City Manager Reports

Administrator’s Report: July 23, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Three building permits active for construction of new addition (shell), and for tenants in Suite 700 – Marco’s Pizza (1 of 2 in new addition), Suite 600 – Verizon, and a resale shop in Suite 105 (NW corner of building). 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC approved an extension for additional time for design; building permit request anticipated this summer 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Final Site Plan Application has been received and will be reviewed at the August 14 Planning Commission meeting – Plan calls for construction of a private service road with access to new 4-story, 44,375 sq. ft. 72-rm hotel/conference center. 805 N. Cedar Taco Bell Building permit active for interior remodel. Enclave at Rayner Ponds Subdivision City Council will consider a recommendation from Planning Commission to approve the application received from Giguere Homes for a Preliminary Plat of ‘Enclave at Rayner Ponds’ to create 19 new residential lots and one private park. A public hearing took place at the Planning Commission’s regular meeting on July 10, 2018. 154 W. Maple (former shoe store) A public hearing took place at the Planning Commissions regular meeting on July 10 for an application received from Red Oak Holdings, LLC, seeking Special Use Permit and Site Plan Review for proposed new construction of a three-story, mixed-use building – mercantile, business, and single-family residential. The applicant requested that action by the Planning Commission be tabled until the August meeting as they consider options for addressing the portion of the building that exceeds the height limit in the C-1 district. 600 Buhl St. New Address Building permit active for new Ingham County Animal Shelter. OPERATIONS AND COMMUNITY RELATIONS • Website- Staff was trained on website administration last week and is making changes with plans to launch in August. • Wednesday, August 8th – CADL, Mason Branch, 80th Anniversary & Ribbon cutting by Mason Area Chamber of Commerce 6:00pm – 8:00pm. • On July 2nd and 3rd the Mason Police Department collaborated with the Mason Public School District and hosted an Active Violence Incident exercise to better prepare first responding officers for such an incident. Police Officers from Mason PD, Stockbridge PD, MSU PD, MSP and the ICSO participated. All gave positive feed-back about the exercise. The 911 Center and many others assisted us with facilitating the exercise. 34 Staffing Updates: • Open Positions: Administrative Assistant, Community Development – Staff is reviewing applications; Bookkeeper – Part-time, Finance – Deadline for applications is July 27; Crossing Guard posting still active • Patrol Officers began a 12/84-hour work schedule this month. Patrol Officers will now work 84-hours per 14-days. Absent training, sick time, personal leave, comp. time or vacations two Patrol Officers are scheduled to be on patrol 24/7/365 to respond to our citizen’s needs and for a higher level of officer safety. This scheduling formula will add (.4) officers to patrols without adding additional staff. While we still are considering a promotion of an Officer to Sergeant, we will now be fully staffed with 12 sworn. LARGE PUBLIC PROJECTS FY 2017-2018 Project Project Name/Description Status 2017-U3 Planning/Design WWTP and DPW Anticipated to be completed by August 2018 2017-B1 Library- Facility Evaluation Consultant recommended to City Council None City Hall Buildout Occupancy Permit Issued, Final Punch List being Completed, Open House will be schedule in August FY 2018-2019 Proj. Number Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South Street - Northbrook Street to West City Limits Complete except final punch list 2017-S7 Avon Street - All Complete except final punch list 2017-S8 Northbrook Street - South Street to Carom Circle Complete except final punch list 2017-S9 S. Jefferson - Oak Street to Kipp Road MDOT funding is obligated, but due to cost of asphalt doubling in the span of a month the City is pushing for the project to be bid in the winter for better pricing 2017-S10 Sidewalk Program - Summerwood Bidding in August 2018-S1 Temple Street Safety Grant from MDOT (Local match) Waiting on MDOT to bid 2018-S32 Columbia Street - Cedar Street to US 127 Complete except final punch list UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete except final punch list 2017-U3.2 Waste Water Treatment Plant Upgrades Report to be back for first review by late August, which will lead to engineering 2017-U3.3 Design of the New Department of Public Works Facility After 2017-U3 is completed 2017-U6 Abandon Monitoring Wells by Airport Not started 2017-U9 Northbrook Street - South Street to Carom Circle Complete except final punch list 2017-U10 S. Jefferson Street - Oak Street to Kipp Road Waiting on MDOT to bid 2017-U12 300,000 Gallon Storage Tank Top Sealing To be bid out in August 2017-U13 Well No. 7 Rebuild Bid Opening August 1 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Not started 2017-U16 Cathodic protection for Ground Storage Tank Not started 2017-U17 High Service Pump No. 1 Rebuild To be bid out August 2017-U18 Replace Chlorine Analyzer for High Service Pump Rm Not started 2018- U35 BS&A Software Work Order Application Not started 2018- U36 Sewer Push Camera Replacement Not started 2018-U37 Log Jam Removal in the Sycamore Creek Not started 35 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Preparing estimates for final work at park 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) In progress 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension In progress, clearing is complete and foundations for bridge expected next week 2018-P3 Planning: Parks/Recreation Plan - 5 year update Not started 2018-P5 City Tree Evaluation Not started MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck On order 2017-MVP7 Mower In service this week 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) Council Item July 23 2017-MVP10 5-yard Dump/Plow Trucks Not started 2017-MVP18 Other Equipment Not started 2017-MVP30 Front End Material Loader: Lease ends 6 / 2018 Not started BUILDING, PROPERTY, EQUIPMENT (B) 2017-B3.1 Police: Portable Radios Not started 2017-B4 City Hall Landscaping and Outdoor Lighting Conversion Design completed, bid in Aug 2017-B6 Fire: Fire Engine 809/Tower 808 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery Upgrade and BS&A Human Resource Upgrade Not started, planned for Sept/Oct 2018-B6 IT: AV Room Technology Patch Not started 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Not started 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluating after City Hall renovation is complete 36

Administrator’s Report: July 9, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Three building permits active for construction of new addition (shell), and for tenants in Suite 700 – Marco’s Pizza (1 of 2 in new addition), Suite 600 – Verizon, and a resale shop in Suite 105 (NW corner of building). 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC approved an extension for additional time for design; building permit request anticipated this summer 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Application anticipated for August 14 Planning Commission meeting - Final Site Plan review to construct private road with access to new 4-story, 44,375sqft 72-rm hotel/conference center 805 N. Cedar Taco Bell Building permit active for interior remodel. Rayner Ponds Subdivision Application received from Giguere Homes for a Preliminary Plat of ‘Enclave at Rayner Ponds’ to create 19 new residential lots and one private park. A public hearing is scheduled to take place at the Planning Commissions regular meeting on July 10, 2018. 154 W. Maple (former shoe store) Application received from Red Oak Holdings, LLC, seeking Special Use Permit and Site Plan Review for proposed new construction of a three-story, mixed-use building – mercantile, business, and single-family residential. A public hearing is scheduled to take place at the Planning Commissions regular meeting on July 10. 600 Buhl St. New Address Building permit active for new Ingham County Animal Shelter. OPERATIONS AND COMMUNITY RELATIONS • Staff is preparing utility accounts for monthly billing and credit card processing at Customer Service Desk. Point of purchase credit card is still in process and not ready. Working with credit card processing company to finalize contract details. • We hosted a law enforcement training exercise (including other law enforcement partners) at the school to be better prepared for school violence situations. • Website- Design is complete, final migration is in process. Majority of forms have been updated to new formats. • CENSUS Local Update of Census Addresses (LUCA) project has completed. Staff reconciled local residential address records with CENSUS records to ensure the 2020 CENSUS will be as accurate as possible. The Census records serve as the basis for planning work and funding allocations/grants at all levels of government. 70 Staffing Updates: • New Hires: Jacob Rector, Seasonal Temporary Laborer – June 27, Cindy Wilson, Administrative Assistant – July 2, Adam Croley, Police Officer – July 9. • Open Positions: Administrative Assistant, Community Development closes July 16, Crossing Guard posting still active. LARGE PUBLIC PROJECTS FY 2017-2018 Project Project Name/Description Status 2017-U3 Planning/Design WWTP and DPW Anticipated to be completed by August 2018 2017-B1 Library- Facility Evaluation Consultant recommended to City Council None City Hall Buildout Occupancy Permit Issued, Final Punch List being Completed, Open House will be schedule in August FY 2018-2019 Project Number Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South Street - Northbrook Street to West City Limits Complete except final punch list 2017-S7 Avon Street - All Complete except final punch list 2017-S8 Northbrook Street - South Street to Carom Circle Complete except final punch list 2017-S9 S. Jefferson - Oak Street to Kipp Road Waiting on MDOT to bid 2017-S10 Sidewalk Program - Summerwood Bidding in August 2018-S1 Temple Street Safety Grant from MDOT (Local match) Waiting on MDOT to bid 2018-S32 Columbia Street - Cedar Street to US 127 Complete except final punch list UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete except final punch list 2017-U3.2 Waste Water Treatment Plant Upgrades After 2017-U3 is completed 2017-U3.3 Design of the New Department of Public Works Facility After 2017-U3 is completed 2017-U6 Abandon Monitoring Wells by Airport Not started 2017-U9 Northbrook Street - South Street to Carom Circle Complete except final punch list 2017-U10 S. Jefferson Street - Oak Street to Kipp Road Waiting on MDOT to bid 2017-U12 300,000 Gallon Storage Tank Top Sealing To be bid out in July 2017-U13 Well No. 7 Rebuild To be bid out in July 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Not started 2017-U16 Cathodic protection for Ground Storage Tank Not started 2017-U17 High Service Pump No. 1 Rebuild To be bid out August 2017-U18 Replace Chlorine Analyzer for High Service Pump Rm Not started 2018- U35 BS&A Software Work Order Application Not started 2018- U36 Sewer Push Camera Replacement Not started 2018-U37 Log Jam Removal in the Sycamore Creek Not started PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Bid prep in process 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) In progress 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension In progress, clearing is complete and foundations for bridge expected next week 2018-P3 Planning: Parks/Recreation Plan - 5 year update Not started 71 2018-P5 City Tree Evaluation Not started MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck On order 2017-MVP7 Mower On order 2017-MVP8 Police Cars On order 2017-MVP9 Large Items On order 2017-MVP10 5-yard Dump/Plow Trucks Not started 2017-MVP18 Other Equipment Not started 2017-MVP30 Front End Material Loader: Lease ends 6 / 2018 Not started BUILDING, PROPERTY, EQUIPMENT (B) 2017-B3.1 Police: Portable Radios Not started 2017-B4 City Hall Landscaping and Outdoor Lighting Conversion Design completed, bid in Aug 2017-B6 Fire: Fire Engine 809/Tower 808 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery Upgrade and BS&A Human Resource Upgrade Not started, planned for Sept/Oct 2018-B6 IT: AV Room Technology Patch Not started 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Not started 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluating after City Hall renovation is complete 72

