City Manager Reports

City Manager’s Report: September 6, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING AMENDMENTS C1 – Central Business District Text Amendment PENDING Staff has received a request from Jamie Robinson to amend the text of the C1 District for the purpose of adding short-term rentals as an allowed use. A public hearing is scheduled at the Planning Commission meeting on Tuesday, September 10 at 6:30 p.m. City Council is expected to conduct a first reading on Monday, September 23, 2019. ZONING PERMITS Temple St/Kipp Rd SPECIAL USE PERMIT/PRELIMINARY SITE PLAN REVIEW PENDING Staff has received a request from Paul Davis for a Special Use Permit and Preliminary Site Plan Review to construct a 27,000 sq. ft. building on five acres of land owned by the City on the northeast corner of Temple St and Kipp Rd. A public hearing is scheduled at the Planning Commission meeting on Tuesday, September 10 at 6:30 p.m. or shortly thereafter. If approved, the next steps will be Final Site Plan review along with the re-zoning of the property from AG to M-1, and completion of the land division process to split the five acres from the larger city parcel. Rayner Ponds Phase 4 Subdivision PRELIMINARY SITE PLAN REVIEW PENDING Staff has received a request for Preliminary Site Plan Review of the Rayner Ponds Phase 4 Subdivision – 20 lots and one common area. The Planning Commission will consider the application at their meeting on Tuesday, September 10, at 6:30 pm or shortly thereafter. The subdivision has received both tentative and final Preliminary Plat approval by City Council, which followed two public hearings by the Planning Commission. The next steps following Preliminary Site Plan approval include Final Site Plan approval, construction of roads and utilities*, and Final Plat approval. *Building permits for the construction of homes may be issued, however, homes cannot be sold until the Final Plat approval process is complete. LAND DIVISIONS/COMBINATIONS 202, 306 Mason St. and 332 Center St Staff is administratively processing a land combination request from Doberman Technologies to combine three lots for development. Demolition is expected to occur this fall 2019, construction of a new building is anticipated for Spring of 2020. 1926, 1966 W. Dansville Rd Staff is administratively processing a land division request from Dennis Anderson and Thomas Fraser to reconfigure lots. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 125 E. Kipp Rd – Dollar Tree PENDING Building permit under review for a 5,460 sq. ft. addition to accommodate up to four new retailers. 700 E. Ash – Ingham County Fairgrounds PENDING Building permit under review for improvements in and around the horse barn including a gravel drive, sidewalks, storm sewer installation and plywood skirting. Pending the Soil Erosion permit from the County. 652 Hull Rd- New Goodwill ACTIVE Building permit application is active and construction has begun. A Groundbreaking Ceremony will be held on Friday, September 13 at 11 am (Council is welcome). 600 Buhl St.- Ingham Animal Shelter ACTIVE – DEMO ONLY The new shelter is complete. Demolition of the old structure in progress, pending the Soil Erosion permit from the County. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 322 S. Jefferson- Commercial Bank ACTIVE Building permit is active for interior renovation of offices on the second floor. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer A Temporary Certificate of Occupancy has been issued to assist in opening the 8 TEMPORARY OCCUPANCY PERMIT ISSUED business. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non-conforming layout. Once the new parking area is complete, a final Certificate of Occupancy will be issued. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED A Temporary Certificate of Occupancy has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. 322 S. Jefferson- Commercial Bank – Mural APPROVED At their regular meeting on August 19, the Historic District Commission (HDC) approved a Certificate of Appropriateness to allow Arts Initiative Mason (AIM) to paint a mural and installation a sign display box on the south façade of Commercial Bank facing Ingham Court. ZONING BOARD OF APPEALS 934 and 965 Franklin Farms Drive PENDING Esquire Development and Construction, Inc., has submitted an appeal to an administrative decision to deny building permits for the construction of two new residential homes due to the lack of a properly maintained storm water system comprising of a detention pond at Lavonne/Franklin Farm Drive and a 25’ easement along the rear of the residential properties fronting on Franklin Farm Drive. A public hearing with the Zoning Board of Appeal took place on August 14 at 5:30 p.m. The matter was continued to Monday, September 9 at 5:30 p.m. in the Maple Room. OPERATIONS AND COMMUNITY RELATIONS • October 12th : City’s Open House from 10 am - 2 pm. • HOLD DATE- October 26 th : The Mayor and Mayor Pro Tem have requested an MML facilitated discussion on how the Council can operate even more effectively. The meeting will be held in the 2nd floor Maple Room at City Hall tentatively from 8:30 am to 1:00 pm. The estimated cost for the training is $3,000. • We have been notified there will be a 6.54% increase in our health care cost this year due to age of our group, the area we are in, and taxes/fees. We had estimated a 6% increase in the budget and do not believe a budget amendment will be required. Staffing Updates: • New Hires/Promotions: Hayden Wildfong – Police Officer, Full-time, will be starting September 9, 2019. • Open Positions: Custodian, Part-time- Applications are under review and interviews will be scheduled soon. Traffic Updates: CONCERN LOCATION / STATUS Speed OPEN Barnes Street between Ash Street and Bond Street Staff to place (2) additional 25-mph speed limit signs (already marked) in the area and trim back any obstructing branches for improved signage. Waiting for MISS DIG for flagging. Speed CLOSED Lansing Street between South Street and Jefferson Street (this is both a 25-mph and 35-mph zone) Staff placed the speed trailer in the area and officers were assigned to targeted enforcement. Construction on Jefferson Street has concluded which relieve some concerns. Pending final targeted enforcement. Speed OPEN Summerwood Subdivision T-C-O #19-02 was passed and staff will be placing (2) 25-mph speed limit signs (already marked) near both entrances. Waiting for MISS DIG for flagging. Traffic Pattern, Speed OPEN Cedar Street between Ash Street and South Street Staff developed a plan to improve the area for anticipated changes for Fall 2019 school year. The speed trailer will be placed in the area when available. Staff to change the location of (1) 25-mph speed limit sign, place (2) additional 25-mph speed limit signs (already marked) and trim back any obstructing branches for improved signage in the area. We are awaiting MISS DIG for flagging. Sgt. Budd has been assigned special attention to the area to work with crossing guards and Mason Public School District partners on August 26th and 27th – the first 2 days of school. 9 LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Late Summer/Fall bid letting and Spring 2020 construction. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. Community engagement will include input received at the City Open House. There will be display boards, handouts and staff will be onsite to answer questions and receive input. A survey will be available on paper or on-line. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 progressing, upper LED lights on front of City Hall and perimeter wall pack lights have been replaced. Parking lot pole lights have been replaced with LEDs. FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Will begin after Park & Elm are completed. 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Project is on hold until Spring 2020 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Concrete work underway. Paving anticipated week of September 16. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Park St planned to be paved with Elm St. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Final comments received from manufacturer, plans to be revised and bid package developed for advertisement. 2017-U15 Replace Hydrants at Mason Plaza Securing easement for project 2017-U23 Well No. 6 Rebuild Bid process to start August/September 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Seeking Council approval on August 19 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Seeking Council approval on August 19 2019-MVP1 Vehicle No. 25 Equipping Not started 10 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Preparing Request for Proposals for the final design and construction of Phase 1 improvements. 2017-B7 City Hall Parking Lot Repairs Not started 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Not started 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Committee of Firefighters has been formed to bring back a recommendation. 2018-B15 Sprinkler System in Truck Bay Not started 2018-B16 Station 1 Rear Approach Not started 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Staff evaluating options available and cost estimates in process. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 11

City Manager’s Report: August 16, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING AMENDMENTS C1 – Central Business District Text Amendment PENDING Staff has received a request from Jamie Robinson to amend the text of the C1 District for the purpose of adding short-term rentals as an allowed use. Staff will prepare a report and schedule the necessary readings at City Council (Sept 9 & 23) and public hearing with the Planning Commission on September 10. ZONING PERMITS Temple St/Kipp Rd SPECIAL USE PERMIT/PRELIMINARY SITE PLAN REVIEW PENDING Staff has received a request from Paul Davis for a Special Use Permit and Preliminary Site Plan Review to construct a 27,000 sq. ft. building on five acres of land owned by the City on the northeast corner of Temple St and Kipp Rd. They currently have a Purchase Agreement with the City for the property. A public hearing will be scheduled with the Planning Commission on Tuesday, September 10 at 6:30 p.m. or shortly thereafter. If approved, the next steps will be Final Site Plan review along with the re-zoning of the property from AG to M-1, and completion of the land division process to split the five acres from the larger city parcel. Rayner Ponds Phase 4 Subdivision PRELIMINARY SITE PLAN REVIEW PENDING Staff has received a request for Preliminary Site Plan Review of the Rayner Ponds Phase 4 Subdivision – 20 lots and one common area. The Planning Commission will consider the application at their meeting on Tuesday, September 10. The subdivision has received both tentative and final Preliminary Plat approval by City Council, which followed two public hearings by the Planning Commission. The next steps following Preliminary Site Plan approval include Final Site Plan approval, construction of roads and utilities*, and Final Plat approval. *Building permits for the construction of homes may be issued, however, homes cannot be sold until the Final Plat approval process is complete. LAND DIVISIONS/COMBINATIONS 202, 306 Mason St. and 332 Center St Staff is administratively processing a land combination request from Doberman Technologies to combine three lots for development. Demolition is expected to occur this fall 2019, construction of a new building is anticipated for Spring of 2020. 