeting in more detail, if needed.

City Manager’s Report: October 15, 2020 COVID-19 UPDATES: • City Hall is open to the public Monday- Thursday 9 a.m. - 3 p.m. Residents are encouraged to make contact- less payments, for all payments, including tax payments, by mail, online, or placing in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. • Please see the Continuity of Operations document, as of October 15, 2020, available on the City’s website: here. • Please see the COVID-19 Preparedness and Response Plan, as of October 15, 2020 available on the City’s website: here. • Majority of the Emergency Ordinances passed by the City Council due to the pandemic will expire in the next month due to the Governor’s Executive Orders no longer being in place. Staff will provide a summary at the next City Council meeting for City Council to consider whether they would like to continue any emergency ordinances. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 440 S. Jefferson – Bad Brewing PENDING Building permit is in review to set up two tents over current patio. 600 Buhl – Ingham Animal Control PENDING Building permit is in review to construct a 14’ x 24’ pre-fabricated mini-barn. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 610 N. Cedar – Rite Aid ACTIVE Building permit is active for removal and installation of new signs on business walls. 700 Buhl – Ingham County Justice Complex ACTIVE Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Includes new interior mechanical, plumbing, and electrical work. This work is part of a phased construction project for the new Ingham County Justice Complex. 136 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Final building inspection approved for a 4,828 sq. ft. addition along with additional parking. Certificate of Occupancy will be issued pending zoning approval for final site inspection. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. The property owner does not have plans for the site at this time. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. 132 S. Cedar– Peak Performance COMPLETED Ste. 500- Final inspection approved and Certificate of Occupancy issued. 352 W. Columbia St. – Michigan Barn Wood and Salvage COMPLETED Final inspection approved for application of spray foam over 2 sections of roof. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire. Private Residence – Park St. PENDING Building permit is pending after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. Private Residence – Center St. COMPLETED Final inspection approved for demolition of garage. OTHER 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed for ADA access. 1155 Temple St. – Paul Davis Restoration PENDING Application to amend previously approved Site Plan to reduce building square footage, modify parking and driveway. The application is scheduled for review at a Special Meeting of the Planning Commission to be held Tuesday, October 27. OPERATIONS • As of October 12, 2020, we have issued 2,816 Absentee Ballots for the November 3, 2020 Election and received 1,368 back. You may request an absentee ballot to be sent by mail up to Friday, October 30, 2020 by 5:00 p.m. or in person up to 4:00 p.m. on Monday, November 2, 2020. However, any ballot requested in person on Monday, November 2, 2020 must be voted at City Hall and cannot be taken with the voter. • Council Members and many staff participated in the Michigan Municipal League’s (MML) annual conference virtually on September 28 through October 2, 2020. • Elizabeth Hude, Community Development Director and Steering Committee Member of the Arts Council of Greater Lansing, participated in the annual Creative Placemaking Summit 6 on October 14, 2020. • Administrative approval has been given to the Mason Area Chamber of Commerce for a Hocus Pole-Cus Contest, October 15 through November 2, 2020. This event allows businesses to adopt and decorate a light pole to help celebrate the fall season. • Administrative approval has been given to the Capital Area District Library – Mason Branch for a Holiday Reindeer Event, December 10, 2020. This event will be a drive-through Rayner Park to view live reindeer. • A grant funded through a partnership between Michigan State Police and Evenflo has allowed the City of Mason to obtain fourteen child car seats to give away to those in need. This is possible, due to Officer Flores’ formal training and credentials as a Car Seat Technician. 137 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • Leaf collection program is to start Monday October 19. Detailed information is attached and also available on the website: here. Staffing Updates: • Open Positions – Seasonal Crossing Guard position posted with applications due by Friday, October 23, 2020. • Additional part-time positions will be posted soon. There is still a hiring freeze on any full-time positions. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Final Restoration completed. Pond restoration work is in progress. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Blower is in the manufacturing phase with an estimated time of arrival of April 2021. 2017-U24 Study of Sewer Flow on Mason St. Staff working with Wolverine Engineering to move monitoring equipment to a new area. Staff waiting for next weather event to televise Devon Hills area to identify cause of inflow and infiltration. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S17 Center Street- Walnut Street to N. Bush Street Final asphalt layer was laid on October 13, 2020. October 2017-S18 Brookdale Street- W. South St to Willow Street Completed August 2017-S19 Cherry- McRoberts Street to Henderson Street Final asphalt layer was laid on October 13, 2020. October 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm Street- McRoberts Street to Lansing Street Final asphalt layer was laid on October 13, 2020. October 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Final asphalt layer was laid on October 13, 2020. October 2019-S5b Alley- W. Columbia Street to W. Sycamore Street Final asphalt layer was laid on October 8, 2020. October BUILDING, PROPERTY, EQUIPMENT (B) 2019-B16b Clerk: Election Tabulator Machines Tabulator has been received. The City received State funding for half of the tabulator (not including the shipping). Total came to $3405.80 and the Council had originally approved $5675.00 so $2269.20 less than we planned. October NOTE: After Capital Improvement Program Plan is adopted, the table will be updated to include all projects. 