Administrator’s Report: June 25, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Three building permits active for construction of new addition (shell), and for tenants in Suite 700 – Marco’s Pizza (1 of 2 in new addition), Suite 600 (New!) – Verizon, and a resale shop in Suite 105 (NW corner of building). 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) Project continues to move forward with MEDC requirements; building permit request anticipated this summer 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Application anticipated for Final Site Plan review to construct private road with access to new 4-story, 44,375 sqft 72-rm hotel/conference center 805 N. Cedar Taco Bell Building permit active for interior remodel. 700 N. Cedar (former Pizza Hut) Application from Eric Harter, Mason Motorcars LLC for Special Use Permit/Site Plan Review to sell used vehicles was approved by Planning Commission on June 12. Rayner Ponds Subdivision Application received from Giguere Homes for a Preliminary Plat of ‘Enclave at Rayner Ponds’ to create 19 new residential lots and one private park. A public hearing is scheduled to take place at the Planning Commissions regular meeting on July 10, 2018. 154 W. Maple (former shoe store) Application received from Red Oak Holdings, LLC, seeking Special Use Permit and Site Plan Review for proposed new construction of a three-story, mixed-use building – mercantile, business, and single-family residential. A public hearing will be scheduled to take place at the Planning Commissions regular meeting on July 10. 600 Buhl St. New Address Building permit active for new Ingham County Animal Shelter. OPERATIONS AND COMMUNITY RELATIONS • City Hall Renovations: Construction is anticipated to be completed by end of June with Mason Public Schools moving in the first week of July. • Staff is preparing utility accounts for monthly billing and credit card processing at Customer Service Desk. • We are hosting a law enforcement training exercise (including other law enforcement partners) at the school in July to be better prepared for school violence situations. Staffing Updates: • Sarah Jarvis will now be overseeing the Customer Service Desk. Her new title will be City Clerk/ Director of Employee and Customer Engagement. • Open Positions: Police Officers one position accepted with background investigations underway; Administrative Assistant – DPW –offer made; Community Development Assistant – offer made. Election Inspectors still accepting applications for anyone interested. Crossing Guard posting still active. 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 3.23.18 FY 2017-2018 2017-S1-3 N. Jefferson, E Elm, Columbia Sidewalks, Complete 2017-U1 E. Elm- Jefferson to Steel (Utilities) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP and DPW To be completed by August 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Wells by Airport Delayed: Project was lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds Complete 2017-U8 Replace Controllers Delayed: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs Complete 2017-P3 Parks Facility Design/ Rec Plan Delayed: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Complete 2017-P5 Hayes Park Immediate Needs Complete 2017-P7 Rayner Immediate Needs Complete 2017-P8 Laylin Park Improvements Delayed: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds Final punch list items are being completed 2017-B1 Library- Facility Evaluation Consultant selected. Recommendation will come to City Council first meeting in July 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording /Portable Radios In-car cameras complete; radio delayed to future year None City Hall Buildout Final construction. Anticipated to be complete July 1 FY 2018-19 Multiple Streets and Utility Work All local street work for 2018-2019 is complete. 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Update: City Ordinance – Ch 10.Art IV. Mobile Food Vehicle Vending On June 6, 2016, City Council adopted Ordinance 202 which created Ch 10.Art IV. Mobile Food Vehicle Vending which took effect 20 days from adoption, on June 26, 2016. A sunset provision of 18 months was included in Ordinance 202 which means that on November 26, 2017 the provisions of the ordinance expired. Since that time, staff has received less than 5 phone calls inquiring about the ability to accommodate Food Trucks and zero applications. Permitting of food trucks is covered under the Special Event application process. Permits are generally not required if they are parked on private property provided the sale of food or catering is a use is allowed in the zoning district. The Peddler Permit could be leveraged as an option for vendors with a vehicle provided they follow the requirements of that permit type. The Planning Commission discussed the matter at their regular meeting on June 12, 2018 and did not express opposition to letting the ordinance expire. Staff is therefore recommending that no action be taken at this time.

