City Manager Reports

City Manager’s Report: January 17, 2020 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status LAND DIVISIONS/COMBINATIONS Coppersmith Drive (formerly Enclave at Rayner Ponds) PENDING Staff is administratively processing a land division request by Giguere Realty and Development to create five (5) buildable lots approximately 1-acre each and one remaining 8.60-acre parcel with frontage along Coppersmith Drive, an existing public roadway. The applicant determined they would not proceed with platting for the Enclave at Rayner Ponds subdivision which would have resulted in a new road/cul-de-sac, 19 building lots, and one remaining parcel/common area. Staff is working with the applicant to clarify and document the responsible party for the perpetual care of the remaining parcel. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 205 S. Cedar PENDING Two building permits pending for this address. Both filed after code enforcement violations were noted. 1. Sign permit. 2. Installing door on front of building. 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Historic District Commission issued Certificates of Appropriateness for the modification of the shed to serve as a dumpster enclosure with a wooden gate, cleaning of the brick, and outdoor lighting. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. There will be no escape room at this time. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Hall Blvd. ACTIVE Building permit is active for demolition after fire. Building permit received for reconstruction of residence is under review. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 221 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ZONING BOARD OF APPEALS Private Residence – Stag Thicket PENDING Scott LaMacchia is appealing an administrative decision from the Code Enforcement and Zoning Officials to require permits for work being done on the property. A public hearing was held Wednesday, January 8, at 5:30pm in the 2 nd floor Maple Room and the Zoning Board of Appeals rendered a decision that the Zoning Official can continue enforcement activity that will include working with the homeowners on the process of obtaining permits and assessing any fines that may be required and that the Zoning Official will work out an appropriate time frame in this matter. 934 and 965 Franklin Farms Drive Esquire Development and Construction, Inc. ACTIVE On Tuesday, January 7, the Ingham County Drain Commission held a Board of Determination meeting after receiving a petition signed by 5 landowners. They decided there is sufficient evidence to take action on the Willow Creek Drain. OPERATIONS AND COMMUNITY RELATIONS • Wastewater Public Notice: Due to the recent storm event, the City of Mason had no other option but to discharge approximately 4.00 MG of wastewater into the Rayner Drain from Saturday, January 11, 2020 to Sunday, January 12, 2020. This action was necessary to prevent sewage backups within the City. • The City Manager attended Vevay Township’s informational meeting regarding the oil well drilling scheduled to occur just outside of the City of Mason. The information was helpful regarding the process for State permitting. Staffing Updates: • Open Positions: Laborer – posted internally; Crossing Guard, substitute seasonal; Public Works Director. Note: The City Manager plans to post the Public Works Director position as an Assistant City Manager/ Public Works Director. After discussions with our team and review of candidates from the initial posting, the City Manager believes that by changing the job title, she may receive a larger pool of candidates with the skill sets required. This has been successful in other jurisdictions, as roles and responsibilities evolve. Responsibilities and wage range for the position will be unchanged, but the position itself has changed to more of an administrative role due to the large budget, large capital projects anticipated, and recent laws passed related to water, stormwater, and wastewater. Traffic Updates: • Columbia Street between Cedar Street and the US 127 Overpass - Speed Complaint - CLOSED Officers assigned to targeted enforcement; speed trailer data was obtained; speeds are not significant. • M-36 (Ash St) and Steele St- Crosswalk Complaint - CLOSED This concern is related to failure to yield to Middle School children crossing in the morning prior to the Crossing Guard’s arrival time for elementary-aged children. Officers assigned and will work to identify and resolve any problems. Minor brush requested to be trimmed back, foliage has fallen off, no violations observed, RRFB at that crossing location is a MDOT device. • Columbia Street near the Sycamore Village Mobile Home Park (Bus Stop) - Speed Complaint/Concern for Students Officers assigned to targeted enforcement. Staff has partnered with Sycamore Village Management to add a conspicuous school bus warning sign for W/B traffic to notify drivers of the bus stop. The sign has been ordered. • Maple Street between Columbia Street and Steele Street -Speed Complaint. This concern is related to the Mason Middle School drop-off and pick-up times in the AM and PM. Officers assigned to targeted enforcement; speed trailer will be placed in the area when available, after winter. • W. Ash between Kiwanis Drive and Cedar St. – Traffic Flow Complaint This concern is being re-opened as there is a need to continue to monitor traffic issues around the Harvey Education Center during school days, including pedestrian safety, vehicular travel and parking. • M-36 (S Cedar St) and W Columbia St- NEW Left Turn/Intersection Complaint for cross traffic left turns. This intersection is MDOT controlled. Mason PD is conducting observation and working with MDOT engineers to collect information for the intersection. 222 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Rejected the bids due to the cost. School will make the decision in the next few weeks regarding how they would like to move forward. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2018-P2b Planning: 5-year Parks Plan The review period has ended. The plan is available at www.surveymason.com. The Planning Commission adopted the plan at their meeting Jan. 14th . A Public Hearing will take place at the City Council Meeting on Monday, January 20th at 7:30 p.m. If adopted, the plan will be submitted to the Michigan Department of Natural Resources no later than February 1, for grant eligibility. January FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Restoration and final clean up as applicable. November 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Re-bid planned for Jan. 2017-U15 Replace Hydrants at Mason Plaza Discussions with owner about relocations occurring. 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Moved to FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Jan. 2019-U2 DPW- Design Revised layouts based on latest meeting provided to stakeholders. Discussed with school and will be getting feedback within next month or two regarding if they are able to move forward PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started, planned for Spring MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Received; outfitting is underway 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Received; outfitting is underway 2019-MVP1 Vehicle No. 25 Equipping Received and is in service - Complete January BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 RFP is re-posted with a deadline of January 31 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 223 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement expected June 2020. 2018-B10 BS&A Module for Online Permitting Beta testing of module will begin in 2020 with roof/siding permits. 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement All items have been ordered and most have been received. Anticipated completion January 2020. 2018-B15 Sprinkler System in Truck Bay Preparing bid documents for project. 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. 2019-B1 Election Tabulator Machines Tabulator Machines have been ordered; anticipated receipt mid-January 2020. 2019-B2 City Hall- Phase 1 Not started 224

