City Manager Reports

City Manager’s Report: July 2, 2020 COVID-19 UPDATES: • As of 6/29/20, the State increased the Lansing region to High Risk for COVID 19 due to a one week increase of 40, due to the Harper’s outbreak in East Lansing. • The State has released the MI Safe Schools: Return to School Roadmap outlining requirements for schools, including Mason. This will likely require the City to continue to be flexible with our employee’s schedules related to child care. • Please see the Continuity of Operations document, as of June 11, 2020, available on the City’s website: here. o City Hall will be open to public wearing masks starting June 15, 2020 o Building Permits - Service has resumed for applications and inspections. Permits can be submitted through the online application or by drop off in the drop box at City Hall. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with Executive Order 2020-59. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 117 & 119 E. Maple – Fiedler Insurance ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 124-136 W. Ash St. ACTIVE Building permit active for 2nd story interior renovations and replacement of all 2nd story windows. *Historic District Commission approved a Certificate of Appropriateness for replacement of windows on June 22, 2020. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 132 S. Cedar, Ste. 500 – Peak Performance ACTIVE Building permit is active for renovating space for physical therapy clinic. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 230 Temple St. – Sparrow Medical Services ACTIVE Building permit is active for tear off and re-roof of building. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 17 1133 S. Cedar – MSU Federal CU ACTIVE Building permit is active for interior renovations. 706 S. Cedar – State Farm Insurance COMPLETED Building permit finalized for tear off and re-roof of building. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. Remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. BUILDING PERMITS – FIRE RESTORATION Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. OPERATIONS • City Summer Tax bills will be arriving in mailboxes later in the week. For contact-less payments, residents are encouraged to make tax payments and all other payments by mail, online, or place in our drive up drop-box in the City Hall parking lot. We are asking residents to limit the use of cash and prepare checks before you enter City Hall. If a receipt is requested, please provide an email address or enclose a self-addressed, stamped envelope. • The City increased utility rates became effective June 2020. We created the Utility Billing FAQ to assist with some common questions. • The City has issued 1,629 Absentee Ballots for the August 4, 2020 election as of Monday, June 29, 2020. Voters may request an Absentee Ballot up to July 31, 2020 for the ballot to be mailed. Voters also can request an Absentee Ballot in person on Saturday, August 1, 2020 8:00 AM – 4:00 PM or Monday, August 3, 2020 from 8:00 AM – 4:00 PM. • The 2019 Water Quality Report has been reviewed by EGLE and is now available on the City’s website at: mason.mi.us/WaterQualityReport Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • For speed complaints, officers will be assigned targeted enforcement for new complaints, but the speed trailer will remain in storage for now and complaints related to school traffic will be re-evaluated in the fall. 18 LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 (FY 18/19) MDOT- Temple Street Safety Grant MPS/ City support smaller scope and rejecting grant due to costs. City will contribute $20,000 (previously committed match) and MPS will contribute $10,000. Plans are being revised for review. Delaying due to COVID-19 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Bid Opening April 1; five bids were received, delaying award due to COVID-19 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Base course of the pedestrian path is complete. Base course for road and remaining concrete work to be done week of July 6. 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Awaiting Insurance Paperwork from L.D. Docsa, then will schedule Pre-construction Meeting. 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. Delaying due to COVID-19 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Spring, delaying due to COVID-19 2019-U2 DPW- Design Delaying due to COVID-19 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Delaying due to COVID-19 MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Complete March 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Complete March 2019-MVP1 Vehicle No. 25 Equipping Complete January BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Contractor has begun preparing final design/construction documents. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Bids received, delaying due to COVID-19 2017-B10 Fire Station 1- Furnace/AC Delaying due to COVID-19 2017-B11 Fire Station 1- Washer/ Dryer Dryer has been received and installed (May 2020); delaying washer due to COVID-19 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement delaying due to COVID-19 2018-B10 BS&A Module for Online Permitting This service is live and we are accepting applications. May 2018-B12 City Hall Carpet Replacement Delaying due to COVID-19 2018-B13 Extrication Tools Replacement All items have been received. February 2018-B15 Sprinkler System in Truck Bay Delaying due to COVID-19 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Working on new estimates with alternate routes. Delaying due to COVID-19 2019-B1 Election Tabulator Machines Tabulator Machine has been received and will be used in the August 4, 2020 Election in the Absent Voter Counting Board June 2019-B2 City Hall- Phase 1 Received bid for design, delaying due to COVID-19 19 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2020 Local Streets Concrete completed on Brookdale. Final grade for road base completed. Paving to be completed the week of July 6. Center Street has been pulverized and concrete work on the north side of road completed. Waiting for Consumers Energy to complete work to continue on Center Street. With the savings realized by the Eaton Street and Maple Street local street construction projects, staff are considering including Henderson Street (between W. Elm and W. Cherry) and the alley between S. Jefferson and S. Park Street (South of W. Columbia) this year. Henderson will be complete along with W. Cherry (only affecting four houses, one of which is vacant) and the alley will follow the completion of Henderson Street at the end of August/beginning of September. Staff will start notifying property owners of the possibility and if it is feasible, staff will recommend a change order to the current contract at the next City Council meeting. Please Note: The next Manager’s Report will remove FY 2019-2020 completed projects and add all FY 2020- 21 proposed projects. 20 UTILITY BILLING FAQ Why did the City increase my utility bill? We increased utility bills to cover our operational needs. This increase does not include any money for capital projects intended for the 2020-2021 fiscal year. The increase breakdown is as follows: One unit= 1,000 gallons, Average Residential Customer = 4 units or 4,000 gallons Why would you increase this on July 1, 2020? COVID-19 has affected my income and I’m concerned. Ideally, we would like to wait, but costs to run a utility continue to increase beyond our control: increased regulations, cost of equipment and chemicals, health care costs for our employees, etc. It’s necessary to cover our costs in order to sustain our system. If we fail to do so, the State will eventually step-in to manage the utility, which will ultimately be more expensive for our users with no local control on rates. Could tax dollars be used to pay for the water and sewer utility costs? The Water and Sewer Fund is an Enterprise Fund. An Enterprise Fund is a self-supporting fund, meaning all revenue generated from providing services and user charges must pay for the expenditures of the system. What happened to the projected large utility rate increase that was discussed this winter? Prior to COVID-19, the City was in the final stages of completing a water and sewer rate study based on our required large capital projects. The required large capital projects include moving the Public Works facility to allow for the Wastewater Treatment Plant (WWTP) to be expanded in the floodplain. This expansion is due, in part, to be in line with the Consent Order from the State to improve our Wastewater Treatment Plant (WWTP) due to discharges into the creek during high rain events. The increase was planned for this July and was anticipated to be just under 40% to address operational increases, the Lead and Copper Rule, rebuilding and expanding the Wastewater Treatment Plant, and relocating the Public Works Facility. All of these items are required under the permits the City has with the State. These capital projects have been delayed and removed from the 2020-2021 budget to avoid a large increase during COVID-19. The final costs and usage may vary and will be evaluated at the time that this project is resumed to determine the necessary utility rates. How do our rates compare to other communities? Community size, contracting for services, age of equipment, level of service, asset management, lead lines, water source, etc. affect every community’s utility rates. Every system is unique; therefore, it is not recommended to compare rates. However, a rate comparison chart is below for reference. Rate Type July 2018 June 2020 Water Charge – zero unit $2.18 $2.42 Water Charge – per unit $3.81 $4.23 Water Capital Improvement – per unit $2.69 $2.99 Sewer Charge – zero units $3.55 $3.94 Sewer Charge – per unit $5.38 $5.97 Sewer Capital Improvement – per unit $.73 $.81 21 Please note: Rates are as of January 2020; based on data provided by the community or their website. All rates are converted to monthly billing and gallons rates are based on 5/8" meter and residential charges. Community (How it is similar to Mason) Population Water Total @ 4,000 gallons Sewer Total @ 4,000 gallons Total Water & Sewer Williamston (location) 3,960 $48.83 $47.77 $96.60 Delhi (location) 25,877 $34.06 $50.76 $84.82 Flushing (population) 7,915 $52.28 $31.87 $84.15 BW&L/Lansing (location) 118,427 $34.06 $49.43 $83.49 Grand Ledge (location) 7,854 $38.80 $44.42 $83.22 St. Johns (location) 7,865 $28.95 $52.03 $80.98 Lapeer (population) 8,621 $30.42 $47.36 $77.78 Chelsea (population) 5,474 $31.52 $45.86 $77.38 Marshall (population) 6,996 $37.26 $39.52 $76.78 East Lansing (location) 48,844 $30.52 $42.91 $73.43 Charlotte (location) 9,088 $25.44 $44.98 $70.42 Leslie (location) 1,884 $36.07 $32.52 $68.59 Hillsdale (population) 8,049 $26.04 $39.44 $65.48 Tecumseh (population) 8,390 $24.44 $37.22 $61.66 Alma (population) 8,920 $23.28 $37.86 $61.14 Howell (population) 9,618 $29.59 $30.07 $59.66 Mason - NEW RATES $30.83 $27.12 $57.95 Dewitt (location) 4,511 $34.06 $23.24 $57.30 Brighton (population) 7,657 $14.80 $39.47 $54.27 Mason- CURRENT RATES 8,458 $27.95 $24.44 $52.39 Hastings (population) 7,315 $18.54 $33.53 $52.07 Hudsonville (population) 7,349 $19.30 $28.45 $47.75 Meridian (location) 42,636 $24.08 $23.36 $47.44 Delta Charter Twp. (location) 32,408 $25.40 $18.40 $43.80 Resources: More Questions? Please Contact our Customer Service Desk at 517.676.9155. Revised 6.25.20 (Finance) 22 2019 WATER QUALITY REPORT CITY OF MASON Revised – April 2020 23 This report covers the drinking water quality for the City of Mason for the 2019 calendar year. This information is a snapshot of the quality of the water we provided to you in 2019. Included are details about where your water comes from, what it contains, and how it compares to United States Environmental Protection Agency (EPA) and state standards. Your water comes from seven groundwater wells, each well averaging from 215 to 400 feet in depth. The State of Michigan Department of Environment Great Lakes and Energy (EGLE) performed an assessment of our source water in 2007 to determine the susceptibility or the relative potential of contamination. The susceptibility rating is on a seven-tiered scale from "very-low" to "very-high" based on geologic sensitivity, well construction, and water chemistry and contamination sources. The susceptibility of our source water is moderately high as of that evaluation. There are no significant sources of contamination in our water supply. We are making efforts to protect our sources by updating our well head protection plan in 2020. If you would like to know more about the report, please contact Customer Service at 517.676.9155. • Contaminants and their presence in water: Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA’s Safe Drinking Water Hotline (800-426-4791). • Vulnerability of sub-populations: Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune systems disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/Centers for Disease Control and Prevention (CDC) guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800-426-4791). • Sources of drinking water: The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. Our water comes from wells. As water travels over the surface of the land or through the ground, it dissolves naturally-occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity • Contaminants that may be present in source water include: Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife. Inorganic contaminants, such as salts and metals, which can be naturally-occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. Pesticides and herbicides, which may come from a variety of sources such as agricultural and residential uses. Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban Stormwater runoff, and septic systems. In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water systems. United States Food and Drug Administration regulations establish limits for contaminants in bottled water which provide the same protection for public health. 24 Water Quality Data The provided table lists all the drinking water contaminants that we detected during the 2019 calendar year. The presence of these contaminants in the water does not necessarily indicate that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing done January 1 – December 31, 2019. The EGLE allows us to monitor for certain contaminants less than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. All of the data is representative of the water quality, but some are more than one year old. Terms and abbreviations used below: • Maximum Contaminant Level (MCL): the highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. • Maximum Contaminant Level Goal (MCLG): the level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. • Maximum Residual Disinfectant Level (MRDL): means the highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. • Maximum Residual Disinfectant Level Goal (MRDLG): means the level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. • N/A: not applicable • ppb: parts per billion or micrograms per liter • ppm: parts per million or milligrams per liter • ppt: parts per trillion or nanogram per liter • pCi/l: picocuries per liter (a measure of radioactivity). • AI: Action Level which is the concentration of a contaminant which, if exceeded, triggers treatment or other requirements that a water system must follow. Lead Service Line Transparency Number of lead service Lines Number of service lines of unknown material Total number of service lines 601 1415 2918 On December 23, 2019, the City of Mason did an evaluation of potential lead lines within the City of Mason. Lead is defined to also include galvanized lines that were once connected to lead. The information above is based on data we have on timing of housing construction and available records. The City has not visually confirmed all lead service lines at this point. 