City Manager Reports

Administrator’s Report: November 20, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant. 322 S. Jefferson Commercial Bank – Downtown Mason Building permit active for interior renovations; restore second entrance doors on Jefferson St.; replace door and add concrete pad at alley entrance. The HDC approved a Certificate of Appropriateness for doors on 9/17/18. 402 S. Jefferson (former Baja Grill) Planning Commission approved the Final Site Plan at a Special Meeting on Tuesday, September 25. HDC approved Certificate of Appropriateness for façade on 9/17/18. Bids were received on 10/5/18 and project is on track for grant authorization. 201 W. Ash City Hall The T-Mobile contract to co-locate on the radio tower has been signed and a building permit has been issued. Anticipate installation of equipment to begin this winter. W. Kipp Rd Proposed Hotel Final Site Plan Application approved for the 4-story, 44,375 sq. ft. 72-rm hotel/conference center. Developer has indicated they are no longer moving forward. Pending Subdivisions: Enclave at Rayner Ponds (19 lots, 1 park) and Rayner Ponds – Phase 4 (16 lots) Subdivisions require three stages of approval before site plan approval and building permits can be issued – Tentative Preliminary Plat/Final Preliminary Plat/Final Plat. Current stage for both: The City has approved a Tentative Preliminary Plat for both projects (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). Staff anticipates the applicant will submit a Final Preliminary Plat for Rayner Ponds – Phase 4 in December. 154 W. Maple (former shoe store) Staff anticipates the applicant will submit an application for Final Site Plan Review and Building Permits in December. 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. 118 W Oak Former school administration building Two applications received - one to re-zone the property to C1 Central Business District, the second for Final Site Plan approval for the use of the property as an entertainment venue with an escape room on the 2nd floor and arcade on the first floor. Staff is working with applicant to obtain complete information necessary for evaluating the proposal. OPERATIONS AND COMMUNITY RELATIONS • New part-time Property Room Manger Melvin Hull is working diligently in the property room and many items have been categorized and entered into the MSP SRMS system. • Staff is in the process of crediting water and sewer accounts with the Credit Card transaction fees paid July 1, 2018- October 2, 2018 Credits expected to appear on the November 30, 2018 water and sewer bills. • PLEASE PLAN TO ATTEND: November 28 at 11 AM- Ribbon cutting ceremony on for the Hayhoe Riverwalk Trail Extension and Dart Foundation Trailhead Staffing Updates: • Retirements: Scott Harrison has announced his retirement, effective January 4, 2019, after serving the City for 34 years. His position as Equipment Operator will be posted next week. • New Hires: Six (6) new Volunteer Firefighters have started the training process. • Open Positions: Assistant Finance Director position closed November 21, 2018 applications are under review. Police Sergeant 2nd Interview process will begin soon. 148 LARGE PUBLIC PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Project has been let through the MDOT system. Rieth Riley is low bidder. 2017-S10 Sidewalk Program - Summerwood Documents prepared for a Jan advertisement and spring construction. 2018-S1 MDOT- Temple Street Safety Grant Project is funded for FY19 (Oct. 1- Sept. 30). Package to be submitted to MDOT week of Sept 24. 2018-S32 Columbia - Cedar to US 127 Complete Sep MDOT – South Street Bridge Repair Complete Nov MDOT – Cedar/Ash intersection MDOT does not have a start date yet. MDOT – Steele Street signaled pedestrian crossing Complete Aug UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Complete Oct 2017-U3.3 Design of the New DPW Facility After 2017-U3 2017-U6 Abandon Wells by Airport Project on hold; filed FAA permit to do work – up to 45 day response period. 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing Delayed until next FY N/A 2017-U13 Well No. 7 Rebuild Well work is complete. The motor is on order. 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Work scheduled for spring construction 2017-U16 Cathodic Protection for Ground Storage Tank Planning stage. 2017-U17 High Service Pump No. 1 Rebuild Contractor to begin work on 11/19/18 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Award of project anticipated in December to coordinate with other projects involving BS&A software. 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff is evaluating final work priorities for the spring. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension Ribbon cutting ceremony set for November 28 at 11 AM 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements In progress 2018-P5 City Tree Evaluation Preparing Bids and grant application is submitted 149 MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Trucks Reviewing quotes 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation In progress. A community meeting was held on Thurs, Nov 8 to receive input. 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled for the spring as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 Recommendation to City Council 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery and HR Upgrade HR program up and running; Cemetery training scheduled for end of November. 2018-B6 IT: AV Room Technology Patch Evaluation is complete; staff are reviewing 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Drafting scope/RFP 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluation planned during winter 150 Grand Opening! Ribbon Cutting You are invited to help Please come and help celebrate! mark the grand opening of the new extension of the Mason Hayhoe Riverwalk on the north side of Mason with a ribbon cutting provided by the Mason Area Chamber of Commerce Ambassadors on Wednesday, November 28th at 11:00 AM sharp. It will take place at the Dart Foundation Trailhead, located next to the water tower off Howell Road near Kerns. 151

Administrator’s Report: November 12, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant. 322 S. Jefferson Commercial Bank – Downtown Mason Building permit active for interior renovations; restore second entrance doors on Jefferson St.; replace door and add concrete pad at alley entrance. The HDC approved a Certificate of Appropriateness for doors on 9/17/18. 402 S. Jefferson (former Baja Grill) Planning Commission approved the Final Site Plan at a Special Meeting on Tuesday, September 25. HDC approved Certificate of Appropriateness for façade on 9/17/18. Bids were received on 10/5/18 and project is on track for grant authorization. 201 W. Ash City Hall The T-Mobile contract to co-locate on the radio tower has been signed and a building permit has been issued. Anticipate installation of equipment to begin this winter. W. Kipp Rd Proposed Hotel Final Site Plan Application approved for the 4-story, 44,375 sq. ft. 72-rm hotel/conference center. Developer has indicated they are no longer moving forward. Pending Subdivisions: Enclave at Rayner Ponds (19 lots, 1 park) and Rayner Ponds – Phase 4 (16 lots) Subdivisions require three stages of approval before site plan approval and building permits can be issued – Tentative Preliminary Plat/Final Preliminary Plat/Final Plat. Current stage for both: The City has approved a Tentative Preliminary Plat for both projects (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2). 154 W. Maple (former shoe store) The applicant has submitted a request to amend the height ordinance. A public hearing was held by the Planning Commission on Oct 9. City Council held a first reading of the proposed ordinance amendment on Oct 22 and will hold a second reading with possible adoption on Nov 12. 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. 118 W Oak Former school administration building Two applications received - one to re-zone the property to C1 Central Business District, the second for Final Site Plan approval for the use of the property as an entertainment venue with an escape room on the 2nd floor and arcade on the first floor. Staff is working with applicant to obtain complete information necessary for evaluating the proposal. OPERATIONS AND COMMUNITY RELATIONS • We received the 2018 Local Community Stabilization share from the State of Michigan. The General Fund received $88,598.44, DDA received $8,521.82 and the LDFA received $82,747.73. • We received a consent judgement for HCG Lansing (Beacon Lake Apartments) from the Michigan Tax Tribunal. The original 2018 Assessed and Taxable Values for the property was $6,316,600. The new 2018 values for the property are $5,267,200. This results in a refund due to the taxpayer of $16,003.35 from the General Fund City Property Tax collections. • We met Drain Commission representatives to discuss the improvements needed to the Rayner Drain especially in Rayner Park that may be included in the next the next drain project. • MML: The City Administrator has been selected as an Ambassador for both the 16/50 and Save MI City programs. This involves participation in panel discussions and training seminars to share the message of these two programs and how important they are to Mason and Michigan. Staffing Updates: • New Hires: Matthew Johnson has been hired as DPW Laborer and will start November 19. • Open Positions: Assistant Finance Director position has been posted until November 21. Police Sergeant first round of interviews is completed. 35 LARGE PUBLIC PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp Road Project has been obligated. Bid letting Nov 8, for an anticipated Spring Construction. 2017-S10 Sidewalk Program - Summerwood Documents prepared for a Jan advertisement and spring construction. 2018-S1 MDOT- Temple Street Safety Grant Project is funded for FY19 (Oct. 1- Sept. 30). Package to be submitted to MDOT week of Sept 24. 