City Manager’s Report: January 2, 2020 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status LAND DIVISIONS/COMBINATIONS Coppersmith Drive (formerly Enclave at Rayner Ponds) PENDING Staff is administratively processing a land division request by Giguere Realty and Development to create five (5) buildable lots approximately 1-acre each and one remaining 8.60-acre parcel with frontage along Coppersmith Drive, an existing public roadway. The applicant determined they would not proceed with platting for the Enclave at Rayner Ponds subdivision which would have resulted in a new road/cul-de-sac, 19 building lots, and one remaining parcel/common area. Staff is working with the applicant to clarify and document the responsible party for the perpetual care of the remaining parcel. 1926, 1966 W. Dansville Rd APPROVED Staff processed a land division request to reconfigure lots. A portion of the land is within a 425 agreement with Vevay Township. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Historic District Commission issued Certificates of Appropriateness for the modification of the shed to serve as a dumpster enclosure with a wooden gate, cleaning of the brick, and outdoor lighting. Change of Occupancy permit has been filed to proceed with opening of the Arcade on the first floor only. There will be no escape room at this time. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq. ft. addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Sycamore Village COMPLETED Final inspection was approved on the demolition permit of the private residence. Private Residence – Hall Blvd. ACTIVE Building permit is active for demolition after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 11 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ZONING BOARD OF APPEALS Private Residence – Stag Thicket PENDING Scott LaMacchia is appealing an administrative decision from the Code Enforcement and Zoning Officials to require permits for work being done on the property. A public hearing will be held Wednesday, January 8, at 5:30pm in the 2nd floor Maple Room. OPERATIONS AND COMMUNITY RELATIONS • Eric Ream has attained the level D-3 Limited Treatment Operator License. Levi Rice has attained the Level S-2 Water Distribution Operator License. These licenses are critical to ensure we have the most qualified people operating our plants. • Absentee Ballot Applications for the March 2020 and November 2020 elections will be mailed the first week in January. The Bureau of Elections has instructed Clerks that per Election Law, we must include the option for voters to elect to receive the General Ballot on the Primary Election application. However, to ensure that all voters on our Permanent Absentee list are not overlooked for the general November 2020 election, we will be mailing all voters on our Permanent Absentee list another application, towards the end of May 2020, that will include August 2020 and November 2020. Staffing Updates: • New Hires/Promotions: Susan Willis, Seasonal Crossing Guard, started on Monday, December 16, 2019. • Open Positions: Laborer – posted internally; Crossing Guard, substitute seasonal; Public Works Director. Traffic Updates: • Columbia Street near the Sycamore Village Mobile Home Park (Bus Stop) - Speed Complaint/Concern for Students Officers assigned to targeted enforcement; speed trailer is currently in the area. Staff is partnering with Sycamore Village Management to add a conspicuous school bus warning sign for W/B traffic to notify drivers of the bus stop. The sign has been ordered. • Columbia Street between Cedar Street and the US 127 Overpass - Speed Complaint Officers assigned to targeted enforcement; speed trailer data was obtained and needs to be reviewed, with next steps and case status to be determined. • Maple Street between Columbia Street and Steele Street -Speed Complaint. This concern is related to the Mason Middle School drop-off and pick-up times in the AM and PM. Officers assigned to targeted enforcement; speed trailer will be placed in the area when available, after winter. • W. Ash between Kiwanis Drive and Cedar St. – Traffic Flow Complaint This concern is being re-opened as there is a need to continue to monitor traffic issues around the Harvey Education Center during school days, including pedestrian safety, vehicular travel and parking. • M-36 (Ash St) and Steele St- Crosswalk Complaint This concern is related to failure to yield to Middle School children crossing in the morning prior to the Crossing Guard’s arrival time for elementary-aged children. Officers assigned and will work to identify and resolve any problems. The RRFB at that crossing location is a MDOT devise. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Rejected the bids due to the cost. Meeting to be scheduled with the school before submitting to MDOT. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2018-P2b Planning: 5-year Parks Plan The draft plan is available for 30-day review until January 13 at www.surveymason.com. A Public Hearing will be held January 20, 2020 during the City Council meeting at 7:30pm in the Sycamore Room. Staff is working to finalize the plan and submit to DNR by February 1st. 12 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Top Course placed on October 28. Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Final paving completed November 22, 2019. Restoration and final clean up as applicable. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Re-bid planned for Jan. 2017-U15 Replace Hydrants at Mason Plaza Discussions with Owner about relocations is underway. 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Delayed until FY 2020-2021 2019-U1 WWTP- Design RFQP planned for Jan. 2019-U2 DPW- Design Revised layouts based on latest meeting provided to stakeholders. Meeting with school in January to discuss potential partnerships. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 RFP is re-posted with a deadline of January 31, 2020. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Email Server to Office 365 Complete. City Hall server replacement expected June 2020. 2018-B10 BS&A Module for Online Permitting Staff has begun coordination of implementation. Beta testing of module will begin in 2020 with roof/siding permits. 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement All items have been ordered and most have been received. Anticipated completion January 2020. 2018-B15 Sprinkler System in Truck Bay Preparing bid documents for project. 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. 2019-B1 Election Tabulator Machines Tabulator Machines have been ordered; anticipated receipt mid-January 2020. 2019-B2 City Hall- Phase 1 Not started 13 Welcome to the NEW City of Mason Full Page Utility Bill. 1 2 3 4 6 1 This includes the customer name, address, account number, bill due date and amount due. 2 This shows the billing period, current read, previous read and units of water used 43 This section is the breakdown for the total due by rate type. It will also show any previous balance or credit. The best part is this new chart that shows water usage. The chart is in units and 1 unit = 1,000 gallons. This chart will update every month with the current usage. 5 5 Look here for important messages and seasonal information. 6 Please tear off the stub and return with payment. ALSO NEW – Be sure to check the monthly envelope! There may be additional inserts with critical information included. If you have further questions, contact Customer Service at 676-9155 or info@mason.mi.us 14