25 Results Regulated Contaminant MCL MCLG Level Detected Range Year Sampled Violation Yes / No Typical Source of Contaminant Fluoride (ppm) 4 4 .69 .67 - .76 2019 No Erosion of natural deposits discharge from fertilizer & aluminum factories TTHM - Total Trihalomethanes (ppb) 80 N/A 4 N/A 2019 No By-product of drinking water disinfection HAA5 Haloacetic Acids (ppb) 60 N/A 8 N/A 2019 No By-product of drinking water disinfection Radioactive Contaminant MCL MCLG Level Detected Range Year Sampled Violation Yes/No Typical Source of Contaminant Alpha Emitters (pCi/L) 15 0 2.5 2.5 2018 No Erosion of natural deposits Combined Radium (pCi/L) 5 0 2.1 2.1 2019 No Erosion of natural deposits Chlorine (ppm) MRDL MRDLG .78 .47 – 1.02 2019 No Water additive used to control microbes 4 4 Contaminant Subject to AL Action Level MCLG 90% of Samples < This Level Year Sampled Samples Above AL Typical Source of Contaminant Lead (ppb) * 15 0 3.0 2019 0 Corrosion of household plumbing systems; erosion of natural deposits Copper (ppm)** 1.3 1.3 1.43 2019 4 Corrosion of household plumbing systems; erosion of natural deposits; leaching from wood preservatives Special Monitoring and Unregulated Contaminant *** Level Detected Year Sampled Comments Sodium (ppm) 14.4 2019 Typical source is erosion of natural deposits Hardness (ppm) 356 2019 Typical source is erosion of natural deposits Chloride (ppm) 17.6 2019 Typical source is erosion of natural deposits Sulfate (ppm) 44.8 2019 Typical source is erosion of natural deposits Emerging Contaminant **** LHA Level Detected Range Year Sampled Violation Yes / No Typical Source of Contaminant PER-Polyfluoroalkyl Substances (ppt) ***** 70 0 0 2018 No Industrial and consumer product runoff The City of Mason is responsible for providing safe, high quality drinking water to its residents but cannot control the verity of materials used in plumbing components inside homes. Elevated lead and copper levels are sometimes found in some residences due to corrosion of household plumbing pipes and fixtures made of, or containing, lead and copper. *Information about Lead: If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The City of Mason is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can 26 minimize the potential for lead exposure by flushing your tap for 30 seconds to two minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. City residents concerned about lead levels in their drinking water can be added to the sampling pool for this next round of testing by calling 517.676.9155. There is no cost to participate in this sampling. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline at 800.426.4791 or at http://water.epa.gov/drink/info/lead/index.cfm. **Information about Copper: As required by Federal and State laws and regulations, regular testing is conducted on various aspects of the water system. Copper is an essential nutrient, but some people who drink water containing copper in excess of the action level over a relatively short amount of time could experience gastrointestinal distress. Some people who drink water containing copper in excess of the action level over many years could suffer liver or kidney damage. People with Wilson’s Disease should consult their personal doctor. Testing completed as recently as 2014 determined that copper was not detected in the City’s wells, which supply the City’s water. The City’s recent testing in homes for copper, conducted in August and September of 2019, found four of twenty-two samples exceeded the EPA’s maximum contaminant level goal (MCLG) for copper. In accordance with Federal and State laws and regulations, those four residents were notified of their results. They were also given a fact sheet on how to flush their pipes before using the water for cooking and drinking if the water has been sitting in their pipes for an extended period of time. The EGLE has advised the City of Mason is not in violation of the Michigan Safe Drinking Water Act, but the exceedance requires more homes to be tested in the next round of sampling to take place in the first six months of 2020. City residents concerned about copper levels in their drinking water can be added to the sampling pool for this next round of testing by calling 517.676.9155. There is no cost to participate in this sampling. Beginning in 2020 the City will undergo a corrosion study to investigate for adjustments in the current corrosion control program. The City recommends that residents, especially with copper plumbing, follow published guidance about flushing pipes before using tap water for drinking, cooking, rinsing food, brushing teeth, and preparing powdered baby formula. To flush your pipes, turn on any faucet and let it run cold for about two minutes. Taking a shower, doing a load of laundry, or running the dishwasher will also accomplish the goal of flushing your pipes. The Michigan Department of Health and Human Services (MDHHS) recommends that homes with a formula-fed infant use cold, flushed water for drinking and making powdered infant formula. Formula-fed infants under twelve months old get their needed copper from the formula itself—and if tap water containing copper is used to prepare the powdered formula, the infant can end up with too much copper in their body. This may cause stomach upset or other health issues. If your infant is experiencing persistent stomach upset symptoms, consult your healthcare provider. People with disorders of copper metabolism (for example: Wilson’s Disease) should continue to avoid potentials sources of copper, including drinking water from the City of Mason. If you have questions about copper exposure and your health, call the Ingham County Health Department at 517.887.4312 or the Michigan Department of Health and Human Services (MDHHS) at 844.934.1315. If you choose to purchase a water filter, MDHHS recommends filters that are tested and certified to NSF/ANSI Standard 53 for copper reduction. Be sure to follow manufacturer’s instructions for set-up and maintenance. ***Unregulated contaminants are those for which EPA has not established drinking water standards. Monitoring helps EPA to determine where certain contaminants occur and whether it needs to regulate those contaminants. ****Per - and Polyfluoroalkyl Substances: (PFAS), sometimes called PFC’S are a group of chemicals that are resistant to heat, water, and oil. PFAS have been classified by the EPA as an emerging contaminant on the landscape. For decades, they have been used in many indusial applications and consumer products such as carpeting, waterproof clothing, upholstery food wrappings, fire-fighting foams, and metal plating. They are still in use today. PFAS have been found at low 27 levels both in the environment and in blood samples from the general U.S. population. These chemicals are persistent, which means they do not break down in the environment. They also bio-accumulate, meaning the amount builds up over time in the blood and organs. Although our understanding of these emerging contaminants is constantly evolving, elevated levels of PFAS have the potential to cause increased cholesterol, changes in the body’s hormones and immune system, decreased fertility, and increased risk of certain cancers. Links to these health effects in humans are supported by epidemiologic studies and by laboratory studies in animal models. If any resident has additional questions regarding this issue, the State of Michigan Environmental Assistance Center can be contacted at 800-662-9278. Representatives may be reached to assist your questions Monday through Friday, 8:00 AM to 4:30 PM. The State has created a website where you can find information about PFAS contamination and efforts to address it in Michigan. The site will be updated as more information becomes available. The website address is: http://michigan.gov/pfasresponse. Conclusion The EGLE and EPA require us to test our water on a regular basis to ensure its safety. We met all the monitoring and reporting requirements for 2019. We will update this report annually and will keep you informed of any problems that may occur throughout the year, as they happen. Copies are available at Mason City Hall at 201 West Ash Street and on the City of Mason website (www.mason.mi.us). For more information about your water, or the contents of this report, contact , Customer Service 517.676.9155 For more information about safe drinking water, visit the U.S. Environmental Protection Agency at www.epa.gov/safewater/. Revised 4.7.20 (Public Works) 28 From: Deborah Stuart Cc: Dana Martin; Sarah Jarvis; Deborah Stuart Subject: City Council Questions for July 6th Mtg Date: Monday, July 6, 2020 1:38:10 PM Greetings: Please find the questions and answers provided in an advance related to tonight’s Council meeting. As usual, this email will be added to the end of the public packet. 1. What are your reasons behind your recommendation for Council, Boards and Commissions the continue to meet electronically? My recommendation is to avoid a potentially unsafe environment for our staff, council or participants until it is necessary. In my opinion, the public and the ability to conduct City business have not been harmed by the use of virtual meetings and it allows those at high risk for COVID 19 to still participate. I would like the Agenda item to be re-written to remove the phrase “Until Council determines otherwise”. You know my opposition to meeting on Zoom and while I understand that currently, due to the Governor’s decree, we have no choice, I want to go back to live, in person meetings as soon as possible. Removing the phrase “Until Council determines otherwise” would speed up getting off Zoom and back into live in person meetings. Council as a whole decides the rules for the meeting, that is why I’m recommending that the virtual meetings be in place until council determines otherwise (as long as it is legally allowed). A vote to return to open meetings will ensure majority of the members are comfortable with that change and the restrictions that change will require. Those that have a different view are welcome to change the agenda item and discuss it on the floor. I will be prepared to discuss in more detail at the meeting. 2. Is July 3rd the official day off for the Fourth of July for all or part of the City workforce? Yes, it is the designated official holiday for the City operations. Will employees be working on the 6th? Yes, depending on their schedules. How does it work, if the employees get the 3rd off with pay will it conflict with the CARES act where they already get Fridays off. Will they get another day off furloughed to make up for getting paid for this Friday? The Work Share program requires employers to provide all benefits they would have normally received, including holidays. Each employee was reduced an additional eight hours over the last two weeks, in order to adjust for the holiday. Every area has different percentage reduction and different days off. For example, some only have a reduction of 4 hours per week, not a full day off. Other employees include a regular schedule that has them off on Mondays vs. Fridays. 3. What are “Control wave parts” for Howell road? What do they do? This SCADA system project for the North Water Tower was the contract approved at the November 4, 2019 meeting with more detail in the packet. Packet found here. 4. What does/are configuration & install for Howell road? See item 3, these are related to the same system but specific to the local configuration of that system. 29 5. What is the payment to Ingham County for? What are network charge, CIP, and work orders? Ingham County provide the secure network required for the police department. They provide technology support and require a CIP fund to allow for regular replacements of that technology. We do regularly evaluate this contract and did evaluate changing from Ingham County when we did are most recent technology bid. The police component was not competitive and would have been a significant increase due to the security and programs required. 6. Please inform me what VFD contract work at the WTP consists of. What are frequency drives? What do they do and what purpose do they have? This was the contract approved at the April 20, 2020 meeting (Packet found here) for the Variable Frequency Drives. They control the speed and flow through the high service pumps at the Water Treatment Plant. 7. Are these the streetlight globes that were broken during the most recent hailstorm? Yes, this replacement is part of an insurance claim. At approximately $551.00 per globe I hope that the new ones will be hardy than the current ones. The globes that were damaged in the storm were approximately 20 years old. These globes are made of acrylic and the UV rays for the sun derogate the structural integrity of the globe. Have the new ones been tested for an event such as we had? The globes are design to handle the outdoor elements and are UL certified to handle a certain level of weather events. King Luminaire does not test the globes in any type of hail storm, mainly because it is not required by UL. Is there any warranty on the new ones and, if so does it cover breakage due to a hailstorm? There is a five year warranty that covers without charge “any properly installed King Luminaire produce we deem defective if such product has failed under normal conditions, use, service and maintenance”. Deborah Stuart City Manager, City of Mason 201 West Ash Street | Mason, MI 48854-0370 Office: 517.676.9155 | Mobile: 517.977.7135 deborahs@mason.mi.us Have questions and not sure where to start? Contact our Customer Service Desk for assistance with all of your community needs at 517.676.9155 or info@mason.mi.us This message contains information which may be confidential and privileged. Unless you are the intended recipient (or authorized to receive this message for the intended recipient), you may not use, copy, disseminate, or disclose to anyone the message or any information contained in the message. If you have received the message in error, please advise the sender by reply e-mail, and delete the message. Thank you very much. 30