138 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LEAF COLLECTION PROGRAM LEAF COLLECTION: The Leaf Collection Program is a limited service designed to supplement yard waste collection provided by Granger. Removing the fallen leaves helps to prevent ponding, flooding, and road icing as a result of blocked drainage paths and catch basins. As a service to our residents, City staff collect leaves in the right of way during this specific time. You can help the City clear the autumn leaves by raking leaves that have accumulated in your front yard out to the right of way, no more than a few days before your street’s collection day; see the Zone Map below. Please do not rake leaves onto sidewalks, roadways, on top of catch basins, or obstruct water flow in any way. Improperly placed leaves may cause them to be missed during the pick-up day and can create dangerous conditions for pedestrians, cyclists, motorists, and may create flooding conditions. All other leaves (like those from side and back yards) should be placed in either disposable paper bags or in trash cans, 30-gallon or smaller, and placed at the curb on Fridays. Granger will accept up to 5 bags or cans weekly from each residence until November 20, 2020, as part of their service with the City. LEAF COLLECTION SCHEDULE AND ZONE MAP: Collections will be mid to late October through November 20, 2020. Pick-up days are coordinated by the Zone in which you live. If you see City staff in your area a few days earlier or later than scheduled, they are just getting an early start or making a final collection pass in your area. Please understand that snow accumulation and other weather-related events may impact the City’s ability to run the program. COMPOST CENTER: The Compost Center is available for anyone who would like to pick-up compost or drop off leaves; brush and limbs are not accepted. It is located at 862 Mason St. and will be open Saturday, October 24, 2020 through Saturday, November 21, 2020; Monday – Friday 8:00 a.m. to 3:00 p.m. and Saturday 8:00 a.m. to 12:00 p.m.; closed on Holidays. RESOURCES: More Questions? Please contact our Customer Service Desk at 517.676.9155 Zone 1 - Mondays South of W. Ash, West of S. Jefferson Zone 2- Tuesdays North of W. Ash, West of N. Jefferson Zone 3- Wednesdays South of E Maple, East of S. Jefferson Zone 4- Thursdays North of E. Maple, East of N. Jefferson * Fridays are catch-up days (as needed) 139

City Manager’s Report: October 1, 2020 COVID-19 UPDATES: • Staff is now back to full hours and furloughs are no longer in place at this time. However, we are still limiting access to City Hall by the public to Monday- Thursday 9 am-3 pm. Residents are encouraged to make contact- less payments, for all payments, including tax payments, by mail, online, or placing in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. • Please see the Continuity of Operations document, as of July 6, 2020, available on the City’s website: here. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with related Executive Orders and continues to be utilized by other communities as a model. • In response to COVID-19, Staff is currently preparing recommendations to the Capital Improvements Program (CIP). It is anticipated that this will be presented to the Planning Commission in October (due to revenue estimates being provided by State), followed by consideration by the City Council. Budget amendments will also be necessary to implement any of the capital projects recommended to move forward. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 132 S. Cedar– Peak Performance ACTIVE Ste. 500- Building permit is active for renovating space for physical therapy clinic. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 352 W. Columbia St. – Michigan Barn Wood and Salvage ACTIVE Building permit is active for application of spray foam over 2 sections of roof. 610 N. Cedar – Rite Aid ACTIVE Building permit is active for removal and installation of new signs on business walls. 700 Buhl – Ingham County Justice Complex ACTIVE Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Includes new interior mechanical, plumbing, and electrical work. This work is part of a phased construction project for the new Ingham County Justice Complex. 108 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. The property owner does not have plans for the site at this time. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION 665 Hull Rd. – Cleanlites Recycling PENDING Building permit is pending after fire. Private Residence – Center St. ACTIVE Building permit is active for demolition of garage. Private Residence – Park St. PENDING Building permit is pending after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING AMENDMENT REQUESTS 117 Mark St. PENDING Application to rezone property from O-2 to RS-2. City Council adopted the Zoning Amendment Ordinance at their 9/28/2020 meeting. The Ordinance will go into effect Monday, October 5, 2020. R2F District PENDING Application to allow 3-unit multiple family residential in the R2F Two-Family zoning district. City Council adopted the Zoning Ordinance Amendment at their 9/28/2020 meeting. The Ordinance will go into effect Monday, October 5, 2020. OTHER 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed for ADA access. OPERATIONS • We currently have issued 2,705 Absentee Ballots for the November 3, 2020 Election. You may request an absentee ballot to be sent by mail up to Friday, October 30, 2020 by 5:00 p.m. or in person up to 4:00 p.m. on Monday, November 2, 2020. However, any ballot requested in person on Monday, November 2, 2020 must be voted at City Hall and cannot be taken with the voter. • Chief Hanson and Sergeant Budd attended Michigan State Police Local Agency Security Officer (LASO) Training; a requirement for our police agency to help ensure proper department handling of sensitive and confidential personally identifiable information. • DNR- Rayner Park Grant Applications: Links to the preliminary scores and supplemental docs have been added to the grant page for review. • Repairs to eliminate the infiltration of ground water have been done to the sewer line at Gestamp. Staff has an early estimate of water eliminated from entering our sewer system is approximately 15,000 gallons per day (Approximately 5.5 Million gallons annually). Staffing Updates: • The City Manager has implemented a hiring freeze due to COVID-19. 109 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Final Restoration completed. Pond restoration work is in progress. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Blower is in the manufacturing phase with an estimated time of arrival of February 2021. 2017-U24 Study of Sewer Flow on Mason St. Staff working with Wolverine Engineering to move monitoring equipment to a new area. Staff waiting for next weather event to televise Devon Hills area to identify cause of inflow and infiltration. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S17 Center Street- Walnut Street to N. Bush Street Final asphalt layer is scheduled. Recent rain has affected the previously scheduled dates. Anticipated completion November 1, 2020. 2017-S18 Brookdale Street- W. South St to Willow Street Completed August 2017-S19 Cherry- McRoberts Street to Henderson Street Final asphalt layer is scheduled. Recent rain has affected the previously scheduled dates. Anticipated completion November 1, 2020. 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm Street- McRoberts Street to Lansing Street Final asphalt layer is scheduled. Recent rain has affected the previously scheduled dates. Anticipated completion November 1, 2020. 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Final asphalt layer is scheduled. Recent rain has affected the previously scheduled dates. Anticipated completion November 1, 2020. 2019-S5b Alley- W. Columbia Street to W. Sycamore Street Final asphalt layer is scheduled. Recent rain has affected the previously scheduled dates. Anticipated completion November 1, 2020. BUILDING, PROPERTY, EQUIPMENT (B) 2019-B16b Clerk: Election Tabulator Machines Tabulator should be received by mid-October, in time for November election. 110