2018-S32 Columbia - Cedar to US 127 Complete Sep MDOT – South Street Bridge Repair The westbound lane will be closed through mid- November. *Emergency vehicles will have access. MDOT – Cedar/Ash intersection MDOT does not have a start date yet. MDOT – Steele Street signaled pedestrian crossing Complete Aug UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant Upgrades Complete Oct 2017-U3.3 Design of the New DPW Facility After 2017-U3 2017-U6 Abandon Wells by Airport Starting mid-November 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing Delayed until next FY N/A 2017-U13 Well No. 7 Rebuild Has passed sanitary testing; working to resolve motor issue 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Work scheduled for spring construction 2017-U16 Cathodic Protection for Ground Storage Tank Planning stage. 2017-U17 High Service Pump No. 1 Rebuild Contractor selected 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Award of project anticipated in December to coordinate with other projects involving BS&A software. 2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff is evaluating final work priorities for the spring. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension Bridge installed. Final punch list being completed. 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements In progress 2018-P5 City Tree Evaluation Preparing Bids and grant application is submitted MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars On order 36 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Trucks Reviewing quotes 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation In progress. A community meeting was held on Thurs, Nov 8 to receive input. 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled for the spring as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 Recommendation to City Council 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery and HR Upgrade HR program up and running; Cemetery training scheduled for end of November. 2018-B6 IT: AV Room Technology Patch Consultant evaluating current system and putting together replacement equipment needs 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Drafting scope/RFP 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluation planned during winter 37

Administrator’s Report: October 19, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant. 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits. 322 S. Jefferson Commercial Bank – Downtown Mason Building permit active for interior renovations; restore second entrance doors on Jefferson St.; replace door and add concrete pad at alley entrance. The HDC approved a Certificate of Appropriateness for doors on 9/17/18. 402 S. Jefferson (former Baja Grill) Planning Commission approved the Final Site Plan at a Special Meeting on Tuesday, September 25. HDC approved Certificate of Appropriateness for façade on 9/17/18. Bids were received on 10/5/18 and project is on track for grant authorization. 201 W. Ash City Hall Staff negotiating lease requested from T-Mobile to co-locate on radio tower. Anticipate finalizing lease agreement by the end of October. W. Kipp Rd Proposed Hotel Final Site Plan Application approved for the 4-story, 44,375 sq. ft. 72-rm hotel/conference center. County and State reviewing for approval. Rezoning request anticipated for adjacent property. Construction planned to begin this Fall. Pending Subdivisions: Enclave at Rayner Ponds (19 lots, 1 park) and Rayner Ponds – Phase 4 (16 lots) Subdivisions require three stages of approval before site plan approval and building permits can be issued – Tentative Preliminary Plat/Final Preliminary Plat/Final Plat. Current stage for both: Developing Final Preliminary Plat (Stage 2). 154 W. Maple (former shoe store) The applicant has submitted a request to amend the height ordinance by adding a provision that would allow an additional 5’-0” maximum height may be added for residential occupancy, with a minimum 10’-0” setback from the front building face and a maximum square footage equal to 25% of the grade floor gross area. A public hearing by the Planning Commission is planned at their regular meeting on October 9. 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. 118 W Oak Former school administration building Two applications have been received - one to re-zone the property from O1 Office District to C1 Central Business District, the second for Final Site Plan approval for the use of the property as an entertainment venue with an escape room on the 2nd floor and arcade on the first floor. Staff is working with applicant to determine permit requirements for building safety. OPERATIONS AND COMMUNITY RELATIONS • The City has been awarded funds by the DOJ Bulletproof Vest Partnership (BVP) to help pay a portion for some new ballistic vests purchased in 2018. We will continue to work towards a 5-year vest replacement cycle to ensure our ballistic vests remain in appropriate condition for patrol use. • As of October 9th, changes which were planned for the Mason Middle School where buses pick-up and drop-off students and where parents are directed to pick-up and drop-off their children have been implemented. In conjunction, an existing Crossing Guard has been assigned to Temple Street and Maple Street only in the AM to assist children crossing due to vehicular traffic. The changes appear to have improved the situation, but we continue to monitor it. • Four members of the Mason Police Department attended 8-hours of Law Enforcement Information Network (LEIN) Training at Mott Community College on October 9th. This training is to ensure user confidentiality compliance and best practices regarding handling sensitive criminal justice information. • Mason received $47,350, the 1st installment of two for fiscal year 2018/2019 from the growth in gas tax and registration fees. The 2nd installment will be in January 2019. The additional money will be used for planned roads in the current year and will reduce the contribution from General Fund. 80 • The June 30, 2018 audit presentation is delayed this year due to changes in legislation regarding Pension and OPEB reporting. Once staff receives the actuarial the auditors can move forward with the finalizing the financial statements. • Brick repairs are being done this week in front of Wares Pharmacy and Mason Antique Mall to address holes in the bricks this is a temporary repair until this project is bid out in the spring. • The City Administrator was one of three panelist on the Women Leading Local Government Seminar at U of M. Staffing Updates: • New Hires/Transfers: Stella Emens started on October 15, as a new Staff Assistant in the Police Department. Michelle Pietsch was appointed as Finance Director effective October 8, 2018. • Open Positions: Police Sergeant position has closed and the initial interview process will be starting the end of October. Laborer position was posted and closed internally one internal applicant applied, an interview will be scheduled soon. • New Personnel Policies: Three new policies have been implemented to enhance the work environment and assist with employee retention/recruitment. This is a general overview; specific details are in the policies. 1. Paid Parental Leave: This policy will allow up to twelve (12) weeks of paid time (1st six weeks employer paid, next six weeks matched with employee paid time up to three weeks) which will help promote family bonding time upon the birth or adoption of a child. 2. Paid Volunteer Time: This allows employees eight (8) hours of paid time to volunteer within the City of Mason or the Mason Public Schools, which will assist in getting our staff more engaged in the community outside of their work duties. 3. Anti-Nepotism: This is a revision to our current policy which will allow for someone to work for the City of Mason who is involved in a personal relationship with another employee as long as they don’t work directly for, or supervise the employee, or have immediate access to personnel, medical or employment records with whom he or she is involved. This encourages more of our employees to promote this to their family as a great place to work. LARGE PUBLIC PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sept 2017-S7 Avon Street - All Complete Sept 2017-S8 Northbrook - South to Carom Circle Complete Sept 2017-S9 S. Jefferson - Oak Street to Kipp Road Project has been obligated. Bid letting Nov 8, for an anticipated Spring Construction. 2017-S10 Sidewalk Program - Summerwood Documents prepared for a January Advertisement and Spring construction. 2018-S1 MDOT- Temple Street Safety Grant Project is funded for FY19 (Oct. 1- Sept. 30). Package to be submitted to MDOT week of Sept 24. 2018-S32 Columbia - Cedar to US 127 Complete Sept MDOT – South Street Bridge Repair The westbound lane will be closed through mid- November. *Emergency vehicles will have access. MDOT – Cedar/Ash intersection MDOT does not have a start date yet. MDOT – Steele Street signaled pedestrian crossing Complete Aug UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sept 2017-U3.2 Waste Water Treatment Plant Upgrades Received preliminary findings with final report anticipated mid/late Oct. 2017-U3.3 Design of the New DPW Facility After 2017-U3 is completed 2017-U6 Abandon Wells by Airport Starting bid process 2017-U9 Northbrook - South to Carom Circle Complete Sept 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing Delayed until next FY N/A 81 2017-U13 Well No. 7 Rebuild Has passed sanitary testing; working to resolve motor issue 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Work scheduled for spring construction 2017-U16 Cathodic Protection for Ground Storage Tank Planning stage. 2017-U17 High Service Pump No. 1 Rebuild Bid opening October 10th 2017-U18 Replace Chlorine Analyzer Complete August 2018- U35 BS&A Work Order Application Award of project anticipated in Oct 2018- U36 Sewer Push Camera Replacement Anticipate a bid award recommendation by Oct. 2018-U37 Log Jam Removal Sycamore Creek Bid awarded and cleaning started Oct 16; project is expected to be complete by end of Oct. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Fish stocking of Laylin Park was completed Oct 10 with Bass, Bluegill, and Catfish. Staff is evaluating final work priorities for the Spring. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Area being used for staging and paving will be last part of project. 