City Manager’s Report: June 11, 2020 COVID-19 UPDATES: • Please see the Continuity of Operations document, as of June 11, 2020, available on the City’s website: here. o City Hall will be open to public wearing masks starting June 15, 2020 o Building Permits - Service has resumed for applications and inspections. Permits can be submitted through the online application or by drop off in the drop box at City Hall. • Please see the COVID-19 Preparedness and Response Plan, as of June 3, 2020 available on the City’s website: here. This document complies with Executive Order 2020-59. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status HISTORIC DISTRICT COMMISSION 124-136 W. Ash St. PENDING Historic District Commission will be meeting in June to review a Certificate of Appropriateness request for window replacement. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 1133 S. Cedar – MSU Federal CU PENDING Building permit application in review for interior renovations. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 117 & 119 E. Maple – Fiedler insurance ACTIVE Building permit is active for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing. 301 Bush – Ingham County ACTIVE Building permit active for tear off and re-roof of building. 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. *Historic District Commission approved a Certificate of Appropriateness for new metal gable siding and gutters on May 26, 2020. 706 S. Cedar – State Farm Insurance ACTIVE Building permit active for tear off and re-roof of building. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. Remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. 86 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us BUILDING PERMITS – FIRE RESTORATION Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. OPERATIONS • Staff will disconnect a few decorative street lights in the downtown due to water getting into the fixtures and causing lights to flicker. Parts have been ordered and repairs will be made after we receive the parts (expected delivery end of June). • Since going live in May, the City has received nearly 60 permits online, primarily for roof and siding. We believe this alone has resulted in a savings of nearly 30 hours of Customer Service time for data entry. Special thanks to Marcia Holmes, Community Development Administrative Assistant and our Customer Service Team for making this happen. We are limited to taking only roof and siding permits online now but with a goal shifting the administrative intake of 100% of our permit types online over the next few months. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • Traffic and speed evaluations in certain areas have become a lower priority to limit contact. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 (FY 18/19) MDOT- Temple Street Safety Grant MPS/ City support smaller scope and rejecting grant due to costs. City will contribute $20,000 (previously committed match) and MPS will contribute $10,000. Plans are being revised for review. Delaying due to COVID-19 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Bid Opening April 1; five bids were received, delaying award due to COVID-19 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension All underground work is completed. Main line curb is done. The radii at Howell and Cedar will be completed within a week or so. Next step will be base course of asphalt, then pathway work. 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Recommendation awaiting City Council approval 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. Delaying due to COVID-19 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Spring, delaying due to COVID-19 2019-U2 DPW- Design Delaying due to COVID-19 87 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Delaying due to COVID-19 MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Complete March 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Complete March 2019-MVP1 Vehicle No. 25 Equipping Complete January BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Contractor has begun work preparing final design/construction documents. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Bids received, delaying due to COVID-19 2017-B10 Fire Station 1- Furnace/AC Delaying due to COVID-19 2017-B11 Fire Station 1- Washer/ Dryer Dryer has been received and installed (May 2020); delaying washer due to COVID-19 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement delaying due to COVID-19 2018-B10 BS&A Module for Online Permitting This service is live and we are accepting applications. May 2018-B12 City Hall Carpet Replacement Delaying due to COVID-19 2018-B13 Extrication Tools Replacement All items have been received. February 2018-B15 Sprinkler System in Truck Bay Delaying due to COVID-19 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. Delaying due to COVID-19 2019-B1 Election Tabulator Machines Tabulator Machine has been ordered; manufacturer has been delayed; anticipated receipt June 2020. State of Michigan Grant has been approved to fund 50% of the tabulator cost. 2019-B2 City Hall- Phase 1 Received bid for design, delaying due to COVID-19 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2020 Local Streets Base course of asphalt placed on Eaton and Maple. Structure adjustment next and then final asphalt placed. Work will progress to Center Street and Brookdale. 88

City Manager’s Report: May 28, 2020 COVID-19 UPDATES: • Please see the Continuity of Operations document that is attached. The last update was on May 28, 2020. • Please see the COVID-19 Preparedness and Response Plan available on the City’s website: here. This document complies with Executive Order 2020-59. • Building Permits - Service has resumed for applications and inspections. Permits can be submitted through the online application or by drop off in the drop box at City Hall. ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status HISTORIC DISTRICT COMMISSION 117 & 119 E. Maple – Fiedler Insurance PENDING Historic District Commission approved a Certificate of Appropriateness for replacement storm doors, replacement windows, exterior painting, and brick exterior re-pointing on May 26, 2020. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. *Historic District Commission approved a Certificate of Appropriateness for new metal gable siding and gutters on May 26, 2020. 706 S. Cedar – State Farm Insurance ACTIVE Building permit active for tear off and re-roof of building. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 700 Buhl – Ingham 911 ACTIVE Building permit is active for installation of antennas, microwave dishes and associated mounts on existing tower. Install unmanned equipment shelter. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. Remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 23 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. ZONING BOARD OF APPEALS 513-515 W. South St. COMPLETED Crockett Law Offices filed a petition for a variance from the City ordinances Chapter 94 Article X, Chapter 100 Tables 1, 2 related to a non-conforming structure, non- conforming uses and dimensional requirements, parking in the front yard and deed restrictions on property located at 513 - 515 W. South St. A public hearing was held on Wednesday, February 12, 2020 at City Hall. The ZBA issued a denial for the variances based on there being no practical difficulty related to a unique physical feature of the land and the denial does not render the property to be unusable. OPERATIONS Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. • Resignation: Kerry Neville-Palmateer, Project Specialist, resigned effective May 23, 2020. Traffic Updates: • Traffic and speed evaluations in certain areas have become a lower priority to limit contact. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 (FY 18/19) MDOT- Temple Street Safety Grant MPS/ City support smaller scope and rejecting grant due to costs. City will contribute $20,000 (previously committed match) and MPS will contribute $10,000. Plans are being revised for review. Delaying due to COVID-19 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Bid Opening April 1; five bids were received, delaying award due to COVID-19 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Construction is underway and progressing. Next milestone will be placement of curb and gutter, likely during the week of June 1st. 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bids received, delaying due to COVID-19 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. Delaying due to COVID-19 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Spring, delaying due to COVID-19 2019-U2 DPW- Design Delaying due to COVID-19 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Delaying due to COVID-19 MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Complete March 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Complete March 2019-MVP1 Vehicle No. 25 Equipping Complete January BUILDING, PROPERTY, EQUIPMENT (B) 24 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-B5 Library Improvements, Phase 1 Contractor has begun work preparing final design/construction documents. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Bids received, delaying due to COVID-19 2017-B10 Fire Station 1- Furnace/AC Delaying due to COVID-19 2017-B11 Fire Station 1- Washer/ Dryer Dryer has been received and installed (May 2020); delaying washer due to COVID-19 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement delaying due to COVID-19 2018-B10 BS&A Module for Online Permitting This service is live and we are accepting applications. May 2018-B12 City Hall Carpet Replacement Delaying due to COVID-19 2018-B13 Extrication Tools Replacement All items have been received. February 2018-B15 Sprinkler System in Truck Bay Delaying due to COVID-19 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. Delaying due to COVID-19 2019-B1 Election Tabulator Machines Tabulator Machine has been ordered; manufacturer has been delayed; anticipated receipt June 2020. State of Michigan Grant has been approved to fund 50% of the tabulator cost. 2019-B2 City Hall- Phase 1 Received bid for design, delaying due to COVID-19 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2020 Local Streets Work has begun on Eaton and Maple Streets. Concrete placement will begin late in the week of May 24th. 25 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us COVID-19 CONTINUITY OF OPERATIONS This document outlines the City of Mason’s continuity of operations during the state of emergency declared by Governor Whitmer under Executive Order No. 2020-4. Executive Order 2020-42 and subsequent Orders 2020-59, 2020-70, 2020-77, 2020-92 prohibits businesses or operations to operate a business or conduct operations that requires workers to leave their homes except to the extent those workers are necessary to sustain or protect life (i.e., critical infrastructure workers) or to conduct minimum basic operations. CITY CLERK, CUSTOMER SERVICE, AND FINANCE Customer Service Specialists will be available Mon thru Thurs 8 a.m. – 5 p.m. by phone 517.676.9155, email at info@mason.mi.us, or request action here. The Customer Service Specialists are available to answer any questions or concerns. Administrative offices will be closed on FRIDAY. Freedom of Information Act (FOIA) requests will still be accepted. Request for public records must be submitted in writing using the FOIA request form found here. Requests may be sent via email to foia@mason.mi.us, fax 517.676.1330, or mail: City of Mason, Attn: FOIA Coordinator, 201 West Ash Street, Mason, MI 48854. All responses will be sent through email unless an email is not provided then it will be sent by U.S. Mail. Payment inquiries will be handled by phone, 517.676.9155 or email info@mason.mi.us during normal business hours. Payments can be made by mail, online, by phone (833.699.7827), or can be dropped off in the drop box located outside of City Hall, 201 West Ash Street, Mason, MI 48854.  No water shutoffs will occur during this public health emergency in order to reduce the spread. Water bills will be sent out as regularly scheduled and can be paid with any options referenced above.  Delinquent personal property taxes can be paid by mail or drop box. To get an updated amount due, please call 517.676.9155 or email info@mason.mi.us. For delinquent real property taxes please contact the Ingham County Treasurer’s office at (517) 676-7220 or visit here for more information. Rental of City owned facilities, including City Hall, have been cancelled through Thursday, October 1, 2020. The City will take no rental requests during this time. Trash, Recycling, and Yard Waste Collection is provided to City residents by Granger. They have no plans to limit trash or recycling collection at this point. No loose items will be picked up; all items must be in appropriate containers. Bulk item pick-up has been suspended effective April 1, 2020. Yard waste collection began April 1, 2020. More information can be found here. Compost Center for leaves and grass clippings is available by calling ahead to make an appointment with Customer Service at 517.676.9155. Appointment times are available, Monday – Friday, 7:30 a.m. to 3:00 p.m. Vendors will be paid without disruption. Checks will not be able to be picked up at City Hall; they will be mailed via USPS. FACILITIES, MEETINGS AND EVENTS City Buildings have been closed to the public from Monday, March 16, 2020 until further notice. 26 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us The City’s Public Meetings, Events and Programs have also been canceled from Monday, March 16, 2020 through Sunday, May 31, 2020. Special meetings may be called via Zoom, if required. All rentals of City Spaces have been canceled from Monday, March 16, 2020 through Thursday, October 1, 2020. No future rentals will be considered at this time. All Community Special Events that are utilizing City space, including City streets, have been canceled from Monday, March 16, 2020 through Tuesday, June 30, 2020. No new requests will be considered at this time for events based on the guidance from the State, unless they are viewed as essential service or part of an allowable business operation. FIRE Essential Fire Services will be provided and maintained 24/7. In an emergency, please call 911. Burn Permits are being issued for Aurelius Township, Vevay Township, and City of Mason residents by calling Customer Service, 517.676.9155, during regular business hours. Recreational fires are permitted as long as existing guidelines are being followed. POLICE Essential Police Services will be maintained 24/7. In an emergency, please call 911. Non-Emergency Police inquiries should be directed through 517.676.2458. These calls will be handled on a case- by-case basis, with officers following up in person for some cases and following up by phone whenever possible. The following non-essential police services will be suspended:  Walk-In Polybutylene terephthalate (PBT) Reporters  Employment Fingerprinting  License to Purchase a Pistol  Public Relations Activities and Presentations  Drug/Medication Take Back Program  Car Seat Safety Inspections  VIN and Salvaged Vehicle Inspections If there is a need to interact with Law Enforcement, a new designated parking space is available. This allows a Citizen to remain in his/her vehicle, call the number posted, and an Officer will come out this space. This parking space is located near City Hall on the East side of the building, near S Park Street. PUBLIC WORKS (Water, Wastewater, Public Works, Cemetery, Parks) Public Works Services will be fully staffed and working normal hours; however, they will have limited face to face contact. Community members can contact 517.676.9155 M-F 8-5 or after hours at 517.676.2458 with any inquires or request action here.  The following non-essential services have been suspended:  In-home appointments  Water testing  Meter setting 27 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Our Water and Wastewater Treatment Plants will be operating 24/7. The plants have been restricted to no public access and limited to essential staff only. Parks are now open; however, playground equipment and restrooms are closed due to concerns for public health. All rentals have been cancelled for the park through Thursday, October 1, 2020. The Cemetery remains open and all cemetery services will continue to be provided (burials, lot purchases, foundation orders) by contacting 517.676.9155 or find information here. PLANNING, ZONING, BUILDING & CODE ENFORCEMENT Staff will continue to work on Planning projects such as the Library and Parks. Public meetings will either be postponed until further notice or be scheduled using technology for remote participation. Building Services will continue to accept permit applications; however, no permits will be issued nor will any inspections be performed except for instances of an emergency, and only at the discretion of the Building Official. You may obtain a permit application on-line here, please include all required documents with a check payment and return by mail or in the City’s drop box outside City Hall. Please call 517.676.9155 with any further questions. Information about Mechanical, Electrical, Plumbing permit applications is available through the State of Michigan – click here. Zoning applications will not be accepted until further notice. Prospective applicants for typical zoning reviews are encouraged to contact staff by phone 517.978.0211 or email marciah@mason.mi.us. Code Enforcement Services will continue to accept complaints by phone 517.978.0207 or email code@mason.mi.us, however, cases not determined to be a matter of safety may be deferred until further notice. Prohibited Vegetation (Noxious Weeds and Grasses) Ordinance will not be enforced during this time due to Executive Order 2020-42 restricting lawn mowing contracts. UPDATED 5.28.20 28

