City Manager Reports

Administrator’s Report: February 12, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 125 E. Kipp Dollar Tree Temporary C of O issued 200 E. Kipp - Gestamp Final C of O issued; project complete 132 S. Cedar (former Felpausch) Building permit active and under construction for new addition and interior alterations in vacant portion of existing building 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant Demo permit under review; Anticipate Special Use Permit in the future for parking associated with restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC issued letter of intent for CDBG funding as gap financing; City Council action will be required to facilitate grant program; staff issuing RFP for Administrative Consultant 702 Temple – Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash – City Hall City reviewing proposal from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. OPERATIONS AND COMMUNITY RELATIONS • Staffing Updates: • Current postings: Police Chief, WWTP Operator, PT Code Enforcement Officer, FT Police Officer, PT Secretary, Seasonal- Temporary Grounds Workers, Crossing Guard UPCOMING ITEMS FOR CITY COUNCIL • Committee/Board Ordinance Amendments: Appointments will be delayed until finalized • T-1 Sewer Agreement Amendment • CIP Workshop with Planning Commission – February 19, 2018 27

Administrator’s Report: January 22, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 160 W. Ash (Kelsey’s) Façade grant approved; building permit application pending 125 E. Kipp Dollar Tree Building permit active and under construction; anticipate final inspections within 2 weeks 200 E. Kipp - Gestamp Building permit active for construction of new addition 132 S. Cedar (former Felpausch) Building permit active and under construction for new addition and interior alterations in vacant portion of existing building 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit issued; demo completed Demo permit under review; Anticipate Special Use Permit in the future for parking associated with restaurant 108 W. Maple Maple Street Mall Building permit issued for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit under review for expansion 402 S. Jefferson (former Baja Grill) MEDC issued letter of intent for CDBG funding as gap financing; City Council action will be required to facilitate grant program; staff issuing RFP for Administrative Consultant Rayner Ponds Phase #4 Preliminary Plat for 16 new lots pending; City Council action 702 Temple – Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash – City Hall City reviewing proposal from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit under review for upgrades to existing equipment. OPERATIONS AND COMMUNITY RELATIONS • Ice rink remains open, 10 am – dark • Water main break and sewer backup on Holt Street between South and Bond has caused a boil water advisory for the areas affected; DPW staff hope to have water available by weekend • Residents are being notified in water bills that monthly water billing will begin on July 1, 2018 • Mayor and City Administrator made a presentation to CADL regarding the City of Mason TIF Agreement request • Topics for the January 15, 2018 in-service included an update by the Administrator regarding city business and development, new staff introductions and role changes, discussion of personnel benefits improvements, and harassment in the workplace • Staffing Updates: • Three employees were cited for their years of service at a recent in-service program: Kerry Minshall, Fire Chief – 10 years; Teresa Bell, Bookkeeper – 10 years; Jacqui Johnson, Bookkeeper – 20 years • Tom Yeider passed the Distribution and Limited Treatment 4 level licenses; Todd Thie passed the Distribution and Limited Treatment 2 level licenses • Current postings: Police Chief, WWTP Operator, PT Code Enforcement Officer, FT Police Officer, PT Secretary, Seasonal- Temporary Grounds Workers, Crossing Guard UPCOMING ITEMS FOR CITY COUNCIL • Committee/Board Ordinance Amendments: Appointments will be delayed until finalized • T-1 Sewer Agreement Amendment • CIP Workshop with Planning Commission – February 19, 2018 59

Administrator’s Report: January 8, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 106 E. Ash Certificate of Occupancy issued Dollar Tree Building permit active and under construction 132 S. Cedar (former Felpausch) Building permit active and under construction for new addition and interior alterations in vacant portion of existing building Klavon’s Building permit issued, demo started Maple Street Mall Building permit issued for façade work on-going as weather permits Benedict Auto Building permit under review for expansion, waiting for information from owner 402 S. Jefferson (former Baja Grill) MEDC issued letter of intent for CDBG funding as gap financing, City Council action will be required Rayner Ponds Phase #4 Preliminary Plat for 16 new lots will be considered by Planning Commission January 9, City Council action will be required 260 W. Ash (Kelsey’s) DDA Façade Application under review for existing building; DDA will consider on January 10; Historic District Commission will consider on January 11; 201 W. Ash City reviewing proposal from T-Mobile to co-locate on radio tower behind City Hall OPERATIONS AND COMMUNITY RELATIONS • City has created an outdoor ice rink at Rayner Park – hours are 10 am to dark, weather permitting • Patrol officers are converting to a 12-hour schedule • January 9: One-stop Customer Service will be fully operational including taking payments • January 15: City Hall is closed for staff in-service • January 15: Laylin Park Improvements – Public comment period still open for feedback to be incorporated into CIP • July 2018: City anticipates transitioning to monthly water billing • Staffing Updates: • Reserve Officers Mick, Perkins and Toodzio have graduated from Reserve Academy and have started their Field Training Program • Dillon Allen begins as a full-time DPW Laborer on January 8, filling a vacant position • Jordan Schnipke begins as a part-time custodian for City Hall on January 8, taking over previously contracted work at no additional cost to City • Bo Moore from DPW has accepted a position at City of East Lansing – last day of work is January 19 • Jim Wolfe, DPW Mechanic, retired in December after proudly serving the City for 21 years UPCOMING ITEMS FOR CITY COUNCIL • Sign Ordinance Amendments • Committee/Board Ordinance Amendments: Appointments will be delayed until finalized • T-1 Sewer Agreement Amendment • CIP Workshop with Planning Commission • Brown, Ferris, Stuart, Waltz, Whipple, and other City Staff are registered for MACC 2018 Awards Dinner February 8 • Ferris, Stuart, Whipple and other City Staff are planning to attend the MML Capital Conference March 20-21 12

ADMINISTRATOR' S REPORT Stuart informed Council regarding City business. She credited Fire Chief Kerry Minshall with the success of the City of Mason Open House. He opened the annual Fire Department Open House to all city departments giving them the opportunity to participate in his vision of one city.

ADMINISTRATOR' S REPORT Stuart informed Council regarding City business. She informed Council that a major motion picture, directed by Kathryn Bigelow, would be shooting scenes downtown tomorrow. Also, Saturday, October 8, is the City of Mason Open House sponsored by the Fire Department, and the trail extension will be presented to Council at their next meeting.

ADMINISTRATOR' S REPORT Stuart informed Council regarding city business.