City Manager’s Report: December 13, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status LAND DIVISIONS/COMBINATIONS Coppersmith Drive PENDING Staff is administratively processing a land division request by Giguere Realty and Development to reconfigure lots. 1926, 1966 W. Dansville Rd PENDING Staff is administratively processing a land division request to reconfigure lots. A portion of the land is within a 425 agreement with Vevay Township. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Historic District Commission will meet December 16 at 6:00pm to further discuss outdoor lighting. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Sycamore Village PENDING Insurance Company investigation in process. Private Residence – Hall Blvd. ACTIVE Building permit is active for demolition after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. ZONING BOARD OF APPEALS Private Residence – Stag Thicket PENDING Scott LaMacchia is appealing an administrative decision from the Code Enforcement and Zoning Officials to require permits for work being done on the property. A public hearing will be held Wednesday, January 8, at 5:30pm in the 2nd floor Maple Room. 31 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us OPERATIONS AND COMMUNITY RELATIONS • Officer Chick and members from the MFD participated in the annual TRIAD “No Senior Left Behind” event and distributed Holiday baskets to seniors in Mason. Officer Bradley participated in the Courts in Schools event at the Mason High School and the 55th District Court. • Six officers attended A.L.I.C.E. training. • The City is preparing for a transition into full page water bills that are expected to start in January that will make water bills easier to understand and provide account history to the customer, similar to other utilities. An example will be coming soon to the City of Mason website and Facebook page. • Todd Thie has attained the level D-1 Limited Treatment Operator and S-1 Water Distribution System Operator License. Tom Yeider has attained the Level D-2 Limited Treatment Operator and S-2 Water Distribution Operator License. These licenses are critical to ensure we have the most qualified people operating our plants. Staffing Updates: • New Hires/Promotions: None. • Open Positions: Crossing Guard – offer has been made; Public Works Director – will be re-posted. Traffic Updates: • Center Street between Bush Street and Walnut Street - Speed Complaint - CLOSED • Columbia Street near the Sycamore Village Mobile Home Park (Bus Stop) - Speed Complaint/Concern for Students Officers assigned to targeted enforcement; speed trailer is currently in the area. Staff is partnering with Sycamore Village Management to add a conspicuous school bus warning sign for W/B traffic to notify drivers of the bus stop. The sign has been ordered. • Columbia Street between Cedar Street and the US 127 Overpass - Speed Complaint Officers assigned to targeted enforcement; speed trailer data was obtained and needs to be reviewed, with next steps and case status to be determined. • Maple Street between Columbia Street and Steele Street -Speed Complaint. This concern is related to the Mason Middle School drop-off and pick-up times in the AM and PM. Officers assigned to targeted enforcement; speed trailer will be placed in the area when available, after winter. • W. Ash between Kiwanis Drive and Cedar St. – Traffic Flow Complaint This concern is being re-opened as there is a need to continue to monitor traffic issues around the Harvey Education Center during school days, including pedestrian safety, vehicular travel and parking. • M-36 (Ash St) and Steele St- Crosswalk Complaint This concern is related to failure to yield to Middle School children crossing in the morning prior to the Crossing Guard’s arrival time for elementary-aged children. Officers assigned and will work to identify and resolve any problems. The RRFB at that crossing location is a MDOT devise. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Rejected the bids due to the cost. Meeting to be scheduled with the school before submitting to MDOT. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Bridges have been repaired, inspections approved, and the work is completed. December 2018-P2b Planning: 5-year Parks Plan Technical work is underway. Visit www.surveymason.com for more info. Open House will be December 14th from 10am – 2pm at City Hall. FY 2019-2020 32 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Top Course placed on October 28. Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Final paving to be completed November 22, 2019. Restoration and final clean up as applicable. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bid Opening has been cancelled pending equipment procurement review with Manager and staff. 2017-U15 Replace Hydrants at Mason Plaza Discussions with Owner about relocations is underway. 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 2017-U24 Study of Sewer Flow on Mason St. Data collection underway 2017-U25 Gutters for Water Treatment Plant Delayed until FY 2020-2021 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 One proposal was received and an interview was conducted. Staff determined that the project should be re-bid. The RFP will be re-posted the week of December 16. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Complete December 2018-B10 BS&A Module for Online Permitting Staff has begun coordination of implementation. Beta testing of module will begin in 2020 with roof/siding permits. 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement All items have been ordered and most have been received. Anticipated completion January 2020. 2018-B15 Sprinkler System in Truck Bay Preparing bid documents for project. 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 33 Mason City Council /Mason School Board Joint Recognition Ceremony Ceremony: February 3, 2020, 6:30 p.m. NOMINATION FORM Honoree’s Full Name: ________________________________________________ Address: __________________________________________________________ Honored For: __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Organization: _______________________________________________ PLEASE include detailed information as to why this person/group is being honored. (Years of service, personal accomplishments, team accomplishments, specialties, professional accomplishments, area of expertise, etc.) ___________________________________________________________________ (For additional information, please use back of form.) Name of Person making the Nomination: ________________________________ Daytime Phone: ___________________ Evening Phone: ____________________ Please submit this form on or before Thursday, January 9, 2020 To: Sarah Jarvis, 201 W. Ash Street, Mason, MI 4885434 (Additional Information) ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 35

City Manager’s Report: November 26, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status LAND DIVISIONS/COMBINATIONS 1926, 1966 W. Dansville Rd PENDING Staff is administratively processing a land division request to reconfigure lots. A portion of the land is within a 425 agreement with Vevay Township. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. At their meeting on Monday, November 18, the Historic District approved a Certificate of Appropriateness for modification of the shed to serves as a dumpster enclosure with a wooden gate, and cleaning of the brick. Historic District Commission will meet December 16 at 6:00pm to further discuss lighting. Property owner is not moving forward with the Arcade at this time. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed until spring. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Sycamore Village PENDING Insurance Company investigation in process. Private Residence – Hall Blvd. ACTIVE Building permit is active for demolition after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. OPERATIONS AND COMMUNITY RELATIONS • The City has posted the Farm Lease Bid to solicit bids for lease of the City owned property along Temple Street and the corner of Dexter Trail and Kipp Road for the purpose of planting and harvesting crops. Bids must be received by 10:00am on December 4. • December 14, 2019: The City will host an Open House for the Parks, Recreation and Non-Motorized Plan in the 2nd floor Maple Room at City Hall from 10:00am-2:00pm. Please plan on attending as we need input from our community on what 22 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us you would like to see happen with the parks. Visit www.surveymason.com for more information and to take the online survey. • The Finance Staff have attended financial management software training at BS&A over the last couple months to learn more features and options within our software programs. • The City winter tax bills were sent out the end of November, if any property owner does not receive this bill please contact City Hall or obtain the information from the city website www.mason.mi.us • In November, the City completed the process required to successfully destroy over 480 pounds of evidence that involved 353 old cases. This effort has