City Manager’s Report: May 15, 2020 COVID-19 UPDATES: • Please see the Continuity of Operations document that is attached. The last update was on May 12, 2020. • Please see the COVID-19 Preparedness and Response Plan available on the City’s website: here. This document complies with Executive Order 2020-59. The last update was on May 5, 2020. • As Council is aware, the stock markets had a very difficult first quarter of 2020. This has had a negative impact on our retiree-related investments. Our MERS Defined Benefit saw a decrease of $1,675,180 or 12.5%. Our OPEB trust fund (retiree health care) saw a decrease of $114,050 or 12.4%. • Building Permits - Service has resumed for applications and inspections. Permits can be submitted through the online application or by drop off in the drop box at City Hall. A summary of active permits will be provided, in this report, for the next meeting. • A new parking space is available for use for anyone required to interact with law enforcement. This parking space is near City Hall on the East side of the building, near S Park Street. Residents should park in this designated space, call the number to indicate arrival, and wait in the vehicle; an officer will meet citizens there. Special thanks to Sgt. Budd, Lynna Walta, Beau Cornell, and Kirk Crawford for making this happen from concept to installation! We will continue to get creative to serve our residents while limiting risk. • Staff has been working with DDA to launch a gift certificate incentive program to support DDA businesses. The program launched May 15, 2020. OPERATIONS • On May 1, 2020, Chief of Police, Donald Hanson, earned a Master of Science degree in Law Enforcement Intelligence and Analysis (LEIA) from MSU. The City knows how important continued education is to our organization. We congratulate the Chief on this achievement and were proud to support him during it. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • Traffic and speed evaluations in certain areas have become a lower priority to limit contact between staff and public. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 (FY 18/19) MDOT- Temple Street Safety Grant MPS/ City support smaller scope and rejecting grant due to costs. City will contribute $20,000 (previously committed match) and MPS will contribute $10,000. Plans are being revised for review. Delaying due to COVID-19 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Bid Opening April 1; five bids were received, delaying award due to COVID-19 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Construction is underway and progressing. Next milestone will be placement of curb and gutter, likely toward the end of the week of May 18th. 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November 94 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bids received, delaying due to COVID-19 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. Delaying due to COVID-19 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Spring, delaying due to COVID-19 2019-U2 DPW- Design Delaying due to COVID-19 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Delaying due to COVID-19 MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Complete March 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Complete March 2019-MVP1 Vehicle No. 25 Equipping Complete January BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Contractor has begun work preparing final design/construction documents. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Bids received, delaying due to COVID-19 2017-B10 Fire Station 1- Furnace/AC Delaying due to COVID-19 2017-B11 Fire Station 1- Washer/ Dryer Dryer has been received and installed (May 2020); delaying washer due to COVID-19 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement delaying due to COVID-19 2018-B10 BS&A Module for Online Permitting This service is live and we are accepting applications. May 2018-B12 City Hall Carpet Replacement Delaying due to COVID-19 2018-B13 Extrication Tools Replacement All items have been received. February 2018-B15 Sprinkler System in Truck Bay Delaying due to COVID-19 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. Delaying due to COVID-19 2019-B1 Election Tabulator Machines Tabulator Machine has been ordered; manufacturer has been delayed; anticipated receipt July 2020. State of Michigan Grant has been approved to fund 50% of the tabulator cost. 2019-B2 City Hall- Phase 1 Received bid for design, delaying due to COVID-19 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2020 Local Streets Pre-construction meeting held on May 12th. Work scheduled to begin on Eaton and Maple Streets week of May 18th. Schedule, as provided, has construction slated to be completed by end of August. 95 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us COVID-19 CONTINUITY OF OPERATIONS This document outlines the City of Mason’s continuity of operations during the state of emergency declared by Governor Whitmore under Executive Order No. 2020-4. It will be updated regularly as needs are identified. CITY CLERK, CUSTOMER SERVICE, AND FINANCE Customer Service Specialists will be available Mon thru Fri 8 a.m. – 5 p.m. by phone 517.676.9155, email at info@mason.mi.us, or request action here. The Customer Service Specialists are available to answer any questions or concerns. Freedom of Information Act (FOIA) requests will still be accepted. Request for public records must be submitted in writing using the FOIA request form found here. Requests may be sent via email to foia@mason.mi.us, fax 517.676.1330, or mail: City of Mason, Attn: FOIA Coordinator, 201 West Ash Street, Mason, MI 48854. All responses will be sent through email unless an email is not provided then it will be sent by U.S. Mail. Payment inquiries will be handled by phone, 517.676.9155 or email info@mason.mi.us during normal business hours. Payments can be made by mail, online, by phone (833.699.7827), or can be dropped off in the drop box located outside of City Hall, 201 West Ash Street, Mason, MI 48854.  No water shutoffs will occur during this public health emergency in order to reduce the spread. Water bills will be sent out as regularly scheduled and can be paid with any options referenced above.  Delinquent personal property taxes can be paid by mail or drop box. To get an updated amount due, please call 517.676.9155 or email info@mason.mi.us. For delinquent real property taxes please contact the Ingham County Treasurer’s office at (517) 676-7220 or visit here for more information. Rental of City owned facilities, including City Hall, have been cancelled through Thursday, October 1, 2020. The City will take no rental requests during this time. Trash, Recycling, and Yard Waste Collection is provided to City residents by Granger. They have no plans to limit trash or recycling collection at this point. No loose items will be picked up; all items must be in appropriate containers. Bulk item pick-up has been suspended effective April 1, 2020. Yard waste collection began April 1, 2020. More information can be found here. Compost Center for leaves and grass clippings is available by calling ahead to make an appointment with Customer Service at 517.676.9155. Appointment times are available, Monday – Friday, 7:30 a.m. to 3:00 p.m. Vendors will be paid without disruption. Checks will not be able to be picked up at City Hall; they will be mailed via USPS. FACILITIES, MEETINGS AND EVENTS City Buildings have been closed to the public from Monday, March 16, 2020 until further notice. The City’s Public Meetings, Events and Programs have also been canceled from Monday, March 16, 2020 through Sunday, May 31, 2020. Special meetings may be called via Zoom, if required. 96 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us All rentals of City Spaces have been canceled from Monday, March 16, 2020 through Thursday, October 1, 2020. No future rentals will be considered at this time. All Community Special Events that are utilizing City space, including City streets, have been canceled from Monday, March 16, 2020 through Sunday, May 31, 2020. No new requests will be considered at this time for events based on the guidance from the State, unless they are viewed as essential service. FIRE Essential Fire Services will be provided and maintained 24/7. In an emergency, please call 911. Burn Permits are being issued for Aurelius Township, Vevay Township, and City of Mason residents by calling Customer Service, 517.676.9155, during regular business hours. Recreational fires are permitted as long as existing guidelines are being followed. POLICE Essential Police Services will be maintained 24/7. In an emergency, please call 911. Non-Emergency Police inquiries should be directed through 517.676.2458. These calls will be handled on a case- by-case basis, with officers following up in person for some cases and following up by phone whenever possible. The following non-essential police services will be suspended:  Walk-In Polybutylene terephthalate (PBT) Reporters  Employment Fingerprinting  License to Purchase a Pistol  Public Relations Activities and Presentations  Drug/Medication Take Back Program  Car Seat Safety Inspections  VIN and Salvaged Vehicle Inspections If there is a need to interact with Law Enforcement, a new designated parking space is available. This allows a Citizen to remain in his/her vehicle, call the number posted, and an Officer will come out this space. This parking space is located near City Hall on the East side of the building, near S Park Street. PUBLIC WORKS (Water, Wastewater, Public Works, Cemetery, Parks) Public Works Services will be fully staffed and working normal hours; however, they will have limited face to face contact. Community members can contact 517.676.9155 M-F 8-5 or after hours at 517.676.2458 with any inquires or request action here.  The following non-essential services have been suspended:  In-home appointments  Water testing  Meter setting Our Water and Wastewater Treatment Plants will be operating 24/7. The plants have been restricted to no public access and limited to essential staff only. Parks are now open; however, playground equipment and restrooms are closed due to concerns for public health. All rentals have been cancelled for the park through Thursday, October 1, 2020. 97 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us The Cemetery remains open and all cemetery services will continue to be provided (burials, lot purchases, foundation orders) by contacting 517.676.9155 or find information here. PLANNING, ZONING, BUILDING & CODE ENFORCEMENT Staff will continue to work on Planning projects such as the Library and Parks. Public meetings will either be postponed until further notice or be scheduled using technology for remote participation. Building Services will continue to accept permit applications; however, no permits will be issued nor will any inspections be performed except for instances of an emergency, and only at the discretion of the Building Official. You may obtain a permit application on-line here, please include all required documents with a check payment and return by mail or in the City’s drop box outside City Hall. Please call 517.676.9155 with any further questions. Information about Mechanical, Electrical, Plumbing permit applications is available through the State of Michigan – click here. Zoning applications will not be accepted until further notice. Prospective applicants for typical zoning reviews are encouraged to contact staff by phone 517.978.0211 or email marciah@mason.mi.us. Code Enforcement Services will continue to accept complaints by phone 517.978.0207 or email code@mason.mi.us, however, cases not determined to be a matter of safety may be deferred until further notice. Prohibited Vegetation (Noxious Weeds and Grasses) Ordinance will not be enforced during this time due to Executive Order 2020-42 restricting lawn mowing contracts. UPDATED 5.12.20 98 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CONSTRUCTION NOTICE 2020 Street Construction: Directly Impacted Property Owners Work Details Road construction of the following roads beginning as early as May 18, 2020. Additional notices will follow regarding when specific construction will start. Pre-work is beginning now which is separate from the work related to this notice. Pre-work may consist of water main valve replacement and verifying water services. Brookdale St W South St to Willow St Construction Dates: June 22, 2020 – July 28, 2020 Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). W Center St N Walnut St to N Bush St Construction Dates: June 22, 2020 – July 28, 2020 Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). W Cherry St S McRoberts to dead-end Construction Dates: July 28, 2020 – August 31, 2020 Work will include mill and fill, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). Eaton Dr Stratford Dr to Wildemere Dr Construction Dates: May 18, 2020 – June 20, 2020 Work will include mill and fill, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). W Elm St S McRoberts to S Lansing St Construction Dates: July 28, 2020 – August 31, 2020 Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). E Maple St S Jefferson to S Barnes St Construction Dates: May 18, 2020 – June 20, 2020 Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). Map of Work Area 99 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us What to Expect During Construction Pre-Construction Activities: Videos and photographs are taken of the road, sidewalks, driveways, and landscape of each property where the construction is to take place. This ensures that any damage to property will be restored to pre-construction conditions. MISS DIG: Paint lines and flags may be installed in front of your property prior to construction. This is performed to avoid damaging a buried utility and possibly interrupting your service. An individual may need to approach the side your home to connect a low voltage signal to locate your utility. The paint is temporary and flags may be removed when construction is completed. Work Hours: Work will take place from 7:00am to 7:00pm Monday – Saturday. Please note that work may extend past 7:00pm in special circumstances. Work will not take place on Holidays. Noise: You may experience intermittent noise and vibration during construction. We will do our best to keep the inconvenience of construction including noise and dust to a minimum. Road and Sidewalk: In order to complete the work in a safe manner, there will be road and sidewalk within the construction work area. Access for emergency vehicles will be maintained at all times. Residents that require accommodation must contact the Project Manager to arrange for access during the construction period. Property Access: Access on your property by the contractor is not anticipated to be needed. If access is required in special circumstances, you will be contacted directly by the contractor to arrange for that access. At times, the City may be working within the right of way. Water Service: There may be a water main shut-off for a portion of this work. Most disruptions take no more than 6 to 8 hours. A notice will be distributed 24-hours prior to the water shut-off. Private Sprinkler Systems: Owners with sprinkler systems located within the right of way (33’ from the road centerline) must have the sprinkler heads and lines marked by the homeowner, prior to the start of construction. Sprinkler systems that are not marked at the time of construction and are damaged during construction will not be repaired by the contractor. The repair or replacement of damaged unmarked sprinkler systems will be the responsibility of the property owner. Private Water Service Lines: During the course of construction, the City will be confirming that lead is not present. If lead is discovered, the City will also be replacing those water service lines as required by state law. Recycling and Waste Removal: Please follow your normal routine. If required, your recycling and waste bins will be moved to an appropriate location for pick-up and returned to your home following pick-up. Please ensure that you label your bins with your address. Street Parking: Parking in the active work zone is not permitted due to space requirement for construction equipment and materials. Please be sure to park your vehicle off the road and away from the work area. Please be neighborly and allow others to share your driveway if needed. Restoration: The construction work area will be restored with topsoil and seed and/or asphalt where required. This may not occur until the following season depending on weather conditions. Thank you! Thank you for your patience and understanding! Building and maintaining a great city takes time. Better infrastructure for all of us is worth the inconvenience. Resources If you have questions about the upcoming work or have any issues during construction, please contact us. Project Manager: Marty Sekrenes, Wolverine Engineers & Surveyors, Inc. 517.204.2179 Customer Service: 517.676.9155 or info@mason.mi.us Website: www.mason.mi.us 100