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension East and West Bridge abutment completed. Boardwalk construction in progress. Bridge anticipated to arrive on site and be set Oct 29 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements In progress 2018-P5 City Tree Evaluation Preparing Bids and the grant application is submitted MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sept 2017-MVP7 Mower Complete July 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) New delivery date of Oct 19 2017-MVP10 5-yard Dump/Plow Trucks Reviewing quotes 2017-MVP18 Command Vehicle The Command Vehicle is complete and is in service Oct 2017-MVP30 Front End Material Loader Council approved lease Oct 8 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation In progress. Community meeting on Thurs, Nov 8, 2018, 6:30 p.m. in the Sycamore Room at City Hall. 2017-B3.1 Police: Portable Radios Shoulder microphones obtained; working with vendor to obtain radios. 2017-B4 City Hall Landscaping and Lighting Landscaping phase 1 to be completed by end of Oct, phase 2/3 scheduled for the spring as time and budget allows. 2017-B6 Fire: Fire Engine 809/Tower 808 Committee reviewed specifications, re-submitted for pricing. 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery and HR Upgrade Install and training scheduled for Oct. 17-19. 2018-B6 IT: AV Room Technology Patch Consultant evaluating current system and putting together replacement equipment needs 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Drafting scope/RFP 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluation planned during winter 82 From: Victoria Meadows Subject: REVISED PRESS RELEASE: New Alley Activations in Mason Adds to Regional Collection of Permanent Public Art Funded by LEAP Public Art Grants Date: Wednesday, October 17, 2018 5:16:11 PM Attachments: image001.png New Alley Activations in Mason Adds to Regional Collection of Permanent Public Art Funded by LEAP Public Art Grants City of Mason Activates Downtown Alley’s with Public Art LANSING, Mich. – The Lansing Economic Area Partnership (LEAP) was joined by City of Mason Mayor Russell Whipple, representatives from the PNC Foundation and regional placemaking advocates, to unveil the 20th public art grant funded by the LEAP’s Public Art for Communities Grants. “Investment in public art is proven to increase economic opportunity and activity and contribute to a strong sense of place—important factors that draw and keep good talent in the region,” said Bob Trezise, President and CEO of LEAP. “For six years LEAP’s Public Art for Communities grant program has advanced creative methods for developing stronger downtowns and community spaces. This project is another demonstration on our regions innovation approach for economic development” Through the activation of three alleys in Downtown Mason, the city was able to support five artists and installations. The Art Alleys project builds connections between local businesses, and will foster functional utilization of these unique venues for community events and festivals. “We are thrilled to see the realization of the Art Alleys thanks to the grant from LEAP and PNC Foundation. After years of investment in Downtown by the City, County, special programs and grants through the State, and, of course, our dedicated property owners, the murals and artwork are an important addition,” said Mason Mayor Russell Whipple. “The Art Alleys provide a vivid enhancement to Downtown Mason, converting underutilized public spaces into attractive assets through which both residents and visitors will experience our community in a whole new way.” “PNC’s ongoing support of LEAP’s public art grant program reflects our Main Street values and commitment to the communities where we conduct business,” said Timothy Salisbury, PNC regional president for mid-Michigan. “This program is an example of what can be accomplished through strong public-private partnerships.” The City of Mason applied for grant funds in 2018 and was one of three Public Art for Communities grant recipients, along with CharlotteRising and Downtown Lansing Inc. Three more communities will receive funding in 2019, which will bring the total number of pieces 83 funded through the program up to 33. Applications for the 2019 grant program opened Oct. 9 and will be accepted until Jan. 31, 2019. Submission guidelines, eligibility and criteria, including the policy guideline template and the RFP, can be found on LEAP's website. Grantees will be announced in March and artwork will be unveiled in October. ### About the PNC Foundation The PNC Foundation, which receives its principal funding from The PNC Financial Services Group (www.pnc.com), actively supports organizations that provide services for the benefit of communities in which it has a significant presence. The foundation focuses its philanthropic mission on early childhood education and community and economic development, which includes the arts and culture. About LEAP The Lansing Economic Area Partnership (LEAP) is a coalition of area leaders committed to building a prosperous and vibrant region where business can thrive. To do this, we help entrepreneurs start new businesses, help existing businesses grow, and attract new businesses to the region. For more information about LEAP, please visit www.purelansing.com. Victoria Meadows | Marketing, Communications, and Talent Director Lansing Economic Area Partnership (LEAP) 1000 S Washington Avenue, Suite #201 Lansing, MI 48910-1682 C: 517.331.0198 | E: victoria@purelansing.com | www.purelansing.com 84

Administrator’s Report was created and SARs revamped to meet the Council’s needs. Propose improvements to the technology available for Council meetings as well as improvements to the audio- visual technology used to record and transmit Council meetings; Completed, Feb 2018. The system was evaluated, project plan was proposed and adopted in the CIP and Budget. AV Room Technology Patch (Project 2018- B6, budgeted for 2018-19) and AV Room Technology Replacement (Project 2017- B13, planned for 2020-21). Evaluate the necessity and organization of current City Boards and Commissions and propose relevant changes to the City Charter and/or Code of Ordinances as necessary; Completed, Feb 2018. Proposed removal of the Traffic commission and Utility Rate Study Commission with the necessary ordinances (214 and 215). Propose a formal savings plan as part of the City Administrator budget recommendation to support the purchase of fire department apparatus without incurring debt and in accordance with the City Capital Improvement Plan; Completed, April 2018. Proposed the Capital Projects- Fire Equipment Fund (402) with a savings plan built into the multi-year budget that was established via Res 2018-09. Develop and present a combined annual report of activities of City Departments; Removed, Sept 2018. City Council considered an alternative with no objections. 18 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us Implement a new City web site no later than July of 2018; Delayed, in progress. Design is complete, but staff confirming links and ensuring all documents are updated. This project has taken more staff time than anticipated and was delayed due the unexpected projects that came up and took priority including the buildout of tenant space to City Hall. Investigate and propose relevant amendments to the City Charter to allow for Council meetings to be cancelled due to a lack of business or other defined cause; In progress. Proposal anticipated in November. Please let me know if you have any additional questions related to the status of these objectives. 19

Administrator’s Report: October 5, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant. 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits. 322 S. Jefferson Commercial Bank – Downtown Mason Building permit active for interior renovations; restore second entrance doors on Jefferson St.; replace door and add concrete pad at alley entrance. The HDC approved a Certificate of Appropriateness for doors on 9/17/18. 402 S. Jefferson (former Baja Grill) Planning Commission approved the Final Site Plan at a Special Meeting on Tuesday, September 25. HDC approved Certificate of Appropriateness for façade on 9/17/18. Bids were received on 10/5/18 and project is on track for grant authorization. 201 W. Ash City Hall Staff negotiating lease requested from T-Mobile to co-locate on radio tower. Anticipate finalizing lease agreement by the end of September. W. Kipp Rd Proposed Hotel Final Site Plan Application approved for the 4-story, 44,375 sq. ft. 72-rm hotel/conference center. County and State reviewing for approval. Rezoning request anticipated for adjacent property. Construction planned to begin this Fall. Pending Subdivisions: Enclave at Rayner Ponds (19 lots, 1 park) and Rayner Ponds – Phase 4 (16 lots) Subdivisions require three stages of approval before site plan approval and building permits can be issued – Tentative Preliminary Plat/Final Preliminary Plat/Final Plat. Current stage for both: Developing Final Preliminary Plat (Stage 2). 154 W. Maple (former shoe store) The applicant has submitted a request to amend the height ordinance by adding a provision that would allow an additional 5’-0” maximum height may be added for residential occupancy, with a minimum 10’-0” setback from the front building face and a maximum square footage equal to 25% of the grade floor gross area. A public hearing by the Planning Commission is planned at their regular meeting on October 9. 600 Buhl St. Ingham Animal Shelter Building permit active for new construction. 118 W Oak Former school administration building Two applications have been received - one to re-zone the property from O1 Office District to C1 Central Business District, the second for Final Site Plan approval for the use of the property as an entertainment venue with an escape room on the 2nd floor and arcade on the first floor. OPERATIONS AND COMMUNITY RELATIONS • Contract worker has been hired to assist with evidence room purging and necessary tracking. • Staff met with Mason’s Middle School staff and formed a partnership to address traffic and safety concerns. Implementation will occur in early October. • Staff attended the Creative Placemaking Summit to discuss how to incorporate art into work and public spaces to further economic development initiatives. • New credit card system is in place. Expanded services include: Point of purchase credit card payments now available at City Hall; no credit card fee if you pay online or in person for water bills; automatic payment sign-up and reminders; and payment over phone option. • The Mason Sycamore Creek Garden Club was awarded the 1st Place 2018 Volunteer Project Sharing Forum Project at the Michigan State University Extension Master Gardener Forum for their Youth Garden Club at the Sunflower House Learning Center. A dedication will take place on October 10 at our Youth Garden Club meeting at 5:30 pm behind the Historic Pink School House, 701 W. Ash Street in Mason. All are welcome. 