Administrator’s Report: June 11, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Three building permits active for construction of new addition (shell), and for tenants in Suite 700 – Marco’s Pizza (1 of 2 in new addition), and a resale shop in Suite 105 (NW corner of building). 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) Project continues to move forward with MEDC requirements; building permit request anticipated this summer 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Application anticipated for Final Site Plan review to construct private road with access to new 4-story, 44,375 sqft 72-rm hotel/conference center 805 N. Cedar Taco Bell Building permit active for interior remodel. 700 N. Cedar (former Pizza Hut) Application from Mason Motorcars LLC for Special Use Permit/Site Plan Review to sell used vehicles will be reviewed by Planning Commission on June 12. Rayner Ponds Subdivision Application received from Giguere Homes for a Preliminary Plat of ‘Enclave at Rayner Ponds’ to create 18 new residential lots. A public hearing will be scheduled to take place at the Planning Commissions regular meeting on July 10. 154 W. Maple (former shoe store) Application received from Red Oak Holdings, LLC, seeking Special Use Permit and Site Plan Review for proposed new construction of a three-story, mixed-use building – mercantile, business, and single-family residential. A public hearing will be scheduled to take place at the Planning Commissions regular meeting on July 10. OPERATIONS AND COMMUNITY RELATIONS • City Hall Renovations: The Administrative offices have been relocated to the Training Room and construction has begun work. The Clerk’s office is in process of moving behind Customer Service. We are in the process of seeking bids for portions of the landscape design developed last fall. • Staff has been working on the Local Update of Census Addresses (LUCA) Program established to allow local governments to review and provide updates to the U.S. Census Bureau’s master list of addresses in advance of the 2020 Census. • The City has the internal control audit June 14 and 15th. • Staff is preparing utility accounts for monthly billing and credit card processing at Customer Service Desk. Community Engagement/Events: • Staff is reviewing administratively a special event request occurring on July 12th at the MPS HS. Lucas Hoge will be performing at the facility in as part of the USA High School Clay Target League National Championship that over 2000 student will be complete in. There will likely be traffic and security requests. • Movies by Moonlight events have been administratively approved due to no road closures. 26 Staffing Updates: • New Hires: Adam Michelle, Police Officer – Police Department – June 8, David Scutt, Seasonal Temporary Laborer – June 11 • Open Positions: Police Officers one position accepted with background investigations underway; Administrative Assistant – DPW -interviews in progress; Community Development Assistant – applications due by June 18. Election Inspectors still accepting applications for anyone interested. Crossing Guard posting still active. LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 3.23.18 FY 2017-2018 2017-S1-3 N. Jefferson, E Elm, Columbia Sidewalks, Complete 2017-U1 E. Elm- Jefferson to Steel (Utilities) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP and DPW Anticipated to be completed mid-July 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Wells by Airport Delayed to 2018-19: project was lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds Complete 2017-U8 Replace Controllers Delayed: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs Complete except sand blasting and painting door, which should be done next week. 2017-P3 Parks Facility Design/ Rec Plan Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Partially complete; drinking fountains have been ordered. 2017-P5 Hayes Park Immediate Needs Complete 2017-P7 Rayner Immediate Needs Partially complete; drinking fountains have been ordered. 2017-P8 Laylin Park Improvements Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds Both ponds are complete. Final restoration still outstanding, will be done before July 1. 2017-B1 Library- Facility Evaluation Proposals are being reviewed. 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording /Portable Radios In-car cameras complete; radio delayed to future year None City Hall Buildout Finalizing design; Council will award contract FY 2018-19 Multiple Streets and Utility Work All local street work for 2018-2019 are complete except final lifts for South Street and Northbrook. Final lifts for these two streets are scheduled for this Saturday (6/9/18). 27

Administrator’s Report: May 21, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Building permit active for construction of new addition – two tenants to be determined; New permit for Ste 105 renovations (NW corner of building) 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) Project continues to move forward with MEDC requirements; building permit request anticipated this summer 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Application anticipated for Final Site Plan review to construct private road with access to new 4-story, 44,375 sqft 72-rm hotel/conference center 830 Kerns Road Angel House Site Plan was approved to update recreational area with walking/running track, basketball court, pavilion and storage area, add parking. 805 N. Cedar Taco Bell Building permit active for interior remodel. OPERATIONS AND COMMUNITY RELATIONS • City Hall Renovations: The Administrative offices have been relocated to the Training Room and demolition is anticipated to begin next week. We are in the process of seeking bids for portions of the landscape design developed last fall. The first priority will be the entrance to City Hall. • A Great Citizenship Award was awarded to Jayden Buckley, a 7th grade student at Mason Middle School, for coming to the aid of a Crossing Guard and exhibiting excellent citizenship and behavior. Community Engagement: • Clerk’s Office spoke at MPS HS government classes to discuss the election process • Fire Department participated in Touch A Truck at Alaiedon • Both Fire and Police are participating in the Steele Street Carnival • Police Department visited the Early Learning Child Development Class at MPS HS • Both Fire and Police spoke to the County wide event for seniors at Jefferson Square • Multiple Departments participated in MPS- Alaiedon’s 2nd Grade Scavenger Hunt Staffing Updates: • New Hires/ Promotions: Alyssa Hagle, Administrative Assistant – Fire Department – May 15, Jason Proctor, Seasonal Temporary Laborer – May 14, David Latter, Seasonal Temporary Laborer – May 15, David Scutt- Seasonal Employment-DPW – June 10 • Open Positions: Police Officers - two positions accepted with background investigations underway; Administrative Assistant – DPW – posted and applications due by May 18; Election Inspectors – posted in newspaper and will be posted on Facebook. Crossing Guard posting still active. 