City Manager’s Report: May 1, 2020 OPERATIONS COVID-19 Updates: • Please see the Continuity of Operations document that is attached. The last update was on April 13, 2020. • Please see the updated COVID-19 Preparedness and Response Plan to comply with Executive Order 2020- 59. • Please see the attached communication from Congresswoman Elissa Slotkin to House Leadership on the need for direct federal financial assistance to be sent to smaller cities and towns. We have been working with her staff to identify needs in Mason. • Building Permits - In compliance with the Governor’s Executive Order on Essential Services, we will not be issuing new building permits nor will we be conducting inspections on existing permits except for instances of an emergency as allowed in the order. Staff is working to have an online permit submittal option available in the event construction is allowed to resume. • We recently received correspondence from the MERS CEO notifying communities that assumptions in calculating a community’s pension liability and payment will change again. Key changes to those assumptions include updates to mortality rates, mortality improvement rates, and retirement and withdrawal rates, which includes the implementation of a full generational mortality improvement assumption. These latest changes will be included in the December 2019 Annual Actuarial Valuation that is expected by the end of June 2020. The changes will impact our 2022 fiscal year contributions. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • Traffic and speed evaluations in certain areas have become a lower priority to limit contact between staff and public. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 (FY 18/19) MDOT- Temple Street Safety Grant MPS/ City support smaller scope and rejecting grant due to costs. City will contribute $20,000 (previously committed match) and MPS will contribute $10,000. Plans are being revised for review. Delaying due to COVID-19 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Bid Opening April 1; five bids were received, delaying award due to COVID-19 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. All permits renewed. Construction is underway. Intersection of Kerns and Howell Road will likely be reopened by April 30. 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bids received, delaying due to COVID-19 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. Delaying due to COVID-19 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 86 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Spring, delaying due to COVID-19 2019-U2 DPW- Design Delaying due to COVID-19 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Delaying due to COVID-19 MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Complete March 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Complete March 2019-MVP1 Vehicle No. 25 Equipping Complete January BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Contractor has begun work preparing final design/construction documents. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Bids received, delaying due to COVID-19 2017-B10 Fire Station 1- Furnace/AC Delaying due to COVID-19 2017-B11 Fire Station 1- Washer/ Dryer Dryer moving forward since it is not working, delaying washer due to COVID-19, 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement delaying due to COVID-19 2018-B10 BS&A Module for Online Permitting Beta testing of module will begin in 2020 with roof/siding permits. Currently working to add additional permit types for submittal online. 2018-B12 City Hall Carpet Replacement Delaying due to COVID-19 2018-B13 Extrication Tools Replacement All items have been received. February 2018-B15 Sprinkler System in Truck Bay Delaying due to COVID-19 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. Delaying due to COVID-19 2019-B1 Election Tabulator Machines Tabulator Machine has been ordered; manufacturer has been delayed; anticipated receipt July 2020. State of Michigan Grant has been approved to fund 50% of the tabulator cost. 2019-B2 City Hall- Phase 1 Received bid for design, delaying due to COVID-19 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2020 Local Streets Anticipate May 1st start of construction. Pre- construction Meeting to be scheduled using Zoom. Contractor has provided schedule with Maple Street work commencing first to avoid conflicts with other Courthouse square events (presuming those occur) 87 COVID-19 CONTINUITY OF OPERATIONS This document outlines the City of Mason’s continuity of operations during the state of emergency declared by Governor Whitmore under Executive Order No. 2020-4. It will be updated regularly as needs are identified. CITY CLERK, CUSTOMER SERVICE, AND FINANCE Customer Service Specialists will be available Mon thru Fri 8 a.m. – 5 p.m. by phone 517.676.9155, email at info@mason.mi.us, or request action here. The Customer Service Specialists are available to answer any questions or concerns. Freedom of Information Act (FOIA) requests will still be accepted. Request for public records must be submitted in writing using the FOIA request form found here. Requests may be sent via email to foia@mason.mi.us, fax 517.676.1330, or mail: City of Mason, Attn: FOIA Coordinator, 201 West Ash Street, Mason, MI 48854. All responses will be sent through email unless an email is not provided then it will be sent by U.S. Mail. Payment inquiries will be handled by phone, 517.676.9155 or email info@mason.mi.us during normal business hours. Payments can be made by mail, online, by phone (833.699.7827), or can be dropped off in the drop box located outside of City Hall, 201 West Ash Street, Mason, MI 48854.  No water shutoffs will occur during this public health emergency in order to reduce the spread. Water bills will be sent out as regularly scheduled and can be paid with any options referenced above.  Delinquent personal property taxes can be paid by mail or drop box. To get an updated amount due, please call 517.676.9155 or email info@mason.mi.us. For delinquent real property taxes please contact the Ingham County Treasurer’s office at (517) 676-7220 or visit here for more information. Rental of City owned facilities, including City Hall, have been cancelled through May 31, 2020. The City will take no rental requests during this time. Senior Exemption and Deferment Forms for tax year 2020 will be mailed at the end of April 2020. Trash, Recycling, and Yard Waste Collection is provided to City residents by Granger. They have no plans to limit trash or recycling collection at this point. No loose items will be picked up; all items must be in appropriate containers. Bulk item pick-up has been suspended effective April 1, 2020. Yard waste collection began April 1, 2020. Yard waste bins may be requested directly from Granger. More information can be found here. Compost Center for leaves and grass clippings is available by calling ahead to make an appointment with Customer Service at 517.676.9155. Appointment times are available, Monday – Friday, 7:30 a.m. to 3:00 p.m. Vendors will be paid without disruption. Checks will not be able to be picked up at City Hall; they will be mailed via USPS. FACILITIES, MEETINGS AND EVENTS City Buildings have been closed to the public from Monday, March 16, 2020 until further notice. 88 The City’s Public Meetings, Events and Programs have also been canceled from Monday, March 16, 2020 through May 31, 2020. Special meetings may be called, if required. All Community Special Events that are utilizing City space, including City streets, have been canceled from Monday, March 16, 2020 through Wednesday, May 20, 2020. FIRE Essential Fire Services will be provided and maintained 24/7. In an emergency, please call 911. Burn Permits are no longer being issued, per State-wide ban. Recreational fires are permitted as long as existing guidelines are being followed. POLICE Essential Police Services will be maintained 24/7. In an emergency, please call 911. Non-Emergency Police inquiries should be directed through 517.676.2458. These calls will be handled on a case- by-case basis, with officers following up in person for some cases and following up by phone whenever possible. The following non-essential police services will be suspended:  Walk-In Polybutylene terephthalate (PBT) Reporters  Employment Fingerprinting  License to Purchase a Pistol  Public Relations Activities and Presentations  Drug/Medication Take Back Program  Car Seat Safety Inspections  VIN and Salvaged Vehicle Inspections PUBLIC WORKS (Water, Wastewater, Public Works, Cemetery, Parks) Public Works Services will be fully staffed and working normal hours; however, they will have limited face to face contact. Community members can contact 517.676.9155 M-F 8-5 or after hours at 517.676.2458 with any inquires or request action here.  The following non-essential services have been suspended:  In-home appointments  Water testing  Meter setting Our Water and Wastewater Treatment Plants will be operating 24/7. The plants have been restricted to no public access and limited to essential staff only. Parks are now open; however, playground equipment and restrooms are closed due to concerns for public health. All rentals have been cancelled for the park through May 31, 2020. The Cemetery remains open and all cemetery services will continue to be provided (burials, lot purchases, foundation orders) by contacting 517.676.9155 or find information here. PLANNING, ZONING, BUILDING & CODE ENFORCEMENT Staff will continue to work on Planning projects such as the Library and Parks. Public meetings will either be postponed until further notice or be scheduled using technology for remote participation. 89 Building Services will continue to accept permit applications; however, no permits will be issued nor will any inspections be performed except for instances of an emergency, and only at the discretion of the Building Official. You may obtain a permit application on-line here, please include all required documents with a check payment and return by mail or in the City’s drop box outside City Hall. Please call 517.676.9155 with any further questions. Information about Mechanical, Electrical, Plumbing permit applications is available through the State of Michigan – click here. Zoning applications will not be accepted until further notice. Prospective applicants for typical zoning reviews are encouraged to contact staff by phone 517.978.0211 or email marciah@mason.mi.us. Code Enforcement Services will continue to accept complaints by phone 517.978.0207 or email code@mason.mi.us, however, cases not determined to be a matter of safety may be deferred until further notice. Prohibited Vegetation (Noxious Weeds and Grasses) Ordinance will not be enforced during this time due to Executive Order 2020-42 restricting lawn mowing contracts. UPDATED 4.13.20 90 City of Mason COVID-19 Preparedness and Response Plan Date Implemented: April 16, 2020 Date Revised (Executive Order 2020-59): April 28, 2020 91 City of Mason COVID-19 Preparedness and Response Plan Table of Contents Plan Essential Workers Necessary to Perform Critical Infrastructure Functions ................................................... 3 Protective Safety Measures Sick Leave ..................................................................................................................................... 3 Remote Work ............................................................................................................................... 3 Employee Screening Before Entering the Workplace ..................................................................... 3 Personal Protective Equipment ..................................................................................................... 4 Enhanced Social Distancing ........................................................................................................... 4 Enhanced Hygiene ........................................................................................................................ 4 Enhanced Cleaning and Disinfecting .............................................................................................. 4 Tools and Equipment .................................................................................................................... 4 Visitors ......................................................................................................................................... 4 Employees with Suspected or Confirmed COVID-19 Cases Suspected Cases ........................................................................................................................... 5 Confirmed Cases ........................................................................................................................... 5 Business Continuity Plan............................................................................................................................. 6 Classification of Workers Exposure ............................................................................................................. 6 Emergency Communication Plan ................................................................................................................ 6 Appendices A: Critical Infrastructure Workers ............................................................................................................... 7 B: Sample Employee Entry Screening Questionnaire ................................................................................ 10 C: Employee Return to Work Plan ............................................................................................................. 