15 Staffing Updates: • New Hires/Transfers: Mary Ellen Francis-Steeves started October 1 as a new Crossing Guard. Emily Bartlett was promoted to the Customer Service Specialist position October 3. Levi Rice was promoted to the DPW Foreman position effective October 15. • Open Positions: Staff Assistant position, Police Department, has been accepted and background check is underway. Finance Director position was posted internally and offer has been made. Police Sergeant postion has closed and the internal qualification process will begin shortly. Laborer position was posted internally on October 4. LARGE PUBLIC PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sept 2017-S7 Avon Street - All Complete Sept 2017-S8 Northbrook - South to Carom Circle Complete Sept 2017-S9 S. Jefferson - Oak Street to Kipp Road Project has been obligated. Bid letting Nov 8, for an anticipated Spring Construction. 2017-S10 Sidewalk Program - Summerwood Bidding will be delayed until Spring due to current labor dispute effecting prices. 2018-S1 MDOT- Temple Street Safety Grant Project is funded for FY19 (Oct. 1- Sept. 30). Package to be submitted to MDOT week of Sept 24. 2018-S32 Columbia - Cedar to US 127 Complete Sept MDOT – South Street Bridge Repair MDOT Update: minor work on the bridge will begin mid-September with both lanes remaining open. The westbound lane closure has been pushed out to early October. *Emergency vehicles will have east and westbound access. Please note this could continue to be impacted by the labor dispute. MDOT – Cedar St. Ash St. intersection improvements MDOT does not have a start date yet. MDOT – Steele Street signaled pedestrian crossing Complete Aug UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete Sept 2017-U3.2 Waste Water Treatment Plant Upgrades Received preliminary findings with final report anticipated mid/late Oct. 2017-U3.3 Design of the New DPW Facility After 2017-U3 is completed 2017-U6 Abandon Wells by Airport Starting bid process 2017-U9 Northbrook - South to Carom Circle Complete Sept 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing Delayed until next FY N/A 2017-U13 Well No. 7 Rebuild Has passed sanitary testing; working to resolve motor issue 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Work scheduled for spring construction 2017-U16 Cathodic Protection for Ground Storage Tank Planning stage. 2017-U17 High Service Pump No. 1 Rebuild Bid opening October 10th 2017-U18 Replace Chlorine Analyzer for High Service Pump Rm Complete August 2018- U35 BS&A Work Order Application Award of project anticipated in Oct 2018- U36 Sewer Push Camera Replacement Anticipate a bid award recommendation by Oct. 2018-U37 Log Jam Removal Sycamore Creek Bid awarded and preconstruction mtg scheduled PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 16 2017-P8 Laylin Park Improvements Fish stocking of Laylin Park is scheduled to begin with Bass, Bluegill, and Catfish. Staff is evaluating final work priorities for the Spring. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Area being used for staging and paving will be last part of project. 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension West Bridge abutment completed. Boardwalk construction in progress. 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements In progress: Community input table at Open House, Oct 6. 2018-P5 City Tree Evaluation Preparing Bids and the grant application is submitted MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sept 2017-MVP7 Mower Complete July 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) To be delivered on October 15 2017-MVP10 5-yard Dump/Plow Trucks Reviewing quotes 2017-MVP18 Command Vehicle The Command Vehicle is complete and is in service Oct 2017-MVP30 Front End Material Loader Council considering lease on October 8 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation Staff is finalizing contract for services. 2017-B3.1 Police: Portable Radios Shoulder microphones obtained; working with vendor to obtain radios. 2017-B4 City Hall Landscaping and Lighting Landscaping to be complete Oct. 5 2017-B6 Fire: Fire Engine 809/Tower 808 Committee is reviewing specifications 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery Upgrade and BS&A Human Resource Upgrade In process, planned for Sept/Oct 2018-B6 IT: AV Room Technology Patch Consultant evaluating current system and putting together replacement equipment needs 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Drafting scope/RFP 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluation planned during winter 17

Administrator’s Report: September 21, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant. 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits. 322 S. Jefferson Commercial Bank – Downtown Mason Building permit active for interior renovations; restore second entrance doors on Jefferson St.; replace door and add concrete pad at alley entrance. The HDC approved a Certificate of Appropriateness for doors on 9/17/18. 402 S. Jefferson (former Baja Grill) Planning Commission will review Site Plan at a Special Meeting on Tuesday, September 25. HDC approved Certificate of Appropriateness for façade on 9/17/18. 201 W. Ash City Hall Staff negotiating lease requested from T-Mobile to co-locate on radio tower. Anticipate finalizing lease agreement by the end of September. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 sq. ft. building addition and parking lot improvements W. Kipp Rd Proposed Hotel Final Site Plan Application approved for the 4-story, 44,375 sq. ft. 72-rm hotel/conference center. County and State reviewing for approval. Rezoning request anticipated for adjacent property. Construction planned to begin this Fall. Pending Subdivisions: Enclave at Rayner Ponds (19 lots, 1 park) and Rayner Ponds – Phase 4 (16 lots) Subdivisions require three stages of approval before site plan approval and building permits can be issued – Tentative Preliminary Plat/Final Preliminary Plat/Final Plat. Current stage for both: Developing Final Preliminary Plat (Stage 2). 154 W. Maple (former shoe store) Matter tabled by Planning Commission until the October meeting at the request of the applicant. The applicant has submitted a request to amend the height ordinance by adding a provision that would allow an additional 5’-0” maximum height may be added for residential occupancy, with a minimum 10’-0” setback from the front building face and a maximum square footage equal to 25% of the grade floor gross area. The application will be prepared for review by City Council at their meeting on October 1, and for a public hearing by the Planning Commission is anticipated at their regular meeting on Tuesday, October 9, 2018. 600 Buhl St. Ingham County Animal Shelter Building permit active for new construction. Gestamp Incentive Progress Report Excerpt October 2016 Gestamp committed to 40 new jobs and invest over $90 million by adding 200,000 sq ft. The expansion is nearly complete and the Mason operation will be ranked as one of the largest hot stamping operations in the world and the largest Automotive Door Ring Supplier in the world. As of 8/1/2018, the Mason operation has 410 full time employees and another 128 temporary employees. Gestamp forecasts that by 12/31/2019, the Mason operation's employment will reach 507, (for a total of 70 net new jobs). OPERATIONS AND COMMUNITY RELATIONS • A new drop box has been installed across from the front doors of City Hall for easier resident access. • Mason Public Schools has signed permanent easement with the City of Mason for Well #5, Ash St. Well. • We have completed our PFAS water testing and it came back as no detectable PFAS. • We are applying for the Urban and Community Forestry Program, Fiscal Year 2019 Urban and Community Forestry Grant 25 with the Michigan Department of Natural Resources. • Public works have fixed the north lights in the Rayner Parks and will be working on the South lights next week. Staffing Updates: • New Hires: Jean Spink started on 9/17/2018 as the new Administrative Assistant, Clerk/HR, Kerry Neville-Palmateer started on 9/11/2018 as the new Administrative Assistant – Community Development • Open Positions: Staff Assistant – Police Department 2nd Interviews will be scheduled soon; DPW Foreman internal posting closed and interviews will be conducted soon; Project Specialist position will be filled by Kortney Miller as an internal applicant transfer; Police Sergeant promotional opportunity has closed and the internal qualification process will begin shortly; Customer Service Position has been posted internally and will close on 9/26/2018; Crossing Guard interviews have taken place and background checks are being conducted on two perspective applicants. LARGE PUBLIC PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Final walk through scheduled for week of Sept 10. 2017-S7 Avon Street - All Final walk through scheduled for week of Sept 10 2017-S8 Northbrook - South to Carom Circle Final walk through scheduled for week of Sept 10 2017-S9 S. Jefferson - Oak Street to Kipp Road Project has been obligated. Bid letting Nov 8, for an anticipated Spring Construction. 2017-S10 Sidewalk Program - Summerwood Bidding will be delayed until Spring due to current labor dispute effecting prices. 2018-S1 MDOT- Temple Street Safety Grant Project is funded for FY19 (Oct. 1- Sept. 30). Package to be submitted to MDOT week of Sept 24. 