54 LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 3.23.18 FY 2017-2018 2017-S1-3 N. Jefferson, E Elm, Columbia Sidewalks, Complete 2017-U1 E. Elm- Jefferson to Steel (Utilities) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP and DPW In Progress 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Wells by Airport Delayed to 2018-19: project was lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds Complete 2017-U8 Replace Controllers Delayed: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs Contractor is working on the wall and mausoleum. Staff has awarded roofing contract. Stonewall is near completion. 2017-P3 Parks Facility Design/ Rec Plan Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Partially complete; drinking fountains have been ordered. 2017-P5 Hayes Park Immediate Needs Complete 2017-P7 Rayner Immediate Needs Partially complete; drinking fountains have been ordered. 2017-P8 Laylin Park Improvements Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds Back pond is currently being dredged. 2017-B1 Library- Facility Evaluation RFQP currently out to bid, Council will award contract 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording /Portable Radios In-car cameras complete; radio delayed to future year None City Hall Buildout Finalizing design; Council will award contract FY 2018-19 Multiple Streets and Utility Work Local streets under construction. Avon is complete. All other local streets are anticipated to be complete by the end of the month 55

Administrator’s Report: May 7, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Building permit active for construction of new addition – two tenants to be determined; New permit for Ste 105 renovations (NW corner of building) 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) Project continues to move forward with MEDC requirements; building permit request anticipated this summer 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. 661 N. Cedar Commercial Bank/Bigby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Application anticipated for Final Site Plan review to construct private road with access to new 4-story, 44,375 sq ft 72-rm hotel/conference center 830 Kerns Road Angel House Application received for Site Plan review to update recreational area with walking/running track, basketball court, pavilion and storage area, add parking. 805 N. Cedar Taco Bell Building permit active for interior remodel. OPERATIONS AND COMMUNITY RELATIONS • April 24th Mason Fire responded to a report of a structure fire at 4:56 pm inside of Gestamp at 200 E Kipp Road. Automatic Mutual Aid was dispatched from Delhi and Leslie Fire Departments along with Lansing Mason Area Ambulance and Ingham County Heavy Rescue. Additional Mutual Aid was requested from Dansville Fire for manpower. A spark from a welding process had flown into the ceiling and ignited dust that had accumulated along the beams and electrical trays. The fire spread along the beams and electrical trays and was contained to an area of about 7500 square feet. Fire crews cleared the scene at about 8:30 pm. • Spring Fling Booth – City information will be provided and community feedback obtained on Parks and Recreation Plan. • Traffic Complaints Update: o Cherry between Barnes and Steele St Elementary: Officers are focusing on that area until school is out and a speed trailer has been placed. o South Street near the US 127 bridge. All patrol has been assigned to monitor this area until July when it will be reassessed. • This week Off. Flores assisted the Wilson Talent Center and their Law Enforcement Program students by participating in mock interviews. • We partnered with OSHP to obtain (8) new child safety seats to be distributed on an “as needed” basis by staff during inspections and car seat events to families with young children to enhance pubic safety. • Off. Bradley attended a 2-day Rapid Response to Active Shooter School. • REMINDER: The school will be holding their JRC on Monday, May 14, 2018 at 6:15 PM at the High School Media Center. 61 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Staffing Updates: • New Hires/ Promotions: Lynna Walta, Administrative Assistant – Police Department – May 7, Chandler Hendrickson, Seasonal Temporary Laborer – May 1, Dana Martin, Executive Assistant – Administration – May 7 • Open Positions: Police Officers two positions accepted with background underway; Administrative Assistant to Fire Chief – Offer made; Seasonal Employment (4 positions) – one person hired, two accepted, one more offer to make; Administrative Assistant – DPW – posted internally and externally application due by May 9; Election Inspectors – posted in newspaper and will be posted on Facebook. Crossing Guard posting still active. LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 3.23.18 FY 2017-2018 2017-S1-3 N. Jefferson, E Elm, Columbia Sidewalks, Complete 2017-U1 E. Elm- Jefferson to Steel (Utilities) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP and DPW In Progress 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Wells by Airport Delayed to 2018-19: project was lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds Complete 2017-U8 Replace Controllers Delayed: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs Contractor is working on the wall and mausoleum. Staff has received bids on roof work. 2017-P3 Parks Facility Design/ Rec Plan Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Partially complete; drinking fountain still pending 2017-P5 Hayes Park Immediate Needs Complete 2017-P7 Rayner Immediate Needs Partially complete; drinking fountain still pending 2017-P8 Laylin Park Improvements Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds Front pond should be completed by late Monday and they will start pumping water from the back pond to the front pond. 2017-B1 Library- Facility Evaluation RFQP to delayed to May, Council will award contract 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording /Portable Radios In-car cameras complete; radio delayed to future year None City Hall Buildout Finalizing design; Council will award contract FY 2018-19 Multiple Streets and Utility Work Local streets under construction. 62