been a focus of the Police Department to clean up records and ensure our evidence room meets all audit requirements. Staffing Updates: • New Hires/Promotions: None. • Open Positions: Crossing Guard – Posting has closed; Public Works Director – Interviews have been conducted. Traffic Updates: • Center Street between Bush Street and Walnut Street - Speed Complaint Officers assigned to targeted enforcement; speed trailer is currently at this location. • Columbia Street near the Sycamore Village Mobile Home Park (Bus Stop) - Speed Complaint/Concern for Students Officers assigned to targeted enforcement; speed trailer is currently in the area. Staff is partnering with Sycamore Village Management to add a conspicuous school bus warning sign for W/B traffic to notify drivers of the bus stop. The sign has been ordered. • Columbia Street between Cedar Street and the US 127 Overpass - Speed Complaint Officers assigned to targeted enforcement; speed trailer was placed in the area. More information will be gathered in the W/B 35 mph zone. • Maple Street between Columbia Street and Steele Street -Speed Complaint. This concern is related to the Mason Middle School drop-off and pick-up times in the AM and PM. Officers assigned to targeted enforcement; speed trailer will be placed in the area when available, after winter. • W. Ash between Kiwanis Drive and Cedar St. – Traffic Flow Complaint This concern is being re-opened as there is a need to continue to monitor traffic issues around the Harvey Education Center during school days, including pedestrian safety, vehicular travel and parking. • M-36 (Ash St) and Steele St- Crosswalk Complaint This concern is related to failure to yield to Middle School children crossing in the morning prior to the Crossing Guard’s arrival time for elementary-aged children. Officers assigned and will work to identify and resolve any problems. The RRFB at that crossing location is a MDOT devise. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Rejected the bids due to the cost. Meeting to be scheduled with the school before submitting to MDOT. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. Visit www.surveymason.com for more info. Open House will be December 14th from 10am – 2pm at City Hall. 23 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Top Course placed on October 28. Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Final paving to be completed November 22, 2019. Restoration and final clean up as applicable. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bid Opening has been cancelled pending equipment procurement review with Manager and staff. 2017-U15 Replace Hydrants at Mason Plaza Discussions with Owner about relocations is underway. 2017-U23 Well No. 6 Rebuild Moved to FY 2020-2021 to allow for Chlorine Generator replacement and Well #4 repair in this FY; City Council approved October 21, 2019. Chlorine Generator replacement is in process and Well #4 repair anticipated Spring 2020. 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Delayed until FY 2020-2021 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Request for Proposals issued in November to solicit contractor for the final design and construction of Phase 1 improvements. Staff and CADL are evaluating fundraising options including grant resources. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Email conversion to Office 365 scheduled early December 2018-B10 BS&A Module for Online Permitting Staff has begun coordination of implementation. Beta testing of module will begin in 2020 with roof/siding permits. 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement All items have been ordered and most have been received. Anticipated completion January 2020. 24 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2018-B15 Sprinkler System in Truck Bay Preparing bid documents for project. 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 25

City Manager’s Report: November 14, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING PERMITS 366-368 S. Jefferson St., Apartment SPECIAL USE PERMIT APPROVED Robinson Realty is requesting a Special Use Permit and Joint Preliminary and Final Site Plan Approval to convert a single residential unit into a commercial short-term rental use. A public hearing was held at the Planning Commission Meeting, Tuesday, November 12. Resolution 2019-15 was approved. LAND DIVISIONS/COMBINATIONS 1926, 1966 W. Dansville Rd PENDING Staff is administratively processing a land division request to reconfigure lots. A portion of the land is within a 425 agreement with Vevay Township. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 118 W. Oak St. PENDING Two permits pending for this address. 1. Change of Occupancy permit has been filed for Nail Tech in small office space. 2. Building permit filed to update outdoor lighting, modify shed for use as dumpster area and clean outside wall. Request for a Certificate of Appropriateness will be discussed at the Historic District Commission meeting on Monday, November 18, at 6:00pm in the Maple Room. Property owner is not moving forward with the Arcade at this time. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit is active for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 322 S. Jefferson- Commercial Bank COMPLETED Building permit is active for interior renovation of offices on the second floor. Certificate of Occupancy was issued. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed due to operators strike. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. BUILDING PERMITS – FIRE RESTORATION Private Residence – Sycamore Village PENDING Insurance Company investigation in process. Private Residence – Hall Blvd. ACTIVE Building permit is active for demolition after fire. 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 48 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us OPERATIONS AND COMMUNITY RELATIONS • The City has posted the Farm Lease Bid to solicit bids for lease of the City owned property along Temple Street and the corner of Dexter Trail and Kipp Road for the purpose of planting and harvesting crops. Bids must be received by 10:00am on December 4. • The City will host an Open House for the Parks, Recreation and Non-Motorized Plan on December 14, 2019, in the 2nd floor Maple Room at City Hall from 10:00am-2:00pm. Please plan on attending as we need input from our community on what you would like to see happen with the parks. • With the finalization of the audit, staff is working on the many reports due by the end of the calendar year. This includes Act 51, pension and OPEB reporting, DDA & LDFA annual reports, continuing disclosure, qualifying statements, F-65, and CVTRS (City, Village, Townships Revenue Sharing) annual report. • The City is preparing for a transition into full page water bills that are expected to start in January that will make water bills easier to understand and provide account history to the customer, similar to other utilities. Staffing Updates: • New Hires/Promotions: None. • Open Positions: Crossing Guard – Posting has closed; Public Works Director – Position has been posted and will close on November 15. Traffic Updates: • Center Street between Bush Street and Walnut Street - Speed Complaint Officers assigned to targeted enforcement; speed trailer is currently at this location. • Columbia Street near the Sycamore Village Mobile Home Park (Bus Stop) - Speed Complaint/Concern for Students Officers assigned to targeted enforcement; speed trailer is currently in the area. Staff is partnering with Sycamore Village Management to add a conspicuous school bus warning sign for W/B traffic to notify drivers of the bus stop. • Columbia Street between Cedar Street and the US 127 Overpass - Speed Complaint Officers assigned to targeted enforcement; speed trailer was placed in the area. • Maple Street between Columbia Street and Steele Street -Speed Complaint. This concern is related to the Mason Middle School drop-off and pick-up times in the AM and PM. Officers assigned to targeted enforcement; speed trailer will be placed in the area when available, after winter. • W. Ash between Kiwanis Drive and Cedar St. – Traffic Flow Complaint This concern is being re-opened as there is a need to continue to monitor traffic issues around the Harvey Education Center during school days, including pedestrian safety, vehicular travel and parking. • Temple St. near Mason Middle School – Failure to yield for Middle School children crossing at crosswalk Officers assigned to targeted enforcement and will work to identify and resolve any problems. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Rejected the bids due to the cost. May rebid in January. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. The materials displayed are now available on the City’s website under Community Development  2019 Update - Parks, Recreation, and Non-Motorized Plan. There is an online survey. Open House planned for December 14 from 10am – 2pm. 49 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Top Course placed on October 28. Final cleanup and restoration as applicable remain. October 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Awaiting paving of Elm west of railroad track will be completed later with a larger paver. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Complete November UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bid Opening has been cancelled pending equipment procurement review with Manager and staff. 2017-U15 Replace Hydrants at Mason Plaza Discussions with Owner about relocations is underway. 2017-U23 Well No. 6 Rebuild Not started 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Outfitting beginning the end of September; anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Request for Proposals issued in November to solicit contractor for the final design and construction of Phase 1 improvements. Proposals must be received by 3:00pm, November 26. Staff and CADL are evaluating fundraising options including grant resources. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Email conversion to Office 365 scheduled early December 2018-B10 BS&A Module for Online Permitting Staff has begun coordination of implementation. Beta testing of module will begin in 2020 with roof/siding permits. 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Requesting Council take action at October 7th meeting. Additional purchase anticipated to complete this project and is in process. 50 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2018-B15 Sprinkler System in Truck Bay Preparing bid documents for project. 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 51

City Manager’s Report: November 1, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING PERMITS 366-368 S. Jefferson St., Apartment SPECIAL USE PERMIT PENDING Robinson Realty is requesting a Special Use Permit and Joint Preliminary and Final Site Plan Approval to convert a single residential unit into a commercial short-term rental use. A public hearing will be held at the Planning Commission Meeting, Tuesday, November 12 at 6:30 p.m. or shortly thereafter. LAND DIVISIONS/COMBINATIONS 1926, 1966 W. Dansville Rd PENDING Staff is administratively processing a land division request to reconfigure lots. A portion of the land is within a 425 agreement with Vevay Township. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit under review for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 322 S. Jefferson- Commercial Bank ACTIVE Building permit is active for interior renovation of offices on the second floor. Preparing to issue Certificate of Occupancy. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. Parking updates have been delayed due to operators strike. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. OPERATIONS AND COMMUNITY RELATIONS • Officer Hayden Wildfong is in Step 2 of the Field Training Program and is assigned to the day shift. • On October 25, 2019, Sgt. Fairbotham assisted the Mason High School Football Team with an escort from the city limits back to the Mason High School after their game at Eaton Rapids High School • With the passing of Proposal 18-3 in November 2018, any registered voter can vote absentee without having a reason. If an effort to determine how many City of Mason voters would want to vote absentee the City Clerk’s office sent out a notice to all registered voters in the City of Mason who were not already on the Permanent Absentee Voter list asking them to reply if they would like to be added to this list. At this point we have received back 790 requests taking our Permanent Absent Voter list to 1632 which is 26% of the registered voters in the City of Mason. • The City will be posting the Farm Lease Bid in early November to solicit bids for lease of the City owned property along Temple Street and the corner of Dexter Trail and Kipp Road for the purpose of planting and harvesting crops. 38 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Staffing Updates: • New Hires/Promotions: Catherine Bush started as the new Part-Time Custodian on Thursday, October 31, 2019. • Open Positions: Public Works Director – Position has been posted and will close on Friday, November 14, 2019. Crossing Guard – Position has been posted and will close on Friday, November 8, 2019 Traffic Updates: • Center Street between Bush Street and Walnut Street - Speed Complaint Officers assigned to targeted enforcement; speed trailer will be placed in the area when available. • Columbia Street near the Sycamore Village Mobile Home Park (Bus Stop) - Speed Complaint/Concern for Students Officers assigned to targeted enforcement; speed trailer is currently in the area. Staff is partnering with Sycamore Village Management to add a conspicuous school bus warning sign for W/B traffic to notify drivers of the bus stop. • Columbia Street between Cedar Street and the US 127 Overpass - Speed Complaint Officers assigned to targeted enforcement; speed trailer was placed in the area. • Maple Street between Columbia Street and Steele Street -Speed Complaint. This concern is related to the Mason Middle School drop-off and pick-up times in the AM and PM. Officers assigned to targeted enforcement; speed trailer will be placed in the area when available. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Rejected the bids due to the cost. May rebid in January. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. Community engagement began at the City Open House. The materials displayed are now available on the City’s website under Community Development  2019 Update - Parks, Recreation, and Non-Motorized Plan. There is a link on the webpage to an online survey as well. Additional promotion of the survey and announcement of future public meetings will begin in early November. FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Top Course placed on October 28. Final cleanup and restoration as applicable remain. 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Anticipated completion late October. Elm St. east of the railroad track anticipated to be topped on October 28; west of railroad track will be completed later with a larger paver. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Park St planned to be paved with Elm St. Anticipated to be topped on October 28. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Bid Opening has been cancelled pending equipment procurement review with Manager and staff. 39 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-U15 Replace Hydrants at Mason Plaza Easement from 1980 for the utilities has been located. Discussions with Owner about relocations is underway. 2017-U23 Well No. 6 Rebuild Not started 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Outfitting beginning the end of September; anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Request for Proposals will be issued in November to solicit contractor for the final design and construction of Phase 1 improvements. Staff and CADL are evaluating fundraising options including grant resources. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Email conversion to Office 365 scheduled early December 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Requesting Council take action at October 7th meeting. Additional purchase anticipated to complete this project and is in process. 2018-B15 Sprinkler System in Truck Bay Preparing bid documents for project. 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Previous account manager no longer with ACD. Working on new estimates with alternate routes. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 40 1 | P a g e CITY COUNCIL WORKSHOP October 26, 2019 Mason City Hall, 2nd Floor Maple Room, 8 a.m. Objective Build & sustain a high functioning leadership team