City Manager’s Report: September 24, 2020 COVID-19 UPDATES: • Staff is now back to full hours and furloughs are no longer in place at this time. However, we are still limiting access to City Hall by the public to Monday- Thursday 9 am-3 pm. Residents are encouraged to make contact- less payments, for all payments, including tax payments, by mail, online, or placing in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. • Please see the Continuity of Operations document, as of July 6, 2020, available on the City’s website: here. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with related Executive Orders and continues to be utilized by other communities as a model. • In response to COVID-19, Staff is currently preparing recommendations to the Capital Improvements Program (CIP). It is anticipated that this will be presented to the Planning Commission in October (due to revenue estimates being provided by State), followed by consideration by the City Council. Budget amendments will also be necessary to implement any of the capital projects recommended to move forward. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 132 S. Cedar– Peak Performance ACTIVE Ste. 500- Building permit is active for renovating space for physical therapy clinic. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 352 W. Columbia St. – Michigan Barn Wood and Salvage ACTIVE Building permit is under review for application of spray foam over 2 sections of roof. 610 N. Cedar – Rite Aid ACTIVE Building permit is active for removal and installation of new signs on business walls. 700 Buhl – Ingham County Justice Complex ACTIVE Building permit is active for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Includes new interior mechanical, plumbing, and electrical work. This work is part of a phased construction project for the new Ingham County Justice Complex. 61 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. The property owner does not have plans for the site at this time. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. BUILDING PERMITS – DANGEROUS BUILDINGS/FIRE RESTORATION Private Residence – Center St. PENDING Building permit is pending after garage roof collapse. Private Residence – Park St. PENDING Building permit is pending after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. Private Residence – Hall Blvd. COMPLETED Final inspection approved and Certificate of Occupancy issued. ZONING AMENDMENT REQUESTS 117 Mark St. PENDING Application to rezone property from O-2 to RS-2. Public hearing was held 9/15/2020. The Planning Commission voted to recommend approval of the Zoning Amendment request. City Council will conduct 2nd reading and vote at their 9/28/2020 meeting. R2F District PENDING Application to allow 3-unit multiple family residential in the R2F Two-Family zoning district. Public hearing was held 9/15/2020. The Planning Commission voted to recommend approval of the Zoning Amendment request. City Council will conduct 2nd reading and vote at their 9/28/2020 meeting. OTHER 322 S. Jefferson – Commercial Bank PENDING The owner will be completing exterior brick repairs to the back and alley side of building. This will include the closure of Ingham Ct adjacent to their building and propose re-routing traffic through their parking lot. Historic District Commission approved a Certificate of Appropriateness for brick repairs on 9/21/2020. 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed for ADA access. OPERATIONS • Councilmembers: MML Annual Convention will be held virtually, September 30 - October 2. All Council Members and Leadership team are registered with the group rate. Convention Agenda • We currently have 2,620 voters who have requested an Absentee Ballot for the November 3, 2020 General Election. All returned Absentee Ballot envelopes will have pre-paid postage on them to allow for easy return for voters. Ballots were mailed on Thursday, September 24, 2020. They will be mailed daily thereafter. • As part of the CIP, staff will be proposing a modification to the Masterplan Update. Instead of phasing over a period of three years, staff will propose the schedule will be reduced to two phases and be coordinated with corridor planning projects for efficiency. • The City Manager was nominated to serve on the MML’s 19 Member Board of Directors and will be sworn in on September 29, 2020. 62 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • The City of Mason applied for the First Responders Hazard Pay Premiums Program and was awarded $44,000 to pay qualifying first responder hazard pay premiums of $1,000 to first responders who have performed hazardous duty or work involving physical hardship related to COVID-19 and will be making payments to qualified employees by October 31, 2020. • The City of Mason is opting out of the payroll tax holiday approved August 8, 2020 by President Trump to defer the collection of the 6.2% payroll tax contribution (paid by employees) which partially funds Social Security. The reason for opting out is that this Executive Order is only a deferral (consider it a “loan”) thus employees would have to pay double in 2021. • At this time, due to COVID-19 restrictions, the annual City Open House has been canceled. • Rayner Park DNR Grants: We have received preliminary scores for the three grants submitted to the DNR for Rayner Park Improvements. Staff is working to address comments from the DNR asking for more information. We will be confirming that the choice for playground equipment and surfacing will be consistent with the goals specified in our approved Parks, Recreation and Non-Motorized Plan to improve accessibility per ADA standards. Staffing Updates: • The City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • 600 Block East Columbia Street- Speed Complaint After fielding a complaint from a resident on September 17, 2020, officers were assigned to the area for targeted enforcement and more police presence. The speed trailer will not be deployed. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Final Restoration completed. Pond restoration work is in progress. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Blower is in the manufacturing phase with an estimated time of arrival of February 2021. 2017-U24 Study of Sewer Flow on Mason St. Staff working with Wolverine Engineering to move monitoring equipment to a new area. Staff waiting for next weather event to televise Devon Hills area to identify cause of inflow and infiltration. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S17 Center Street- Walnut Street to N. Bush Street Scheduled for final asphalt layer week of September 28, 2020. 2017-S18 Brookdale Street- W. South St to Willow Street Completed August 2017-S19 Cherry- McRoberts Street to Henderson Street Consumers Energy has completed work on Cherry Street and Reith Riley is expected to continue with concrete work. Paving to begin on week of September 28th. 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm Street- McRoberts Street to Lansing Street Scheduled for final asphalt layer week of September 28, 2020. 63 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Scheduled for final asphalt layer week of September 28, 2020. 2019-S5b Alley- W. Columbia Street to W. Sycamore Street Scheduled for final asphalt layer week of September 28, 2020. BUILDING, PROPERTY, EQUIPMENT (B) 2019-B16b Clerk: Election Tabulator Machines Tabulator should be received by mid-October, in time for November election. 64 From: Bcc: Subject: Date: Attachments: Deborah Stuart City Councilmembers City Council 9.14.20: Supplemental Questions and Materials Monday, September 28, 2020 4:04:00 PM 9.28.20.CC.1a Agenda, RW Approved FINAL.docx 9.28.20.CC.7.C.1 SAR Maple Home Update FINAL.docx Greetings: Please find the attached updated agenda and supplemental materials. These will be added to the website materials. We also received some inquiries about tonight’s agenda: ITEM 5.C.1. The payment listed for Karen Kinder concerning the Kerns Rd easement. Is the payment shown the total payout for Ms. Kinder? Yes, this is the total payment agreed to by Council, as indicated in email supplement to last meeting. What is the total for all related costs for the easement and swale purchased for the Kerns Rd project? As mentioned in last communication before Council on 9.14.20: Easement Cost: $21,960 approved by Council after Closed Session on 8.5.19 Change order for Storm Water Runoff: $69, 665, approved by Council 8.17.20 How many lead & copper service replacements were completed by Reith-Riley for the $17,650.00 payment? This was a partial payment. One lead service line was repaired in the $17,650 payment, the remaining cost is related to removal costs and restoration costs of all the repairs. 14 lead services were replaced over the contract at an average cost of $4,500 per line, the remaining cost is related to removal costs and restoration costs of all the repairs. How many replacements are left to be done? None for this year. How is each replacement cost determined? There are six specific line item unit costs per task required to remove and replace the lead service lines. These Units are Excavating, Disconnection from Watermain, Install New Service, Install Corp/Curb Stop/Tap/Box, Connect Existing Service Line at House, Landscaping. Costs per line can vary due to the specifics of the property. There are also other costs associated with service line replacement that are not provided by Reith-Riley. ITEM 7C Where does the City stand in the investigation concerning the property at 410 E. Maple? Will this subject be discussed at the meeting on The 28 th? Update will be provided under this agenda item, but please note the agenda item will be amended to only be an update. Updated agenda and attachments are attached. They will also be updated on the website. ITEM 8A/B: Does the City have clear title to the library building? I remember discussions concerning who actually owns the building and I would like to be sure that the City has clear title before we put any money into the building project. I believe you are referring to the deed restriction. Please note the information under additional actions required in the memo. This item will be addressed prior to spending any funds on construction. Is the City’s total commitment for the Library capped at $275,000? At this time the goal is to cap the City’s contribution at $275,000. Please note the Council originally agreed to support a budget of $550,000 for the library renovations for Phase I with a goal of raising half of the costs through grants and fundraising. This was delayed due to COVID, but the project remains the same. This grant will help facilitate that goal. However, the agenda item outlines that even with this grant we still have to raise an additional $175,000 to meet the goal for fundraising. We have split it Phase I to allow us additional time to raise funds for the remaining portion of this project, but there is no guarantee we will raise all funds required or the that the project costs will not change and the city will not have to contribute more. ITEM 10: · Concerning the Rayner park DNR grants: Are there designs, drawings or specifications of what the play structure will look like and the materials that will be used in the construction of the play structure? If so, when will the Council see these and when will the public have access to them? Have specifications/drawings for the play structure already been considered or approved? Is Lumbermans going to be the contractor? Will the public be asked to participate in the process of design or building of the play structure? There will be additional public meetings/participation after grant award is announced. We are obligated to observe those items as described in the conceptual documents submitted in the grant. What we have committed to is consistent with what was approved in the parks, recreation and non-motorized plan – addressing condition of the playground equipment and bringing it into a state of good repair, and elevating the ADA score. Choices for playground surface and play equipment must meet the criteria for ADA accessibility and have a useful life of at least 20 years (routine maintenance sufficient without major repair/replacement). The public has access to everything we have submitted to date at the City’s webpage - click here. Staff is working on addressing comments and supplemental documents required by DNR prior to Oct 1. Once those are complete, staff will add to website so that the public has access to everything staff has submitted. We do not have a finalized design or contractor for the project. Council would have to approve both of those prior to moving forward. Beyond the DNR grant/playground, there will be a separate planning effort for the remainder of Rayner Park – bathrooms, fields which will be discussed in the CIP. These questions/answers will also be added to the packet. Deborah Stuart City Manager, City of Mason 201 West Ash Street | Mason, MI 48854-0370 Office: 517.676.9155 | Mobile: 517.977.7135 deborahs@mason.mi.us Have questions and not sure where to start? Contact our Customer Service Desk for assistance with all of your community needs at 517.676.9155 or info@mason.mi.us This message contains information which may be confidential and privileged. Unless you are the intended recipient (or authorized to receive this message for the intended recipient), you may not use, copy, disseminate, or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e-mail, and delete the message. Thank you very much.