1926, 1966 W. Dansville Rd Staff is administratively processing a land division request from Dennis Anderson and Thomas Fraser to reconfigure lots. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 125 E. Kipp Rd – Dollar Tree PENDING Building permit under review for a 5,460 sq. ft. addition to accommodate up to four new retailers. 322 S. Jefferson- Commercial Bank – Mural PENDING Staff has received an application from Arts Initiative Mason (AIM) for a Sign and Certificate of Appropriateness from the Historic District Commission (HDC) to paint a mural and the installation of 5 display boxes on the south façade of Commercial Bank facing Ingham Court. The HDC reviewed the request at their regular meeting on July 15 and will continue the discussion at their next regular meeting on August 19 to allow AIM to update their proposal. 652 Hull Rd- New Goodwill PENDING Building permit application is under review. 652 Hull Rd- New Goodwill PENDING Building permit application is under review. 700 E. Ash – Ingham County Fairgrounds PENDING Building permit under review for improvements in and around the horse barn including a gravel drive, sidewalks, storm sewer installation and plywood skirting. 322 S. Jefferson- Commercial Bank Building permit is active for interior renovation of offices on the second floor. 125 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us ACTIVE 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 549 W. Ash- Dog Groomer ACTIVE Building permit is active for interior renovations. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non- conforming layout. 600 Buhl St.- Ingham Animal Shelter ACTIVE – DEMO ONLY The new shelter is complete. Demolition of the old structure in progress, pending disconnect letter from Consumers Energy. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 525 N. Cedar- Timeless Treasures TEMPORARY OCCUPANCY PERMIT ISSUED (90 DAYS/EXP OCTOBER) A temporary occupancy permit for 90 days has been issued for Timeless Treasures. The interior renovation is complete and new parking spaces have been striped on the lot. The remaining work includes the installation of the approved landscaping, repairs to parking lot lighting, and a site plan revision if the owner intends to include the outdoor flea market. ZONING BOARD OF APPEALS 934 and 965 Franklin Farms Drive PENDING Esquire Development and Construction, Inc., has submitted an appeal to an administrative decision to deny building permits for the construction of two new residential homes due to the lack of a properly maintained storm water system comprising of a detention pond at Lavonne/Franklin Farm Drive and a 25’ easement along the rear of the residential properties fronting on Franklin Farm Drive. A public hearing with the Zoning Board of Appeal took place on August 14 at 5:30 p.m. The matter was continued to Monday, September 9 at 5:30 p.m. in the Maple Room. OPERATIONS AND COMMUNITY RELATIONS • October 12th: City’s Open House from 10 am - 2 pm. • HOLD DATE- October 26th: The Mayor and Mayor Pro Tem have requested an MML facilitated discussion on how the Council can operate even more effectively. The meeting will be held in the 2nd floor Maple Room at City Hall tentatively from 8:30 am to 1:00 pm. • City of Mason and Mason Public Schools City Hall Partnership has been selected as one of the four finalists in the Michigan Municipal League’s 2019 Community Excellence Award! The project now moves to compete in the Race for the Cup at the MML Convention in Detroit, Sept. 25-27. • Off. Alex Thompson attended a 40-hour Field Training Officer course held at MSU. He will be added to our cadre of field training officers responsible to help train, mentor and develop new officers. • Mason PD applied for and has been granted an account for Voluntary Use of-Force Data Collection Reporting with the Department of Justice (DOJ). Mason PD has agreed to voluntarily report serious uses-of-force incidents to the DOJ which meet the criteria, which will provide more accurate data on use-of-force throughout the country. Staffing Updates: • New Hires/Promotions: o Leigh Whipple – Crossing Guard started on August 14. o Marcia Holmes – PT Administrative Assistant, Community Development will be starting August 19. • Open Positions: o Police Officer, Full-time – offer has been made and background checks are still underway. o Custodian, Part-time- position was reposted with a closing date of August 23. Traffic Updates: CONCERN LOCATION / STATUS Speed OPEN Barnes Street between Ash Street and Bond Street Staff to place (2) additional 25-mph speed limit signs (already marked) in the area and trim back any obstructing branches for improved signage. Waiting for MISS DIG for flagging. Construction on Jefferson Street has concluded which relieve some concerns. Speed OPEN Lansing Street between South Street and Jefferson Street (this is both a 25-mph and 35-mph zone) Staff placed the speed trailer in the area and officers were assigned to targeted enforcement. Construction on Jefferson Street has concluded which relieve some concerns. Pending final targeted enforcement. 126 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Speed OPEN Summerwood Subdivision T-C-O #19-02 was passed and staff will be placing (2) 25-mph speed limit signs (already marked) near both entrances. Waiting for MISS DIG for flagging. Traffic Pattern, Speed OPEN Cedar Street between Ash Street and South Street Staff developed a plan to improve the area for anticipated changes for Fall 2019 school year. The speed trailer will be placed in the area when available. Staff to change the location of (1) 25-mph speed limit sign, place (2) additional 25-mph speed limit signs (already marked) and trim back any obstructing branches for improved signage in the area. We are awaiting MISS DIG for flagging. Sgt. Budd has been assigned special attention to the area to work with crossing guards and Mason Public School District partners on August 26th and 27th – the first 2 days of school. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2018-S1 MDOT- Temple Street Safety Grant Late Summer/Fall bid letting and Spring 2020 construction. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. The public engagement meetings are expected to begin in September. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 progressing, upper LED lights on front of City Hall and perimeter wall pack lights have been replaced. Parking lot pole lights have been replaced with LEDs. FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Will begin after Park & Elm are completed. RIETH RILEY OPERATORS ARE CURRENTLY ON STRIKE- MAY DELAY THIS PROJECT TO SPRING 2017-S10 Sidewalk Program- NW Quadrant Anticipated bid process beginning Spring 2020 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. RIETH RILEY OPERATORS STRIKE WILL LIKELY DELAY, PLANNED TO START NEXT WEEK 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Water Main under construction. Consumers contractor working on gas main replacement. RIETH RILEY OPERATORS STRIKE MAY DELAY, PAVING NOT PLANNED IN MONTH 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Park St planned to be paved with Elm St. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Final comments received from manufacturer, plans to be revised and bid package developed for advertisement. 2017-U15 Replace Hydrants at Mason Plaza Securing easement for project 2017-U23 Well No. 6 Rebuild Bid process to start August/September 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 127 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Seeking Council approval on August 19 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Seeking Council approval on August 19 2019-MVP1 Vehicle No. 25 Equipping Not started BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Not started 2017-B7 City Hall Parking Lot Repairs Not started 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Not started 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Committee of Firefighters has been formed to bring back a recommendation. 2018-B15 Sprinkler System in Truck Bay Not started 2018-B16 Station 1 Rear Approach Not started 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Staff evaluating options available and cost estimates in process. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 128

City Manager’s Report: August 2, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING AMENDMENTS C1 – Central Business District Text Amendment PENDING Staff has received a request from Jamie Robinson to amend the text of the C1 District for the purpose of adding short-term rentals as an allowed use. Staff with prepare a report and schedule the necessary readings at City Council and public hearing with the Planning Commission. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 322 S. Jefferson- Commercial Bank – Mural PENDING Staff has received an application from Arts Initiative Mason (AIM) for a Sign and Certificate of Appropriateness from the Historic District Commission (HDC) to paint a mural and the installation of 5 display boxes on the south façade of Commercial Bank facing Ingham Court. The HDC reviewed the request at their regular meeting on July 15 and continued the discussion to their next regular meeting on August 19 to allow AIM to update their proposal. 322 S. Jefferson- Commercial Bank ACTIVE Building permit is active for interior renovation of offices on the second floor. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 525 N. Cedar- Timeless Treasures ACTIVE Building permit is active for Timeless Treasures, for the renovation of an existing building to be used as an antique mall with vendor spaces. 549 W. Ash- Dog Groomer ACTIVE Building permit is active for interior renovations. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non- conforming layout. 600 Buhl St.- Ingham Animal Shelter ACTIVE – DEMO ONLY The new shelter is complete. Demolition of the old structure in progress, pending disconnect letter from Consumers Energy. 652 Hull Rd- New Goodwill PENDING Building permit application is under review. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. ZONING BOARD OF APPEALS 934 and 965 Franklin Farms Drive PENDING Esquire Development and Construction, Inc., has submitted an appeal to an administrative decision to deny building permits for the construction of two new residential homes. A public hearing with the Zoning Board of Appeal will take place on Wednesday, August 14, 2019 at 5:30 p.m. or shortly after. OPERATIONS AND COMMUNITY RELATIONS • The Mayor and Mayor Pro Tem have requested an MML facilitated discussion on how the Council can operate even more effectively. The City Council selected the October 26 date. The meeting will be held in the 2nd floor Maple Room at City Hall tentatively from 8:30 am to 1:00 pm. • City of Mason and Mason Public Schools City Hall Partnership has been selected as one of the four finalists in the Michigan Municipal League’s 2019 Community Excellence Award! The project now moves to compete in the Race for the Cup at the MML Convention in Detroit, Sept. 25-27. • Sgt. Fairbotham completed a course regarding use-of-force and appropriate review. Officer Demo and Officer Bradley were both trained and certified as Data Master Breath Test Operators. • On July 27, 2019 Officer Croley and Reserve Officer Toodzio represented the Mason Police Department at the dedication ceremony of the Michigan Law Enforcement Officers Memorial in Lansing. 