Administrator’s Report: April 23, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Building permit active for construction of new addition – two tenants to be determined; Certificate of Occupancy issued for Lansing Urgent Care; New permit for Ste 105 renovations (NW corner of building) 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC issued Letter of Intent for CDBG funding as gap financing; City Council action will be required to facilitate grant program; staff issuing RFP for Administrative Consultant 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. 661 N. Cedar Commercial Bank/Bigby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Application received for Special Use Permit and Preliminary Site Plan review to construct private road with access to new 4-story, 44,375 sq ft 72-rm hotel/conference center; Planning Commission to hold special public meeting on April 24, 2018 at 7 p.m. 830 Kerns Road Angel House Application received for Site Plan review to update recreational area with walking/running track, basketball court, pavilion and storage area, add parking. OPERATIONS AND COMMUNITY RELATIONS • Issue with slides on cable access channel should be operational at this time. • Sgt. Reckling and Off. Thompson were recognized at the Ingham Co. Sherriff’s Awards Ceremony for assistance they provided to deputies of the ICSO in 2017. • Staff is meeting with partners to determine how we can continue to work cooperatively: Vevay on various issues including the Fire Contract and T-1 Agreement and Ingham County on trail investment and Fair Grounds • REMINDER: The school will be holding their JRC on Monday, May 14, 2018 at 6:15 PM at the High School Media Center. Staffing Updates: • Open Positions: o Police Officers(2) – one position accepted, background investigation underway; o Administrative Assistant to Chief of Police – position accepted, background investigation underway; o Administrative Assistant to Fire Chief – external posting closed April 20 – reviewing applications; o Seasonal Employment – applications under review; o Executive Assistant – Administration – internal posting closes April 23; and o Election Inspectors, Crossing Guard – posted. 62 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 3.23.18 FY 2017-2018 2017-S1-3 N. Jefferson, E Elm, Columbia Sidewalks, Complete 2017-U1 E. Elm- Jefferson to Steel (Utilities) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP and DPW In Progress 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Wells by Airport Delayed to 2018-19: project was lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds Complete 2017-U8 Replace Controllers Delayed: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs Contractor is working on the wall and mausoleum. Staff are gathering prices for the roof replacement. 2017-P3 Parks Facility Design/ Rec Plan Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Partially complete; drinking fountain still pending 2017-P5 Hayes Park Immediate Needs Complete 2017-P7 Rayner Immediate Needs Partially complete; drinking fountain still pending 2017-P8 Laylin Park Improvements Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds First pond has been drained and contractor is starting to remove material out of the first pond. 2017-B1 Library- Facility Evaluation RFQP to delayed to May, Council will award contract 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording /Portable Radios In-car cameras complete; radio delayed to future year None City Hall Buildout Finalizing design; Council will award contract FY 2018-19 Multiple Streets and Utility Work Local streets scheduled to start next week! Open house for impacted residents has already occurred. ATTACHMENTS Arbor Day Invitation 63 64

Administrator’s Report: March 23, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Building permit active for construction of new addition – two tenants to be determined; Certificate of Occupancy issued for Lansing Urgent Care 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC issued Letter of Intent for CDBG funding as gap financing; City Council action will be required to facilitate grant program; staff issuing RFP for Administrative Consultant 702 Temple – Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash – City Hall City reviewing proposal from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. 661 N. Cedar Preliminary and Final Site Plan to construct 1,673 square foot building addition; mixed- use property currently consisting of Biggby Coffee Shop with drive through window and banking without lobby W. Kipp Rd Application received for Special Use Permit and Preliminary Site Plan review to construct private road with access to new 4-story, 44,375 sq ft 84-rm hotel/conference center; Planning Commission to hold Public Hearing on April 10, 2018 at 6:30 p.m. OPERATIONS AND COMMUNITY RELATIONS • Detective Mentink provided a tour of the Police Department for a group of area Girl Scouts and assisted them in earning their Detective Badges. Officer Thompson teamed up with a 55th District Court Probation Officer in Operation Nighthawk, an initiative involving the police and probation to ensure probation compliance. • On March 7, a male suspect was arrested after allegedly committing several break-ins of cars and a shed. The subject was arrested at a residence where additional evidence/stolen property was located. It is believed this suspect is responsible for numerous property crimes during the past year or more. A felony warrant has been issued by the Ingham County Prosecutor’s Office. • On March 22, Dart Bank unveiled “Seniplarips” by Ivan Iler, the newest permanent public art for the City of Mason. The sculpture was funded by Dart Bank and LEAP (Lansing Economic Area Partnership). • City Administrator Deborah Stuart received the 2018 Michigan Municipal League Community Builder Award during the MML Capital Conference in Lansing on March 20, 2018. This award is given to an individual who creates positive community change through encouraging civic engagement, supporting up-and-coming leaders, fostering good working relationships, and thinking strategically. • The City has received notice of award for an Ingham County Trails and Parks Millage Grant for the Kerns Road Hayhoe Riverwalk Trail extension. Construction is planned to start in 2019. Staffing Updates: • New Hires: Police Chief Hanson – sworn in March 19; WWTP Operator, Michael Hersey – begins April 2 • Open Positions: Code Enforcement Officer – background check in progress; Police Officers – interviews underway; Administrative Assistant to Chief of Police – interviews underway; Seasonal Employment and Crossing Guard postings are still active. • Three firefighter trainees – Emily Bartlett, Pat Hicks and Levi Rice – have passed their State Firefighter written and practical exams and are now Certified Firefighters 1 and 2. 90 LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 3.23.18 FY 2017-2018 2017-S1 N. Jefferson- Howell to Royce Complete 2017-S2 N. Jefferson- Columbia to Royce Complete 2017-S3 E. Elm- Jefferson to Steele Complete 2017-S3 Columbia Sidewalks Complete 2017-U1 E. Elm- Jefferson to Steel (Utilities) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP and DPW Project in progress 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Wells by Airport Delayed to 2018-19: project was lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds To be completed in Spring 2017-U8 Replace Controllers Delayed: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs Area is being prepared for contractor and work to begin when frost laws are lifted 2017-P3 Parks Facility Design/ Rec Plan Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Partially complete; drinking fountain still pending 2017-P5 Hayes Park Immediate Needs Complete 2017-P7 Rayner Immediate Needs Partially complete; drinking fountain still pending 2017-P8 Laylin Park Improvements Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds Work to begin as soon as weather allows 2017-B1 Library- Facility Evaluation RFQP to be released in March, Council will award contract 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording /Portable Radios In-car cameras complete, radio delayed to future year None City Hall Buildout Finalizing Design, Council will award contract FY 2018-19 Multiple Streets and Utility Work City Council approved bid award at 3.12.18 meeting ATTACHMENTS None 91