2018-S32 Columbia - Cedar to US 127 Final walk through scheduled for week of Sept 10 MDOT – South Street Bridge Repair MDOT Update: minor work on the bridge will begin mid-September with both lanes remaining open. The westbound lane closure has been pushed out to early October. *Emergency vehicles will have east and westbound access. Please note this could continue to be impacted by the labor dispute. MDOT – Cedar St. Ash St. intersection improvements MDOT does not have a start date yet. MDOT – Steele Street signaled pedestrian crossing Completed. August UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete September 2017-U3.2 Waste Water Treatment Plant Upgrades Received preliminary results with final report anticipated in late Sept/early Oct. 2017-U3.3 Design of the New DPW Facility After 2017-U3 is completed 2017-U6 Abandon Wells by Airport Anticipate bid in October, start after harvest of crops in area. 2017-U9 Northbrook - South to Carom Circle Final walk through scheduled for week of Sept 10 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing Delayed until next FY N/A 2017-U13 Well No. 7 Rebuild Near completion, working to resolve motor issue and pass sanitary testing before going online. 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Not started 2017-U16 Cathodic Protection for Ground Storage Tank Start planning in Oct/Nov. 2017-U17 High Service Pump No. 1 Rebuild Bid advertised in paper September 23rd. Bid opening October 10th. 2017-U18 Replace Chlorine Analyzer for High Service Pump Rm Complete August 26 2018- U35 BS&A Work Order Application Award of project anticipated in Oct 2018- U36 Sewer Push Camera Replacement Anticipate a bid award recommendation by Oct. 2018-U37 Log Jam Removal Sycamore Creek Bid award recommendation at this meeting. PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Fish stocking of Laylin Park is scheduled to begin at the end of September or first of October. Docks are finished and final restoration of the east side of the North pond will be finished this week. Staff has completed a final budget for the remaining work, which may require a budget amendment. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Area being used for staging and paving will be last part of project. Unaffected by labor dispute as laborers union and non-union subs are being utilized. 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension Bridge abutments and boardwalk construction in progress. Unaffected by labor dispute as laborers union and non-union subs are being utilized. 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements In progress: Community input table at Open House, Oct 6. 2018-P5 City Tree Evaluation Preparing Bids, applying for grant in Sept MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sept 2017-MVP7 Mower Complete July 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) To be delivered in October 2017-MVP10 5-yard Dump/Plow Trucks Reviewing quotes 2017-MVP18 Command Vehicle To be delivered in September 2017-MVP30 Front End Material Loader Lease ends 1/1/2019, New Lease to start 1/1/2019. (Received new quote for the new lease for the next three years will be brought to council next council meeting.) BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation Staff is finalizing contract for services. 2017-B3.1 Police: Portable Radios Shoulder microphones obtained; working with vendor to obtain radios. 2017-B4 City Hall Landscaping and Lighting Design completed, staff implementing landscaping 2017-B6 Fire: Fire Engine 809/Tower 808 Committee is reviewing specifications 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery Upgrade and BS&A Human Resource Upgrade In process, planned for Sept/Oct 2018-B6 IT: AV Room Technology Patch Consultant evaluating current system and putting together replacement equipment needs 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Drafting scope/RFP 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluation planned during winter 27

ADMINISTRATOR’S REPORT Stuart reported on a FOIA a request the City received from United Impact Group signed by “Emily” for copies of ballots and other election materials from the November 2016 General Election. Stuart reported the majority of jurisdictions in the State of Michigan received the request and certain protocols must be taken for the copying of the information that will require a significant amount of time and currently the estimate for completing this FOIA is almost $3000.00. Stuart reported that they Mayor and herself will be attending the CAPCOG meeting tomorrow. 2

Administrator’s Report: September 7, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Both Verizon and Marco’s Pizza are now open. The 25-foot high, inflatable ‘Marco the chef’ will be on site as part of their grand opening on September 18 -25. 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant. 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits. 402 S. Jefferson (former Baja Grill) Application for Site Plan received. 201 W. Ash City Hall Staff negotiating lease requested from T-Mobile to co-locate on radio tower. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 sq. ft. building addition and parking lot improvements W. Kipp Rd Proposed Hotel Final Site Plan Application approved for the 4-story, 44,375 sq. ft. 72-rm hotel/conference center. County and State reviewing for approval. Rezoning request anticipated for adjacent property. Construction planned to begin this Fall. Pending Subdivisions: Enclave at Rayner Ponds (19 lots, 1 park) and Rayner Ponds – Phase 4 (16 lots) Subdivisions require three stages of approval before site plan approval and building permits can be issued – Tentative Preliminary Plat/Final Preliminary Plat/Final Plat. Current stage for both: Developing Final Preliminary Plat (Stage 2). 154 W. Maple (former shoe store) Matter tabled by Planning Commission until the October meeting at the request of the applicant. The applicant is reviewing options for addressing the portion of the building that exceeds the 45’ height limit in the C-1 district. 600 Buhl St. Ingham County Animal Shelter Building permit active for new construction. Gestamp Incentive Progress Report Excerpt October 2016 Gestamp committed to 40 new jobs and invest over $90 million by adding 200,000 sq ft. The expansion is nearly complete and the Mason operation will be ranked as one of the largest hot stamping operations in the world and the largest Automotive Door Ring Supplier in the world. As of 8/1/2018, the Mason operation has 410 full time employees and another 128 temporary employees. Gestamp forecasts that by 12/31/2019, the Mason operation's employment will reach 507, (for a total of 70 net new jobs). OPERATIONS AND COMMUNITY RELATIONS • Discussion on proposed updates to Chapters 58 (Signs), and 94 - Article XI (Zoning Board of Appeals) are anticipated to resume in November. Staff will provide an overview to City Council and Planning Commission and seek input on a proposed timeline for completion. • Traffic at MPS Middle School: Staff is working in partnership with MPS to make long term improvements to this area, but in the short term have removed trees to increase visibility and plan to paint the crossing areas so they are more visible. Staffing Updates: • Organizational changes to DPW have been implemented to include the Water Superintendent, WWTP Superintendent and DPW Director reporting directly to the City Administrator. The DPW Director will now directly supervise two DPW Foreman and will focus on implementation of the DPW activities. One new Foreman position will be posted internally only. Staff continues to evaluate workload of the units and distribute responsibilities based on that. 7 • Open Positions: Administrative Assistant, Clerk/HR – Offer has been accepted completing background check; Staff Assistant, Police Department applications under review; Project Specialist, Administration/Finance- posted internally; Crossing Guard interviews completed, preparing offers. LARGE PUBLIC PROJECTS FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Final walk through scheduled for week of Sept 10. 2017-S7 Avon Street - All Final walk through scheduled for week of Sept 10 2017-S8 Northbrook - South to Carom Circle Final walk through scheduled for week of Sept 10 2017-S9 S. Jefferson - Oak Street to Kipp Road Project has been obligated. Bid letting Nov 8, for an anticipated Spring Construction. 2017-S10 Sidewalk Program - Summerwood Bidding will be delayed until Spring due to current labor dispute effecting prices. 2018-S1 MDOT- Temple Street Safety Grant Project is funded for FY19 (Oct. 1- Sept. 30). Package to be submitted to MDOT week of Sept 24. 2018-S32 Columbia - Cedar to US 127 Final walk through scheduled for week of Sept 10 MDOT – South Street Bridge Repair MDOT Update: minor work on the bridge will begin mid-September with both lanes remaining open. The westbound lane closure has been pushed out to early October. *Emergency vehicles will have east and westbound access. Please note this could continue to be impacted by the labor dispute. MDOT – Cedar St. Ash St. intersection improvements MDOT does not have a start date yet. MDOT – Steele Street signaled pedestrian crossing Completed. The City is working with MDOT and the school district on education and increasing signage to improve driver awareness August UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete except final punch list 2017-U3.2 Waste Water Treatment Plant Upgrades Received preliminary results with final report anticipated in late Sept 2017-U3.3 Design of the New DPW Facility After 2017-U3 is completed 2017-U6 Abandon Wells by Airport Cannot start until after harvest of crops in area. 2017-U9 Northbrook - South to Carom Circle Final walk through scheduled for week of Sept 10 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing Plan to delay, due to high bid amounts and impact of final design of WWTP N/A 2017-U13 Well No. 7 Rebuild Near completion 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Not started 2017-U16 Cathodic Protection for Ground Storage Tank Not started 2017-U17 High Service Pump No. 1 Rebuild To be bid out Sept 2017-U18 Replace Chlorine Analyzer for High Service Pump Rm Complete August 2018- U35 BS&A Work Order Application Award of project anticipated in Oct 2018- U36 Sewer Push Camera Replacement Currently have two of three price quotes. 2018-U37 Log Jam Removal Sycamore Creek Bid opening was Sept 5; reviewing bids 8 PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Preparing plans for re-roofing; obtaining estimates for poured in place rubber beneath play structures; have obtained quote for pathway improvements but are delayed due to labor dispute. 