23 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us • The Council meeting recording from July 15, 2019 is not available due to technical difficulty with the new technology. Staff have worked with meeting recorders to develop a plan for future recordings as we learn the equipment and options available. • State Street between Sycamore St. and Park St. is anticipated to closed on portions due to brick replacement work next week. Staffing Updates: • New Hires/Promotions: None • Open Positions: Full-Time Police Officer – offer has been made and background checks are still underway. Part-Time Administrative Assistant – Community Development – first round interviews have been conducted and second round will be scheduled soon. Part-Time – Custodian- position closed July 31 and applicants are under review. Traffic Updates: CONCERN LOCATION / STATUS Speed OPEN Barnes Street between Ash Street and Bond Street Staff to place (2) additional 25-mph speed limit signs (already marked) in the area and trim back any obstructing branches for improved signage. Construction on Jefferson Street has concluded which relieve some concerns. Speed OPEN Lansing Street between South Street and Jefferson Street (this is both a 25-mph and 35-mph zone) Staff placed the speed trailer in the area and officers were assigned to targeted enforcement. Construction on Jefferson Street has concluded which relieve some concerns. Speed OPEN Summerwood Subdivision T-C-O #19-02 was passed and staff will be placing (2) 25-mph speed limit signs (already marked) near both entrances. Traffic Pattern, Speed OPEN Cedar Street between Ash Street and South Street Staff developed a plan to improve the area for anticipated changes for Fall 2019 school year. The speed trailer will be placed in the area when available. Staff to change the location of (1) 25-mph speed limit sign, place (2) additional 25-mph speed limit signs (already marked) and trim back any obstructing branches for improved signage in the area. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S9/ 2017-U10 S. Jefferson - Oak Street to Kipp Road Road work completed and open to traffic approximately 7 weeks ahead of schedule. July 2017-S10 Sidewalk Program – Downtown, Summerwood and Laylin Summerwood, Downtown and Laylin completed. Restoration and pavement patching in Summerwood remain. 2018-S1 MDOT- Temple Street Safety Grant SHPO clearance obtained. Late Summer/Fall bid letting and Spring 2020 construction. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Building permits are active for the repair of the bridges within the park. 2018-P2b Planning: 5-year Parks Plan Technical work is underway. The public engagement meetings are expected to begin in September. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 progressing, upper LED lights on front of City Hall and perimeter wall pack lights have been replaced. Parking lot pole lights have been replaced with LEDs. 24 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Will begin after Park & Elm are completed. RIETH RILEY OPERATORS ARE CURRENTLY ON STRIKE- MAY DELAY THIS PROJECT TO SPRING 2017-S10 Sidewalk Program- NW Quadrant Not started 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. RIETH RILEY OPERATORS STRIKE WILL LIKELY DELAY, PLANNED TO START NEXT WEEK 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Water Main under construction. Consumers contractor working on gas main replacement. RIETH RILEY OPERATORS STRIKE MAY DELAY, PAVING NOT PLANNED IN MONTH 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Water Main Completed. Consumers contractor working on gas main replacement. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Plans completed and will be advertised for bids. 2017-U15 Replace Hydrants at Mason Plaza Securing easement for project 2017-U23 Well No. 6 Rebuild Bid process to start August/September 2017-U24 Study of Sewer Flow on Mason St. Data collection underway with Wolverine Engineering & Surveyors 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Not started 2017-MVP12 Mower No. 75 Replacement Complete July 2017-MVP13 Vehicle No. 6 Replacement Not started 2019-MVP1 Vehicle No. 25 Equipping Not started BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Not started 2017-B7 City Hall Parking Lot Repairs Not started 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Not started 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Committee of Firefighters has been formed to bring back a recommendation. 2018-B15 Sprinkler System in Truck Bay Not started 2018-B16 Station 1 Rear Approach Not started 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Staff evaluating options available and cost estimates in process. 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 25

City Manager’s Report: July 11, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status ZONING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 700 Eden Rd- Michigan Packaging APPROVED JULY 9 The Joint Vevay and Mason Planning commission approved a final site plan for Michigan Packaging to construct a 160 sq. ft. addition to serve as a truck driver entrance on the south side of the existing office facility, which is located in a 425 District. 125 E. Kipp Rd- Dollar Tree APPROVED JULY 9 The Planning commission approved a request received from Pacifica companies for approval of a final site plan amending a previously approved site plan to build an addition that will accommodate up to four new retailers. 213 East Street- Service Master APPROVED JULY 9 The Planning commission approved a request received from Service Master, Inc. for joint preliminary and final site plan approval related to a change of use and construction of an 11-space parking lot. BUILDING PERMITS – COMMERCIAL PROJECTS UNDER CITY REVIEW 318 W. Kipp- Klavon’s COMPLETE A Certificate of Occupancy has been issued and project is complete. 322 S. Jefferson- Commercial Bank ACTIVE Building permit is active for interior renovation of offices on the second floor. 402 S. Jefferson (former Baja Grill) ACTIVE Building permit is active for interior and exterior renovations. 600 Buhl St.- Ingham Animal Shelter ACTIVE – DEMO ONLY The new shelter is complete. Demolition of the old structure in progress, pending disconnect letter from Consumers Energy. 801 N. Cedar St.- City Limits ACTIVE Building permit is active to construct a 4,828 sq ft addition along with additional parking. 525 N. Cedar- Timeless Treasures ACTIVE Building permit is active for Timeless Treasures, for the renovation of an existing building to be used as an antique mall with vendor spaces. 549 W. Ash- Dog Groomer ACTIVE Building permit is active for interior renovations. Staff is working with owner on a revised parking plan to address safety requirements and pre-existing, non- conforming layout. 201 W. Ash- City Hall Radio Tower DELAYED T-Mobile project installation date is now March 2020. Project has been delayed due to frequency issues with proposed equipment. 652 Hull Rd- New Goodwill PENDING Building permit application is under review. 322 S. Jefferson- Commercial Bank – Mural PENDING Staff has received an application for a Sign and Certificate of Appropriateness from the Historic District Commission (HDC) to paint a mural and the installation of 5 display boxes on the south façade of Commercial Bank facing Ingham Court. The HDC will review the request at their regular meeting on July 15. ZONING BOARD OF APPEALS 934 and 965 Franklin Farms Drive PENDING Esquire Development and Construction, Inc., has submitted an appeal to an administrative decision to deny building permits for the construction of two new residential homes. A public hearing with the Zoning Board of Appeal is being scheduled. OPERATIONS AND COMMUNITY RELATIONS • Staff is working with the owner of 124-130 W Ash to seek funding from the MEDC to assist with the rehabilitation of rental units on the second floor. The project has received a Letter of Intent to fund the project and staff will be working through the application process. The funding requires the City to be the applicant and manage the project. 26 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Staffing Updates: • New Hires/Promotions: None • Open Positions: Full-Time Police Officer – Offer has been made and accepted, background check is currently underway. Part-Time Administrative Assistant – Community Development – Position Closes July 12 and then applications will be reviewed. Traffic Updates: There are (5) active traffic complaints where efforts are being directed to improve traffic safety which may include targeted enforcement as well as other strategies. • Barnes Street between South Street and Ash Street – Speed complaint • Summerwood Subdivision – Speed complaint • Lansing Street between South Street and Jefferson Street (this is both a 25-mph and 35-mph zone) – Speed complaint The speed trailer is currently on Lansing Street in the posted 35-mph zone. • Cedar Street between Ash Street and South Street - Initiated by staff to develop a plan done on June 13, 2019 to improve the area for anticipated changes for Fall 2019 school year. • Barnes Street between South Street and Bond Street - Speed complaint. LARGE CITY PROJECTS FY 2018-2019 – CONTINUING PROJECTS Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S9/ 2017-U10 S. Jefferson - Oak Street to Kipp Road Grading in northern two (2) blocks completed an paving of this area anticipated soon. 2017-S10 Sidewalk Program – Downtown, Summerwood and Laylin Summerwood and Downtown completed. Restoration and pavement patching in Summerwood remains. Contractor transitioning into Laylin Park in upcoming weeks. 2018-S1 MDOT- Temple Street Safety Grant SHPO clearance obtained. Late Summer/Fall bid letting and Spring 2020 construction. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff finishing up improvement, rain has caused delays. 2018-P2b Planning: 5-year Parks/Recreation Plan; Bond Park Improvements Technical work is underway and will continue, along with public engagement, through the summer. BUILDING, PROPERTY, EQUIPMENT (B) 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 progressing, upper LED lights on front of City Hall and perimeter wall pack lights have been replaced. Parking lot pole lights are ready to be installed. 27 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us FY 2019-2020 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S5 Walnut- Columbia St. to North End Water services explored, determined X are lead. Will begin after Park & Elm are completed. 