11 D: Visitor Screening Form ......................................................................................................................... 12 E: Signs for Buildings................................................................................................................................. 13 F: Other Resources .................................................................................................................................. 18 G: Certification by Responsible Public Official ........................................................................................... 19 92 COVID-19 Preparedness and Response Plan In order to respond to the current state of emergency related to the novel coronavirus (“COVID-19”) and to comply with relevant state and local orders related to COVID-19, we the City of Mason have prepared the following COVID-19 Preparedness and Response Plan (“Plan”). This Plan may be updated as this situation evolves or as state or local orders related to COVID-19 are issued or amended. Essential Workers Necessary to Perform Critical Infrastructure Functions or Conduct Minimum Basic Operations Executive Order 2020-42 and subsequent Executive Order 2020-59 prohibits businesses or operations to operate a business or conduct operations that requires workers to leave their homes except to the extent those workers are necessary to sustain or protect life (i.e., critical infrastructure workers) or to conduct minimum basic operations. Appendix A contains a list of critical infrastructure workers as described by the U.S. Cybersecurity and Infrastructure Security Agency in its March 19, 2020 guidance as well as additional categories of such workers identified by Governor Whitmer in Executive Order 2020-42 and 2020-59. Under Executive Order 2020-42 and 2020-59, workers who are necessary to conduct minimum basic operations are “those workers whose in-person presence is strictly necessary to allow the business or operation to maintain the value of inventory and equipment, care for animals, ensure security, process transactions (including payroll and employee benefits), or facilitate the ability of other workers to work remotely.” Only “critical infrastructure workers” or those required to conduct minimum basic operations may be permitted to perform in-person activities so long as any in-person work is performed consistently with the social distancing and mitigation measures required under any relevant executive order or public health order. All City of Mason employees are considered “critical infrastructure workers”, unless directed otherwise. Protective Safety Measures Sick Leave Employees are permitted to take paid leave consistent with the Families First Coronavirus Response Act and City of Mason’s applicable vacation, sick and personal time policies. Any onsite employee who appears to have a respiratory illness may be separated from other employees and sent home. Remote Work All employees who are not essential to operations, and whose job duties reasonably to allow them telework, will work remotely. Employee Screening Before Entering the Workplace A sample Employee Entry Screening Questionnaire is attached as Appendix B. A screening questionnaire should be completed by all employees before being permitted to enter the workplace and should comply with any required screening process required by the state or local jurisdiction in which the business is located. Any individual taking employee temperatures will be required to wear appropriate personal protective equipment. If an employee fails the screening process, he or she should be sent home until 93 allowed to return to work under the relevant executive orders or public health orders, which requirements are explained in detail in the Return to Work Plan, attached as Appendix C. Personal Protective Equipment City of Mason shall provide and make available to all Critical Infrastructure Workers (CIW) personal protective equipment (PPE) such as gloves, goggles, face shields, and face masks as appropriate for the activity being performed by the CIW. Any CIW able to medically tolerate a face covering, must wear a covering over his or her nose and mouth when in any enclosed public space. Enhanced Social Distancing Supervisors will direct employees to perform their work in such a way so as to reasonably avoid coming within six feet of other individuals. Where possible, employees may be relocated or provided additional resources in order to avoid shared use of offices, desks, telephones, and tools/equipment. The number of employees permitted in any break room or lunch room shall be limited to ensure social distancing restrictions can be followed. Employees should remain in their assigned work areas as much as possible. Employees whose job duties regularly require them to be within six feet of members of the public will be provided with appropriate personal protective equipment or physical barriers commensurate with their level of risk of exposure to COVID-19. Enhanced Hygiene Employees are instructed to wash their hands frequently, to cover their coughs and sneezes with tissue, and to avoid touching their faces. Employees will be provided with access to places to frequently wash hands or to access hand sanitizer. Employees will also be provided with access to tissues and to places to properly dispose of them. Signs regarding proper hand washing methods will be posted in all restrooms. Hand shaking is also prohibited to ensure good hand hygiene. Enhanced Cleaning and Disinfecting Increased cleaning and disinfecting of surfaces, equipment, and other elements of the work environment will be performed at a minimum of once a day using products containing EPA-approved disinfectants. Employees will be provided with access to disposable disinfectant wipes so that any commonly used surfaces can be wiped down before each use. In the event that an employee that has been in the workplace in the past 14 days tests positive for COVID-19, the work area and/or vehicle will be thoroughly sanitized through fuming/bombing and deep cleaned using EPA-approved disinfectants. Tools and Equipment City of Mason limits the sharing of tools and equipment among CIWs; should any sharing of tools be required; employees must disinfect and clean each tool or piece of equipment following their use of same and before any other employee uses the tool or piece of equipment. City of Mason will provide CIWs with disinfectant wipes and other disinfecting products for this purpose. Visitors No visitors should be allowed in the workplace unless they are deemed essential to address an issue related to critical infrastructure functions. All visitors entering the building shall be screened prior to entering the building. A screening questionnaire should be utilized to decide if the visitor can enter the building. If a visitor presents with symptoms of COVID-19 or answers yes to any of the screening questions do not allow them into the building. Provide visitor handout regarding what to do if you might have COVID- 19. 94 City of Mason required that any member of the public able to medically tolerate a face covering must wear a covering over his or her nose and mouth, such as a homemade mask, scarf, bandana or handkerchief, while in any enclosed public space. Employees with Suspected or Confirmed COVID-19 Cases Suspected Cases An employee will be considered to have a Suspected Case of COVID-19 if: • They are experiencing any of the following COVID-19 symptoms: o Fever; o Shortness of breath; and/or o Continuous cough. • They have been exposed to a COVID-19 positive person, meaning: o An immediate family member has tested positive for or exhibited symptoms of COVID-19; or o In the last 14 days, the employee came in close contact with someone who has tested positive for COVID-19. If an employee believes that he or she qualifies as a Suspected Case (as described above), he or she must: • Immediately notify supervisor and/or Human Resources contact; • Self-quarantine for 14 days; and • Seek immediate medical care or advice. If an employee qualifies as a Suspected Case, then we the City of Mason will: • Notify all employees who may have come into close contact (being within approximately six feet for a prolonged period of time without PPE) with the employee in the past 14 days (while not disclosing the identity of the employee to ensure the individual’s privacy); and • Ensure that the employee’s work area is thoroughly cleaned. Confirmed Cases An employee will be considered a Confirmed Case of COVID-19 if the employee has been performing in- person operations in the past 14 days and that person tested positive for COVID-19. If an employee believes that he or she qualifies as a Confirmed Case (as described above), he or she must: • Immediately notify supervisor and/or Human Resources contact of his or her diagnosis; and • Remain out of the workplace until they are cleared to return to work. If an employee qualifies as a Confirmed Case, then we the City of Mason will: 95 • Notify all employees who may have come into close contact with the employee (being within approximately six feet for a prolonged period of time without PPE) in the past 14 days (while not disclosing the identity of the employee to ensure the individual’s privacy); • Ensure that the entire workplace, or affected parts thereof (depending on employee’s presence in the workplace), is thoroughly cleaned and disinfected; • If necessary, close the work area or workplace, until all necessary cleaning and disinfecting is completed; and • Communicate with employees about the presence of a confirmed case, the cleaning/disinfecting plans, and when the workplace will reopen. Business Continuity Plans The COVID-19 Workplace Coordinator will: (1) work with management to cross-train employees to perform essential functions so the workplace can operate even if key employees are absent; (2) identify alternate supply chains for critical goods and services in the event of disruption; and (3) develop an emergency communication plan to communicate important messages to employees and constituents. Classification of Workers Exposure Following OSHA Standards for classifying workers exposures City of Mason employees have been categorized as below: • Police Officers, Corporal, Sergeants, and Police Chief, Fire Chief and On-Call Firefighters: While performing their daily routine activities the immediate health risk is low. • All other City of Mason Employees: Are considered low risk. Emergency Communication Plan City Manager is the Public Information and Communication officer and all communications will be funneled through the City Manager’s office. 96 APPENDIX A CRITICAL INFRASTRUCTURE WORKERS Consistent with the March 19, 2020 2020 CISA Guidance Document, critical infrastructure workers include some workers in each of the following sectors a. Health care and public health. 2. Law enforcement, public safety, and first responders. 3. Food and agriculture. 4. Energy. 5. Water and wastewater. 6. Transportation and logistics. 7. Public works. 8. Communications and information technology, including news media. 9. Other community-based government operations and essential functions. 10. Critical manufacturing. 11. Hazardous materials. 12. Financial services. 13. Chemical supply chains and safety. 14. Defense industrial base. For purposes of Executive Order 2020-42 and Executive Order 2020-59, critical infrastructure workers also include1: a. Child care workers (including workers at disaster relief child care centers), but only to the extent 1 Under Executive Order 2020-42 and 2020-59, necessary government activities may continue, which includes activities performed by critical infrastructure workers as well as the following government activities including, but not limited to, public transit, trash pick-up and disposal (including recycling and composting), activities necessary to manage and oversee elections, operations necessary to enable transactions that support the work of a business’s or operation’s critical infrastructure workers, and the maintenance of safe and sanitary public parks so as to allow for outdoor activity permitted under Executive Order 2020-42. In-person government activities are subject to the same social distancing and mitigation measures proscribed under the executive order for businesses. 97 necessary to serve the children or dependents of workers required to perform in-person work as permitted under this order. This category includes individuals (whether licensed or not) who have arranged to care for the children or dependents of such workers. b. Workers at suppliers, distribution centers, or service providers, as described below. 1. Any suppliers, distribution centers, or service providers whose continued operation is necessary to enable, support, or facilitate another business’s or operation’s critical infrastructure work may designate their workers as critical infrastructure workers, provided that only those workers whose in-person presence is necessary to enable, support, or facilitate such work may be so designated. 2. Any suppliers, distribution centers, or service providers whose continued operation is necessary to enable, support, or facilitate the necessary work of suppliers, distribution centers, or service providers described in subprovision (1) of this subsection may designate their workers as critical infrastructure workers, provided that only those workers whose in-person presence is necessary to enable, support, or facilitate such work may be so designated. 3. Consistent with the scope of work permitted under subprovision (2) of this subsection, any suppliers, distribution centers, or service providers further down the supply chain whose continued operation is necessary to enable, support, or facilitate the necessary work of other suppliers, distribution centers, or service providers may likewise designate their workers as critical infrastructure workers, provided that only those workers whose in-person presence is necessary to enable, support, or facilitate such work may be so designated. 4. Suppliers, distribution centers, and service providers that abuse their designation authority under this subsection shall be subject to sanctions to the fullest extent of the law. c. Workers in the insurance industry, but only to the extent that their work cannot be done by telephone or remotely. d. Workers and volunteers for businesses or operations (including both religious and secular nonprofit organizations) that provide food, shelter, and other necessities of life for economically disadvantaged or otherwise needy individuals, individuals who need assistance as a result of this emergency, and people with disabilities. e. Workers who perform critical labor union functions, including those who administer health and welfare funds and those who monitor the well-being and safety of union members who are critical infrastructure workers, provided that any administration or monitoring should be done by telephone or remotely where possible. f. Workers at retail stores who sell groceries, medical supplies, and products necessary to maintain the safety, sanitation, and basic operation of residences, including convenience stores, pet supply stores, auto supplies and repair stores, hardware and home maintenance stores, and home appliance retailers. g. Workers at laundromats, coin laundries, and dry cleaners. 98 h. Workers at hotels and motels, provided that the hotels or motels do not offer additional in- house amenities such as gyms, pools, spas, dining, entertainment facilities, meeting rooms, or like facilities. i. Workers at motor vehicle dealerships who are necessary to facilitate remote and electronic sales or leases, or to deliver motor vehicles to customers, provided that showrooms remain closed to in-person traffic. 