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) Paving anticipated end of week of Sept 10. Unaffected by labor dispute as laborers union and non-union subs are being utilized. 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension In progress bridge abutments and boardwalk construction anticipated to begin week of Sept 10. Paving anticipated later in the week of Sept 10. Unaffected by labor dispute as laborers union and non-union subs are being utilized. 2018-P3 Planning: 5 yr Parks/Recreation Plan; Bond Park Improvements Planning work in progress: Community input table at Down Home Days, Sept 15 and Open House, Oct 6. 2018-P5 City Tree Evaluation Preparing Bids, applying for grant in Sept MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sept 2017-MVP7 Mower Complete July 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) To be delivered in October 2017-MVP10 5-yard Dump/Plow Trucks Reviewing quotes 2017-MVP18 Command Vehicle To be delivered in September 2017-MVP30 Front End Material Loader Lease ends 1/1/2019, New Lease to start 1/1/2019 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation Execution of contract is in progress; project kick-off has occurred with Stakeholder meeting to take place in Oct 2017-B3.1 Police: Portable Radios Shoulder microphones obtained; working with vendor to obtain radios. 2017-B4 City Hall Landscaping and Lighting Design completed, staff implementing landscaping 2017-B6 Fire: Fire Engine 809/Tower 808 Committee is reviewing specifications 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery Upgrade and BS&A Human Resource Upgrade In process, planned for Sept/Oct 2018-B6 IT: AV Room Technology Patch Consultant evaluating current system and putting together replacement equipment needs 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Drafting scope/RFP 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluation planned during winter 9 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us TO: City Councilmembers FROM: Deborah Stuart, City Administrator DATE: September 7, 2018 RE: Annual Report Proposed Change When reviewing the standard Annual Reports from Police, Fire, and Community Development during my first year of employment, I determined that these reports were no longer effective or meeting the original purpose. During my evaluation process, Council had expressed interest in bringing back the annual reports and approved this as one of my objectives. I requested more guidance at the August 27, 2018 meeting regarding what information the Council would like included in these reports, since staff was struggling with the goal of the report. After a good discussion about the goals and how they may have changed with the implementation of the Administrator’s Report, the Council requested a proposal on how to move forward with the Annual Reports. That proposal is provided below to address areas of concern: • Performance: Capital projects and operations updates provided by the Administrator’s Report at each Council meeting (Implemented: January 2018) • Budget: Financial position of the City and justification for any organizational changes at budget presentation (Implemented: 2018 Budget Presentation) • Public Relations: One-page mailings to all residents twice a year o Winter: Tax information including comparisons with other jurisdictions and how their tax dollar is broken up (to be implemented starting Winter 2018/19) o Summer: Completed and planned capital projects, customer service enhancements (to be implemented starting Summer 2019) I appreciated your feedback at the last meeting and believe this meets the goals of the Council. If this does not meet your requirements for the annual report in my objectives, please provide me feedback at that the next Council meeting on what enhancements you would like to see to this plan. 10 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us TO: City Councilmembers FROM: Deborah Stuart, City Administrator DATE: September 7, 2018 RE: September 9, 2018: City Council Workshop Materials Please find the attached materials to assist you with your upcoming discussion regarding my evaluation process. A. Resolution 2016-40: Outlining Current Process Adopted 10.3.16 B. Current Evaluation Tool C. Proposed Evaluation Tool Feel free to contact me if any additional materials are required. 11 CITY OF MASON CITY COUNCIL RESOLUTION NO. 2016-40 APPROVAL OF CITY ADMINISTRATOR’S EVALUATION PROCESS AND EVALUATION TOOL WHEREAS, it is the responsibility of the City Administrator to properly administer the affairs of the city and it is the responsibility of the City Council to verify that the City Administrator is performing the duties of the office in a manner consistent with the law and the expectations of the City Council; and WHEREAS, in order to establish and maintain an effective relationship between the City Council and the City Administrator, it is essential that the City Council establish an ongoing structured process for evaluating the job performance of the City Administrator in accomplishing the goals of the City Council and in carrying out assigned responsibilities as prescribed by state statute, city charter, city ordinance, and action of the City Council; and WHEREAS, a meaningful process for evaluating the job performance of the City Administrator should allow discussion of the strengths and weaknesses of the City Administrator as demonstrated by past actions with the objective of continuous improvement in the effectiveness of job performance, and should allow the City Council and the City Administrator to clarify and refine respective roles, relationships, expectations, and responsibilities, as well as identify specific objectives of the City Council; and WHEREAS, an objective and thorough analysis of job performance is a prerequisite for the determination of appropriate and justifiable compensation and benefit levels for the City Administrator; NOW THEREFORE, BE IT RESOLVED, that the City Council shall conduct a formal evaluation of the job performance of the City Administrator on an annual basis and that the City Council shall conduct the formal performance evaluation according to the following process guidelines: 1. The formal performance evaluation shall generally occur during the third and fourth quarter of each calendar year. Although the process is expected to occur on an annual basis, the City Council may initiate an evaluation at any time. 2. The formal performance evaluation process shall be conducted during public meetings unless such evaluation is requested in closed session by the City Administrator pursuant to the Open Meetings Act. If a closed session is requested, all records created as a result of the process shall be exempt from disclosure to the extent provided by law and this resolution. 12 3. The formal performance evaluation process shall include the attached "City Administrator Performance Evaluation and Development Form" (Attachment A), as approved by the City Council through this resolution. 4. The formal performance evaluation process shall include the following events which shall occur no later than the day noted: a. First regular City Council meeting in October: The City Administrator shall distribute to each Council member the following documents: i. A blank copy of the "City Administrator Performance Evaluation and Development Form." ii. A copy of the "Employment Contract Between the City Administrator and the City Council." iii. A copy of this resolution. b. By October 31st: Each Council member shall complete the "City Administrator Performance Evaluation and Development Form" (Attachment A) and return completed forms to the Mayor or Mayor Pro Tem. c. Five days prior to the first regular City Council meeting in December: The Mayor or Mayor Pro Tem shall tabulate and summarize the results of the individual Council member evaluations in the form of a composite "City Administrator Performance Evaluation and Development Form" and distribute a copy of the composite form to each Council member and the City Administrator. The Mayor shall return to each Council member the respective individual Council member evaluation form as soon as possible. d. First regular City Council meeting in December: The City Council shall meet with the City Administrator for the purpose of evaluating the job performance of the Administrator. At minimum, the following topics shall constitute the

Administrator’s Report: August 24, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Marco’s Pizza is open. They will have a 25-foot high, inflatable ‘Marco the chef’ on site as part of their grand opening from September 4-11. One permit remains active for Verizon store. 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) Building permit request anticipated this fall 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Final Site Plan Application was approved at the August 14 Planning Commission meeting – Plan calls for construction of a private service road with access to new 4-story, 44,375 sq. ft. 72-rm hotel/conference center. 805 N. Cedar Taco Bell Building permit active for interior remodel. Enclave at Rayner Ponds Subdivision City Council approved the application received from Giguere Homes for Tentative Preliminary Plat approval of ‘Enclave at Rayner Ponds’ to create 19 new residential lots and one private park. 154 W. Maple (former shoe store) Matter tabled by Planning Commission until the October meeting at the request of the applicant. The applicant is reviewing options for addressing the portion of the building that exceeds the 45’ height limit in the C-1 district. 600 Buhl St. New Address Building permit active for new Ingham County Animal Shelter. OPERATIONS AND COMMUNITY RELATIONS • Bond Park- Skate Bowl Mural: City staff have received inquiries regarding the use of the skate bowl at Bond Park as a public mural space. This would require City Council action to exempt the bowl from the City’s Graffiti ordinance (Sec 42- 205 Graffiti as a nuisance). Staff is researching other communities that have allowed art in skate bowls, and understand what the impacts are to surrounding neighborhoods. Staffing Updates: • Open Positions: Administrative Assistant, Clerk/HR – Interviews scheduled for 8/28/2018; Staff Assistant, Police Department applications under review; Crossing Guard has been posted still in need of applicants. New Hires: Emily Bartlett started on 8/20/2018 as the Administrative Assistant – Bookkeeper, Matthew Johnson started on 8/21/2018 as a Temporary-Part-Time Laborer, and Kerry Neville-Palmateer will start on 9/11/2018 as an Administrative Assistant- Community Development. 