City Manager’s Report: September 10, 2020 COVID-19 UPDATES: • Staff is now back to full hours and furloughs are no longer in place at this time. However, we are still limiting access to City Hall by the public to Monday- Thursday 9 am-3 pm. Residents are encouraged to make contact- less payments, for all payments, including tax payments, by mail, online, or placing in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. • Please see the Continuity of Operations document, as of July 6, 2020, available on the City’s website: here. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with related Executive Orders and continues to be utilized by other communities as a model. • In response to COVID-19, Staff is currently preparing recommendations to the Capital Improvements Program (CIP). It is anticipated that this will be presented to the Planning Commission in October (due to revenue estimates being provided by State), followed by consideration by the City Council. Budget amendments will also be necessary to implement any of the capital projects recommended to move forward. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 352 W. Columbia St. – Michigan Barn Wood and Salvage PENDING Building permit is under review for application of spray foam over 2 sections of roof. 700 Buhl – Ingham County Justice Complex PENDING Building permit is under review for interior remodeling of existing storage facility to accommodate relocation of vehicle maintenance function. Includes new interior mechanical, plumbing, and electrical work. This work is part of a phased construction project for the new Ingham County Justice Complex. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 132 S. Cedar– Peak Performance ACTIVE Ste. 500- Building permit is active for renovating space for physical therapy clinic. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 610 N. Cedar – Rite Aid ACTIVE Building permit is active for removal and installation of new signs on business walls. 62 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 1154 S. Jefferson – (former Hart Well Drilling) ACTIVE Building permit is active for demolition of building, removal of debris, and restoration of disturbed areas. The property owner does not have plans for the site at this time. 402 S. Jefferson (former Baja Grill) COMPLETED Building permit is active for interior and exterior renovations. Downstairs shell has received final approval and Certificate of Occupancy issued for upstairs apartments. 652 Hull Rd- New Goodwill COMPLETED Final inspection approved and Certificate of Occupancy issued. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. BUILDING PERMITS – FIRE RESTORATION Private Residence – Park St. PENDING Building permit is pending after fire. Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING AMENDMENT REQUESTS 117 Mark St. PENDING Application to rezone property from O-2 to RS-2. Public hearing to be held at 9/15/2020 Planning Commission meeting. R2F District PENDING Application to allow 3-unit multiple family residential in the R2F Two-Family zoning district. Public hearing to be held at 9/15/2020 Planning Commission meeting. OTHER Rayner Ponds Phase 4 Subdivision – Giguere Realty & Development PENDING Giguere Realty & Development, is requesting a 12-month extension of their approved Final Site Plan to construct roads, utilities and infrastructure to serve a new residential subdivision with 20 buildable lots and one common area on property located north of the intersection of Stratford and Eaton roads. This will be reviewed at the 9/15/2020 Planning Commission Meeting. 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed for ADA access. 1155 Temple – Paul Davis Restoration PENDING Application to amend previously approved Site Plan to reduce building square footage, modify parking and driveway. The application is scheduled for review at the 9/15/2020 Planning Commission meeting. 322 S. Jefferson – Commercial Bank PENDING The owner will be completing exterior brick repairs to the back and alley side of building. This will include the closure of Ingham Ct adjacent to their building and propose re-routing traffic through their parking lot. Historic District Commission will review at 9/21/2020 meeting. 63 OPERATIONS • MML Annual Convention will be held virtually, Sept. 30- Oct. 2. All Council Members and Leadership team are registered with the group rate. Convention Agenda • We currently have 2,563 voters who have requested an Absentee Ballot for the November General Election. All returned Absentee Ballot envelopes will have pre-paid postage on them to allow for easy return for voters. Initial mailing of all applications we currently have will be mailed by September 24, 2020. Then they will be mailed daily thereafter. • We received our OPEB actuarial for June 30, 2020. We moved from 24% funded to 50% funded with assumption changes, increased contributions to our Trust Fund and changes in the AFSCME contract for retirees. • The City finished the Work Share Program on July 25th. Estimated savings to the City was $84,650. • Summer Property Tax Collections are at 90.8% for the 2020 Summer taxes compared to 94% last year. • As discussed at a previous meeting, emergency expenses outside of the purchasing threshold are being incurred related to the sinkhole at 410 E. Maple that in order to ensure the house is not damaged. Once the project is complete, cause of sinkhole is determined, and staff can provide the required itemized list, the City Manager will provide for City Council approval. • Administrative approval has been given to Mason First Presbyterian Church, for use of parking spaces in the Laylin Park parking lot for the purpose of distributing food for a Drive-Thru Picnic on Wednesday, September 16, 2020 from 4:30 p.m. to 6:30 p.m. • The City Manager has been asked to represent Region 7 on a Redevelopment Ready Workgroup across the state to help the State improve the program for local governments. Mason has completed the evaluation for the program but has not been certified. She was also asked to present at the Internal City Manager’s Association Conference (held virtually this year) on the City of Mason being viewed as a model case study on Gender Equity in the Workforce. Staffing Updates: • The City Manager has implemented a hiring freeze due to COVID-19. Substance Abuse Program Updates: Drug Take Back Program (Prevention): • About 80% of people that misuse prescription drugs get medication from family members and friends through theft, buying or being given the medication. Properly disposing of is essential to keep them out of our community and decrease access. The City of Mason drug drop box is available right as you walk into City Hall. In the last two years, we have collected 738.7 pounds of unwanted or expired prescription medication. Hope Not Handcuffs https://www.familiesagainstnarcotics.org/hopenothandcuffs (Prevention): • Hope Not Handcuffs is an initiative started by Families Against Narcotics (FAN), aimed at bringing law enforcement and community organizations together to find viable treatment options for individuals seeking help to reduce dependency with heroin, prescription drugs, and alcohol. A person struggling with any substance use disorder can come to any of the participating police agencies (including Mason) and ask for help. Our customer service and police staff are in the process of being trained on the intake process to receive these individuals with compassion. Narcan Administration (Life Saving): • Narcan is a medication that can reverse an overdose within minutes of being administered, giving time to provide life-saving treatment. Narcan is a medication approved by the Food and Drug Administration (FDA) to prevent overdose death caused by opioids such as heroin, morphine, hydrocodone (Vicodin), and oxycodone (OxyContin, Percocet). Our police department personnel are trained in its used and Narcan is provided at no cost by Ingham County Community Mental Health. Narcan Use and Mortality Rate is as follows for the last two years.  