99 APPENDIX B 100 APPENDIX C EMPLOYEE RETURN TO WORK PLAN Consistent with Executive Order 2020-36, employees who fail entrance screening will only be permitted to return to work under the following circumstances. Employees who test positive for COVID-19 or display one or more of the principal symptoms of COVID-19 (fever, atypical cough, or atypical shortness of breath) will not be permitted to return to work until either: 1. Both 3 days have passed since their symptoms have resolved and 7 days have passed since their symptoms first appeared or since they were swabbed for the test that yielded the positive result; or 2. They receive a negative COVID-19 test. Employees* who have been in “close contact” (being within approximately six feet for a prolonged period of time) with an individual who tests positive for COVID-19 or who displays one or more of the principal symptoms of COVID-19 will not be permitted to return to work until either: 1. 14 days have passed since the last close contact with the sick or symptomatic individual; or 2. The symptomatic individual receives a negative COVID-19 test. *The “close contact” rule does not apply to the following classes of workers: health care professionals; workers at a health care facility (including hospitals, surgical centers, health maintenance organizations, nursing homes, hospice, and veteran’s facilities); first responders (e.g., police officers, fire fighters, paramedics); child protective service employees; workers at child caring institutions, as defined in MCL 722.111; and workers at correctional facilities. 101 APPENDIX D CORONAVIRUS DISEASE (COVID-19) VISITOR HEALTH SCREENING Court/Office Visiting: ________________________________________________ Visitors Name: ________________________________________ Appointment Date: _______________________Time In: _________ In the past 24 hours, have you experienced any of the following symptoms: Fever? (100.0°F or above) Yes No Atypical Cough? Yes No Atypical Shortness of Breath Yes No Current temperature: If the visitor answered “yes” to any of the symptoms listed above visitor not allowed access to building. Visitor handed CDC Handout: Sick with COVID-19 Fact Sheet. In the past 14 days, have you: Had close contact (within approximately six (6) feet for a prolonged period of time) with an individual diagnosed with COVD-19? Yes No Traveled via airplane internationally or domestically? Yes No If visitor answered “yes” to either of these questions visitor not allowed access to building. Visitor handed CDC Handout: Sick with COVID-19 Fact Sheet. Security Officer or Employee: Contacted Court/Office and informed them the visitor was not allowed into the building. Date: ___________ Time: _________ Spoke to: ___________________________ 102 APPENDIX E SIGNS FOR BUILDINGS CITY HALL 103 DPW BUILDING 104 WASTE WATER TREATMENT PLANT BUILDING 105 WATER TREATMENT PLANT BUILDING 106 107 APPENDIX F OTHER RESOURCES Governor Whitmer’s Executive Order 2020-42 and Executive Order 2020-59: https://www.michigan.gov/whitmer/0,9309,7-387-90499_90705-525182--,00.html https://www.michigan.gov/whitmer/0,9309,7-387-90499_90705-526894--,00.html FAQs from Governor Whitmer on Executive Order 2020-42 and Executive Order 2020-59: https://www.michigan.gov/coronavirus/0,9753,7-406-98178_98455-525278--,00.html https://www.michigan.gov/coronavirus/0,9753,7-406-98178_98455-527027--,00.html Helpful CDC Guidance: https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html CDC Handwashing Fact Sheet: https://www.cdc.gov/handwashing/pdf/hand-sanitizer-factsheet.pdf CDC Fact Sheet and Poster on Preventing the Spread of Germs: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention-H.pdf https://www.cdc.gov/coronavirus/2019-ncov/downloads/stop-the-spread-of-germs-11x17-en.pdf CDC Fact Sheet on What to Do if You Are Sick: https://www.cdc.gov/coronavirus/2019-ncov/downloads/sick-with-2019-nCoV-fact-sheet.pdf CDC Poster for Entrance Reminding Employees Not to Enter When Sick: https://www.cdc.gov/coronavirus/2019-ncov/downloads/stayhomefromwork.pdf 108 APPENDIX G CITY OF MASON COVID-19 PREPAREDNESS AND RESPONSE PLAN Certification by Responsible Public Official This is to certify that I have reviewed the City of Mason’s COVID-19 Preparedness and Response Plan attached hereto and to the best of my knowledge and belief: 1.) It complies with Michigan Executive Order #2020-42 dated Thursday, April 9, 2020 and Michigan Executive Order 2020-59 dated April 24, 2020. 2.) The plan is consistent with the guidance from U. S. Department of Labor, Occupational Health and Safety Administration publication OSHA 3990-03-2020, Guidance on Preparing Workplaces for COVID -19. 3.) The plan is available on the City of Mason’s website www.mason.mi.us and at each City of Mason facility where in-person operations take place during the COVID-19 emergency. I declare that the foregoing is true and correct. Municipality/Entity: City of Mason Signature: ______________________________ Name of Official: Deborah Stuart Title: City Manager Date: April 28, 2020 109 April 24, 2020 The Honorable Nancy Pelosi Speaker of the House U.S. House of Representatives Washington, DC 20515 The Honorable Kevin McCarthy Minority Leader U.S. House of Representative Washington, DC 2051 Dear Speaker Pelosi and Minority Leader McCarthy, Thank you for your ongoing efforts to alleviate the health and economic impacts of the novel coronavirus (COVID-19). I write to you today to urge you to provide direct stabilization funding to cities and towns with populations under 500,000 people. I also ask that you provide flexibility to allow these municipalities to allocate funding in a way that best suits their communities, even if expenditures are only indirectly related to COVID-19; to use a distribution mechanism that disseminates funds equitably and efficiently; and to communicate the guidelines on this funding as clearly as possible to municipalities that may be eligible. While previous COVID-19 legislation provided desperately needed funding to respond to the coronavirus pandemic, that legislation has fallen short in addressing the needs of smaller cities and towns in my district and across the country. To be clear, if we do not allow smaller cities and towns to benefit from direct federal assistance, many will be unable to maintain their basic operating budgets. Many of these cities and towns will be forced to take drastic action, which could include laying off the very essential personnel who are on the front lines of this crisis, including first responders, law enforcement officers, and public health officials Small cities and towns in my district -- from Lansing to Brighton to Rochester Hills -- have and will continue to experience extreme financial hardship and economic fallout as a result of COVID-19. As you know, the Coronavirus Aid, Relief, and Economic Security (CARES) Act, signed on March 27, 2020, provided direct stabilization funding to states and cities over 500,000 people through the newly established Coronavirus Relief Fund. In the state of Michigan, only one city -- Detroit -- qualifies under that rule. In the appropriations package passed through Congress on April 23, 2020, direct 110

City Manager’s Report: April 17, 2020 OPERATIONS COVID-19 Updates: • Please see updated Continuity of Operations document that is attached. • Staff has completed the COVID 19 Preparedness and Response Plan to comply with Executive Order 2020-42. • Building Permits - In compliance with the Governor’s Executive Order on Essential Services, we will not be issuing new building permits nor will we be conducting inspections on existing permits except for instances of an emergency as allowed in the order. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • Traffic and speed evaluations in certain areas have become a lower priority to limit contact between staff and public. LARGE CITY PROJECTS FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 (FY 18/19) MDOT- Temple Street Safety Grant MPS/ City support smaller scope and rejecting grant due to costs. City will contribute $20,000 (previously committed match) and MPS will contribute $10,000. Plans are being revised for review. Delaying due to COVID-19 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Bid Opening April 1; five bids were received, delaying award due to COVID-19 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. All permits renewed. Schedule has been received and distributed. Video preconstruction meeting held on April 14, 2020. Construction at Howell Road scheduled to begin on April 20, 2020. Property owner have been noticed. 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bids received, delaying due to COVID-19 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. Delaying due to COVID-19 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Spring, delaying due to COVID-19 2019-U2 DPW- Design Delaying due to COVID-19 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Delaying due to COVID-19 MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Complete March 33 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Complete March 2019-MVP1 Vehicle No. 25 Equipping Complete January BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Contractor has begun work preparing final design/construction documents. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Bids received, delaying due to COVID-19 2017-B10 Fire Station 1- Furnace/AC Delaying due to COVID-19 2017-B11 Fire Station 1- Washer/ Dryer Dryer moving forward since it is not working, delaying washer due to COVID-19, 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement delaying due to COVID-19 2018-B10 BS&A Module for Online Permitting Beta testing of module will begin in 2020 with roof/siding permits. Currently working to add additional permit types for submittal online. 2018-B12 City Hall Carpet Replacement Delaying due to COVID-19 2018-B13 Extrication Tools Replacement All items have been received. February 2018-B15 Sprinkler System in Truck Bay Delaying due to COVID-19 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. Delaying due to COVID-19 2019-B1 Election Tabulator Machines Tabulator Machine has been ordered; anticipated receipt is April 2020. 2019-B2 City Hall- Phase 1 Received bid for design, delaying due to COVID-19 FY 2020-2021 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2020 Local Streets Anticipate May 1st start of construction. 34 COVID-19 CONTINUITY OF OPERATIONS This document outlines the City of Mason’s continuity of operations during the state of emergency declared by Governor Whitmore under Executive Order No. 2020-4. It will be updated regularly as needs are identified. CITY CLERK, CUSTOMER SERVICE, AND FINANCE Customer Service Specialists will be available Mon thru Fri 8 a.m. – 5 p.m. by phone 517.676.9155, email at info@mason.mi.us, or request action here. The Customer Service Specialists are available to answer any questions or concerns. Freedom of Information Act (FOIA) requests will still be accepted. Request for public records must be submitted in writing using the FOIA request form found here. Requests may be sent via email to foia@mason.mi.us, fax 517.676.1330, or mail: City of Mason, Attn: FOIA Coordinator, 201 West Ash Street, Mason, MI 48854. All responses will be sent through email unless an email is not provided then it will be sent by U.S. Mail. Payment inquiries will be handled by phone, 517.676.9155 or email info@mason.mi.us during normal business hours. Payments can be made by mail, online, by phone (833.699.7827), or can be dropped off in the drop box located outside of City Hall, 201 West Ash Street, Mason, MI 48854.  No water shutoffs will occur during this public health emergency in order to reduce the spread. Water bills will be sent out as regularly scheduled and can be paid with any options referenced above.  Delinquent personal property taxes can be paid by mail or drop box. To get an updated amount due, please call 517.676.9155 or email info@mason.mi.us. For delinquent real property taxes please contact the Ingham County Treasurer’s office at (517) 676-7220 or visit here for more information. Rental of City owned facilities, including City Hall, have been cancelled through May 31, 2020. The City will take no rental requests during this time. Senior Exemption and Deferment Forms for tax year 2020 will be mailed at the end of April 2020. Trash, Recycling, and Yard Waste Collection is provided to City residents by Granger. They have no plans to limit trash or recycling collection at this point. No loose items will be picked up; all items must be in appropriate containers. Bulk item pick-up has been suspended effective April 1, 2020. Yard waste collection began April 1, 2020. Yard waste bins may be requested directly from Granger. More information can be found here. Compost Center for leaves and grass clippings is available by calling ahead to make an appointment with Customer Service at 517.676.9155. Appointment times are available, Monday – Friday, 7:30 a.m. to 3:00 p.m. Vendors will be paid without disruption. Checks will not be able to be picked up at City Hall; they will be mailed via USPS. FACILITIES, MEETINGS AND EVENTS City Buildings have been closed to the public from Monday, March 16, 2020 until further notice. 35 The City’s Public Meetings, Events and Programs have also been canceled from Monday, March 16, 2020 through May 31, 2020. Special meetings may be called, if required. All Community Special Events that are utilizing City space, including City streets, have been canceled from Monday, March 16, 2020 through Wednesday, May 20, 2020. FIRE Essential Fire Services will be provided and maintained 24/7. In an emergency, please call 911. Burn Permits are no longer being issued, per State-wide ban. Recreational fires are permitted as long as existing guidelines are being followed. POLICE Essential Police Services will be maintained 24/7. In an emergency, please call 911. Non-Emergency Police inquiries should be directed through 517.676.2458. These calls will be handled on a case- by-case basis, with officers following up in person for some cases and following up by phone whenever possible. The following non-essential police services will be suspended:  Walk-In Polybutylene terephthalate (PBT) Reporters  Employment Fingerprinting  License to Purchase a Pistol  Public Relations Activities and Presentations  Drug/Medication Take Back Program  Car Seat Safety Inspections  VIN and Salvaged Vehicle Inspections PUBLIC WORKS (Water, Wastewater, Public Works, Cemetery, Parks) Public Works Services will be fully staffed and working normal hours; however, they will have limited face to face contact. Community members can contact 517.676.9155 M-F 8-5 or after hours at 517.676.2458 with any inquires or request action here.  The following non-essential services have been suspended:  In-home appointments  Water testing  Meter setting Our Water and Wastewater Treatment Plants will be operating 24/7. The plants have been restricted to no public access and limited to essential staff only. Parks are now open; however, playground equipment and restrooms are closed due to concerns for public health. All rentals have been cancelled for the park through May 31, 2020. The Cemetery remains open and all cemetery services will continue to be provided (burials, lot purchases, foundation orders) by contacting 517.676.9155 or find information here. PLANNING, ZONING, BUILDING & CODE ENFORCEMENT Staff will continue to work on Planning projects such as the Library and Parks. Public meetings will either be postponed until further notice or be scheduled using technology for remote participation. 36 Building Services will continue to accept permit applications; however, no permits will be issued nor will any inspections be performed except for instances of an emergency, and only at the discretion of the Building Official. You may obtain a permit application on-line here, please include all required documents with a check payment and return by mail or in the City’s drop box outside City Hall. Please call 517.676.9155 with any further questions. Information about Mechanical, Electrical, Plumbing permit applications is available through the State of Michigan – click here. Zoning applications will not be accepted until further notice. Prospective applicants for typical zoning reviews are encouraged to contact staff by phone 517.978.0211 or email marciah@mason.mi.us. Code Enforcement Services will continue to accept complaints by phone 517.978.0207 or email code@mason.mi.us, however, cases not determined to be a matter of safety may be deferred until further notice. Prohibited Vegetation (Noxious Weeds and Grasses) Ordinance will not be enforced during this time due to Executive Order 2020-42 restricting lawn mowing contracts. UPDATED 4.13.20 37