Manager’s Report included in each meeting packet is excellent. The Manager’s efforts to foster a proper relationship with Council have been exceptional. 34 3. Management and Leadership of the organization. How satisfied are you that the City Manager has selected and developed qualified employees and effectively leads the organization to fulfill City Council directives? Please comment below: The generally excellent performance of the City in providing services and responding to public inquiries would indicate that the employees of the City are sufficiently vetted and trained as well as effectively led and organized. It is difficult, however, for City Council to accurately assess the development or qualifications of specific employees with limited or no contact with those employees. It would be helpful if Council was afforded an opportunity to formally hear from and address specific appropriate employees. 4. Program Management. How satisfied are you that the City Manager has appropriate knowledge of City operations and provides suitable oversight to ensure the provision of high-quality programs and services? Please comment below: The generally excellent performance of the City in providing services and responding to public inquiries is a clear indication that the City Manager is appropriately knowledgeable of City operations and provides sufficient oversight. 5. Relationships with Citizens. How satisfied are you that the City Manager is accessible to the public and effectively resolves concerns? Please comment below: Completely satisfied. The Customer Service counter has proven very successful. 35 6. External Liaisons and Public Image. How satisfied are you that the City Manager maintains a positive professional reputation in the community and cultivates effective relationships with residents, public officials, visitors and public/private organizations? Please comment below: Completely satisfied. Feedback from those who have dealt with the City Manager have been very positive. 7. Managing Difficult or Unanticipated Situations. How satisfied are you that the City Manager has responded appropriately to difficult situations or to unanticipated objectives assigned by the City Council? Please comment below: The City Manager is at her best when responding to difficult and unanticipated situations. This is a testament to the development of a tight woven and excellently led management team. Efforts to instill a team-oriented attitude in the management team has clearly paid dividends. The successful development of a team-oriented culture among city employees, especially the leadership, has proven to be immensely effective when addressing a challenging or unknown circumstance. 36 8. Additional feedback. Provide any additional feedback regarding the performance of the City Manager, including strengths, achievements, weaknesses, and opportunities for professional development. Please comment below: The high-level performance of the City Manager is a blessed asset for the City and belies the fact that she has been a Manager for only four years. The Manager has demonstrated an intense desire to both enhance her own skill set as well as to share her knowledge and skills with other municipal officials, especially her employees. City Council should continue to support the Manager’s involvement with. and attendance at, MML and ICMA meetings and conferences. The Manager is clearly considered a leader within state organizations such as MML and will continue to learn from further involvement in leading MML activities. ICMA conferences serve as another excellent source of knowledge and skill enhancement opportunities. Experience has shown that any effort to discuss weaknesses of the Manager inevitably devolves into a discussion of differences of opinion or priority, not necessarily weaknesses. That being said, it would be beneficial to City residents for the Council and Manager to discuss the priority of, and strategies for, addressing certain concerns regarding the administration of certain City operations, such as CIP approval, Council interaction with City staff, and ordinance corrections/updates. A detailed description of all strengths and achievements of the Manager would produce a formidable and extensive document. But special recognition must be given to her zealous commitment to protecting the integrity of the organization and to creating a team-based culture among city employees. A commitment to integrity as an integral element of the organization will reflect well upon the City in the eyes of the public. An “all for one, one for all” team-based culture within the City organization produces higher employee morale as well as improved labor efficiencies, both of which lead to better service to City residents. The Manager is the most valuable ambassador of the City, garnering immense respect, both personally and for the City, from employees, the public and outside agencies. Council must continue to clearly elucidate priorities for the Manager’s efforts and provide sufficient resources to satisfy those priorities. Part B: Recommended Council Action (select action by mark in first column) Continue contract with City Manager X Continue and enhance contract with City Manager Terminate contract with City Manager (provide justification in Question 8) 37

City Manager’s Report: October 17, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING AMENDMENTS C1 – Central Business District Text Amendment APPROVED Staff has received a request from Jamie Robinson to amend the text of the C1 District for the purpose of adding short-term rentals as an allowed use. A public hearing was held at during the Planning Commission meeting on Sept. 10. City Council conducted a first reading with no changes at their Sept. 23 meeting. City Council conducted a second reading at their Oct. 7 meeting and approved the ordinance. ZONING PERMITS 366-368 S. Jefferson St., Apartment 3A SPECIAL USE PERMIT – SHORT-TERM RENTAL PENDING Jamie Robinson, Robinson Realty is requesting a Special Use Permit to convert a single residential unit into a commercial short-term rental use. A public hearing will be held at the Planning Commission Meeting, Tuesday, November 12 at 6:30 p.m. or shortly thereafter. Temple St/Kipp Rd SPECIAL USE PERMIT/FINAL SITE PLAN REVIEW APPROVED Paul Davis is seeking approval of a Special Use Permit and Final Site Plan to construct a 27,000 sq. ft. building on five acres of land owned by the City on the northeast corner of Temple St and Kipp Rd. A public hearing opened at the Planning Commission meeting on Tuesday, September 10 and was continued to the next regular Planning Commission meeting on Tuesday, October 15, during which it was approved. Rayner Ponds Phase 4 Subdivision FINAL SITE PLAN REVIEW APPROVED Giguere Homes is requesting approval of a Final Site Plan for the Rayner Ponds Phase 4 Subdivision – 20 lots and one common area. The Planning Commission approved the Preliminary Site Plan on Sept. 10. They reviewed the Final Site Plan at their meeting on Tuesday, October 15, during which it was approved. The subdivision previously received both tentative and final Preliminary Plat approval by City Council, which followed two public hearings by the Planning Commission. The next steps following Final Site Plan approval include, construction of roads and utilities*, and Final Plat approval. *Building permits for the construction of homes may be issued, however, homes cannot be sold until the Final Plat approval process is complete. LAND DIVISIONS/COMBINATIONS 1926, 1966 W. Dansville Rd Staff is administratively processing a land division request to reconfigure lots. A portion of the land is within a 425 agreement with Vevay Township. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 111 Mason St. – Mason Depot ACTIVE Building permit is active for reconstruction after fire. 575 N. Cedar St. – Heb’s Inn ACTIVE Building permit is active for reconstruction after fire. 125 E. Kipp Rd – Dollar Tree ACTIVE Building permit under review for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction of a new 15,772 square foot commercial building for a Goodwill retail store. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 322 S. Jefferson- Commercial Bank ACTIVE Building permit is active for interior renovation of offices on the second floor. 36 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. OPERATIONS AND COMMUNITY RELATIONS • HOLD DATE- October 26th - NOTE NEW TIME 8am-4pm The Mayor and Mayor Pro Tem have requested an MML facilitated discussion on how the Council can operate even more effectively. The meeting will be held in the 2nd floor Maple Room at City Hall. • On October 12th the City held the annual Open House. Department staff did an amazing job ensuring they were able to share key information with the public. We received great feedback on the event and already are planning improvements for next year. Thank you to the City Councilmembers that attended and supported our team! • The City started Invoice Cloud in October 2018. There have been 12,802 transactions with a total of $1,258,147.61 collected for all types of payments, including water, tax, building and police. Out of that total, $1,158,109.62 have been water payments. We have paid $15,093.62 in processing fees October 2018 thru Sept 2019. That’s an average of $1,257.80 per month for water/sewer processing fees. We have a total of 3,502 water accounts; 751 accounts are paperless and 679 customers are on Auto-Pay. Staffing Updates: • New Hires/Promotions: None. • Open Positions: Custodian, Part-time- Offer has been made and accepted; pre-employment screening is underway; Public Works Director, Full-time- will be posted next week. Traffic Updates: • Cedar St (W Ash St to South St) – Speed Complaint: Closed After review of area the following improvements were made: added 2 additional 25 mph speed limit signs, upgraded/replaced other signs, brush was cut away for more visibility, a crosswalk was re-painted with a “chevron design” and a crossing guard was added at Ash and McRoberts. MDOT also changed the length of signal green time on eastbound Ash at Cedar to reduce congestion. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Rejected the bids due to the cost. May rebid in January. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. Community engagement will include input received at the City Open House. There will be display boards, handouts and staff will be onsite to answer questions and receive input. A survey will be available on paper or on-line. 37 FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Anticipated completion late October. 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Anticipated completion late October. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Park St planned to be paved with Elm St. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Project advertised for bid. Bid opening scheduled for November 6. 2017-U15 Replace Hydrants at Mason Plaza Securing easement for project 2017-U23 Well No. 6 Rebuild Not started 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Outfitting beginning the end of September; anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Preparing Request for Proposals for the final design and construction of Phase 1 improvements. Staff and CADL are evaluating fundraising options including grant resources. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Obtaining quote for Email conversion to Office 365 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Requesting Council take action at October 7th meeting. Additional purchase anticipated to complete this project and is in process. 2018-B15 Sprinkler System in Truck Bay Preparing bid documents for project. 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Staff evaluating options available and cost estimates in process. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 38

City Manager’s Report: October 4, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING AMENDMENTS C1 – Central Business District Text Amendment PENDING Staff has received a request from Jamie Robinson to amend the text of the C1 District for the purpose of adding short-term rentals as an allowed use. A public hearing was held at during the Planning Commission meeting on Sept. 10. City Council conducted a first reading with no changes at their Sept. 23 meeting. City Council will conduct a second reading at their Oct. 7 meeting and move to approve. ZONING PERMITS Temple St/Kipp Rd SPECIAL USE PERMIT/FINAL SITE PLAN REVIEW PENDING Paul Davis is seeking approval of a Special Use Permit and Final Site Plan to construct a 27,000 sq. ft. building on five acres of land owned by the City on the northeast corner of Temple St and Kipp Rd. A public hearing opened at the Planning Commission meeting on Tuesday, September 10 at 6:30 p.m. and was continued to the next regular Planning Commission meeting on Tuesday, October 15, at 6:30 p.m or shortly thereafter. Rayner Ponds Phase 4 Subdivision FINAL SITE PLAN REVIEW PENDING Giguere Homes is requesting approval of a Final Site Plan for the Rayner Ponds Phase 4 Subdivision – 20 lots and one common area. The Planning Commission approved the Preliminary Site Plan on Sept. 10. They will review the Final Site Plan at their meeting on Tuesday, October 15 at 6:30 p.m. or shortly thereafter. The subdivision previously received both tentative and final Preliminary Plat approval by City Council, which followed two public hearings by the Planning Commission. The next steps following Final Site Plan approval include, construction of roads and utilities*, and Final Plat approval. *Building permits for the construction of homes may be issued, however, homes cannot be sold until the Final Plat approval process is complete. LAND DIVISIONS/COMBINATIONS 1926, 1966 W. Dansville Rd Staff is administratively processing a land division request to reconfigure lots. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 125 E. Kipp Rd – Dollar Tree PENDING Building permit under review for a 5,460 sq. ft. addition to accommodate up to four new retailers. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction has begun. 600 Buhl St.- Ingham Animal Shelter ACTIVE – DEMO ONLY The new shelter is complete. Demolition of the old structure in progress. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 322 S. Jefferson- Commercial Bank ACTIVE Building permit is active for interior renovation of offices on the second floor. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. 111 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. OPERATIONS AND COMMUNITY RELATIONS • October 12th: City’s Open House from 10 am - 2 pm. • HOLD DATE- October 26th: The Mayor and Mayor Pro Tem have requested an MML facilitated discussion on how the Council can operate even more effectively. The meeting will be held in the 2nd floor Maple Room at City Hall tentatively from 8:30 am to 1:00 pm. • The ASCFME Union has not agreed with the tentative agreement. The next step is mediation. Staffing Updates: • New Hires/Promotions: None. • Open Positions: Custodian, Part-time- Interviews have taken place and reference checks are being conducted. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Late Summer/Fall bid letting and Spring 2020 construction. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. Community engagement will include input received at the City Open House. There will be display boards, handouts and staff will be onsite to answer questions and receive input. A survey will be available on paper or on-line. FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Anticipated completion late October. 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Anticipated completion late October. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Park St planned to be paved with Elm St. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Project to be advertised for bid week of October 7. 2017-U15 Replace Hydrants at Mason Plaza Securing easement for project 2017-U23 Well No. 6 Rebuild Not started 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Not started 112 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Outfitting beginning the end of September; anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Preparing Request for Proposals for the final design and construction of Phase 1 improvements. Staff and CADL are evaluating fundraising options including grant resources. Preparation of a grant from the Michigan State Historical Preservation Office (SHPO) Certified Local Government (CLG) has begun and will be evaluated for future submittal to coincide with Phase 2 of the improvements. 2017-B7 2018-B16 City Hall Parking Lot Repairs Station 1 Rear Approach Projects will be combined with 2017-B7 for efficiency and budgeting. Estimated construction costs have been estimated and planning is in process. 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Obtaining quote for Email conversion to Office 365 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Requesting Council take action at October 7th meeting. Additional purchase anticipated to complete this project and is in process. 2018-B15 Sprinkler System in Truck Bay Not started 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Staff evaluating options available and cost estimates in process. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 113