FY 2018: 4 deployments, 4 survived  FY 2019: 4 deployments, 4 survived 64 Traffic Updates: • Summerwood Subdivision- Speed Complaint Officers were assigned to the area for targeted enforcement and more police presence. The speed trailer was not deployed. Officers routinely noted no speeding vehicles. The matter is closed. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Final Restoration completed. Pond restoration work is in progress. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Reviewed and approved documents from contractor. Estimated time of arrival of blower is February 2021. 2017-U24 Study of Sewer Flow on Mason St. Staff working with Wolverine Engineering to move monitoring equipment to a new area. Staff working with Wolverine Engineering to develop next steps based of data received. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S17 Center Street- Walnut Street to N. Bush Street Scheduled for final asphalt layer week of September 21. 2017-S18 Brookdale Street- W. South St to Willow Street Completed August 2017-S19 Cherry- McRoberts Street to Henderson Street Waiting for Consumers Energy to finish to complete base asphalt and adjustment of structures. 2017-S21 Eaton Drive- All Completed June 2017-S22 W. Elm Street- McRoberts Street to Lansing Street Scheduled for final asphalt layer week of September 21. 2019-S9a E. Maple– S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street– Entire length Scheduled for final asphalt layer week of September 21. 2019-S5b Alley- W. Columbia Street to W. Sycamore Street Scheduled for final asphalt layer week of September 21. BUILDING, PROPERTY, EQUIPMENT (B) 2019-B16b Clerk: Election Tabulator Machines Tabulator should be received by mid-October, in time for November election. 65

City Manager’s Report: August 13, 2020 COVID-19 UPDATES: • Staff is now back to full hours and furloughs are no longer in place at this time. However, we are still limiting access to City Hall by the public to Monday- Thursday 9 am-3 pm. Residents are encouraged to make contact- less payments, for all payments, including tax payments, by mail, online, or placing in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. • Please see the Continuity of Operations document, as of July 6, 2020, available on the City’s website: here. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with related Executive Orders. • Due to COVID-19, CADL will not be presenting their Annual Report at a City Council meeting this year. The report may be found: here. • In response to COVID-19, Staff is currently preparing recommendations to the Capital Improvements Program (CIP). It is anticipated that this will be presented to the Planning Commission in September, followed by consideration by the City Council. Budget amendments will also be necessary to implement any of the capital projects recommended to move forward. • The City submitted a CESF Grant (COVID-19 related) to the Michigan State Police in the amount of $4,476.52. The grant is to recover funds spent on PPE and other equipment due to COVID-19 prevention, preparedness and response by law enforcement. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 132 S. Cedar– Peak Performance ACTIVE Ste. 500- Building permit is active for renovating space for physical therapy clinic. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 35 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. BUILDING PERMITS – FIRE RESTORATION Private Residence – Park St. PENDING Building permit is pending after fire. Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING AMENDMENT REQUESTS 117 Mark St. PENDING Application to rezone property from O-2 to RS-2. Public hearing to be held at 9/15/2020 Planning Commission meeting via Zoom. R2F District PENDING Application to allow 3-unit multiple family residential in the R2F Two-Family zoning district. Public hearing to be held at 9/15/2020 Planning Commission meeting via Zoom. ZONING PERMITS 840 E. Columbia St. – Masonic Lodge PENDING Administrative Site Plan Application is being reviewed for changes to the parking lot for one-way traffic, and the addition of a new driveway to accommodate drop- off at the entrance to building where a new elevator is to be installed for ADA access. 1155 Temple – Paul Davis Restoration PENDING Application to amend previously approved Site Plan to reduce building square footage, modify parking and driveway. The application is scheduled for review at the 9/15/2020 Planning Commission meeting via Zoom. OPERATIONS • CITY COUNCIL SPECIAL MEETING required on August 31, 2020 at 7:30 p.m. for a public hearing and required document approval for the Michigan Department of Natural Resources (MDNR) grant submission related to Rayner Park Playground Improvements. Please hold the date. • MML Annual Convention will be held virtually, Sept. 30- Oct. 2. Please indicate your interest in attending as soon as possible. Convention Agenda • The August 4, 2020 Primary Election saw 515 voters at the polls and 1,741 Absentee Ballots for a total of 2,256 voter turnout (36.6%). As of Monday, August 10, 2020, we have 2,308 Absentee Ballot Applications for the November 3, 2020 General Election. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • For speed complaints, officers will be assigned targeted enforcement for new complaints, but the speed trailer will remain in storage for now and complaints related to school traffic will be re-evaluated in the fall. 36 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Final restoration to be completed within the next couple of weeks. Pond restoration on Kinder property to be begin week of Aug. 17 (with approval of change order). UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Awaiting written installation plans by mid-August for City review and approval. 2017-U24 Study of Sewer Flow on Mason St. Evaluating data week of Aug. 17 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S17 Center Street- Walnut Street to N. Bush Street Adjustment of structures week of Aug. 17. 2017-S18 Brookdale Street- W. South St to Willow Street Completed August 2017-S19 Cherry- McRoberts Street to Henderson Street Final grading scheduled for week of Aug. 17. 