2017-S10 Sidewalk Program- NW Quadrant Not started 2017-S11/ 2017-U19/ 2018-P3 Kerns Road- Cedar Street to Howell Rd./ Hayhoe Riverwalk Trail Extension Contractor in place. Plans and permit request submitted to ICRD for Howell Road crossing. Easements are being finalized. 2017-S12/ 2017-U20 W. Elm St.- Henderson St. to Jefferson St. Water Main under construction. Consumers contractor working on gas main replacement. 2017-S13/ 2017-U21 Park St.- Elm Street to Oak St. Water Main Completed. Consumers contractor working on gas main replacement. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2017-U11 Turbine Aeration Blower at POTW Not started 2017-U15 Replace Hydrants at Mason Plaza Not started 2017-U23 Well No. 6 Rebuild Not started 2017-U24 Study of Sewer Flow on Mason St. Not started 2017-U25 Gutters for Water Treatment Plant Not started 2019-U1 WWTP- Design Not started 2019-U2 DPW- Design Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park - Phase II Not started MOTOR VEHICLE POOL (MVP) 2017-MVP11 Vehicle No. 13 Replacement Not started 2017-MVP12 Mower No. 75 Replacement Not started 2017-MVP13 Vehicle No. 6 Replacement Not started 2019-MVP1 Vehicle No. 25 Equipping Not started BUILDING, PROPERTY, EQUIPMENT (B) 2017-B5 Library Improvements, Phase 1 Not started 2017-B7 City Hall Parking Lot Repairs Not started 2017-B10 Fire Station 1- Furnace/AC Not started 2017-B11 Fire Station 1- Washer/ Dryer Not started 2017-B12 City Hall New Servers Not started 2018-B10 BS&A Module for Online Permitting Not started 2018-B12 City Hall Carpet Replacement Not started 2018-B13 Extrication Tools Replacement Not started 2018-B15 Sprinkler System in Truck Bay Not started 2018-B16 Station 1 Rear Approach Not started 2018-B19 Wireless Connectivity- City Hall to Jefferson St (DPW and POTW) Site Visit meeting July 10, 2019 to determine timeline and scope 2019-B1 Election Tabulator Machines Not started 2019-B2 City Hall- Phase 1 Not started 28

City Manager’s Report: June 28, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 322 S. Jefferson Commercial Bank – Mural Staff has received an application for a Sign and Certificate of Appropriateness from the Historic District Commission (HDC) to paint a mural and the installation of 5 display boxes on the south façade of Commercial Bank facing Ingham Court. The HDC will review the request at their regular meeting on July 15. 700 Eden Road Michigan Packaging A request has been received from Michigan Packaging for final site plan approval to construct a 160 sq. ft. addition to serve as a truck driver entrance on the south side of the existing office facility. Staff is working to coordinate a meeting for the joint Vevay and Mason Planning Commission to review the request in July as the site is located in a 425 District. 125 E. Kipp Rd Dollar Tree Pacifica companies is seeking approval of a final site plan amending a previously approved site plan to build an addition that will accommodate up to four new retailers. The Planning Commission is expected to consider the request at their regular meeting on July 9. 213 East Street A request has been received from Service Master, Inc. for joint preliminary and final site plan approval related to a change of use and construction of an 11-space parking lot. The Planning Commission will review the request at their regular meeting on July 9. 202 & 206 Mason Street, 332 Center Street Staff is currently waiting for information to complete the land combination application; a building permit application is expected in the near future. 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s A Certificate of Occupancy is being evaluated. Staff has met with and continues to work with property owners toward a Special Use/Site Plan Application for the development of the overflow parking lot at 228 W. Kipp. 322 S. Jefferson Commercial Bank Building permits are active for interior renovation of offices on the second floor. 402 S. Jefferson (former Baja Grill) The building permit is active for interior and exterior renovations. 201 W. Ash City Hall Anticipate installation of T-Mobile equipment to begin when time permits for company. 154 W. Maple (former shoe store) Building permit has been issued. A Letter of Intent is being issued for support of the project at a lower amount than requested. Developer is evaluating the feasibility of the project. 600 Buhl St. Ingham Animal Shelter Certificate of Occupancy has been issued. Demolition of old structure in progress. 652 Hull Rd Goodwill Building permit application is under review. 400 S. Cedar St Harvey Education Center State building permit active for construction of new addition as part of the Phase 1 Bond Project. More information available at: http://bondprojects.masonk12.net/. 801 N. Cedar St. (City Limits) Building permit application is under review to construct a 4,828 sq ft addition along with additional parking. 525 N. Cedar Building permit is active for Timeless Treasures, for the renovation of an existing building to be used as an antique mall with vendor spaces. SUBDIVISIONS Subdivisions require three stages of approval before site plan approval and building permits can be issued: (1) Tentative Preliminary Plat, (2) Final Preliminary Plat, (3) Final Plat. Enclave at Rayner Ponds Subdivision (19 lots, 1 park) The City has approved a Tentative Preliminary Plat (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). Rayner Ponds – Phase 4 Subdivision (16 lots) The City approved a Tentative Preliminary Plat in January of 2018 (Stage 1). City Council approved the Final Preliminary Plat (Stage 2) on January 21, 2019. The applicant will submit a Final Plat for approval (Stage 3) next. 21 OPERATIONS AND COMMUNITY RELATIONS • Clarification to the amended budget SAR from June 17, 2019 – The ending 18/19 fiscal year budgeted unassigned general fund balance is estimated at 33.42%. The projected ending unassigned general fund balance for 19/20 fiscal year is 20.2%. Cash being used in 19/20 equates to $849,250. • Officer Bradley and Officer Demo attended Standard Field Sobriety Testing (SFST) training from OSHP which is utilized in driving under the influence investigations, report writing and court testimony. • Officer Flores and Officer Croley attended a personal and professional development seminar called “Bullet Proof Mind” taught by U.S. Army Lt. Col. Dave Grossman (Ret.) who is a nationally known expert, author, speaker and former professor about causes of mass violence and violence by our youth. • The Central Michigan Amateur Radio Club (CMARC) who were set-up over the weekend in Rayner Park for their Field Day. • The Ingham County Drain Commissioner will be attending the July 15, 2019 City Council meeting to discuss the proposed Rayner Drain project impacting Rayner Park. • The Mayor and Mayor Pro Tem have requested an MML facilitated discussion on how the Council can operate even more effectively. The MML has provided the following dates. September 28, October 5, October 19 and October 26. There will be an action item on the next agenda to finalize a date and anything Councilmembers would like added to the agenda. • The City received notice that Gestamp Mason LLC filed a Property Tax Petition to the Michigan Tax Tribunal for Parcel #33-19-10-16-100-024 for 2019. The amount of assessed value in contention is $5,395,780. Staffing Updates: • New Hires/Promotions: None • Open Positions: Part-time Administrative Assistant- Community Development – has been posted and closes July 12. Full- time Police Officer – 2nd Interviews have been conducted. LARGE CITY PROJECTS Fiscal Year 2019-2020 projects will appear on the next City Manager’s Report. FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Work is in progress. Underground work in first two blocks is complete. 2017-S10 Sidewalk Program – Downtown and Summerwood Work downtown completed. Working in Summerwood. 2018-S1 MDOT- Temple Street Safety Grant Awaiting SHPO approval. 2018-S32 Columbia - Cedar to US 127 Complete Sep UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Study Complete Oct 2017-U3.3 Design of the New DPW Facility Delayed until future FY (2019-2020) N/A 2017-U6 Abandon Wells by Airport Delayed until future FY (2021-2022) N/A 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 above 2017-U12 300,000 G Storage Tank Top Sealing Removed, included with WWTP Upgrade Project N/A 2017-U13 Well No. 7 Rebuild Complete May 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Delayed until future FY (2019-2020) N/A 2017-U16 Cathodic Protection for Ground Storage Tank Delayed until future FY (2020-2021) N/A 2017-U17 High Service Pump No. 1 Rebuild Complete Mar 2017-U18 Replace Chlorine Analyzer Complete Aug 22 2018-U35 BS&A Work Order Application Awarded May 20, 2019; Installation anticipated first quarter of FY 2019-2020 May 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff finishing up improvement, rain has caused delays 2018-P1 Howell Road - (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Complete Nov 2018-P3 Planning: 5-year Parks/Recreation Plan; Bond Park Improvements Technical work is underway and will continue, along with public engagement, through the summer. 2018-P5 City Tree Evaluation Evaluation is completed and reports delivered. Jun MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars Complete Jan 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Truck Complete (Build Out with Equipment Next Year) May 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation The evaluation has concluded. Jun 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 progressing, upper LED lights on front of City Hall and perimeter wall pack lights have been replaced. Parking lot pole lights are ready to be installed. 2017-B6 Fire: Fire Engine 809/Tower 808 Truck is on order; completion anticipated 2020 Jun 2018-B4 IT: BS&A Timesheet Program Delayed until future FY (2020-2021) N/A 2018-B4 IT: BS&A Cemetery and HR Upgrade Complete Nov 2018-B6 IT: AV Room Technology Patch Installation complete, testing and training in process. Jul 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Moved to 2019-2021 – integrate with master plan N/A 2018-B24 City Hall Rental Space Furniture Replacement Completed June 23