City Manager’s Report: September 20, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING AMENDMENTS C1 – Central Business District Text Amendment PENDING Staff has received a request from Jamie Robinson to amend the text of the C1 District for the purpose of adding short-term rentals as an allowed use. A public hearing was held at during the Planning Commission meeting on Sept. 10. City Council is expected to conduct a first reading at their Sept. 23 meeting. ZONING PERMITS Temple St/Kipp Rd SPECIAL USE PERMIT/PRELIMINARY SITE PLAN REVIEW PENDING Paul Davis is seeking approval of a Special Use Permit and Final Site Plan to construct a 27,000 sq. ft. building on five acres of land owned by the City on the northeast corner of Temple St and Kipp Rd. A public hearing opened at the Planning Commission meeting on Tuesday, September 10 at 6:30 p.m. and was continued to the next regular Planning Commission meeting on Tuesday, October 15. Rayner Ponds Phase 4 Subdivision PRELIMINARY SITE PLAN REVIEW PENDING Jim Giguere is requesting approval of a Final Site Plan for the Rayner Ponds Phase 4 Subdivision – 20 lots and one common area. The Planning Commission approved the Preliminary Site Plan at their meeting on Sept. 10. The Planning Commission will review the Final Site Plan at their meeting on Tuesday, October 15. The subdivision has received both tentative and final Preliminary Plat approval by City Council, which followed two public hearings by the Planning Commission. The next steps following Final Site Plan approval include, construction of roads and utilities*, and Final Plat approval. *Building permits for the construction of homes may be issued, however, homes cannot be sold until the Final Plat approval process is complete. LAND DIVISIONS/COMBINATIONS 1926, 1966 W. Dansville Rd Staff is administratively processing a land division request from Dennis Anderson and Thomas Fraser to reconfigure lots. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 125 E. Kipp Rd – Dollar Tree PENDING Building permit under review for a 5,460 sq. ft. addition to accommodate up to four new retailers. 700 E. Ash – Ingham County Fairgrounds PENDING Building permit under review for improvements in and around the horse barn including a gravel drive, sidewalks, storm sewer installation and plywood skirting. Pending the Soil Erosion permit from the County. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction has begun. 600 Buhl St.- Ingham Animal Shelter ACTIVE – DEMO ONLY The new shelter is complete. Demolition of the old structure in progress, pending the Soil Erosion permit from the County. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 322 S. Jefferson- Commercial Bank ACTIVE Building permit is active for interior renovation of offices on the second floor. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued to assist in opening the business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. 59 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. ZONING BOARD OF APPEALS 934 and 965 Franklin Farms Drive Esquire Development and Construction, Inc. PENDING On Monday, September 9 at 5:30 p.m. the ZBA issued a decision following a public hearing which took place on August 14 at 5:30 p.m. The ZBA’ decision reversed the decision of staff’s denial and they approved building permits with the condition that first the required improvements to the storm water detention area be made to meet the original design volume and flow standards. This is to be done either by way of a petition to the Ingham County Drain Commissioner (ICDC) from the Co- owners in the Franklin Farms Condominium Subdivision (referred to as a Chapter 8), or by way of the developer to first make the necessary improvements and then convey easements for the detention area to the ICDC (referred to as a 433 Agreement). OPERATIONS AND COMMUNITY RELATIONS • The City of Mason received $9,497.49 from the Michigan Department of Natural Resources for the Forestry Grant to reimburse for the tree inventory. • October 12th: City’s Open House from 10 am - 2 pm. • HOLD DATE- October 26th: The Mayor and Mayor Pro Tem have requested an MML facilitated discussion on how the Council can operate even more effectively. The meeting will be held in the 2nd floor Maple Room at City Hall tentatively from 8:30 am to 1:00 pm. • The ASCFME Union and the City have been negotiating since the Spring. The current contract expired June 30, 2019 and the two parties agreed to an extension with no look back while negotiations continue. On September 9, 2019 the negotiating parties agreed to a tentative agreement, contingent on Union and City Council approval. If the Union members approve the agreement, City Council will consider at their next meeting. Staffing Updates: • New Hires/Promotions: None. • Open Positions: Custodian, Part-time- Applications are under review and interviews will be scheduled soon. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Late Summer/Fall bid letting and Spring 2020 construction. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. Community engagement will include input received at the City Open House. There will be display boards, handouts and staff will be onsite to answer questions and receive input. A survey will be available on paper or on-line. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 progressing, upper LED lights on front of City Hall and perimeter wall pack lights have been replaced. Parking lot pole lights have been replaced with LEDs. 60 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Will begin after Park & Elm are completed. 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Concrete work underway. Paving anticipated week of September 23. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Park St planned to be paved with Elm St. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Project to be advertised for bid beginning September 17. 2017-U15 Replace Hydrants at Mason Plaza Securing easement for project 2017-U23 Well No. 6 Rebuild Not started 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement On order; anticipated delivery mid-December 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement On order; anticipated delivery mid-December 2019-MVP1 Vehicle No. 25 Equipping Outfitting beginning the end of September; anticipated completion January 2020 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Preparing Request for Proposals for the final design and construction of Phase 1 improvements. Staff and CADL are evaluating fundraising options including grant resources. Preparation of a grant from the Michigan State Historical Preservation Office (SHPO) Certified Local Government (CLG) has begun and will be evaluated for future submittal to coincide with Phase 2 of the improvements. 2017-B7 City Hall Parking Lot Repairs Not started 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Obtaining quote for Email conversion to Office 365 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Committee of Firefighters has been formed to bring back a recommendation. 2018-B15 Sprinkler System in Truck Bay Not started 2018-B16 Station 1 Rear Approach Not started 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Staff evaluating options available and cost estimates in process. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 61