Administrator’s Report: March 12, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Building permit active and under construction for new addition, occupant to be determined; interior alterations in vacant portion of existing building to be Lansing Urgent Care 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant Demo permit under review; Anticipate Special Use Permit in the future for parking associated with restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC issued letter of intent for CDBG funding as gap financing; City Council action will be required to facilitate grant program; staff issuing RFP for Administrative Consultant 702 Temple – Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash – City Hall City reviewing proposal from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. 661 N Cedar Preliminary and Final Site Plan to construct 1,673 square foot building addition; mixed- use property currently consisting of Biggby Coffee Shop with drive through window and banking without lobby OPERATIONS AND COMMUNITY RELATIONS • Police collected over 100 pounds of drugs from the Take Back Meds drug collection box in City Hall. These are unused non-controlled prescription drugs and over-the-counter medications that are prescribed to treat medical conditions such as high blood pressure, diabetes, and bacterial infections. Disposing of medicines in this way ensures they will not be stolen from the garbage, will not enter our environment, and the potential for abuse and overdoses at home will be eliminated. • DPW Cemetery Parks and Forestry has begun the yearly tree removal and trimming operations and is beginning spring cleanup in the Cemetery and City parks. Sewer cleaning is scheduled to start this month, and pothole patching continues. Staffing Updates: • New Hires: WWTP Operator – offer has been made and accepted; Code Enforcement Officer – offer has been made and accepted; Police Chief – offer has been made and accepted • Open Positions: Police Officers – applications are under review; Administrative Assistant to Chief of Police – applications are under review; Seasonal Employment and Crossing Guard postings are still active. • Teresa Bell will be retiring as a Bookkeeper after 11 years of service to the City. 35 LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 1.23.18 FY 2017-2018 2017-S1 N. Jefferson- Howell to Royce Complete 2017-S2 N. Jefferson- Columbia to Royce Complete 2017-S3 E. Elm- Jefferson to Steele Complete 2017-S3 Columbia Sidewalks Complete 2017-U1 E. Elm- Jefferson to Steel (Utilities) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP and DPW Project scope change to an evaluation of the treatment options. City Council considering bid award this meeting. 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Wells by Airport Delayed to 2018-19: project was lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds To be completed in spring 2017-U8 Replace Controllers Delayed: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs City Council considering bid award 2017-P3 Parks Facility Design/ Rec Plan Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Partially complete, Drinking Fountain still pending 2017-P5 Hayes Park Immediate Needs Complete (Roof, Seal coat) 2017-P7 Rayner Immediate Needs Partially complete, Drinking Fountain still pending 2017-P8 Laylin Park Improvements Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds Work to begin as soon as weather allows 2017-B1 Library- Facility Evaluation RFQP to be released in March, Council will award contract 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording /Portable Radios In-car cameras complete, radio delayed to future year None City Hall Buildout Finalizing Design, Council will award contract FY 2018-19 Multiple Streets and Utility Work City Council considering bid award this meeting. ATTACHMENTS • Laylin Dredging Notice • Monthly Water Billing FAQ • Citizen Comment on Flooding Response 36 37 Monthly Water Billing FAQs Why is the City making this change? • This is a direct response to our residents requesting more efficient household budgeting, especially for those on a fixed income. Water bills will now align with most other bills, making your monthly budgeting easier. • You’ll easily notice if your water usage is different than normal. That may help you find potential problems more quickly, eliminating costly damage to your home and high bills resulting from leaks. Will monthly billing cost more? No. We bill based on actual usage, except for the meter charge that will be recalculated for a monthly rate. Outside water meters will still be billed as they are now and the meter charge will be recalculated for a monthly rate. Will we have estimated bills? No. We still plan on reading every meter every month. We read using a computer unit and this allows us to read the entire City in less than one day. When will this start? July 2018 (due August 20th) will be the first monthly bill. The first few months you may have a 1, 2, or 3-month cycle until we get everyone on the same schedule. Your billing dates will reflect the correct time period billed. Will my bills look different? Slightly. The color of your water bill may change from red or blue to green. Are you tired of waiting for your postcard to arrive? Save time and have your water bill e-mailed. Forms are available here or at Customer Service at City Hall. Will the due date change? No. Your bills will be smaller but they will still be due on the 20th before being considered past due. Bills will be due after the 20th if that day is a holiday or a weekend day. What are my payment options? • In Person (Check or Cash Only): Payments can be dropped off at City Hall to our Customer Service Desk or in the drop box in front of City Hall. Unfortunately, we are unable to accept credit cards at this time. • ACH: The ACH is a FREE service and is an easy way to move money between your bank and the City without using paper checks, wire transfers, credit card networks, or cash. Forms are available here or at Customer Service at City Hall. Sign up for ACH auto-payment and your bill will never be late. • On- line or Phone (Credit Card or E-checks Only): Click here to pay online. To pay by phone call 1-800-272-9829 and use jurisdiction code 7038. Our credit card payment processing company charges $6.25 to use credit or debit cards, e-check fee is $3.15. They accept Visa, MasterCard, Discover and American Express by phone or on-line. Resources: More questions? Please contact our Customer Service Desk at 517.676.9155. 