City Manager’s Report: June 14, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 213 East Street A request has been received from Service Master, Inc. for joint preliminary and final site plan approval related to a change of use and construction of an 11-space parking lot. 202 & 206 Mason Street, 332 Center Street At their June 11, the Planning Commission approved a joint Preliminary and Final Site Plan request from Doberman Technologies, to demolish structures at 202 and 206 Mason Street, and 332 Center Street, and construct a new 3,500 sq ft commercial building along with a 24- space asphalt parking lot. Staff is currently reviewing the land combination application and anticipates a building permit application in the near future. 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s A Certificate of Occupancy is being evaluated. Staff has met with and continues to work with property owners toward a Special Use/Site Plan Application for the development of the overflow parking lot at 228 W. Kipp. 322 S. Jefferson Commercial Bank Building permits are active for interior renovation of offices on the second floor. 402 S. Jefferson (former Baja Grill) The building permit is active for interior and exterior renovations. 201 W. Ash City Hall Anticipate installation of T-Mobile equipment to begin when time permits for company. 154 W. Maple (former shoe store) Building permit has been issued. A Letter of Intent is being issued for support of the project at a lower amount than requested. Developer is evaluating the feasibility of the project. 600 Buhl St. Ingham Animal Shelter Certificate of Occupancy has been issued. Demolition of old structure in progress. 652 Hull Rd New Goodwill Building permit application is under review. 400 S. Cedar St Harvey Education Center State building permit active for construction of new addition as part of the Phase 1 Bond Project. More information available at: http://bondprojects.masonk12.net/. 801 N. Cedar St. (City Limits) Building permit application is under review to construct a 4,828 sq ft addition along with additional parking. 525 N. Cedar Building permit is active for Timeless Treasures, for the renovation of an existing building to be used as an antique mall with vendor spaces. Ash/Cedar (M-36) - MDOT The lights are installed, waiting for Consumers to connect power to the new signals to become operational. Connection date is pending. SUBDIVISIONS Subdivisions require three stages of approval before site plan approval and building permits can be issued: (1) Tentative Preliminary Plat, (2) Final Preliminary Plat, (3) Final Plat. Enclave at Rayner Ponds Subdivision (19 lots, 1 park) The City has approved a Tentative Preliminary Plat (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). Rayner Ponds – Phase 4 Subdivision (16 lots) The City approved a Tentative Preliminary Plat in January of 2018 (Stage 1). City Council approved the Final Preliminary Plat (Stage 2) on January 21, 2019. The applicant will submit a Final Plat for approval (Stage 3) next. OPERATIONS AND COMMUNITY RELATIONS • On May 27th the City hosted school children from Steele Street Elementary for a visit at City Hall. • Off. Michele was re-certified in LEIN TAC an advanced level of training in CJI systems. Staffing Updates: • New Hires/Promotions: Erica Bartlett started as part-time Custodian on June 3. Shaun O’Berry started as a full-time DPW Laborer on June 10. • Open Positions: Part-time Administrative Assistant-Community Development – will be reposted soon. Full-time Police Officer – interviews have been scheduled. 132 LARGE CITY PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Works has started. 2017-S10 Sidewalk Program – Downtown and Summerwood Work downtown completed. Working in Summerwood. 2018-S1 MDOT- Temple Street Safety Grant Awaiting MDOT comments and authorization to bid. 2018-S32 Columbia - Cedar to US 127 Complete Sep UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Study Complete Oct 2017-U3.3 Design of the New DPW Facility Delayed until future FY (2019-2020) N/A 2017-U6 Abandon Wells by Airport Delayed until future FY (2021-2022) N/A 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 above 2017-U12 300,000 G Storage Tank Top Sealing Removed, included with WWTP Upgrade Project N/A 2017-U13 Well No. 7 Rebuild Complete May 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Delayed until future FY (2019-2020) N/A 2017-U16 Cathodic Protection for Ground Storage Tank Delayed until future FY (2020-2021) N/A 2017-U17 High Service Pump No. 1 Rebuild Complete Mar 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Awarded May 20, 2019; Installation anticipated first quarter of FY 2019-2020 May 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff finishing up improvement, rain has caused delays 2018-P1 Howell Road - (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Complete Nov 2018-P3 Planning: 5-year Parks/Recreation Plan; Bond Park Improvements Technical work is underway and will continue, along with public engagement, through the summer. 2018-P5 City Tree Evaluation Evaluation is completed and reports delivered. Jun MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars Complete Jan 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Truck Complete (Build Out with Equipment Next Year) May 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov 133 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation The evaluation has concluded. Jun 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 Truck is on order; completion anticipated 2020 2018-B4 IT: BS&A Timesheet Program Delayed until future FY (2020-2021) N/A 2018-B4 IT: BS&A Cemetery and HR Upgrade Complete Nov 2018-B6 IT: AV Room Technology Patch Installation planned to start June 18 and be complete for the next Council Meeting (July 1) 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Moved to 2019-2021 – integrate with master plan N/A 2018-B24 City Hall Rental Space Furniture Replacement Completed June FY 2019-2020 Project Project Name/Description Status Completed 2019 Local Streets See attached flyer. 134 2019 Capital Street Maintenance & Detour Routes Last updated June 10, 2019 Below is a list of the capital street maintenance projects that will take place in the City of Mason beginning in the spring of 2019. A map of the project areas can be found on the reverse side of this brochure. Additional information about each project can be found in our Capital Improvement Program (CIP). A copy of our CIP is available on our website at www.mason.mi.us. Location Description Begin – End Dates* Alternative Route 1 Walnut Street – Columbia Street to North End Pre-work is beginning now which is separate from the work related to this notice. Pre-work may consist of water main valve replacement and verifying water services. Work will include mill and fill, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). May 28 – August 9 Route will remain open during construction, delays possible. 2 W. Elm Street – South Lansing Street to Jefferson Street Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). May 28 – August 9 Route will remain open during construction, delays possible. 3 Park Street - Elm Street to Oak Street Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). May 28 – August 9 Route will remain open during construction, delays possible. 4 S. Jefferson Street – Oak Street to Kipp Road Work will include mill and fill South Street to Kipp and Ash to Oak; full reconstruction Oak Street to South Street including utility repairs. Work will involve some concrete work and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). June 10 – August 20 Local and emergency vehicles only. Detour routes will be posted – see map: • S. Lansing Street from Ash Street to Jefferson Street • Barnes Street from Ash Street to South Street 5 Temple Street – East Columbia Street to East Ash Street Construction of two, raised crosswalks at Columbia/Temple streets, and Maple/Temple with pedestrian signals and flashing beacons on advance warning signs. Summer 2019 Specific dates TBD. TBD Stay up to date! * Project schedules are subject to change. You can get updates several ways: 517-676-9155 www.mason.mi.us @CityofMason 135 2019 Capital Street Maintenance Projects 136

City Manager’s Report: May 31, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 202 & 206 Mason Street, 332 Center Street A request has been received from Ian Richardson, Doberman Technologies, for Final Site Plan Approval to demolish structures at 202 and 206 Mason Street, and 332 Center Street, and construct a new 4,200 sq ft commercial building along with a 24-space asphalt parking lot. 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s A Temporary Certificate of Occupancy has been issued. Staff anticipates a Special Use/Site Plan Application for the development of the overflow parking lot in the near future. 322 S. Jefferson Commercial Bank Three building permits are active for interior and exterior renovations. 402 S. Jefferson (former Baja Grill) The building permit is active for interior and exterior renovations. 201 W. Ash City Hall Anticipate installation of T-Mobile equipment to begin when time permits for company. 154 W. Maple (former shoe store) Building permit has been issued. A Letter of Intent is being issued for support of the project at a lower amount than requested. Developer is evaluating the feasibility of the project. 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. Staff anticipates a demolition permit in the near future for the old existing structure. Ribbon cutting planned on June 14. 652 Hull Rd New Goodwill Staff has received a building permit application and is waiting for supplemental information confirming permits from the State and County have been obtained. 400 S. Cedar St Harvey Education Center State building permit active for construction of new addition as part of the Phase 1 Bond Project. More information available at: http://bondprojects.masonk12.net/. 801 N. Cedar St. (City Limits) On May 14, the Planning Commission approved the Final Site Plan to construct a 4,828 sq ft addition along with additional parking. A demolition permit application is anticipated in the near future to begin initial staging and site work; followed by a building permit application. 525 N. Cedar On May 14, the Planning Commission approved the Final Site Plan for Timeless Treasures, for the renovation of an existing building to be used as an antique mall with vendor spaces. 118 W. Oak St. (former school administration building) On May 14, the Planning Commission approved the Final Site Plan for Dave Meredith, WCH LLC, for the change of use and renovation on the first floor to an arcade and escape room. Staff anticipates a building permit application in the near future. Ash/Cedar (M-36) - MDOT The lights are installed, waiting for Consumers to connect power to the new signals to become operational. Connection date is pending. SUBDIVISIONS Subdivisions require three stages of approval before site plan approval and building permits can be issued: (1) Tentative Preliminary Plat, (2) Final Preliminary Plat, (3) Final Plat. Enclave at Rayner Ponds Subdivision (19 lots, 1 park) The City has approved a Tentative Preliminary Plat (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). Rayner Ponds – Phase 4 Subdivision (16 lots) The City approved a Tentative Preliminary Plat in January of 2018 (Stage 1). City Council approved the Final Preliminary Plat (Stage 2) on January 21, 2019. The applicant will submit a Final Plat for approval (Stage 3) next. OPERATIONS AND COMMUNITY RELATIONS • Tentative day for Rayner Playground Assessment is June 20th. Anticipate receiving results by August. • Off. Bradley is now a state certified a Salvage Vehicle Inspector. Making him one of only two currently in Ingham Co. • A grant application was submitted to the DOJ for approval for the purchase of (3) new pieces soft body armor (vests) for officers. A preapproval in the amount of $989.75 was made. Soft body armor is on an approximate 5-year replacement cycle and are individually fitted to each officer. • A tuition grant was awarded to the City of Mason from MMRMA in the amount $650 for 50% tuition of a First Line Supervisor Course completed by Sgt. Budd on May 10, 2019. 