City Manager’s Report: April 3, 2020 OPERATIONS COVID-19 Updates: • Please see Continuity of Operations document that is attached. • Building permits and construction are only occurring if they are addressing a health and/or safety issue due to COVID-19. • Staff submitted applications for Michigan Department of Natural Resources Trust Fund, Land and Water, and Recreation Passport grants to support Rayner Park Improvements planned for FY2021-22. Staffing Updates: • City Manager has implemented a hiring freeze due to COVID-19. Traffic Updates: • Traffic and speed evaluations in certain areas have become a lower priority to limit contact between staff and public. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant MPS/ City support smaller scope and rejecting grant due to costs. City will contribute $20,000 (previously committed match) and MPS will contribute $10,000. Plans are being revised for review. Delaying due to COVID-19 FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Bid Opening April 1; five bids were received, delaying award due to COVID-19 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. All permits renewed. Schedule has been received and distributed. Video preconstruction meeting to be scheduled for week of April 6, 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bids received, delaying due to COVID-19 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. Delaying due to COVID-19 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Spring, delaying due to COVID-19 2019-U2 DPW- Design Delaying due to COVID-19 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Delaying due to COVID-19 80 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Complete March 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Complete March 2019-MVP1 Vehicle No. 25 Equipping Complete January BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Contractor has begun work preparing final design/construction documents. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Bids received, delaying due to COVID-19 2017-B10 Fire Station 1- Furnace/AC Delaying due to COVID-19 2017-B11 Fire Station 1- Washer/ Dryer Dryer moving forward since it is not working, delaying washer due to COVID-19, 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement delaying due to COVID-19 2018-B10 BS&A Module for Online Permitting Beta testing of module will begin in 2020 with roof/siding permits. Currently working to add additional permit types for submittal online. 2018-B12 City Hall Carpet Replacement Delaying due to COVID-19 2018-B13 Extrication Tools Replacement All items have been received. February 2018-B15 Sprinkler System in Truck Bay Delaying due to COVID-19 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. Delaying due to COVID-19 2019-B1 Election Tabulator Machines Tabulator Machine has been ordered; anticipated receipt is April 2020. 2019-B2 City Hall- Phase 1 Received bid for design, delaying due to COVID-19 81 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us COVID-19 CONTINUITY OF OPERATIONS This document outlines the City of Mason’s continuity of operations during the state of emergency declared by Governor Whitmore under Executive Order No. 2020-4. It will be updated regularly as needs are identified. CITY CLERK, CUSTOMER SERVICE, AND FINANCE Customer Service Specialists will be available Mon thru Fri 8 a.m. – 5 p.m. by phone 517.676.9155, email at info@mason.mi.us, or request action here. The Customer Service Specialists are available to answer any questions or concerns. Freedom of Information Act (FOIA) requests will still be accepted. Request for public records must be submitted in writing using the FOIA request form found here. Requests may be sent via email to foia@mason.mi.us, fax 517.676.1330, or mail: City of Mason, Attn: FOIA Coordinator, 201 West Ash Street, Mason, MI 48854. All responses will be sent through email unless an email is not provided then it will be sent by U.S. Mail. Payment inquiries will be handled by phone, 517.676.9155 or email info@mason.mi.us during normal business hours. Payments can be made by mail, online, by phone (833.699.7827), or can be dropped off in the drop box located outside of City Hall, 201 West Ash Street, Mason, MI 48854.  No water shutoffs will occur during this public health emergency in order to reduce the spread. Water bills will be sent out as regularly scheduled and can be paid with any options referenced above.  Delinquent personal property taxes can be paid by mail or drop box. To get an updated amount due, please call 517.676.9155 or email info@mason.mi.us. For delinquent real property taxes please contact the Ingham County Treasurer’s office at (517) 676-7220 or visit here for more information. Rental of City owned facilities, including City Hall, have been cancelled through May 31, 2020. The City will take no rental requests during this time. Senior Exemption and Deferment Forms for tax year 2020 will be mailed at the end of April 2020. Trash, Recycling, and Yard Waste Collection is provided to City residents by Granger. They have no plans to limit trash or recycling collection at this point. No loose items will be picked up; all items must be in appropriate containers. Bulk item pick-up has been suspended effective April 1, 2020. Yard waste collection began April 1, 2020. Yard waste bins may be requested directly from Granger. More information can be found here. Compost Center for leaves and grass clippings is available by calling ahead to make an appointment with Customer Service at 517.676.9155. Appointment times are available, Monday – Friday, 7:30 a.m. to 3:00 p.m. Vendors will be paid without disruption. Checks will not be able to be picked up at City Hall; they will be mailed via USPS. FACILITIES, MEETINGS AND EVENTS City Buildings have been closed to the public from Monday, March 16, 2020 until further notice. 82 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us The City’s Public Meetings, Events and Programs have also been canceled from Monday, March 16, 2020 through May 31, 2020. Special meetings may be called, if required. All Community Special Events that are utilizing City space, including City streets, have been canceled from Monday, March 16, 2020 through Wednesday, May 20, 2020. FIRE Essential Fire Services will be provided and maintained 24/7. In an emergency, please call 911. Burn Permits are no longer being issued, per State-wide ban. Recreational fires are permitted as long as existing guidelines are being followed. POLICE Essential Police Services will be maintained 24/7. In an emergency, please call 911. Non-Emergency Police inquiries should be directed through 517.676.2458. These calls will be handled on a case- by-case basis, with officers following up in person for some cases and following up by phone whenever possible. The following non-essential police services will be suspended:  Walk-In Polybutylene terephthalate (PBT) Reporters  Employment Fingerprinting  License to Purchase a Pistol  Public Relations Activities and Presentations  Drug/Medication Take Back Program  Car Seat Safety Inspections  VIN and Salvaged Vehicle Inspections PUBLIC WORKS (Water, Wastewater, Public Works, Cemetery, Parks) Public Works Services will be fully staffed and working normal hours; however, they will have limited face to face contact. Community members can contact 517.676.9155 M-F 8-5 or after hours at 517.676.2458 with any inquires or request action here.  The following non-essential services have been suspended:  In-home appointments  Water testing  Meter setting Our Water and Wastewater Treatment Plants will be operating 24/7. The plants have been restricted to no public access and limited to essential staff only. Parks are now open; however, playground equipment and restrooms are closed due to concerns for public health. All rentals have been cancelled for the park through May 31, 2020. The Cemetery remains open and all cemetery services will continue to be provided (burials, lot purchases, foundation orders) by contacting 517.676.9155 or find information here. PLANNING, ZONING, BUILDING & CODE ENFORCEMENT Staff will continue to work on Planning projects such as the Library and Parks. Public meetings will either be postponed until further notice or be scheduled using technology for remote participation. 83 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Building Services will continue to process permits and perform inspections as needed, with limited hours and a goal of limiting entry into structures. You may obtain a permit on-line here, please include all required documents with a check payment and return by mail or in the City’s drop box outside City Hall. Please call 517.676.9155 with any further questions.  Mechanical, Electrical, Plumbing permit applications will continue to be available through the State of Michigan. Zoning Services will continue to process zoning compliance reviews for building permits only. Zoning applications will not be accepted until further notice. Prospective applicants for typical zoning reviews are encouraged to contact staff by phone 517.978.0211 or email marciah@mason.mi.us. Code Enforcement Services will continue to accept complaints by phone 517.978.0207 or email code@mason.mi.us, however, cases not determined to be a matter of safety may be deferred until further notice. UPDATED 4.03.20 84

City Manager’s Report: February 28, 2020 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status LAND DIVISIONS/COMBINATIONS Coppersmith Drive (formerly Enclave at Rayner Ponds) PENDING Staff is administratively processing a land division request by Giguere Realty and Development to create five (5) buildable lots approximately 1-acre each and one remaining 8.60-acre parcel with frontage along Coppersmith Drive, an existing public roadway. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 210 State St. – My Smart Homes COMPLETED Certificate of Occupancy has been issued for the new owner and the permit has been finalized. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. Remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Hall Blvd. ACTIVE Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 18 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ZONING BOARD OF APPEALS 513-515 W. South St. PENDING Crockett Law Offices filed a petition for a variance from the City ordinances Chapter 94 Article X, Chapter 100 Tables 1, 2 related to a non-conforming structure, non-conforming uses and dimensional requirements, parking in the front yard and deed restrictions on property located at 513 - 515 W. South St. A

City Manager’s Report: February 14, 2020 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status LAND DIVISIONS/COMBINATIONS Coppersmith Drive (formerly Enclave at Rayner Ponds) PENDING Staff is administratively processing a land division request by Giguere Realty and Development to create five (5) buildable lots approximately 1-acre each and one remaining 8.60-acre parcel with frontage along Coppersmith Drive, an existing public roadway. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 110 W. Oak – Mason Energy Group ACTIVE Building permit active for siding, fascia, and soffit work. 210 State St. – My Smart Homes ACTIVE Change of Occupancy permit has been filed for new business that will be moving in. 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. There will be no escape room at this time. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. Remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Hall Blvd. ACTIVE Building permit has been finalized for demolition after fire. Building permit is active for reconstruction of residence. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 60 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ZONING BOARD OF APPEALS Private Residence – Stag Thicket ACTIVE Scott LaMacchia appealed an administrative decision from the Code Enforcement and Zoning Officials to require permits for work being done on the property. ZBA rendered a decision on January 8 that the Zoning Official can continue enforcement activity that will include working with the homeowners on the process of obtaining permits and assessing any fines that may be required and that the Zoning Official will work out an appropriate time frame in this matter. Staff have met with the owners and they are working on compliance. 513-515 W. South St. PENDING Crockett Law Offices has filed a petition for a variance from the City ordinances Chapter 94 Article X, Chapter 100 Tables 1, 2 related to a non-conforming structure, non-conforming uses and dimensional requirements, parking in the front yard and deed restrictions on property located at 513 - 515 W. South St. A

City Manager’s Report: January 31, 2020 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status LAND DIVISIONS/COMBINATIONS Coppersmith Drive (formerly Enclave at Rayner Ponds) PENDING Staff is administratively processing a land division request by Giguere Realty and Development to create five (5) buildable lots approximately 1-acre each and one remaining 8.60-acre parcel with frontage along Coppersmith Drive, an existing public roadway. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 213 N. East St. – ServiceMaster ACTIVE Building permit active to add overhead door, open doorways to meet ADA code and build necessary ramps. 205 S. Cedar - DSN PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. There will be no escape room at this time. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. Remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Hall Blvd. ACTIVE Building permit is active for demolition after fire. Building permit received for reconstruction of residence is under review. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ZONING BOARD OF APPEALS Private Residence – Stag Thicket ACTIVE Scott LaMacchia appealed an administrative decision from the Code Enforcement and Zoning Officials to require permits for work being done on the property. ZBA rendered a decision on January 8 that the Zoning Official can continue enforcement activity that will include working with the homeowners on the process of obtaining permits and assessing any fines that may be required and that the Zoning Official will work out an appropriate time frame in this matter. Staff have met with the owners and they are working on compliance. 513-515 W. South St. PENDING Crockett Law Offices has filed a petition for a variance from the City ordinances Chapter 94 Article X, Chapter 100 Tables 1, 2 related to a non-conforming structure, non-conforming uses and dimensional requirements, parking in the front yard and deed restrictions on property located at 513 - 515 W. South St. A