2017-S21 Eaton Drive - All Completed June 2017-S22 W. Elm Street - McRoberts Street to Lansing Street Concrete work scheduled for week of Aug. 17. 2019-S9a E. Maple – S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID-19. 2019-S5a Henderson Street – Entire length Concrete work to be finished week of Aug. 17. 2019-S5b Alley- W. Columbia Street to W. Sycamore Street Final grading scheduled for week of Aug. 24. BUILDING, PROPERTY, EQUIPMENT (B) 2019-B16b Clerk: Election Tabulator Machines Council approved July 20; in process 37 August 11, 2020 To Whom It May Concern: I am writing this letter today because I can no longer trust that the issue will be addressed informally. I completed a remodel of my home in the 1980’s. This remodel utilize the same footprint of my slab home and with approvals and permits we added a crawl space and a second floor onto the west side of my home located at 410 E. Maple Street in the City of Mason. The home has a storm drain on the west side of the property between the street and the back of the lot. There also is a manhole cover at the corner of the rear of the west side of the home which supposedly was an abandoned sewer/storm drain. And, another manhole cover in the back of my neighbor’s lot approximately 10 feet from the other manhole cover. The home was completely on a slab until this remodel and the main portion of the home still is. There was problems almost immediately. I was told when the permits were drawn up that there was an abandoned storm sewer beneath the home. We started getting water into the crawl space so significantly that I had to move and eventually replace the boiler that was in the crawl space. At my own expense. Pierce Plumbing was our contractor. The lot often floods and at one point in 2016 the water reached the base of my door on the outside and almost to the front door. My crawl space was flooded to the floorboards. But, no water actually made it into the home. I called the city immediately and they inspected the drains. Cameras were inserted and I was told there was a broken drain. To date it has not been fixed. I called last year and was told it “was not in the budget to repair”. I have worked with the City of Mason Public Works when these incidents occur. Over the years it usually was a blockage or broken drain that was claimed to be the problem. I am no longer confident that the proper city officials are aware of this ongoing problem and without knowledge a solution cannot occur. What has triggered this letter, you may ask? About a month or two ago I noticed a sink hole in the back of my home. I had noticed my back door wouldn’t open and that my stairs were uneven. Now my door to my laundry room won’t close. I contacted the city immediately when I noticed the sink hole. Someone came and dug up the manhole cover which next to the rear of the home by that door. The manhole cover had sunk at least nine inches and remains dug up. The ground is sinking around it. And, I have discovered thirteen mini holes (honeycomb fashion) between that manhole cover and the storm sewer in the middle to lot. This has tripled in number over the last two weeks. The largest is the size of my foot. 38 The city sent someone to “blow out the drain”. I called to find out what was found out and was told that the drain is blocked and that they are considering blocking the storm sewer. However, in order to do this a study needs to occur to determine if blocking the drain will cause further back up along the line of the drain and thus cause problems for other city residents. Now remember this drain was supposed to be abandoned. I was told that they are talking to an “old timer” to see if they could figure out the history of the storm sewer that supposedly runs under the home. I discovered once the sink hole became larger that there was a separation of the house from the foundation. And, that there is now inches of clay in the crawl space. There are fresh cracks in the walls of the crawl space. The sink hole is no 5 feet by 2 feet 5 inches. There is a big problem. I contacted two foundation specialists to survey the damage and let me know how to fix it. John Pollack from Everdry Waterproofing, 616-406-0808 came to my home on 7/10/2020 and Christopher Johnson, from Foundation Solutions 360, 616-859-8882 came to the home on 7/11/2020. Both concluded the following: There was improper maintenance of the water which has resulted in structural damage. There was a failure to respond and remedy the situation over years of contacting the city. This failure to respond has now caused the footing to collapse and resulted in $20,000 of damage. To complicate matters, work cannot begin until the problem is fixed and resolved. Neither company will do the work. Both companies put blame the city for lack of mitigation of the city storm drainage system. There is water entering the south eastern corner of the crawl space. One contractor told me there is definitely water coming from somewhere in the southeast corner, as well. I have contacted my home owners and flood insurances. At this time, it does not appear that they will be covering any portion of the repairs. Public Works offered to fill the hole – however – I believe this would just end up in my crawl space. I asked for a construction fence be place to prevent children from entering that area. This was done in the last week or so. Therefore, I am asking the City of Mason to contact their insurance company and to develop a solution to fix the problem. I request that the solution be forwarded to me within the next 30 days. Respectively, Jean M. Karslake Lifelong Resident 410 E Maple Street Mason, MI 48854 517-974-7675 CC: City Manager Mayor City Council Department of Public Works 39

City Manager’s Report: July 31, 2020 COVID-19 UPDATES: • Staff is now back to full hours and furloughs are no longer in place at this time. However, we are still limiting access to City Hall by the public to Monday- Thursday 9 am-3 pm. • Full zoning services have resumed. We will begin accepting applications for review and placement on the September Planning Commission agenda. • Please see the Continuity of Operations document, as of July 6, 2020, available on the City’s website: here. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with Executive Order 2020-59. • Residents are encouraged to make contact-less payments, for all payments, including tax payments, by mail, online, or placing in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. – Arcade/Nail Salon PENDING Two permits pending. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 132 S. Cedar– Peak Performance ACTIVE Ste. 500- Building permit is active for renovating space for physical therapy clinic. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 22 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED Remaining work includes the installation of landscaping, repairs to parking lot lighting, and a site plan revision if they intend to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Parking updates have been delayed until spring. BUILDING PERMITS – FIRE RESTORATION Private Residence – Park St. PENDING Building permit is pending after fire. Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. ZONING AMENDMENT REQUESTS 117 Mark St. PENDING Application to rezone property from O-2 to RS-2. Public hearing to be held at 9/15/2020 Planning Commission meeting via Zoom. R2F District PENDING Application to allow 3-unit multiple family residential in the R2F Two-Family zoning district. Public hearing to be held at 9/15/2020 Planning Commission meeting via Zoom. OPERATIONS The City has issued 2,023 Absentee Ballots and received 65.87% for the August 4, 2020 election as of July 30, 2020. Voters may request an Absentee Ballot up to July 31, 2020 for the ballot to be mailed. Voters also can request an Absentee Ballot in person on Saturday, August 1, 2020 8:00 AM – 4:00 PM or Monday, August 3, 2020 from 8:00 AM – 4:00 PM. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • For speed complaints, officers will be assigned targeted enforcement for new complaints, but the speed trailer will remain in storage for now and complaints related to school traffic will be re-evaluated in the fall. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Trail completed. Final asphalt layer to be completed week of August 2nd. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Awaiting written installation plans by mid-August for City review and approval. 2017-U24 Study of Sewer Flow on Mason St. Data has been collected and data analyzing will take place week of Aug. 10th. 23 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S17 Center Street- Walnut Street to N. Bush Street Schedule was pushed back due to Consumers Energy’s contractor. Base course of asphalt to be laid the week of Aug 3rd. 2017-S18 Brookdale Street- W. South St to Willow Street Final asphalt layer to be laid the week of Aug 2nd. 2017-S19 Cherry- McRoberts Street to Henderson Street Lead Water Services replacement completed. Concrete work to begin week of Aug 3rd. 2017-S21 Eaton Drive - All Completed June 2017-S22 W. Elm Street - McRoberts Street to Lansing Street Lead service line replacements to be performed week of Aug 3rd. Concrete work to begin week of Aug. 3rd. 2019-S9a E. Maple – S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID 19 2019-S5a Henderson Street – Entire length Concrete work to begin week of Aug. 3rd. 2019-S5b Alley- W. Columbia Street to W. Sycamore Street Has been pulverized. Paving to line up with the other streets. BUILDING, PROPERTY, EQUIPMENT (B) 2019-B16b Clerk: Election Tabulator Machines Council approved July 20; in process 24

City Manager’s Report: July 16, 2020 COVID-19 UPDATES: • Please see the Continuity of Operations document, as of June 11, 2020, available on the City’s website: here. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with Executive Order 2020-59. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler Insurance ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. *Historic District Commission approved a Certificate of Appropriateness for replacement of windows on June 22, 2020. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 132 S. Cedar, Ste. 500 – Peak Performance ACTIVE Building permit is active for renovating space for physical therapy clinic. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow Medical Services ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. Remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. 34 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. BUILDING PERMITS – FIRE RESTORATION Private Residence – Park St. PENDING Building permit is pending after fire. Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn COMPLETED Final inspection approved and Certificate of Occupancy issued. ZONING PERMITS 882 Stag Thicket PENDING Zoning permit under Administrative Review for minor grading, patio, retaining wall, and hot tub. Building permit pending for hot tub. OPERATIONS • Residents are encouraged to make contact-less payments, for all payments, including tax payments, by mail, online, or placing in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. • The City has issued 1,839 Absentee Ballots for the August 4, 2020 election as of Tuesday, July 14, 2020. Voters may request an Absentee Ballot up to July 31, 2020 for the ballot to be mailed. Voters also can request an Absentee Ballot in person on Saturday, August 1, 2020 8:00 AM – 4:00 PM or Monday, August 3, 2020 from 8:00 AM – 4:00 PM. • The City contracted for an outside audit of the Police Department Property and Evidence Room and of our processes to ensure we are meeting the best practices. The Audit identified some areas for improvements related to documenting policies, increased monitoring, and disposal of evidence. Overall, the audit showed proper tracking of all evidence. The recommendations will be addressed in policies to ensure we are in compliance if and when we receive a formal audit. • The Governor signed Senate Bill 690 July, 1 2020. This bill includes funding to reimburse local units of government for their public safety and/or public health payroll expenses for the months of April and May 2020 and grants for the payment or reimbursement of first responder hazard pay premiums. The City is submitting the applications requesting reimbursement for public safety and public health payroll expenses for April and May of $174,639.22 and $44,000 for first responder hazard pay. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • For speed complaints, officers will be assigned targeted enforcement for new complaints, but the speed trailer will remain in storage for now and complaints related to school traffic will be re-evaluated in the fall. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Kerns Road was graded and base course for the road to put down week of July 13. 35 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Pre-construction meeting is set for July 21 2017-U24 Study of Sewer Flow on Mason St. Data collection underway BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Contractor has completed final design/construction documents. Staff has submitted documents to SHPO for review and begin preparation of the CLG grant submittal. FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S17 Center Street- Walnut Street to N. Bush Street Concrete work completed. Base course of asphalt to be laid the week of July 20th. Wear course asphalt to be completed by end of July. 2017-S18 Brookdale Street- W. South St to Willow Street Concrete work completed. Base course has been laid. Wear course asphalt to be completed by end of July. 2017-S19 Cherry- McRoberts Street to Henderson Street Road has been marked. Pulverizing to start the week of July 20th. 2017-S21 Eaton Drive - All Completed June 2017-S22 W. Elm Street - McRoberts Street to Lansing Street Road has been marked. Pulverizing to start the week of July 20th. 2019-S9a E. Maple – S. Jefferson to S. Barnes Completed June 2019-S9b Signal at E. Maple & S. Jefferson Delayed traffic study due to COVID 19 2019-S5 Henderson Street – Entire length PROPOSED: Seeking Council approval, July 20. Moving up from CIP FY 2023-24. To be assigned Alley- W. Columbia Street to W. Sycamore Street PROPOSED: Seeking Council approval, July 20. New addition due to poor condition. 36