34 • I.T. Right has replaced the City’s firewall, web and email filtering system. This upgrade replaces old equipment with equipment I.T. Right utilizes in their operations. You will see a change in the quarantined email reports as part of this upgrade. • The City received a second payment of $50,603.74 for Personal Property Tax loss reimbursements. With recent changes to the PPT, the first distribution occurs in October and covers 100% of eligible losses. Any funds remaining after the 100% distribution were then available to address error corrections/appeals to be distributed annually the following May. Following the disbursement of those error corrections, any remaining funds are distributed on a pro-rata basis to communities based upon their proportion of eligible qualified loss. • Mason was featured in Michigan Trails Magazine. See attached article. • Councilmember Invitations, Events and Trainings: o Friday, June 14 at 2pm: The Ingham County Animal Control & Shelter is hosting their Ribbon Cutting & Grand Opening at 600 Buhl Street, Mason. o Tuesday, June 18 at 5pm: The Michigan chapter of the American Planning Association is hosting a Basic Training on Planning and Zoning Essentials at City Hall in the Maple Room. This is an opportunity to learn about how the Master Plan, CIP, Zoning ordinances, and development review fits together to achieve our Community Vision. The cost is approximately $78 per person and travel is local. Please contact Dana Martin by Tuesday, June 11, 2019 to RSVP. o September 25-27: The Michigan Municipal League has announced that their annual convention will be at the COBO Center in Detroit. Please let Dana Martin know if you have an interest in attending by Tuesday, June 11, 2019. Selection of representatives will be at the next City Council Meeting on June 17 to ensure we can meet early bird registration for attendees. Staffing Updates: • New Hires/Promotions: Jacob Rector started June 3 as a Seasonal-Temporary Laborer and Max Barton will be starting June 4 as a Seasonal-Temporary Laborer. • Open Positions: Seasonal-Temporary Laborer, Part-time Custodian - has been offered and pre-employment background checks are being completed, Part-time Administrative Assistant-Community Development - interviews have been completed and a decision will be made soon. Full-time Police Officer – has closed and applications are under review. LARGE CITY PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Anticipated start date June 10, 2019. Work to begin at the north end and work to the south. 2017-S10 Sidewalk Program – Downtown and Summerwood Work downtown completed. Working in Summerwood, progress has been delayed by rain. 2018-S1 MDOT- Temple Street Safety Grant MDOT Grade Inspection completed. Awaiting MDOT comments and authorization to bid. 2018-S32 Columbia - Cedar to US 127 Complete Sep UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Study Complete Oct 2017-U3.3 Design of the New DPW Facility Delayed until future FY (2019-2020) N/A 2017-U6 Abandon Wells by Airport Delayed until future FY (2021-2022) N/A 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 above 2017-U12 300,000 G Storage Tank Top Sealing Removed, included with WWTP Upgrade Project N/A 2017-U13 Well No. 7 Rebuild Complete May 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Delayed until future FY (2019-2020) N/A 35 2017-U16 Cathodic Protection for Ground Storage Tank Delayed until future FY (2020-2021) N/A 2017-U17 High Service Pump No. 1 Rebuild Complete Mar 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Awarded May 20, 2019; Installation anticipated first quarter of FY 2019-2020 May 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff is evaluating final work priorities for the spring. 2018-P1 Howell Road - (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Complete Nov 2018-P3 Planning: 5-year Parks/Recreation Plan; Bond Park Improvements Technical work is underway and will continue, along with public engagement, through the summer. 2018-P5 City Tree Evaluation Evaluation is completed and reports delivered. MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars Complete Jan 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Truck Complete (Build Out with Equipment Next Year) May 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation The concept design is being finalized. The project will move forward to the final design and construction phases next as funding is confirmed. 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled for the spring as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 Truck is on order; completion anticipated 2020 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities; purchase will be pushed to another year 2018-B4 IT: BS&A Cemetery and HR Upgrade Complete Nov 2018-B6 IT: AV Room Technology Patch Equipment on order with installation expected in June. 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Moved to 2019-2021 – integrate with master plan N/A 2018-B24 City Hall Rental Space Furniture Replacement Old rectangle tables have been replaced with plastic ones. New chairs are currently being evaluated. FY 2019-2020 Project Project Name/Description Status Completed 2019 Local Streets Start date has been delayed due to rain. Anticipated pulverizing beginning June 7, 2019. 36 37 38 39

City Manager’s Report: May 17, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s A Temporary Certificate of Occupancy has been issued. They are open for business! Staff anticipates a Special Use/Site Plan Application for the development of the overflow parking lot in the near future. 322 S. Jefferson Commercial Bank – Downtown Mason Three building permits are active for interior and exterior renovations. 402 S. Jefferson (former Baja Grill) The building permit has been issued and work started. 201 W. Ash City Hall Anticipate installation of T-Mobile equipment to begin this spring 154 W. Maple (former shoe store) Building permit has been issued. A Right of Way Permit is under review which will include a temporary easement to use the vacant lot at the alley/Jefferson Street for staging of equipment for the project. A Letter of Intent is being issued for support of the project at a lower amount than requested. Developer is evaluating the feasibility of the project. 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. Staff anticipates a demolition permit in the near future for the old existing structure. 652 Hull Rd New Goodwill Staff anticipates a building permit application once supplemental permits from the State and County have been obtained. 400 S. Cedar St Harvey Education Center / Mason Public Schools State building permit active for construction of new addition as part of the Phase 1 Bond Project. More information available at: http://bondprojects.masonk12.net/. 801 N. Cedar St. (City Limits) At their regular meeting on May 14, the Planning Commission approved the Final Site Plan for City Limits, to construct a 4,828 square foot addition along with additional parking. 525 N. Cedar At their regular meeting on May 14, the Planning Commission approved the Final Site Plan for Timeless Treasures, for the renovation of an existing building to be used as an antique mall with up to 68 vendor spaces. 118 W. Oak St. (former school administration building) At their regular meeting on May 14, the Planning Commission approved the Final Site Plan for Dave Meredith, WCH LLC, for the change of use and renovation on the first floor of an existing office building to an arcade and escape room. Ash/Cedar (M-36) - MDOT MDOT has started the signal upgrade project at the intersection of Ash and Cedar (M-36) next week. The Contractor completed installation of the signal foundations. The signals themselves and the sidewalk work will take place at a later time TBD. This 2nd phase of work will take approximately 1-2 weeks and will have the following traffic impacts: Periodic daily lane closures on M-36 for the Contractor to perform the work. The intersection will not be closed at any time and traffic will be maintained through the intersection. SUBDIVISIONS Subdivisions require three stages of approval before site plan approval and building permits can be issued: (1) Tentative Preliminary Plat, (2) Final Preliminary Plat, (3) Final Plat. Enclave at Rayner Ponds Subdivision (19 lots, 1 park) The City has approved a Tentative Preliminary Plat (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). Rayner Ponds – Phase 4 Subdivision (16 lots) The City approved a Tentative Preliminary Plat in January of 2018 (Stage 1). Staff received an application for Final Preliminary Plat (Stage 2) in December of 2018. A public hearing was held by the Planning Commission on January 15 resulting in a recommendation for approval to City Council. City Council approved the Final Preliminary Plat on January 21, 2019. The applicant will submit a Final Plat for approval (Stage 3) next. 69 OPERATIONS AND COMMUNITY RELATIONS • Ross Whitehead, recent MSU Urban and Regional Planning graduate, will be interning in Community Development through July. • Staff has been notified that we did not receive grant funding for the Kerns Road project. • Staff is in the process of delivering the 2019 Street Construction Notices to Directly Impacted Property Owners; a copy of the Notice is attached. Construction may begin as early as May 28, 2019. Staffing Updates: • New Hires/Promotions: Nathan McCoy started as a Seasonal-Temporary Laborer May 13, 2019. • Open Positions: Seasonal-Temporary Laborer – All offers have been made and accepted with start dates being coordinated. Full-time Laborer – First and Second interviews have taken place and offer should be made soon. Part- time Custodian- Interviews have been scheduled. Part-time Administrative Assistant in Community Development has been posted and closes May 17. Full-time Police Officer – Position has been posted and closes May 31. LARGE CITY PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Pre-Construction Meeting held; anticipated start date June 10, 2019. Work to begin at the north end and work to the south. 2017-S10 Sidewalk Program – Downtown and Summerwood Work downtown completed. Beginning work in Summerwood. 2018-S1 MDOT- Temple Street Safety Grant MDOT Grade Inspection completed. Awaiting MDOT comments and authorization to bid. 2018-S32 Columbia - Cedar to US 127 Complete Sep UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Complete Oct 2017-U3.3 Design of the New DPW Facility Delayed until future FY (2019-2020) N/A 2017-U6 Abandon Wells by Airport Delayed until future FY (2021-2022) N/A 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 above 2017-U12 300,000 G Storage Tank Top Sealing Removed, included with WWTP Upgrade Project N/A 2017-U13 Well No. 7 Rebuild Complete May 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Delayed until future FY (2019-2020) N/A 2017-U16 Cathodic Protection for Ground Storage Tank Delayed until future FY (2020-2021) N/A 2017-U17 High Service Pump No. 1 Rebuild Complete Mar 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Award of project anticipated in May 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff is evaluating final work priorities for the spring. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension Complete Nov 70 2018-P3 Planning: 5-year Parks/Recreation Plan; Bond Park Improvements Staff has executed the contract. The technical work is underway and will continue, along with public engagement, through the summer. 2018-P5 City Tree Evaluation Evaluation has begun. Anticipated completion by end of May. MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars Complete Jan 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Truck Complete (Build Out with Equipment Next Year) May 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation The concept design is being revised and finalized based upon public feedback. The project will be prepared to move forward to the final design and construction phases once funding has been confirmed. 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled for the spring as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 Truck is on order; completion anticipated 2020 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities; purchase will be pushed to another year 2018-B4 IT: BS&A Cemetery and HR Upgrade Complete Nov 2018-B6 IT: AV Room Technology Patch City Council approved equipment purchase and contract. Equipment on order with installation expected in June. 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Moved to 2019-2021 – integrate with master plan N/A 2018-B24 City Hall Rental Space Furniture Replacement Old rectangle tables have been replaced with plastic ones. New chairs are currently being evaluated. FY 2019-2020 Project Project Name/Description Status Completed 2019 Local Streets Anticipated start date is May 28, 2019, beginning on Elm Street. 71 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us CONSTRUCTION NOTICE 2019 Street Construction: Directly Impacted Property Owners Work Details Road construction of the following roads beginning as early as May 28, 2019. Construction will begin in the following order, but as the work progresses there will be overlap. This work is expected to continue through September 2019. All construction activities and dates depend on the weather and may vary. Elm St. South Lansing to Jefferson Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). Park St. Elm to Oak Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). Walnut St. Columbia north to End Pre-work is beginning now which is separate from the work related to this notice. Pre-work may consist of water main valve replacement and verifying water services. Work will include mill and fill, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). S. Jefferson Ash to Kipp Road Work will include mill and fill South Street to Kipp and Ash to Oak; full reconstruction Oak Street to South Street including utility repairs. Work will involve some concrete work and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA). What to Expect During Construction Work Hours: Work will take place from 7:00am to 7:00pm Monday – Saturday. Please note that work may extend past 7:00pm in special circumstances. Work will not take place on Holidays. Noise: You may experience intermittent noise and vibration during construction. We will do our best to keep the inconvenience of construction including noise and dust to a minimum. Road, Sidewalk, and Riverwalk Trail Access: In order to complete the work in a safe manner, there will be road, sidewalk, and trail restrictions within the construction work area. Access for emergency vehicles will be maintained at all times. Residents that require accommodation must contact the Project Manager to arrange for access during the construction period. Property Access: Access on your property by the contractor is not anticipated to be needed. If access is required in special circumstances, you will be contacted directly by the contractor to arrange for that access. At times, the City may be working within the right of way. Water Service: There may be a water main shut-off for a portion of this work. Most disruptions take no more than 6 to 8 hours. A notice will be distributed 24-hours prior to the water shut-off. Private Sprinkler Systems: Owners with sprinkler systems located within the right of way (33’ from the road centerline) must have the sprinkler heads and lines marked by the homeowner, prior to the start of construction. Sprinkler systems that are not marked at the time of construction and are damaged during construction will not be repaired by the contractor. The repair or replacement of damaged unmarked sprinkler systems will be the responsibility of the property owner. Private Water Service Lines: During the course of construction, the City will be confirming that lead is not present. If lead is discovered, the City will also be replacing those water service lines as required by state law. 72 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Recycling and Waste Removal: Please follow your normal routine. If required, your recycling and waste bins will be moved to an appropriate location for pick-up and returned to your home following pick-up. Please ensure that you label your bins with your address. Street Parking: Parking in the active work zone is not permitted due to space requirement for construction equipment and materials. Please be sure to park your vehicle off the road and away from the work area. Please be neighborly and allow others to share your driveway if needed. Restoration: The construction work area will be restored with topsoil and seed and/or asphalt where required. This may not occur until the following season depending on weather conditions. Thank you! Thank you for your patience and understanding! Building and maintaining a great city takes time. Better infrastructure for all of us is worth the inconvenience. Map of Work Area Resources If you have questions about the upcoming work or have any issues during construction, please contact us. Project Manager: Marty Sekrenes, Wolverine Engineers & Surveyors, Inc. 517.204.2179 Customer Service: 517.676.9155 or info@mason.mi.us Website: www.mason.mi.us 73

City Manager’s Report: May 3, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s A Temporary Certificate of Occupancy has been issued. They are open for business! Staff anticipates a Special Use/Site Plan Application for the development of the overflow parking lot in the near future. 322 S. Jefferson Commercial Bank – Downtown Mason Two building permits are active for interior and exterior renovations to restore two entrance doors on Jefferson St.; replace door and add concrete pad at alley entrance. A third building permit is being issued for renovation of the upstairs offices. 402 S. Jefferson (former Baja Grill) Grant Agreement has been signed. The building permit is under review. 201 W. Ash City Hall Anticipate installation of T-Mobile equipment to begin this spring 154 W. Maple (former shoe store) Building permit has been issued. A Right of Way Permit is under review which will include a temporary easement to use the vacant lot at the alley/Jefferson Street for staging of equipment for the project. A Letter of Intent is being issued for support of the project at a lower amount than requested. Developer is evaluating the feasibility of the project. 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. 652 Hull Rd New Goodwill Staff anticipates a building permit application once supplemental permits from the State and County have been obtained. 400 S. Cedar St Harvey Education Center / Mason Public Schools State building permit active for construction of new addition as part of the Phase 1 Bond Project. More information available at: http://bondprojects.masonk12.net/. 801 N. Cedar St. (City Limits) City Limits, has requested final site plan approval to construct a 4,828 square foot addition along with additional parking. The project is expected to be reviewed by the Planning Commission at their regular meeting on May 14. Ash/Cedar (M-36) - MDOT MDOT has started the signal upgrade project at the intersection of Ash and Cedar (M-36) next week. The Contractor completed installation of the signal foundations. The signals themselves and the sidewalk work will take place at a later time TBD. This 2nd phase of work will take approximately 1-2 weeks and will have the following traffic impacts: Periodic daily lane closures on M-36 for the Contractor to perform the work. The intersection will not be closed at any time and traffic will be maintained through the intersection. Howell/Okemos Rd intersection – Ingham County Road Department ICRD is installing a four-way stop with flashers at this intersection. SUBDIVISIONS Subdivisions require three stages of approval before site plan approval and building permits can be issued: (1) Tentative Preliminary Plat, (2) Final Preliminary Plat, (3) Final Plat. Enclave at Rayner Ponds Subdivision (19 lots, 1 park) The City has approved a Tentative Preliminary Plat (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). Rayner Ponds – Phase 4 Subdivision (16 lots) The City approved a Tentative Preliminary Plat in January of 2018 (Stage 1). Staff received an application for Final Preliminary Plat (Stage 2) in December of 2018. A public hearing was held by the Planning Commission on January 15 resulting in a recommendation for approval to City Council. City Council approved the Final Preliminary Plat on January 21, 2019. The applicant will submit a Final Plat for approval (Stage 3) next. OPERATIONS AND COMMUNITY RELATIONS • The Code Enforcement Officer position has been moved to Community Development from the Police Department. • On April 11th Crp. Mentink and Off. Bradley attended a 1-day formal training in police report construction and 19 communication to gain additional skills and in current and best practices. • On April 16th Off. Michele, Cert. Taser Instructor, attended a 1-day course in Michigan Taser Laws and current Policy to enhance his credential as a Taser and use-of –force instructor. • On April 18th Off. Flores attended a 2-hour seminar to assist in recognizing and working with those with Autism who may have police contacts. • The Police and Fire Departments responded to a fire at 622 Hall Boulevard on May 3, 2019. The City received mutual aid from Delhi Township Fire Department, Dansville Fire & Rescue, Leslie Fire Department, and Meridian Township Fire Department’s RIT Team. There were no injuries, but the house is a total loss. Staffing Updates: • New Hires/Promotions: David Latter started as a Seasonal-Temporary Laborer May 1, 2019. • Departures:  Charles Goeke, Code Enforcement Officer – Last Day 4/12/2019  Daniel Kennedy, Volunteer Fire Fighter – Last Day 4/18/2019  Bryan Keeler, Police Officer – Last Day 4/29/2019 • Open Positions: Seasonal-Temporary Laborer – All offers have been made pre-employment screening is being conducted. Full-Time Laborer position closed April 17 and applications are under review. Part-Time Custodian position closed May 1 and applications are under review. LARGE CITY PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Cannot begin construction before June 9 per contract. Pre-Con meeting scheduled for May 8. 