38 Date: Sat, Feb 24, 2018 at 9:49 AM -0500 Subject: Appreciation for efforts to protect our property To: "Kerry Minshall" <kerrym@mason.mi.us>, "Tom Silsby" <toms@mason.mi.us>, "Ken Baker" <kenb@mason.mi.us> To Chief Kerry Minshall, Tom Silsby and Ken Baker We would like to express our sincere appreciation for the intervention you and your staff took to investigate and fortify the berm on our property at 1114 Eugenia Dr. in Mason. It has been a source of concern over the last 6 years whenever the creek overflows. This was the highest it has been since we moved here and it was truly frightening. The initial consultation as well as the delivery and placement of the many sandbags was done with a great degree of professionalism and concern. Please express to your employees our appreciation for a job well done. Sincerely, Jeff and Gail Brown, homeowners 39

Administrator’s Report: February 26, 2018 City Council Meeting ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Building permit active and under construction for new addition, occupant to be determined; interior alterations in vacant portion of existing building to be Lansing Urgent Care 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant Demo permit under review; Anticipate Special Use Permit in the future for parking associated with restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC issued letter of intent for CDBG funding as gap financing; City Council action will be required to facilitate grant program; staff issuing RFP for Administrative Consultant 702 Temple – Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash – City Hall City reviewing proposal from T-Mobile to co-locate on radio tower behind City Hall. Sprint building permit active for upgrades to existing equipment. OPERATIONS AND COMMUNITY RELATIONS • Police investigated a drug case in which six pounds of raw marijuana were seized. Identity thefts/unemployment fraud cases continue to be reported with Mason staff providing assistance to our citizens and forward them to the AG’s office. • DPW has been working round the clock during our snow storm last week, followed by flooding management this week, including: o Successfully saved a home on Eugenia from flooding and worked with the Fair Grounds to avoid breaches within our sanitary system. o Round the clock management of our treatment plan. Our plant is built to manage 6 MGD with the headworks and 1.5 MGD within the plant. During the two heaviest days we were handling 7.5 MGD. We had one breach in one of our tanks that resulted in a temporary bypass (Public Notice attached). o Now focusing on clearing off catch basins and cold patching potholes when weather allows. • Staff met with DEQ and Ingham County Health Department to talk about an action plan to mitigate copper in the water of the County buildings. Partnering to do additional testing and evaluating their facility for potential solutions. Additional corrosion control within our system may be a necessary even if only temporarily. • Staff will be pulling copper tests in the schools as a follow-up from last year. Staffing Updates: • Current postings: Police Chief, WWTP Operator, PT Code Enforcement Officer, FT Police Officer, PT Secretary, Seasonal-Temporary Grounds Workers, Crossing Guard • After almost 14 years as Chief of Police for Mason, John Stressman will retire at the beginning of April 2018. Interviews are in progress for a new Chief of Police but until that happens, Sergeant Don Hanson will serve as interim Police Chief. 33 LARGE PUBLIC PROJECTS STATUS UPDATES Project Project Name/Description CURRENT STATUS 1.23.18 FY 2017-2018 2017-S1 N. Jefferson- Howell to Royce Complete 2017-S2 N. Jefferson- Columbia to Royce Complete 2017-S3 E. Elm- Jefferson to Steele Complete 2017-S3 Columbia Sidewalks Complete 2017-U1 E. Elm- Jefferson to Steel (Sewer/Water) Complete 2017-U2 Boiler/ Heat Exchange at POTW Complete 2017-U3 Planning/Design WWTP (35,000) and DPW (40,000) Project scope change to an evaluation of the treatment options. Currently evaluating RFQ submissions for this work. Design will be pushed out to a future year. Council will award contract. 2017-U4 Main POTW Roof Replacement Complete 2017-U5 Well 8 Rebuild Complete 2017-U6 Abandon 2 Monitoring Wells by Airport Delayed to Future Year: Airport has decided to not sell land, project has lowered in priority 2017-U7 Replace Fire Hydrant by McDonalds Ordered to be completed in spring 2017-U8 Replace Controllers Delayed to Future Year: Other higher priority repairs were addressed 2017-MVP1 1/2 Ton Truck(40) In Service 2017-MVP2 Mowers (69) In Service 2017-MVP3 Police Cars (5 & 83) In Service 2017-MVP4 3/4 Ton Pick-ups (11) In Service 2017-MVP5 Large Items (39) In Service 2017-P1 Roof on Cemetery Pole Barn Complete 2017-P2 Mausoleum and Stone Wall Repairs Project bid March 1 opening, Council will award contract 2017-P3 Parks Facility Design/ Rec Plan Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P4 Bond Park Immediate Needs Partially complete, Drinking Fountain still pending 2017-P5 Hayes Park Immediate Needs Complete (Roof, Seal coat) 2017-P7 Rayner Immediate Needs Partially complete, Lights & Drinking Fountain still pending 2017-P8 Laylin Park Improvements Delayed to Future Year: Funding shifted to Laylin Park Dredging 2017-P9 Laylin Park Dredging Ponds Project awarded by Council, work to begin as soon as weather allows 2017-B1 Library- Facility Evaluation RFQP anticipated to be releases in March, Council will award contract 2017-B2 Election Equipment Complete 2017-B3 In-Car Recording System/Portable Radios In-car cameras complete, radio delayed to future year due to ensure compatibility with county None City Hall Buildout Finalizing Design for Space, Council will award contract FY 2018-19 Multiple Streets and Utility Work Reviewing received bids, Council will award contract 34 City of Mason Public Notice On February 20, 2018, due to a large amount of rainfall combined with higher than normal temperatures leading to large amounts of snow melt, the City of Mason’s Waste Water Treatment Plant experienced flooding conditions. Because of high flows, combined with a primary tank failure, a limited amount of partially treated wastewater overflowed the primary tank. It is estimated that approximately 5,000 gallons of partially treated wastewater was bypassed onto the ground. Sarah Jarvis Mason City Clerk 35