25 LARGE PUBLIC PROJECTS FY 2017-2018 Project Project Name/Description Status 2017-U3 Planning/Design WWTP and DPW Received preliminary results of treatment process evaluation with final report anticipated in late September 2017-B1 Library- Facility Evaluation Execution of contract is in progress; project kick-off is anticipated the first week in September. None City Hall Buildout Pending items include signage and window treatments. Lease agreement will be finalized for City Council approval once final prices are determined. FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete except final punch list 2017-S7 Avon Street - All Complete except final punch list 2017-S8 Northbrook - South to Carom Circle Complete except final punch list 2017-S9 S. Jefferson - Oak Street to Kipp Road MDOT funding is obligated, but due to cost of asphalt City is pushing for the project to be bid in the winter for better pricing 2017-S10 Sidewalk Program - Summerwood Bidding in August 2018-S1 MDOT- Temple Street Safety Grant Waiting on MDOT to bid 2018-S32 Columbia - Cedar to US 127 Complete except final punch list MDOT – South Street Bridge Repair MDOT will begin work September 4 and anticipates completion mid-October. Bridge will remain open for eastbound traffic only*. Westbound detour route: from Cedar to Columbia (or Kipp) out to College, to South Street eastbound. *Emergency vehicles will have east and westbound access. MDOT – Cedar St. Ash St. intersection improvements MDOT does not have a start date yet. UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete except final punch list 2017-U3.2 Waste Water Treatment Plant Upgrades Received preliminary results of treatment process evaluation with final report anticipated in late September 2017-U3.3 Design of the New Department of Public Works Facility After 2017-U3 is completed 2017-U6 Abandon Monitoring Wells by Airport Not started 2017-U9 Northbrook - South to Carom Circle Complete except final punch list 2017-U10 S. Jefferson - Oak Street to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing Plan to delay due to bid amounts and impact of final design of WWTP 2017-U13 Well No. 7 Rebuild Work is underway 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Not started 2017-U16 Cathodic Protection for Ground Storage Tank Not started 2017-U17 High Service Pump No. 1 Rebuild To be bid out September 2017-U18 Replace Chlorine Analyzer for High Service Pump Rm Complete Aug 2018 26 2018- U35 BS&A Work Order Application Not started 2018- U36 Sewer Push Camera Replacement Gathering price quotes 2018-U37 Log Jam Removal Sycamore Creek Preparing Bids PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Preparing estimates for final work at park 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) In progress 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension In progress 2018-P3 Planning: 5 yr Parks/Recreation Plan In progress: Community input table at Down Home Days, Saturday, September 8 and City Hall Open House, Saturday, October 6. 2018-P5 City Tree Evaluation Preparing Bids, applying for grant due September 21, 2018 MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck To be delivered in September 2017-MVP7 Mower Complete Jul 2018 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) To be delivered in October 2017-MVP10 5-yard Dump/Plow Trucks In process 2017-MVP18 Other Equipment: Command Vehicle To be delivered in September 2017-MVP30 Front End Material Loader: Lease ends 1/1/2019 New Lease to start 1/1/2019 BUILDING, PROPERTY, EQUIPMENT (B) 2017-B3.1 Police: Portable Radios Not started 2017-B4 City Hall Landscaping and Lighting Design completed, staff starting to implement 2017-B6 Fire: Fire Engine 809/Tower 808 In process 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery Upgrade and BS&A Human Resource Upgrade In process, planned for Sept/Oct 2018-B6 IT: AV Room Technology Patch Not started 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Not started 2018-B24 City Hall Rental Space Furniture Replacement Not started 27 28 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us TO: City Councilmembers FROM: Deborah Stuart, City Administrator RE: Workshop to Discuss Goals of the City’s Annual Report When reviewing the standard Annual Reports from Police, Fire, and Community Development during my first year of employment, I determined that these reports were no longer effective. Staff expressed concerns about the time involved, and the limited audience of Council. They also perceived it as justifications for their jobs over other departments and not an indicator of the City’s success. However, Council has expressed interest in bringing back the annual reports, so I have pulled reports from other communities and spoken with other City Managers. Most have eliminated or seriously reduced their prior reports based on whether they were effective. Based on our continued concerns on effective use of that staff time, my hope is that Council is able to provide staff with some consensus about the following: 1. Goal of the Annual Report a. Budget Tool b. Public Relations c. Performance Evaluation d. Other 2. Audience a. Budget tool: Shift focus to costs and presented prior to budget. b. Public Relations: Shift focus on community services and presented more as a newsletter. c. Performance Evaluation: Shift focus to metric and presented prior to Administrator’s review. Most importantly, any report will be focused on meeting our goal of “One City” and presented as a City and not individual departments. Ideally, the Annual Report is to reflect our progress on the Master Plan Goals and the CIP projects for the previous year. Clear goals and objectives will be a critical outcome of the upcoming Master Plan process. However, our current Master Plan does not allow us to do that effectively. 29

Administrator’s Report: August 13, 2018 ACTIVE PRIVATE PROJECTS STATUS UPDATES Project Name Status 132 S. Cedar (former Felpausch) Three building permits active for construction of new addition (shell), and for tenants in Suite 700 – Marco’s Pizza (1 of 2 in new addition), Suite 600 – Verizon. Marco’s anticipates completing final inspections and opening by September 4. They will have a 25-foot high, inflatable ‘Marco the chef’ on site as part of their grand opening from September 4-11. 318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s Building permit active for construction of new restaurant 108 W. Maple Maple Street Mall Building permit active for façade work; on-going as weather permits 246 W. Maple Benedict Auto Building permit active for construction of new addition 402 S. Jefferson (former Baja Grill) MEDC approved an extension for additional time for design; building permit request anticipated this summer 702 Temple Gill Veterinary Clinic Building permit active for construction of new building 201 W. Ash City Hall City reviewing draft lease from T-Mobile to co-locate on radio tower behind City Hall. 661 N. Cedar Commercial Bank/Biggby Building permit active; Construct 1,673 square foot building addition and parking lot improvements W. Kipp Rd Proposed Hotel Final Site Plan Application has been received and will be reviewed at the August 14 Planning Commission meeting – Plan calls for construction of a private service road with access to new 4-story, 44,375 sq. ft. 72-rm hotel/conference center. 805 N. Cedar Taco Bell Building permit active for interior remodel. Enclave at Rayner Ponds Subdivision City Council will consider a recommendation from Planning Commission to approve the application received from Giguere Homes for a Preliminary Plat of ‘Enclave at Rayner Ponds’ to create 19 new residential lots and one private park. A public hearing took place at the Planning Commission’s regular meeting on July 10, 2018. 154 W. Maple (former shoe store) A public hearing took place at the Planning Commissions regular meeting on July 10 for an application received from Red Oak Holdings, LLC, seeking Special Use Permit and Site Plan Review for proposed new construction of a three-story, mixed-use building – mercantile, business, and single-family residential. The applicant requested that action by the Planning Commission be tabled until the August meeting as they consider options for addressing the portion of the building that exceeds the height limit in the C-1 district. 600 Buhl St. New Address Building permit active for new Ingham County Animal Shelter. ACTIVE STATE PROJECTS STATUS UPDATES MDOT – South Street Bridge Repair MDOT anticipated that the repair will be completed in Sept and Oct. MDOT – Cedar St. Ash St. intersection improvements MDOT does not have a start date yet. 36 OPERATIONS AND COMMUNITY RELATIONS • Mason received $55,240 in additional road funding in the fiscal year 2017/2018 from leftover general fund dollars in the 17-18 state budget. From correspondence received from the MML, an estimated additional $140,000 is anticipated for the 18-19 budget of new money due to a road funding package previously approved along with growth in gas tax and registration fees. • The LEAP award of $10,000 will be distributed to Maple Street Mall, Kean’s, Bad Brew for murals, and to and the Arts Initiative of Mason (AIM) for a mosaic installation in Ingham Court. String lights will be installed over the alley between Kean’s and Bad Brew. Kean’s mural is currently underway! • Website Update: Staff has received the website and is currently making updates. Links are being tested and materials are being added with an anticipated launch date in September. • Credit Cards: New system is anticipated to be operational in October. This will include Point of Purchase and the setting up of automatic billing. • 2017 Water Report: The report has been submitted and is attached for your reference. The report did not identify any areas of concern at this time. Staffing Updates: • Open Positions: Administrative Assistant, Community Development – Applicants were interviewed and reference checks are being conducted; Bookkeeper, Finance – Interviews have taken place; Administrative