2017-S10 Sidewalk Program – Downtown and Summerwood Work downtown nearing completion; Summerwood will begin after downtown. 2018-S1 MDOT- Temple Street Safety Grant MDOT Grade Inspection completed. Awaiting MDOT comments and authorization to bid. 2018-S32 Columbia - Cedar to US 127 Complete Sep UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Complete Oct 2017-U3.3 Design of the New DPW Facility Delayed until future FY (2019-2020) N/A 2017-U6 Abandon Wells by Airport Delayed until future FY (2021-2022) N/A 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 above 2017-U12 300,000 G Storage Tank Top Sealing Removed, included with WWTP Upgrade Project N/A 2017-U13 Well No. 7 Rebuild Well work is complete. Motor drive is on order. 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Delayed until future FY (2019-2020) N/A 2017-U16 Cathodic Protection for Ground Storage Tank Delayed until future FY (2020-2021) N/A 2017-U17 High Service Pump No. 1 Rebuild Complete Mar 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Award of project anticipated in May 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff is evaluating final work priorities for the spring. 20 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension Complete Nov 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements City Council approved contract award to LAP on May 6. Staff is executing contract and anticipates project kick-off this month. 2018-P5 City Tree Evaluation Notice to Proceed & Contract signed; Pre-Evaluation Meeting held on April 30. MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars Complete Jan 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Truck Complete (Build Out with Equipment Next Year) May 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation The concept design is being revised and finalized based upon public feedback. The project will be prepared to move forward to the final design and construction phases once funding has been confirmed. 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled for the spring as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 Truck is on order; completion anticipated 2020 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery and HR Upgrade Complete Nov 2018-B6 IT: AV Room Technology Patch Requesting Council Approval May 8, 2019 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Moved to 2019-2021 – integrate with master plan N/A 2018-B24 City Hall Rental Space Furniture Replacement Old rectangle tables have been replaced with plastic ones. New chairs are currently being evaluated. FY 2019-2020 Project Project Name/Description Status Completed 2019 Local Streets Bonds and Insurances in hand; Pre-Construction Meeting set for May 8, Contract and Notice of Award to be signed at the pre-construction meeting. Anticipate May 15th start of construction. 21

City Manager’s Report: March 29, 2019 ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY) Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s A Temporary Certificate of Occupancy has been issued. They are open for business! 322 S. Jefferson Commercial Bank – Downtown Mason Two building permits are active for interior and exterior renovations to restore two entrance doors on Jefferson St.; replace door and add concrete pad at alley entrance. 402 S. Jefferson (former Baja Grill) Grant Agreement has been signed. The building permit is under review. 201 W. Ash City Hall Anticipate installation of T-Mobile equipment to begin this spring 154 W. Maple (former shoe store) Building permit has been issued. A Right of Way Permit is expected to be submitted next which will include a demolition/construction schedule and maintenance of traffic plan that will minimize impacts to traffic and businesses in the surrounding area 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. 652 Hull Rd New Goodwill Staff anticipates a building permit application once supplemental permits from the State and County have been obtained. 400 S. Cedar St Harvey Education Center / Mason Public Schools State building permit active for construction of new addition as part of the Phase 1 Bond Project. More information available at: http://bondprojects.masonk12.net/. MDOT – Ash/Cedar (M-36) MDOT has started the signal upgrade project at the intersection of Ash and Cedar (M-36) next week. The Contractor completed installation of the signal foundations. The signals themselves and the sidewalk work will take place at a later time TBD. This 2nd phase of work will take approximately 1-2 weeks and will have the following traffic impacts: Periodic daily lane closures on M-36 for the Contractor to perform the work. The intersection will not be closed at any time and traffic will be maintained through the intersection. 801 N. Cedar St. (City Limits) City Limits, has requested final site plan approval to construct a 4,828 square foot addition along with additional parking. The project is currently on hold as staff is waiting for additional information from the applicant. 118 W. Oak St. (Old MPS Admin. Bldg.) The Planning Commission held a public hearing on March 12, 2019 to consider a request from applicant, David Meredith, WCH, LLC, to rezone the property from an O-1: General office district to a C-1: Central business district. They recommend that City Council approve Ordinance 226 which provides for the re-zoning of the property. On Monday, March 18th, City Council held a 2nd reading and adopted Ordinance No.226, re-zoning the property as requested. SUBDIVISIONS Subdivisions require three stages of approval before site plan approval and building permits can be issued: (1) Tentative Preliminary Plat, (2) Final Preliminary Plat, (3) Final Plat. Enclave at Rayner Ponds Subdivision (19 lots, 1 park) The City has approved a Tentative Preliminary Plat (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). Rayner Ponds – Phase 4 Subdivision (16 lots) The City approved a Tentative Preliminary Plat in January of 2018 (Stage 1). Staff received an application for Final Preliminary Plat (Stage 2) in December of 2018. A public hearing was held by the Planning Commission on January 15 resulting in a recommendation for approval to City Council. City Council approved the Final Preliminary Plat on January 21, 2019. The applicant will submit a Final Plat for approval (Stage 3) next. 25 OPERATIONS AND COMMUNITY RELATIONS • City Manager Stuart will be out of the office the week of April 1. All City Council concerns should be directed to Elizabeth Hude or Dana Martin in her absence. • April 13, 2019 (Saturday) is planned for the 2019 Budget meeting; please hold the date. We anticipate the meeting will go from 8:30 am- 1pm and will be held in City Hall. • Officer Kelly Flores is an Advisor for the Ingham Co. Regional Explorer Post #133. We donated several out-of-service soft body armor vests to the program for the Advisors and youth to use as needed to enhance program safety. • IT Right recently notified us of a crypto event on our terminal server and no data was lost or stolen. This event involved hackers encrypting files on our server to get ransom money. IT Right reviewed our server settings and made stronger log-in requirements, password policy changes and are modifying the remote access process for users offsite. • The Fire Department and Police Officers are cross training in forced door entry using a Halligan tool. What have been traditional firefighter skills are being shared with police in case forced entry is necessary during an emergency, by using skill and technique over brute force. • A RAP grant was also prepared for 50% tuition reimbursement from MMRMA to the City of Mason for the cost of a First- Line Supervisor Course for Sgt. Jeremiah Budd – which he will attend soon. • Mason was named a 2018 Tree City USA by the Arbor Day Foundation in honor of its commitment to effective urban forest management. This is the 28th consecutive year Mason has received this designation. Staffing Updates: • New Hires/Promotions: Justin Demo has been hired and sworn in as a new Police Officer as of March 26, 2019. • Open Positions: Code Enforcement/Community Resource Officer has been offered and accepted, candidate is in the pre- employment screening process. Project Specialist position 2nd interviews have concluded and an offer of employment will be made soon. Laborer position in the DPW Department has been posted internally with a deadline of April 3, 2019. LARGE CITY PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Cannot begin construction before June 9 per contract. Pre-Con meeting will be held in May. 2017-S10 Sidewalk Program – Downtown and Summerwood Pre-Construction Meeting has been held and April 1 construction expected to begin on downtown ramps. 2018-S1 MDOT- Temple Street Safety Grant MDOT Grade Inspection has been completed 2018-S32 Columbia - Cedar to US 127 Complete Sep UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Complete Oct 2017-U3.3 Design of the New DPW Facility Delayed until future FY N/A 2017-U6 Abandon Wells by Airport Delayed until future FY N/A 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 above 2017-U12 300,000 G Storage Tank Top Sealing Delayed until future FY N/A 2017-U13 Well No. 7 Rebuild Well work is complete. The motor is on order. 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Delayed until future FY N/A 2017-U16 Cathodic Protection for Ground Storage Tank Delayed until future FY (2020-2021) N/A 2017-U17 High Service Pump No. 1 Rebuild Complete Mar 26 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Award of project anticipated in May 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff is evaluating final work priorities for the spring. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension Complete Nov 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements Proposals from consultants are being reviewed with award anticipated by May 2018-P5 City Tree Evaluation Notice to Proceed & Contract to be signed; Pre- Evaluation Meeting to be scheduled MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars Complete Jan 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Truck Cab/Chassis Ordered 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation A public open house was held on March 12 to gain feedback on the initial results 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled for the spring as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 City Council Approved Change Order, Feb 18 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery and HR Upgrade Complete Nov 2018-B6 IT: AV Room Technology Patch Evaluation is complete; RFP in process 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Moved to 2019-2021 – integrate with master plan N/A 2018-B24 City Hall Rental Space Furniture Replacement Old rectangle tables have been replaced with plastic ones. New chairs are currently being evaluated. FY 2019-2020 Project Project Name/Description Status Completed 2019 Local Streets Bonds and Insurances in hand; Pre-Construction Meeting to be set, Contract and Notice of Award to be signed. Anticipate May 1st start of construction. 27