Assistant, Clerk/HR – Applications are under review; Staff Assistant, Police Department – Position has been posted and applications are due August 22, 2018; Crossing Guard has been posted and applications are due by August 22, 2018. LARGE PUBLIC PROJECTS FY 2017-2018 Project Project Name/Description Status 2017-U3 Planning/Design WWTP and DPW Anticipated to be completed by October 2018 2017-B1 Library- Facility Evaluation Execution of contract is in progress; project kick-off is anticipated the first week in September. None City Hall Buildout Pending signage and window treatments are installed the lease agreement will be finalized for City Council approval. FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete except final punch list 2017-S7 Avon Street - All Complete except final punch list 2017-S8 Northbrook - South to Carom Circle Complete except final punch list 2017-S9 S. Jefferson - Oak Street to Kipp Road MDOT funding is obligated, but due to cost of asphalt City is pushing for the project to be bid in the winter for better pricing 2017-S10 Sidewalk Program - Summerwood Bidding in August 2018-S1 Temple Street Safety Grant Waiting on MDOT to bid 2018-S32 Columbia - Cedar to US 127 Complete except final punch list UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U) 2018-U1 Utilities for Properties on Kipp Road Complete except final punch list 2017-U3.2 Waste Water Treatment Plant Upgrades Received preliminary results with final report anticipated in late September 2017-U3.3 Design of the New Department of Public Works Facility After 2017-U3 is completed 2017-U6 Abandon Monitoring Wells by Airport Not started 2017-U9 Northbrook - South to Carom Circle Complete except final punch list 2017-U10 S. Jefferson - Oak Street to Kipp Road See 2017-S9 2017-U12 300,000 G Storage Tank Top Sealing To be bid out in August 37 2017-U13 Well No. 7 Rebuild Council considering award 2017-U15 Replace Two Fire Hydrants Behind Mason Plaza Not started 2017-U16 Cathodic Protection for Ground Storage Tank Not started 2017-U17 High Service Pump No. 1 Rebuild To be bid out August 2017-U18 Replace Chlorine Analyzer for High Service Pump Rm Complete Aug 2018 2018- U35 BS&A Work Order Application Not started 2018- U36 Sewer Push Camera Replacement Gathering price quotes 2018-U37 Log Jam Removal Sycamore Creek Preparing Bids PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Preparing estimates for final work at park 2018-P1 Howell Road - Hayhoe Riverwalk (Dart Trailhead) In progress 2018-P2 Howell Road - Hayhoe Riverwalk Trail Extension In progress 2018-P3 Planning: 5 yr Parks/Recreation Plan Not started 2018-P5 City Tree Evaluation Preparing Bids MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck On order 2017-MVP7 Mower Complete Jul 2018 2017-MVP8 Police Cars On order 2017-MVP9 Large Items (Leaf Vacuum) On order 2017-MVP10 5-yard Dump/Plow Trucks Not started 2017-MVP18 Other Equipment: Command Vehicle On Order 2017-MVP30 Front End Material Loader: Lease ends 6 / 2018 Not started BUILDING, PROPERTY, EQUIPMENT (B) 2017-B3.1 Police: Portable Radios Not started 2017-B4 City Hall Landscaping and Outdoor Lighting Conversion Design completed, staff starting to implement 2017-B6 Fire: Fire Engine 809/Tower 808 In process 2018-B4 IT: BS&A Timesheet Program Not started, connection issues with offsite facilities 2018-B4 IT: BS&A Cemetery Upgrade and BS&A Human Resource Upgrade In process, planned for Sept/Oct 2018-B6 IT: AV Room Technology Patch Not started 2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use) Not started 2018-B24 City Hall Rental Space Furniture Replacement Not started, evaluating after City Hall renovation is complete 38 2017 WATER QUALITY REPORT CITY OF MASON Revised – July 2018 39 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 2 This report covers the drinking water quality for the City of Mason for the 2017 calendar year. This information is a snapshot of the quality of the water we provided to you in 2017. Included are details about where your water comes from, what it contains, and how it compares to Environmental Protection Agency (EPA) and state standards. Your water comes from seven groundwater wells, each well averaging from 215 to 400 feet in depth. The State performed an assessment of our source water to determine the susceptibility or the relative potential of contamination. The susceptibility rating is on a seven-tiered scale from "very-low" to "very- high" based on geologic sensitivity, well construction, and water chemistry and contamination sources. The susceptibility of our source is moderately high as of the 2007 evaluation. There are no significant sources of contamination in our water supply. We are making efforts to protect our sources by updating our well head protection plan in 2017. If you would like to know more about the report, please contact Tom Silsby, Superintendent of Public Works, at 517-676-1319 ext. 3, or toms@mason.mi.us.  Contaminants and their presence in water: Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA’s Safe Drinking Water Hotline (800-426-4791).  Vulnerability of sub-populations: Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune systems disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800-426-4791).  Sources of drinking water: The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. Our water comes from wells. As water travels over the surface of the land or through the ground, it dissolves naturally-occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity  Contaminants that may be present in source water include: Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife. Inorganic contaminants, such as salts and metals, which can be naturally-occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. Pesticides and herbicides, which may come from a variety of sources such as agricultural and residential uses. Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban Stormwater runoff, and septic systems. In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration regulations establish limits for contaminants in bottled water which provide the same protection for public health. 40 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 3 Water Quality Data The table below lists all the drinking water contaminants that we detected during the 2017 calendar year. The presence of these contaminants in the water does not necessarily indicate that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing done January 1 – December 31, 2017. The State allows us to monitor for certain contaminants less than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. All of the data is representative of the water quality, but some are more than one year old. Terms and abbreviations used below:  Maximum Contaminant Level Goal (MCLG): the level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.  Maximum Contaminant Level (MCL): the highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology.  Maximum Residual Disinfectant Level (MRDL): means the highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants.  Maximum Residual Disinfectant Level Goal (MRDLG): means the level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants.  N/A: not applicable  ND: not detectable at testing limit  ppb: parts per billion or micrograms per liter  ppm: parts per million or milligrams per liter  pCi/l: picocuries per liter (a measure of radioactivity).  Action Level: the concentration of a contaminant which, if exceeded, triggers treatment or other requirements that a water system must follow. Regulated Contaminant MCL MCLG Level Detected Range Year Sampled Violation Yes / No Typical Source of Contaminant Barium (ppm) 2 2 .17 .17 9/11/14 No Discharge of drilling wastes; discharge of metal refineries; erosion of natural deposits Regulated Contaminant MCL MCLG Level Detected Range Year Sampled Violation Yes / No Typical Source of Contaminant Fluoride (ppm) 4 4 .65 .54 -.77 2017 No Erosion of natural deposits discharge from fertilizer and aluminum factories TTHM - Total Trihalomethanes (ppb) 80 N/A .0249 N/A 9/2017 No By-product of drinking water disinfection HAA5 Haloacetic Acids (ppb) 60 N/A .009 N/A 9/2017 No By-product of drinking water disinfection 41 201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us 4 Chlorine (ppm) MRDL MRDLG .86 .53 – 1.35 2017 No Water additive used to control microbes 4 4 Contaminant Subject to AL Action Level MCLG 90% of Samples < This Level Year Sampled Number of Samples Above AL Typical Source of Contaminant Lead (ppb) *** 15 0 2.0 2016 0 Corrosion of household plumbing systems; erosion of natural deposits Copper (ppm) 1.3 1.3 .94 2016 0 Corrosion of household plumbing systems; erosion of natural deposits; leaching from wood preservatives Special Monitoring and Unregulated Contaminant ** Level Detected Year Sampled Comments **Sodium (ppm) 11 2017 Typical source is erosion of natural deposits **Hardness (ppm) 322 2017 Typical source is erosion of natural deposits **Chloride (ppm) 9 2017 Typical source is erosion of natural deposits **Sulfate (ppm) 45 2017 Typical source is erosion of natural deposits ** Unregulated contaminants are those for which EPA has not established drinking water standards. Monitoring helps EPA to determine where certain contaminants occur and whether it needs to regulate those contaminants. *** Information about lead: If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The City of Mason is responsible for providing high quality drinking water but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to two minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead. The MDEQ and EPA require us to test our water on a regular basis to ensure its safety. We met all the monitoring and reporting requirements for 2017. We will update this report annually and will keep you informed of any problems that may occur throughout the year, as they happen. Copies are available at Mason City Hall at 201 West Ash Street and on the City of Mason website (www.mason.mi.us). This report will not be sent to you. For more information about your water, or the contents of this report, contact Tom Silsby, Superintendent of Public Works, 517-676-1319 ext. 3. For more information about safe drinking water, visit the U.S. Environmental Protection Agency at www.epa.gov/safewater/. Revised 6.29.18 (Public Works) 42